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HomeMy WebLinkAbout3-19-13 MACFEA Agenda packet - CANCELLED COUNTY OF KAUAI MAYOR' S ADVISORY COMMITTEE FOR EQUAL ACCESS NOTICE OF MEETING AND AGENDA Tuesday, March 19, 2013 12 : 30 p.m. or shortly thereafter Mo ` ikeha Building, Meeting Room 2A/2B 4444 Rice Street, Lihue, HI 96766 CALL TO ORDER INTRODUCTION OF MACFEA MEMBERS AND STAFF APPROVAL OF MINUTES • Regular Open Session Minutes of January 15 , 2013 BUSINESS • Presentation on upcoming Disaster Preparedness Drills by Tommy A. Noyes from the State Department of Health • Update on installation of Wi-Fi in County facilities and Internet Bandwidth Upgrades to accommodate expanded use • Discussion and deliberation with the ADA Coordinator of MACFEA Goals for 2013 (On-going) • Accessibility report regarding the construction on Lydgate Pavilion and the Discussion on the following processes : 1 ) How a recommendation by MACFEA is transmitted to the Mayor; and 2) The process by which the Mayor transmits his decision regarding a recommendation back to MACFEA (Deferred from 1 / 15/ 13 meeting) REPORTS • DCAB reports for February and March, 2013 • ADA Coordinator' s report • Updates / Announcements o Kaua'i NFB (National Federation for the Blind) Minutes of February 7, 2013 NEXT MEETING Tuesday, May 21 , 2013 — 12 : 30 p.m. , Mo ` ikeha Building, Meeting Room 2A/2B ADJOURNMENT cc: Marc Guyot, Deputy County Attorney PUBLIC COMMENTS AND TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1 . Your names and contact information, position/title and organization you are representing (if applicable); 2 . The agenda item that you are providing comments on; and 3 . Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24-hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to : MACFEA Attn: Barbara Davis Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 e-mail : bdavisgkauai. gov Phone : 241 -4919 Fax: 241 -5127 If you need an alternate format or auxiliary aid to participate, please contact Linda Nuland-Ames at 245 -6203 (V/TTY) at least (5) working days prior to the meeting. Meeting Minutes — DRAFT Mayor's Advisory Committee For Equal Access ( MACFEA) Tuesday, January 15, 2013 Mo` ikeha Building , Meeting Room 2A-2B 4444 Rice Street, Lihu `e, HI 96766 Members Present: Elena Costales , Consumer, HCIL — Kaua ' i Volunteer; Betty Bell — Kaua' i Federation for the Blind ; El Doi — Kaua' i Developmental Disability Council ; Rita Manriquez — State Traumatic Brain Injury Advisory Board (STBIAB ) ; Roberta Eiben — Consumer; Dr. Lucy Miller — DCAB ( Disability and Communication Access Board ) Board Member; Sharry Glass — Advocate , Teacher/Trainer; Kathy English — Hawai ' i Disability Rights Center. Member Excused : Ana Valdez — Family Advocate Staff members also present: Linda Nuland-Ames — ADA/EEOC Coordinator; Barbara Davis — Commission Support Clerk; Marc Guyot — Deputy County Attorney; Jeremy Lee , Program Specialist Transportation Agency; Captioner: Dodie Weiss — Caption First. Call to Order Chair Elena Costales called the meeting to order at 12 : 31 p . m . with 8 members present. APPROVAL OF MINUTES • Regular Open Session Minutes of November 20 , 2012 Chair Costales requested a correction to Page 9 , 2nd paragraph , 3rd sentence to read paratransit instead of par transit. Action : Dr. Lucy moved to approve the minutes as amended . Ms . English seconded the motion . Motion carried 8 : 0 . BUSINESS • Update on installation of WiFi in County facilities and Internet Bandwidth Upgrades to accommodate expanded use . Ms . Davis reported the latest update from the IT Department is that all of the wireless access points are now installed and working as expected . However, the target date to make the wireless system available to users has been pushed out to February. The extra time is required to address policy issues for access and network security. Along with this , IT will be making some minor configuration changes in accordance with the finalized policies . Ms . Glass applauded the County's IT Department for responding in such a competent and accomplished way . MACFEA brought it to the attention of IT last summer that this is required by Federal Law and IT has responded in a terrific way. • Update regarding status of accessible bus stops and accessible routes to all public libraries and schools on Kaua' i and what action is needed to remedy those that are not accessible Jeremy Lee from the Transportation Agency said he would speak first on the bus stops project that covers the entire island . Mr. Lee said he cannot address the issue of accessibility to the libraries as that falls under the State's jurisdiction and not the County. Overall the bus stop project will cover 49 locations and the Transportation Agency has enlisted the support of an engineering and design firm from Honolulu , SSFM . They are on track with the 22 locations and they are handling the initial design and engineering work, providing the scoping for the layout for larger bus pads for the added amenities of bus shelters with ADA accessible benches and stalls as well as bike racks , and a larger landing pad for the vehicles to deploy their lifts . That project should span the better part of a year. Once that is completed , the Agency will be going to the community with those designs for input on whether or not they approve those engineering designs for their communities and to get input for the design of the shelters . Once that is completed the project will move into the construction phase which will probably take a multi-phase approach to align our resources with the State DOT and other County agencies so that the road is only torn up one time . Ms . Glass stated she was very happy to hear this information because ADA was passed in 1990 and the County is still in non-compliance . Will the company that is doing the engineering designs submit their plans to