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HomeMy WebLinkAbout2014_0715 MACFEA Agenda Packet COUNTY OF KAUAI MAYOR' S ADVISORY COMMITTEE FOR EQUAL ACCESS NOTICE OF MEETING AND AGENDA Tuesday, July 15 , 2014 12 : 30 p.m. or shortly thereafter Mo ` ikeha Building, Meeting Room 2A/2B 4444 Rice Street, Lihue, HI 96766 MACFEA' S MISSION IS TO ASSIST THE COUNTY OF KAUAI IN ITS COMPLIANCE WITH THE FEDERAL, STATE AND COUNTY LAWS MANDATING EQUAL ACCESS CALL TO ORDER INTRODUCTION OF MACFEA MEMBERS AND STAFF APPROVAL OF MINUTES • Regular Open Session Minutes of May 20, 2014 REPORTS • DCAB report for June and July 2014 • ADA Coordinator' s report • Updates / Announcements NEXT MEETING Tuesday, September 16, 2014 — 12 : 30 p.m. , Mo ` ikeha Building, Meeting Room 2A/2B ADJOURNMENT cc : Marc Guyot, Deputy County Attorney PUBLIC COMMENTS AND TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1 . Your names and contact information, position/title and organization you are representing (if applicable) ; 2 . The agenda item that you are providing comments on; and 3 . Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24-hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to : MACFEA Attn: Cherisse Zaima Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 e-mail: czaimakkauai.gov Phone : 241 -4881 Fax : 241 -5127 If you need an alternate format or auxiliary aid to participate, please contact Linda Nuland-Ames at 241 -4924 (V/TRS) at least (5) working days prior to the meeting. Meeting Minutes — DRAFT Mayor's Advisory Committee For Equal Access ( MACFEA) Tuesday, May 20 , 2014 Mo` ikeha Building , Meeting Room 2A-2B 4444 Rice Street, Lihu `e, HI 96766 Members Present: Rita Manriquez — State Traumatic Brain Injury Advisory Board (STBIAB ) ; Betty Bell — Kaua ' i Federation for the Blind ; Ellen Ching — Easter Seals Hawaii ; Roberta Eiben , Consumer; Dr. Lucy Miller — DCAB ( Disability and Communication Access Board ) Board Member; Suzie Woolway — ` Ohana Home Health Care ; Keri Russell — American Red Cross ; Kathy Sheffield — National Alliance on Mental Illness Members Excused : Kathy English — Hawai ' i Disability Rights Center; El Doi — Kaua'i Developmental Disability Council ; Elena Costales , Consumer, HCIL — Kaua ' i Volunteer Staff members also present: Linda Nuland -Ames — ADA/EEOC Coordinator; Cherisse Zaima — Commission Support Clerk; Teresa Tamura — Administrative Aide ; Paula Morikami — Administrator; Isle Interpret — remote ASL interpreter Guest: Tommy Noyes — Hawai ' i State Department of Health CALL TO ORDER Chair Roberta Eiben called the meeting to order at 12 :46 p . m . with 8 members present. APPROVAL OF MINUTES • Regular Open Session Minutes of January 21 , 2014 Action : Ms . Woolway moved to approve the minutes as circulated . Ms . Manriquez seconded the motion . Motion carried 8 : 0 . BUSINESS • Discussion with a representative of the Red Cross , Department of Health Preparedness Planning , or Civil Defense on Emergency Preparedness Tommy Noyes of the Hawaii State Department of Health , Kauai District Health office stated he is the Bioterrorism Preparedness Planner, and works within the Disease Outbreak Control Division , which is also tasked with public health preparedness . If there is a natural disaster, disease outbreak, or even something as mundane as seasonal flu , Mr. Noyes is part of the team from DOH that responds and prepares for such needs . He noted hurricane season starts in June , and is shaping up to be an active hurricane season , so it is a good time to ensure preparedness measures are in place . He provided an overview on the following disaster preparedness booklets (on file) : • Plan 9 Guide — lists essential items to have prepared and ready to go at a moment's notice should you need to evacuate . Mr. Noyes pointed out that there will be a period of time where each individual is responsible for his/her own safety and well -being . • Plan to be Ready Handbook — a more detailed explanation of preparedness for an evacuation scenario . In addition to the two booklets provided , Mr. Noyes stated he has a stock on -hand of a 200-page comprehensive book put out by FEMA on disaster preparedness . Mr. Noyes distributed a pocket guide and provided a brief explanation on the Incident Command System , its history, and how it is implemented during various disasters . He explained the importance of volunteers , and how they expand capabilities to address the broad range of public health matters that become critical to the well -being of the population during disasters . Mr. Noyes stated he works with an organization called the Kauai Medical Reserve Corp ( KMRC ) ; they collaborate on sheltering operations following a disaster upon request through the Incident Command System . He provided detailed