DCAB for accessibility controls or monitoring ? How can we ensure that these are going to be ADA compliant? Mr. Lee said the Agency has enlisted the support of Linda Nuland-Ames . As part of the work, SSFM is doing a redevelopment of our bus stop development guidelines , which line out the ADA accessibility features that need to be in place for each of the bus stop locations they are developing . That draft document has been supplied to Ms . Nuland- Ames for review and comments , and to make sure all of the bus stop guidelines will be the posts they look to in developing the existing and new bus stops in our future and meet the current ADA standards . The Agency is not only looking at meeting the regular standards but also the unpassed things that they need to address . They are also looking at connectivity, which is not part of the current funding but making sure that the stub-outs for accessible walkways to and from the bus stops are looked at and designed . Ms . Glass agreed saying accessible routes are very much a part of the whole picture . It is inaccessible if there is not an accessible route . The members thanked Mr. Lee for the information he provided . Mr. Lee advised the membership that he would be attending all of the MACFEA meetings as a representative of the County Transportation Agency and is interested in being an active participant in this group . MACFEA — January 15 , 2013 • Election of Vice Chair for 2013 Action : Ms . English nominated Ms . Eiben for Vice Chair, Ms . Doi seconded the nomination . Motion carried 8 : 0 . • Approval of MACFEA Meeting Schedule for 2013 Action : Ms . Bell moved to accept the 2013 Meeting Schedule . Ms . Manriquez seconded the motion . Motion carried 8 : 0 • Discussion and deliberation with the ADA Coordinator of MACFEA Goals for 2013 Ms . Glass asked if the non-committee members in attendance could sit at the committee meeting table stating it is awkward for her to have these participants speaking from behind her. It was explained that only board or committee members should sit at the table . Unfortunately , to accommodate the captioning and with the makeup of 13 committee members there is not enough room at the table to seat the staff. Ms . Nuland-Ames said she looked at some of the notes and the goals that had previously been agreed upon . Some of them have been accomplished such as more effective communication access to include Wi- Fi , continued ADA awareness training to all County Employees is an on-going project, and reports from the ADA coordinator on updates , which is part of Ms . Nuland-Ames' job description so it is not needed as a goal . It is expected that Keri Russell , the new Director for the Kaua' i Red Cross , will be joining MACFEA at the March meeting . Recently there was an emergency preparedness meeting on island and Ms . Nuland- Ames suggested this become a goal . Everyone whose job is involved in emergency preparedness is very actively trying to find a way to reach more people and have them make more sound emergency plans , as well as back up plans and back up to back up plans , since there is no way to know when a disaster will hit, what it will be , or the timing . We want individuals to be better prepared and perhaps MACFEA could do outreach to their organizations and their communities about this as a potential goal . We know that the Red Cross is very, very understaffed so this might be effective in that way. Also , people with disabilities should be volunteers because they recognize the access difficulties quicker than someone who does not face them every day . Ms . Nuland-Ames also reported she is currently working with some of the parks on the Westside . When people call Ms . Nuland-Ames with a concern about their neighborhood , she is encouraging them to come to the MACFEA meetings and consider joining because we need " boots on the ground" throughout the island . However, unless they work in Lihu'e it is difficult to get here for a meeting which might be cancelled at the last minute for lack of quorum or if they have an employer who does not give them extra MACFEA — January 15 , 2013 time off for the meeting . Ms . Nuland-Ames said she would like to see a goal be the effort of the committee members to help locate people with different life challenges and living on different parts of the island to join MACFEA. It would be very helpful to have these communities represented not only by a person 's particular challenge in life but the community in which they physically reside . Transportation has been mentioned every year of MACFEA and in 2012 a goal was to have a more equitable paratransit schedule as well as subsidized bus passes for people with disabilities . Transportation should continue as a goal because we need to stay up to date on what is happening with linking the State properties with the County transportation system , as well as watch what is going on with the new bus shelters and any questions that arise about paratransit and the financial access of people with limited disability income . Ms . Nuland-Ames said she would like to see Committee members take that on as an on- going subcommittee that reports to the Committee as a whole . The neighbor island MACFEA committees have been trying hard for the past two years to have less business at their general meeting and more reports . They have the people who serve on the committee out in the community working on the issues and bringing back their reports to the committee . Besides being a more effective use of the committee it would be more interesting for members and would attract new members who have a particular interest whether it is access to websites , more availability of interpreting services at meetings and events , and keeping an eye on situations arising with transportation . For example , use of public transportation has risen quite a bit since last year when everyone had three weeks free of bus travel . That potentially means there is less room on the bus and might be more difficult for people who have balance and mobility problems and there may be people in the community who are particularly interested in having input because they use the bus a lot. Ms . Nuland-Ames said she understands the County website is fully accessible but it helps when people report back on the website and perhaps there is another subcommittee of people who use the website regularly and can report any issues they encounter. Parks and Recreation could also be a subcommittee which could be fun for those who do use the parks . One problem recently had been resolved until heavy rains and flooding created new accessibility problems . After learning of the problems , Ms . Nuland -Ames went with the crew to look at scheduling the repairs but there is a concern because no one person can know what is going on everywhere . Filling the vacancies in the MACFEA membership and being more proactive in the community could be an enormous help to keep problems and upsets from arising . Ms . Glass asked if the maintenance people in the parks alert Ms . Nuland-Ames to situations like that. Ms . Nuland-Ames said that would be ideal and some things do come up that way but it is not the same for someone who is doing their routine maintenance at the park as it is for someone who is helping someone in a wheelchair to access it; it is just different. Ms . Glass asked if that were an appropriate place for training in disability access . Ms . Nuland-Ames said there is more training coming up but it is different for someone who is actually living with a disability. Areas of concern may not be obvious unless you are looking for or dealing with it. That is the importance of getting more feedback from the people who actually use the parks . Things could be taken care of quicker before it gets blown up and becomes a bigger problem . MACFEA — January 15 , 2013 Ms . Glass asked if they need to advertise the MACFEA committee better so people will feel free to bring their issues . Ms . Glass asked if there was a phone number (for the committee ) or a listing in the calendar or newspaper with a phone number for the people to call for the committee . Ms . Nuland-Ames said the agenda of the actual meetings do have a contact name , number and email . If the Committee asks the Mayor's Office to do a press release there would also be a contact name and number. Ms . Glass said she was thinking of an on-going release so it is not just once every two months or occasionally. Ms . Nuland-Ames said they need to schedule community meetings in the places that are the holding locations and the emergency shelters and invite everyone in the neighborhood to come . That would be an appropriate time for MACFEA to attend as well and let the public know what the committee does and how it is relevant to their neighborhood as well as assuring that the ADA is fully considered at all of these different shelters and holding areas . Holding stations can be just a parking lot and is not the bigger issue because it is a very temporary thing . It is when people actually have to go to a shelter that issues tend to arise . There was a recent meeting at the Civil Defense with the Department of Health , Developmental Disabilities Division , Centers for Independent Living and the community associations to talk about the problems . We began to see from the last tsunami warning where in despite of everything there were people who were totally unprepared and arrived at shelters and were surprised there were not bunks and food and water. People are also still expecting to be picked up and taken to the shelters . Depending on the time of day and the nature of the emergency, the Transportation Agency will do all it can to help but it also has to secure its vehicles and personnel because they are not first responders . Not only are emergency plans being discussed but also back up plans to those plans so people will be ready under any circumstances . That is a major outreach that we are slowly bringing together and MACFEA can certainly play a role in that. Another opportunity to strongly promote MACFEA is at the community meetings that the Mayor' s Office hosts and there are a series scheduled in February with more to be done later in the year. Ms . Bell asked if Verizon and AT&T have been invited to share some of these things as she did not have phone or cell phone service and it is scary when someone cannot make contact to find out what is wrong . Ms . Nuland-Ames explained that a fiber-optic cable on Oahu was sliced and created a state-wide problem . Ms . Glass thought Ms . Bell 's point was well taken because part of emergency preparedness is to prepare for lack of communication . Ms . Bell asked if it was possible to use the tsunami warning with a different kind of tone to indicate another type of emergency. Ms . Nuland-Ames said the problem with the warning is that it is basically a notice to get more information and you would still need to listen to the radio , get on the phone or the computer to access what the emergency is . Ms . Nuland -Ames said this discussion shows that perhaps MACFEA wants to make disaster preparedness as it relates to the County a sub-committee . MACFEA — January 15 , 2013 Dr. Lucy asked how the sub-committees related to the Sunshine Law. Ms . Nuland- Ames said if people want to form a committee it would have to be on the next agenda with the sub-committee empowered to meet on its own and bring back a report to the full committee . Staff stated that the sub-committee (also known as a PIG or permitted interaction group) would not have to be noticed but it would have to bring its report back to the committee for any action needed . Ms . Eiben said she had a concern that should be brought to the attention of the Mayor. Ms . Eiben related that