explanation of what happens leading up to an event, during an event, and after an event using a hurricane as an example . He explained that special health needs shelters provide limited support, and the individual or their caregiver would be responsible to take care of those needs . KMRC does not set up long term care , or assisted care living so individuals should not be under the impression that they would receive the same type of assistance as they would at an assisted living facility. Ms . Woolway asked whether the Puakea Regency, Wilcox Hospital , KVMH , or Mahelona have backup generators to which Mr. Noyes replied she would need to communicate directly with those facilities as he cannot speak on behalf of other agencies . Ms . Ching stated she would expect the hospitals have backup generators , but doubts the smaller care home organizations do . Ms . Woolway stated she suspects they should have some type of disaster preparedness plan in place , and suggested they check into it. Ms . Ching replied it is part of the service plan for her agency to have a natural disaster plan in place for the people they work with that have developmental disabilities . However, it's not very good for those who live independently. It is up to the organization that serves them to fill that gap . Mr. Noyes encouraged the members to contact himself or Keri Russell of the American Red Cross if they know of anyone who may be knowledgeable about people with special needs , and who could be helpful during a disaster. ( Betty Bell left the meeting at 1 : 20 p . m . ) MACFEA — May 20 , 2014 2 Ms . Ching requested more information on the specialty clinics that will be offered at the Tropic Care event. She noted that her organization is going to be one of the sites , and while she knows they will be assisting people with disabilities , she also heard of the possibility they would also be assisting the elderly. Mr. Noyes distributed a flyer on the Tropic Care event and went over the information included (On file ) . He talked about problems that arose at past events and how they are attempting to alleviate some of those issues this year. Mr. Noyes pointed out that people should not need to bring any prepared forms with them unless they are getting a school or sports physical . Ms . Sheffield asked if the flyer was available for download online to which Mr. Noyes replied he would email the flyer to Linda who would then distribute to the members . REPORTS • DCAB DCAB reports for February, March , April and May Dr. Lucy stated in addition to the reports included in the packet, she would like to share two items of interest. She attended a seminar about the new 911 service where she learned that anyone on a mobile device can access 911 , and can also do so via text messaging if they are unable to speak or hear. Four major phone carriers are now providing text to 911 : Verizon , Sprint, AT&T , and another one . She noted that Hawaii is among the earliest to functionally implement it statewide . Dr. Lucy expressed disappointment that of the approximately 250 participants at the seminar there were many emergency personnel from all other counties except Kaua ' i . She urged the ADA Coordinator to follow up on ensuring Kauai becomes fully operational with this 911 system . The second thing Dr. Lucy shared was the Hawai ' i Civil Rights Commission has started a public education effort on health care rights of sign language interpreters for all health care providers . This is something she feels needs to be followed up on in our county. Ms . Woolway referenced Dr. Lucy's comment that there was lack of representation from Kauai at the 911 seminar, and asked who they should look at specifically to ensure follow up with the text to 911 ; which office? Dr. Lucy explained that the new 911 system will find you immediately at your location as soon as you place the call , and will ask by voice or text which emergency service you need ; fire , police , ambulance . She commented this system could be used by people in a domestic violence situation who may not want to make a sound . They would not need to keep you on the line , and could locate you in a few seconds . MACFEA — May 20 , 2014 3 Ms . Ching backtracked to the presentation by Mr. Noyes , stating she is really pleased with the brochure with the 9 steps as it is very graphic and helpful for people with language barriers or difficulties . She pointed out that many medications require desiccants to keep them from melting in our humid , tropical climate . She asked if that information could be added to the 9-step brochure . • ADA Ms . Nuland -Ames reported that she was very involved at last year's Tropic Care Clinic, and noted there were a few problems with some of the volunteers giving misinformation that