when she is eating lunch at the parks and need to use the restroom , they are never clean and do not have any paper towels for drying the hands . Ms . Nuland -Ames asked to speak with Ms . Eiben afterwards to find out which parks because she is aware of two parks that have particular problems due to major vandalism and yet those facilities are cleaned regularly and supplied . The Mayor' s Office is aware of and working on the problems but some of the parks are more isolated and the facilities just keep getting trashed . Ms . Glass said part of the issue is that accommodations are not sufficient for the usage and that is absolutely true at Ke'e Beach . There are not enough bathrooms for the number of people who are trying to use them and that needs to be addressed . Ms . Bell said in her travels on the mainland there were local ladies who cleaned the bathrooms on the state roads and were very proud of having clean facilities ; it might be something to think about. Ms . Nuland-Ames said there are civil service laws about who you can hire to do some jobs . Attorney Guyot advised the Committee that Ke'e Beach is a State beach and while the State does provide grant money to the County to provide the lifeguard service it is the State who is responsible for the roadway and the facilities . Action : Ms . Glass moved that this discussion be continued at the next meeting at which time they would vote on actual goals . Ms . Bell thought the Committee needed the methodology to accomplish the goals as well . Ms . Nuland-Ames suggested members take the information and think about what their commitment to equal access is in the County, what the areas of interest are and the willingness to work on those areas and put together ideas of how things should be addressed and be prepared for a full discussion at the next meeting . Ms . Bell and Dr. Lucy both seconded the motion . Motion carried 8 : 0 • Accessibility report regarding the construction on Lydqate Pavilion and the replacement of the portable ramp to the stage with a fixed ramp Ms . Nuland-Ames did not have the final information but several months ago it appears that constructing a ramp , while ideal , was not possible due to a long list of construction problems and costs . To use the pavilion with the stage , a permit is required (from Parks and Recreation ) and at that time accessibility and auxiliary aid requests would be made . There is a lift available that would be put on site for the event involving the permit with a person to demonstrate how to use it and to be safely stored after the event. Ms . Glass asked Ms . Nuland-Ames to pursue this further because it was the Committee's understanding from a report Ms . Pilkington made that the lift was not easily used and MACFEA — January 15 , 2013 was not something you could put up with a last minute notice if someone needed accommodation and decided to attend an event. It is hard for non-profits having large events to make sure whoever needs accommodation does ask for it in sufficient time for the acquiring of the permit. This needs to be facilitated better because people are not able to participate in performances because of the lack of accommodation . Ms . Nuland- Ames said she could see how that would be a problem . It appears from looking at correspondence the lift that is available is compliant and the Parks and Recreation personnel would get it into place , remove it after and show people how to use it. There is some difficulty with getting it there and it can 't be left at the site ; it has to be stored . It is the permit holder' s responsibility to make sure their event is accessible . Ms . Glass questioned if it could be highlighted in red that a portable lift is available or make some specific reference to physical accommodations rather than just anyone needing accommodations . Ms . Nuland-Ames said she is still putting together the actual agreement and how it will work . Ms . Bell said it seemed the County would have a much greater liability getting someone like her to operate a lift and if it didn 't work or someone fell that would be a much bigger risk than asking the Lions Club to build a ramp . Ms . Nuland-Ames said you can 't just build a ramp ; plans have to go through ADAG for approval . Chair Costales noted the group had lost quorum , with only 6 members present and asked if the meeting needed to be stopped . Attorney Guyot advised the Committee that they would need to stop the meeting , even though there were no further actions to be voted on , due to the lack of participation from others to hear what is going on . Adjournment: Chair Costales announced the meeting was adjourned at 1 :24 p . m . due to loss of quorum . MACFEA — January 15 , 2013 4E OF M4 ' Pire \969 a 'i g � o DISABILITY AND COMMUNICATION ACCESS BOARD o- 919 Ala Moana Boulevard, Room 101 • Honolulu, Hawaii 96814 °TVa.�.�'q°�� Ph. (808) 586-8121 (V/TDD) • Fax (808) 586-8129 February 2013 Report from the Disability and Communication Access Board for City and County of Honolulu , Maui , Kauai , and Big Island Mayors Committees Maui , Kauai , and Big Island Developmental Disabilities Committees Disability Rights Hawaii Big Island State Council on Developmental Disabilities State Independent Living Council Submitted by Francine Wai , Executive Director We apologize for the gap in updates over the holidays but we are back on track for 2013 . 1 . Legislative Session The Legislature is already in full swing . We have introduced the following bill through the Administration : HB 892/SB 1132 - Relating to Funding for Parking for Disabled Persons Increases the state motor vehicle registration fee by $ 1 to be deposited into the DCAB Special Fund to operate the statewide parking program for persons with disabilities . In addition to the above DCAB-sponsored bill , we are monitoring other issues . Of the approximately sixty to seventy five (60-75) different bills that we are tracking , a few key bills are listed below. If you would like to know the bill numbers , please contact Debbie Jackson at debbra .jackson (c doh . hawaii . gov . A bill to allow issuance of two parking placards . - A bill to allow the parking placard to be placed on the dashboard of a car rather than hanging from the mirror. - A bill to clarify that a person may go to state court to enforce incorrectly designed accessible parking stalls and sets forth a penalty for not having a compliant parking space or signage . - A bill to establish a Comprehensive Services Center for persons who are deaf, hard of hearing , and deaf-blind . - A bill that requires public meeting notices to provide a contact person and information for requests for accommodation . Requires notices that are posted electronically to conform to the applicable provisions under the Rehabilitation Act of 1973 , as amended . - A bill to establish an Alzheimer's disease and dementia coordinator in the Department of Health . - A bill to establish the Kupuna Trust Fund . - A bill to establish a Language Access Resource Center. - A bill requiring increased coverage of hearing aids . - A bill relating to the use of segways on sidewalks for police and persons with disabilities . - A bill relating to pets (and service animals ) in restaurants . - A bill relating to deposits for pets in residential settings . - A bill seeking service animal certification at the county level . - A bill establishing a mobility management task force to address transportation needs of persons with disabilities in rural areas . 2 . HRS § 103-50 Interpretive Opinions DCAB issued three (3) Interpretive Opinions that impact accessibility in state and county design and construction projects . The interpretive opinions are on ( 1 ) operable windows , (2) accessible picnic tables , and (3 ) outdoor recreation areas . For more information , you may go to the DCAB web site or contact Curtis Motoyama at curtis . motoyama doh . hawaii . gov. 3 . Parking for Persons with Disabilities Locator App DCAB is in the very early stages of research to develop a locator app to help individuals with disabilities locate accessible parking stalls . To help us know what information would be most important to users , we have developed a short survey online to ask permit holders to complete . The link to the survey is on the DCAB 's home page at www. hawaii . gov/health/dcab . Or for more information , contact Bill Nakamatsu at william . nakamatsu (a�,doh . hawaii .gov. 4 . Upcoming DCAB Conferences and Training Mark your calendars for the following upcoming DCAB-sponsored training (more detailed information to come in the next Update ) . - SPIN Conference — April 6 , 2013 at the University of Hawaii Campus Center; $25 . For more information , contact either Susan Rocco or Jan Tateishi at (808) 586-8126 or susan . rocco(@doh . hawaii . gov or jan .tateishi (aDdoh . hawaii . gov. - HQAS Interpreter Training (for ASL interpreters for Continuing Education Units) — April 19- 20 , 2013 . For more information , contact Kristine Pagano at kristine . pagano(a�doh . hawaii .gov - Accessible Residential Design — April 25-26 , 2013 at the Ala Moana Hotel ; free . For more information contact either Mona Higa or Laurie Palenske at mona . higaccDdoh . hawaii . gov or laurie . palenske(o)doh . hawaii . gov. 5 . Mahalo for the Community Input Mahalo to all who attended the DCAB community forums on emergency preparedness for persons with disabilities to assist us update the " Interagency Action Plan for the Emergency Preparedness of People with Disabilities and Special Health Needs . " Although we will not be updating the Plan until early summer, if you would like a two (2 ) page summary of the comments , contact Debbie Jackson at debbra .jackson doh . hawaii . gov . Mahalo to all who attended the DCAB community meetings to be debriefed on the parking program for persons with disabilities . For more information or a summary, please contact Bill Nakamatsu at william . nakamatsu (a.doh . hawaii . gov. --------------------------------------------------------------------------------------------------------------------- Don 't forget to sign up for DCAB's four (4) E-Bulletins For the Emergency Preparedness for People with Disabilities E-News, contact debbra .jackson doh . hawaii . gov For the Facility Access E-Bulletin, contact laurie . palenske(a),doh . hawaii . gov For the Communication Access E-Bulletin , contact kristine . pagano doh . hawaii . gov For the SPIN Bulletin , contact jan .tateishi (a doh . hawaii . gov 4E OF M4 '�Pire \969 n 9i g � o DISABILITY AND COMMUNICATION ACCESS BOARD o- 919 Ala Moana Boulevard, Room 101 • Honolulu, Hawaii 96814 Ph. (808) 586-8121 (V/TDD) • Fax (808) 586-8129 March 2013 Report from the Disability and Communication Access Board for City and County of Honolulu , Maui , Kauai , and Big Island Mayors Committees Maui , Kauai , and Big Island Developmental Disabilities Committees Disability Rights Hawaii Big Island State Council on Developmental Disabilities State Independent Living Council Submitted by Francine Wai , Executive Director 1 . Governor' s Directive on the ADA Governor Abercrombie issued a revised Directive Number 12-06 on December 18 , 2012 , to reaffirm the State's commitment to the Americans with Disabilities Act (ADA) . The Directive repeals directives that were issued under former Governors Ben Cayetano and Linda Lingle and consolidates them into one comprehensive directive covering access to employment, services , facilities , and communication . The Directive is attached to this Update in both a pdf form as well as a word document. For more information , contact Debbie Jackson at debbra . iackson (a)doh . hawaii . gov. 2 . New DCAB Board Member DCAB is pleased to welcome a new Board member, Kirby Shaw, who may be a familiar face or name to many people . Kirby worked at DCAB for twenty (20) years until he left to pursue his law degree . Kirby now practices as a solo practitioner but has remained steadfast in his commitment to disability civil rights issues as a consumer, attorney, and community volunteer. We welcome Kirby to our Board . 