certain people did not qualify because they had medical insurance , which was not true . There were problems with some people with special needs that required assistance with registration , but were not treated with patience and courtesy. She commented that she worked hard to get information on the Clinic and the free bus service available to people who did not have permanent homes , but when they got there a few volunteers were very hostile toward them . She wants to ensure that does not happen this year. Ms . Nuland -Ames noted she tried to bring it up during debriefing ; however, people were so exhausted they did not want to hear about anything negative . Ms . Woolway asked if Ms . Nuland -Ames has a volunteer training schedule available . Mr. Noyes stated most training is done on the job , but they do provide job action sheets that tell them what's going on . Ms . Ching asked if PMRF and the JROTC have been contacted to which Mr. Noyes replied yes , as well as the Boy Scouts and the Girl Scouts . In response to Ms . Eiben , Mr. Noyes replied the Brownies are too young as volunteers must be people that do not need supervision . Ms . Ching asked if Mr. Noyes could provide information on how people can volunteer to which Mr. Noyes replied the best thing is to contact the phone number or email listed on the flyer. Ms . Nuland -Ames reported that the Mayor-A-Thon is being held on Saturday, June 21 , 2014 at the Kapa 'a Beach Park. Registration starts at 7 : 15 with the walk beginning at 8 : 00 . Get Fit Kauai will have registration available online June 1 . Mr. Noyes will email a flyer to Linda for distribution to the members . Ms . Ching mentioned there will be a sports fair at Kukui Grove this Saturday in conjunction with Sports Authority, and free display tables will be offered to organizations hosting a sporting event. She suggested it might be good for Get Fit Kauai to be there . Ms . Ching requested for an update on the contract changes for the captioning issue discussed at the previous meeting . Ms . Nuland-Ames explained the Council meetings have live captioning that is embedded within the recording , and cannot be taken out. However, in the interim , there will be an announcement during the meeting and during the breaks that state " If you are experiencing duplicate or overlapping captioning , please turn off the Closed Captioning feature on your remote control . " Dr. Lucy commented that is not a good solution because every time you change the channel you 'd have to put it back on . Ms . Nuland -Ames agreed , but stated Step 2 of the plan is to remove live captioning and use only closed captioning even for live Council meetings . She stated that Ho ` ike currently has the technology available to provide closed MACFEA — May 20 , 2014 4 captioning during the meetings , but Council seems hesitant to utilize that technology as they are happy with the captioning as it is . Ms . Nuland-Ames stated she is working with the Managing Director, the Office of Boards and Commissions , and Ho ` ike to put together a presentation to Council to encourage them to utilize the technology available . At that point, there will only be closed captioning . It isn 't going to happen immediately, but progress is being made . Ms . Nuland -Ames agreed that the current notice to turn off the captioning is wrong and is not good enough , but it is just what they are doing in the interim . She suggested Dr. Lucy join them in meeting with County Council as she has much knowledge on the issue . Ms . Ching asked whether they, as members of MACFEA, are allowed to testify before Council to which Ms . Nuland -Ames replied the meeting they will be having is just an informational session , not an official County Council meeting . There may have to be a public meeting after that. Paula Morikami , Boards and Commissions Administrator stated the cleanest way to go about it is for the Committee to vote to send a representative of MACFEA to speak on their behalf in front of the Council . Action : Ms . Ching moved to nominate Dr. Lucy Miller to represent MACFEA for any Council meeting regarding closed captioning . Ms . Woolway seconded the motion . Motion carried 7 : 0 . ANNOUNCEMENTS : The next meeting will be on Tuesday, July 15 , 2014 at 12 : 30 p . m . , Mo' ikeha Building , Meeting Room 2A/2B . Adjournment: Chair Eiben announced the meeting was adjourned at 1 : 52 p . m . Respectfully submitted by: Cherisse Zaima , Support Clerk ( ) Approved as circulated ( ) Approved as amended MACFEA — May 20 , 2014 5 0( o F N4 A, X0a X958n 9i . DISABILITY AND COMMUNICATION ACCESS BOARD o 919 Ala Moana Boulevard, Room 101 • Honolulu, Hawaii 96814 Ph. (808) 586-8121 (V/TDD) • Fax (808) 586-8129 June 2014 Report from the Disability and Communication Access Board for City and County of Honolulu , Maui , Kauai , and Big Island Mayors Committees Maui , Kauai , and Big Island Developmental Disabilities Committees Disability Rights Hawaii Big Island State Council on Developmental Disabilities State Independent Living Council 1 . New Parking Application Form DCAB has a new parking application form online to receive a Disabled Person Parking Permit. Governor Abercrombie signed Act 45 , Relating to Advanced Practice Registered Nurses (APRNs) , into law on April 23 , 2014 , which takes effective immediately . One provision of this Act allows APRNs to sign the disabled person parking application form . The new application is available on our web site and will be at the County offices that issue placards by the first week of June . The new application form is yellow and is dated May 2014 . For more information , contact Bill Nakamatsu at william . nakamatsu (c�doh . hawaii . gov. 2 . DCAB Interpretive Opinion on Handrails DCAB has issued an Interpretive Opinion ( DCAB 2014-01 : Handrail Side and Bottom Gripping Service Defined ) that clarifies the extent to which a handrail top and sides must be ` clear' in order to permit a person to grip the rail . The link to the Interpretive Opinion is posted on the DCAB home page . DCAB uses these interpretive opinions when the Facility Access Unit reviews state and county projects under § 103-50 , Hawaii Revised Statutes ( HRS ) . For more information , contact Mona Higa at mona . higa(c�doh . hawaii . gov . 3 . Workshops on Aging in Place and Home Modifications ( Maui ) DCAB has partnered with AARP and the Department of Health to sponsor a series of FREE workshops in the community on aging in place and home modifications . Get information and tips for a comfortable , safe , and livable home . Learn about updates that can help make your home a home for life , including modifications , new design materials , and assistive devices . The next workshop is scheduled for Maui on Saturday, June 7 , 2014 from 9 : 00 a . m . to 12 : 00 p . m . at Kaunoa Senior Center, 401 Alakapa Place , Paia . To register, contact 1 -877-926-8300 or go to http ://aarp . cvent. com/simplestepsmaui . 4 . Honolulu City Council Introduces Bill on Disability-related Transportation/Parking Issues The Honolulu City Council introduced Resolution 14-69 Requesting the City Auditor to Perform a Comprehensive Management Audit of the City's Paratransit ( HandiVan ) Service . Some of the issues of concern were : size , age , and composition of the fleet; number of vans unavailable for service due to maintenance ; scheduling and dispatching ; use of taxicabs to meet ADA's zero denial requirements ; late pick-up and drop-off scheduling ; subscription rides ; client eligibility; operations and monitoring of performance standards . DCAB supports the audit and will monitor and provide testimony on the resolution as it moves through the Council . The Honolulu City Council has also introduced Bill 39 (2014 ) Relating to Parking for Persons with Disabilities . The purpose of the bill is to conform the City Ordinance with our current State law on parking for persons with disabilities . DCAB initiated the effort and supports the bill as it moves through the Council . For more information on the resolution or the bill , contact Charlotte Townsend at charlotte .town send ( Ooh . hawaii . gov . 5 . Outdoor Developed Areas Accessibility Working Group DCAB has convened a small working group of County Parks and Recreation design personnel and the Department of Land and Natural Resources to explore whether or not to pursue adopting design guidelines for the State and County under § 103-50 HRS , to cover areas in the outdoor arena that are presently not specified by ADA. These include camping facilities , picnic facilities , trails , and beach access . Although the U . S . Access Board has adopted guidelines , they are only currently applicable to federal facilities under the Architectural Barriers Act. DCAB will explore whether or not to adopt some or all of the design guidelines for state and county projects in advance of being mandated standards by the U . S . Department of Justice under the ADA Title II . For more information , contact either Mona Higa at mona . higa( ,)doh . hawaii . gov or Nyree Oshiro at nyree . oshiro(a�,doh . hawaii . gov . --------------------------------------------------------------------------------------------------------------------- Don 't forget to sign up for DCAB 's four (4 ) E-Bulletins For the Emergency Preparedness for People with Disabilities E-News, contact debbra .jackson doh . hawaii . gov For the Facility Access E-Bulletin , contact laurie . palenske(a�doh . hawaii . gov For the Communication Access E-Bulletin , contact kristine . pagano(cDdoh . hawaii . gov For the SPIN News, contact jan .tateishi (@,doh . hawaii . gov 0( o F N4 A, X0a X958n 9i . DISABILITY AND COMMUNICATION ACCESS BOARD 919 Ala Moana Boulevard, Room 101 • Honolulu, Hawaii 96814 Ph. (808) 586-8121 (V/TDD) • Fax (808) 586-8129 July 2014 Report from the Disability and Communication Access Board for City and County of Honolulu , Maui , Kauai , and Big Island Mayors Committees Maui , Kauai , and Big Island Developmental Disabilities Committees Disability Rights Hawaii Big Island State Council on Developmental Disabilities State Independent Living Council 1 . New DCAB Staff DCAB is pleased to welcome a new staff person , Kamaile Hopfe to our office on July 1 , 2014 . Kamaile will be working in our Program and Policy Development Unit as a Program Support Technician . She will be providing administrative program support in our parking program , Hawaii Quality Assurance System ( HAAS ) and Continuing Education Program , and other related activities . Kamaile is a graduate of Kamehameha Schools and Remington College of Business . We welcome her to our work family. 2 . Update on Emergency Preparedness Activities DCAB was very involved with the Makani Pahili 2014 (annual hurricane exercise ) sponsored by State Civil Defense . DCAB was involved with three (3 ) different activities : 1 ) with American Red Cross to review post impact shelters on Oahu for usability on May 31 , 20147 2 ) the full scale exercise at Bellows Beach on June 4 , 2014 , and 3 ) the functional exercise at the City and County of Honolulu , Department of Emergency Management's Emergency Operations Center on June 5 , 2014 . DCAB used volunteers to assess activities on May 31 st and June 4t" for accessibility to people with disabilities . The purposes of the exercises were to practice how events would operate during an actual disaster. Several of the scenarios used during the events involved providing services to people with disabilities during a hurricane . It was an excellent learning experience for all participants . For more information about this year's events , or if you want to volunteer for Makani Pahili 2015 events , contact Debbie Jackson at (808 ) 586 - 8121 or via email at debbra .jackson @doh . hawaii .gov. 3 . Workshops on Aging in Place and Home Modifications DCAB has partnered with AARP and the Department of Health to sponsor a series of FREE workshops in the community on aging in place and home modifications . Get information and tips for a comfortable , safe , and livable home . Learn about updates that can help make your home a home for life , including modifications , new design materials , and assistive devices . Two workshops have been held on Oahu ( 110 attendees) and Maui (67 attendees) . The next workshops will be as follows : August 12 - Hilo — Honpa Hongwanji Hilo Betsuin August 14 — Kona — King Kamehameha Hotel August 19 — Kapaa — Courtyard by Marriot Kauai To register for these workshops , contact: 1 -877-926-8300 . 4 . Recent DCAB Trainings One of DCAB's responsibilities is to conduct training sessions and workshops on disability-related topics . Recent trainings included : • "Overview of Emergency Preparedness for Families of Individuals with Traumatic Brain Injury" at Rehabilitation Hospital of the Pacific — Debbie Jackson • " How to Serve Customers with Service Animals" for Island Club and Spa — Debbie Jackson • "Buildings and Accessible Routes" — Center for Architecture — Mona Higa • "The DCAB Parking Program — Changes and Update" for the City and County of Honolulu Satellite City Hall Managers — Bill Nakamatsu If you would like more information on any of the above presentations or know of an organization that would like a presentation , please contact DCAB at dcab(a�doh . hawaii . gov. 5 . Special Education Advisory Council You may not realize that the DCAB/Special Parent Information Network staff serves as staff for the Special Education Advisory Council , an entity that provides guidance to the Department of Education on matters related to the implementation of federal and state special education laws for a free , appropriate public education . The most recent Annual Report has been completed and is available from Susan Rocco , SPIN Program Coordinator at susan . rocco(a),doh . hawaii . gov . --------------------------------------------------------------------------------------------------------------------- Don 't forget to sign up for DCAB 's four (4 ) E-Bulletins For the Emergency Preparedness for People with Disabilities E-News, contact debbra .jackson doh . hawaii . gov For the Facility Access E-Bulletin , contact laurie . palenske(a�doh . hawaii . gov For the Communication Access E-Bulletin , contact kristine . pagano(cDdoh . hawaii . gov For the SPIN News, contact ian .tateishi (cdoh . hawaii . gov