3 . DCAB Brochure on Designing an Accessible Parking Space is Available DCAB has completed an eight (8 ) page brochure for businesses and entities that operate parking spaces that outline the requirements for accessible parking . The brochure explains the required number of stalls , design specifications for the stall , access aisle , and corresponding signage . The brochure also covers the requirements for unique situations such as valet parking or electric vehicle charging stations/parking stalls . Copies of the brochure are available from DCAB by calling our office at (808 ) 586-8121 or by email at dcab(@doh . hawaii . gov. If you wish to have multiple copies for public education and awareness purposes , please inform us . Our Standing Committee on Parking and DCAB staff will be happy to work with you to assist in the dissemination of the brochure to entities to encourage (and instruct) them on the proper design of accessible parking spaces . 4 . SPIN Conference , April 6 , 2013 The Special Parent Information Network (SPIN ) will be holding its annual conference on April 6 , 2013 at the University of Hawaii Campus Center. SPIN 's theme this year is a "safari theme" . SPIN is offering its usual wide variety of workshops for family members with disabilities and for professionals , among the workshops are : Preparing for the IEP , Anti- Bullying , How to Evaluate Treatments , Natural Supports , Optimistic Thinking , Social Skills, Accommodations and Modifications , Transition from 0-3 to Pre-School , Transition from High School to Adulthood , Understanding Your Child 's Assessment, Sibling Issues , Tourette Syndrome and Disruptive Behaviors , Autism Spectrum Disorder, Learning Disabilities , and Positive Behavioral Supports . Registration is $25 per parent/$35 for two (2 ) family members together or $35 per professional . Limited airfare scholarships are available , so apply early. For more information , contact either Susan Rocco or Jan Tateishi at (808 ) 586-8126 or susan . rocco @doh . hawaii . gov or jan .tateishi (adoh . hawaii . gov. 4 . FREE Accessible Residential Design Workshop , April 25-26 , 2013 DCAB will be sponsoring a two (2 ) day workshop on designing accessible residential facilities on April 25-26 , 2013 at the Ala Moana Hotel . The workshop will feature Marsha Mazz, Coordinator of Technical Assistance for the U . S . Access Board , and Jack Caitlin , AIA, from LCM Architects in Chicago . The workshop is co-sponsored by the U . S . Department of Housing and Urban Development (HUD ) and the Pacific ADA Center and will cover the different standards of the ADA, Fair Housing Accessibility Guidelines , Section 504 of the Rehabilitation Act, and the Architectural Barriers Act as it relates to accessible design requirements . The workshop will also present case studies and a panel discussion on complex problems and solutions . As a result of the sponsorship of HUD and the Pacific ADA Center, we are able to make the training FREE . The workshop is focused only on accessible design and will not cover other aspects of nondiscrimination in residential settings . For more information on the workshop , contact either Mona Higa or Laurie Palenske at mona . higa(d),doh . hawaii . gov or laurie . palenske(aa),doh . hawaii .gov . 5 . HQAS Interpreter Training , April 19-20 , 2013 DCAB will be sponsoring its first Interpreter Training workshop , offering Continuing Education Units (CEUs) for sign language interpreters on April 19-20 , 2013 featuring Brenda McCleese . The focus of the training will be on interpreting for mental health situations and the Code of Ethics . The training will be FREE . For more information , contact Kristine Pagano at kristine . pagano(aDdoh . hawaii . gov --------------------------------------------------------------------------------------------------------------------- Don 't forget to sign up for DCAB's four (4) E-Bulletins For the Emergency Preparedness for People with Disabilities E-News, contact debbra . iackson (a)doh . hawaii . gov For the Facility Access E-Bulletin, contact Iaurie . palenske(a),doh . hawaii . gov For the Communication Access E-Bulletin , contact kristine . pagano(a)doh . hawaii . gov For the SPIN Bulletin , contact lan .tateishi (Moh . hawaii . gov E OF ~4 t y RP +� \959 ° 9 � y V. .,aatlg' EXECUTIVE CHAMBERS HONOLULU NEIL ABERCROMBIE GOVERNOR December 18 , 2012 ADMINISTRATIVE DIRECTIVE NO . 12-06 TO : All Department and Agency Heads SUBJECT : Accessibility to State Government by Persons with Disabilities This Administrative Directive supercedes , consolidates , and updates the previous Administrative Directives (AD ) and Executive Memorandum ( EM ) relating to accessibility and persons with disabilities as listed below: • AD 97-01 Responsibilities for Americans with Disabilities Act Coordination and Implementation , • AD 97-02 Communication Access for Persons with Disabilities to Programs , Services , and Activities of the State of Hawaii , • AD 97-03 Non- Discrimination to Programs , Services , and Activities of the State of Hawaii on the Basis of Disability, • AD 98-01 Reasonable Accommodation for Persons with Disabilities , • AD 98-02 Facility Access , and • EM 06-02 Access to State Government by Persons with Disabilities . The State of Hawaii , as an employer and an operator of government programs , services , and activities , is committed to the needs and civil rights of individuals with disabilities through compliance with the Americans with Disabilities Act (ADA) , Public Law 101 -336 , and the ADA Amendments Act (ADAAA) , Public Law 110-325 . As stated in the aforementioned Administrative Directives and Executive Memorandum , we remain committed to our legal obligation to provide equal access to employment, programs , services , and activities of State government for persons with disabilities in the State of Hawai ' i . On September 15 , 2010 and March 25 , 2011 , the U . S . Department of Justice ( DOJ ) and the U . S . Equal Employment Opportunity Commission ( EEOC ) , respectively, issued new federal administrative rules relating to the ADA. The rules related to ADA Titles 11 and III became effective on March 15 , 2011 . Other portions of Administrative Directive 12-06 December 18 , 2012 Page 2 the rules relating to the 2010 ADA Standards for Accessible Design went into effect on March 15 , 2012 . The EEOC rules for the ADAAA became effective on May 24 , 2011 . This directive reaffirms the State's commitment to accessibility for individuals with disabilities set forth under the ADA, the previous directives , and highlights the changes found in the new administrative rules promulgated by the DOJ and EEOC . Although the following sections summarize portions of the ADA, the ADA provides the broad framework for equal opportunity and access to agency programs , services and activities , including state government, for individuals with disabilities . This memorandum focuses on the following topics : a . Facility Access ; b . Access to State Programs , Services , and Activities ; c. Communication Access ; d . Employment; and e . ADA Coordination , Facility Access Facility accessibility involves new construction and alteration of buildings , facilities , and sites by the State (or on behalf of the State ) , existing state facilities , state agencies occupying space in leased facilities , and a state facility that is leased to a private entity. Each type of facility shall be fully accessible to and usable by individuals with disabilities . For new construction and alteration , the State of Hawai ' i adheres to legal requirements set forth under § 103-50 , Hawai ' i Revised Statutes ( HRS ) that provides for the review of state and county construction projects by the Disability and Communication Access Board ( DCAB ) as well as the issuance of interpretive opinions . The Americans with Disabilities Act Accessibility Guidelines (ADAAG ) , Federal Fair Housing Amendments Act Accessibility Guidelines ( FHAG ) , and DCAB interpretive opinions are the guidelines reviewed under § 103-50 , HRS . Each department and agency shall ensure that all plans and specifications are submitted to DCAB for timely review prior to construction consistent with Hawai ' i Administrative Rules ( HAR) , Title 11 , Chapter 216 , Disability and Communication Access Board Rules of Practice and Procedure . If a department or a state agency plans to lease an existing facility from a private entity for office space , the responsible party should contact the Department of Accounting and General Services ( DAGS ) . DAGS has a checklist that will assist the agency to select a site that is accessible to individuals with disabilities . A copy of the checklist can be obtained from the DAGS , Public Works Division , Leasing Branch at (808 ) 586-0508 . Administrative Directive 12-06 December 18 , 2012 Page 3 Access to State Programs , Services , and Activities Policies and practices of the State of Hawai ' i departments and agencies shall be non- discriminatory and inclusive of the whole community (including individuals with and without disabilities ) . This right includes not only the opportunity to participate , but an opportunity that is equally effective as that provided to individuals without disabilities . Policies , practices , and procedures of departments and agencies shall be modified to provide equal access to individuals with disabilities , unless doing so would fundamentally alter the nature of the program , service , or activity or create undue administrative or financial burden to state government. Programs , services , and activities of the State of Hawai ' i shall be delivered in the most inclusive setting appropriate to the individual 's level of need . The inclusion of individuals with disabilities is the goal of the ADA and the goal of the State of Hawai ' i . In the delivery of programs , services , and activities , the State of Hawai ' i departments and agencies shall not use eligibility criteria that screen out or tend to screen out individuals with disabilities unless such eligibility criteria are a necessary provision for the program , service , or activity. Access shall also be provided to ongoing programs as well as periodic events such as conferences , workshops , public hearings , and all events sponsored or co-sponsored by the state . Departments and agencies shall not charge individuals with disabilities a fee to offset the costs associated with providing access . State websites provide access to information about programs , services , and activities to the public twenty-four hours a day, seven days a week (24/7 ) . Departments and agencies shall ensure such information is accessible to everyone , including individuals with disabilities by complying with the DAGS , Information and Communication Services Division ( ICSD ) policy for accessibility of state department and agency websites in Comptroller's Memorandum (CM ) 2010-28 . Creating and maintaining accessible websites allows individuals with disabilities access to information 24/7 , similar to anyone in the general public using a State website . Guidance regarding access to programs , services , and activities of State government is available in the Programs and Services Manual for Persons with Disabilities published by DCAB . Communication Access To ensure that all individuals with disabilities be they consumers , companions , or family members have equal opportunity to participate in programs , services , and activities of the State of Hawaii , auxiliary aids and services shall be provided upon request of the qualified individual with a disability . Auxiliary aids or services may be for individuals who are deaf, hard of hearing , deaf-blind , blind , have low vision or have speech Administrative Directive 12-06 December 18 , 2012 Page 4 disabilities . When the department or agency chooses an auxiliary aid or service , preference should be given to the request of the individual with a disability . State agencies shall reference the guidelines set forth in the Communication Access Services for Persons who are Deaf, Hard of Hearing, and Deaf-Blind, pursuant to HAR Title 11 , Chapter 218 , as adopted by DCAB to follow when hiring sign language interpreters and communication assistants for persons requesting such services . State agencies shall also ensure that all contact points where the agency interacts with the public are accessible to persons with communication access needs . State agencies may establish reasonable timeframes for individuals to request auxiliary aids or services in order to fill those requests . For a list of Communication Access Providers ( i . e . , American Sign Language (ASL)/English interpreters , real -time captioners , or computer-assisted notetakers ) , contact DCAB at (808 ) 586-8121 . Employment As a major employer, the State of Hawai ' i will provide equal opportunity in State employment to qualified individuals with disabilities . This commitment includes a legal obligation to provide reasonable accommodation to facilitate the employment of qualified individuals with disabilities . Reasonable accommodation is a logical adjustment made to the application process , in the work environment to enable the person to perform the essential functions of the job , or to receive benefits of employment. The ADAAA of 2008 expanded the definition of "disability, " so that the determination about whether or not an individual has a disability does not require extensive analysis . The expanded definition adds two non-exhaustive lists to clarify the meaning of "major life activities , " as well as a list defining " major bodily functions . " The expanded definition overturns previous Supreme Court decisions that narrowly construed the definition of disability. When a person with a disability is an applicant or employee of the State of Hawai ' i , the department or agency with the job vacancy has the primary responsibility to provide and pay for a requested accommodation . Guidance on the provision of reasonable accommodation for State job applicants and employees is available in the Reasonable Accommodation for State Employees with Disabilities Manual published by DCAB . Administrative Directive 12-06 December 18 , 2012 Page 5 ADA Coordination The State of Hawai ' i reaffirms its commitment to equal opportunity for individuals with disabilities by designating DCAB to coordinate ADA compliance efforts for the Executive Branch . Each department and agency head shall continue its responsibility and effort to provide equal opportunities to individuals with disabilities in the provision of programs and services , equal access to employment, and effective communication in all aspects of State government. Each department shall designate an ADA coordinator/liaison to work with DCAB to effectuate this directive . 01 1 0444 NEIL ABERCROMBIE Kauai NFB Minutes of Meeting Date : February 7 , 2013 Time : 10 : 08am Called to Order by : Patricia Shaddock Attendance : Robert , Ayame , Elizabeth , Betty , Gilmore , Lee , Gladys , Patricia , Debbie , Agenda : A) Minutes of meeting dated 01 /03/2013 approved with correction on year, from 2012 to 2013 . B ) Treasurer' s Report : January 2013 : Beginning balance . . . $ 3 , 490 . 79 Ending balance . . . $ 37581 . 29 C ) Old Business : 1 , The Fund Raising Committee Chairperson position remains open to anyone who wants to volunteer. 2 . Target date for chille bowl fund raising is in April . Tickets will be distributed to members on March 1 meeting . Gilmore volunteered to set up a table at Walmart mid - March to sell more tickets . 3 . The next meeting will be held on March 1 , 2013 ( Friday) at the State Building , 2nd floor conference room . . Island Skills Gathering will be the guest speaker. 4 . Honolulu has not decided where and when to open Glenn ' s position . Maui and Kauai both put in a request for the position . It will take months to go thru the process . D ) New Business : 1 . Robert Burns is going back to Oahu . He will be leaving next Friday . Best wishes Bob ! 2 . Betty volunteered to make the reminder call for April 5t" meeting . The guest speaker will be Dr. Kashiwa . 3 . Members voted to send a letter of recommendation to the legislature to pass bill related to not taxing hydro- phonics . Betty Bell will send letter as soon as she finds out whom to send it to . 4 . Debbie officially joined the Lions Club and got inducted last month . Her first service project was the eye glass collection where she collected 60 eye glasses . Her 2nd service project is the pancake breakfast fund raiser to be held on March 3 at Wilcox Elementary School from 6 : 30am to 10am . Those who are interested may purchase breakfast tickets from Debbie for $ 7 each . Congratulation Debbie ! 5 , Lions Club is asking the lions for volunteers to join the Kauai NFB as replacement for Paul and his wife who had gone back to the mainland . Debbie volunteered to relay messages to the Lions Club until an official Lions Club representative comes on board . 6 . Elizabeth will start forwarding minutes of Kauai NFB meetings to MACFEA c/o Cherisse at czaima @kauai . gov E ) Guest speaker: Grace and Betty Bell Topic : 32-day cruise experience which started in Anchorage , Alaska and headed to 7 countries including United States , Japan , Russia , Thailand , China , Korea and Vietnam . Meeting adjourned at 11 :48am .