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HomeMy WebLinkAboutParks & Recreation FY2013-2014 DEPARTMENTAL BUDGET CALL-BACKS 04-16-2013 Department of Parks and Recreation (aa) Page 1 The departmental budget call-backs reconvened on April 16, 2013 at 3:06 p.m., and proceeded as follows: Department of Parks and Recreation Honorable Tim Bynum Honorable Gary L. Hooser Honorable Nadine Nakamura Honorable JoAnn A. Yukimura (excused at 4:27 p.m.) Honorable Jay Furfaro, Council Chair Excused: Honorable Ross Kagawa Honorable Mel Rapozo Chair Furfaro: Lenny, welcome. LEONARD A. RAPOZO, JR., Director of Parks and Recreation: Good afternoon, Chair. Chair Furfaro: Good afternoon. Mr. Rapozo: I am going to let Keith earn his pay and he is going to take the lead on CIP. I know there will not be any questions. So, I will be patiently and quietly sitting here next to him and smiling. Chair Furfaro: The big tuna just turned this over to you. Mr. Rapozo: Wicked tuna. KEITH SUGA, CIP Program Manager: Chair and Councilmembers, I would like to go over the Department of Parks and Recreation projects starting with the page 1 of the spreadsheet. Chair, I will go through individual projects and do you want to ask questions after every project or how do you want to? Chair Furfaro: Let us go through all the projects and then we will come back and you will be here for questions and answers (Q&A). Why do you run us through that. Mr. Suga: The first project that I wanted to touch on and go over is the American with Disabilities Act (ADA) access barrel removal. This is a project that was previously funded with the dollars carrying over to this upcoming fiscal year. I think folks are well aware of the Department of Parks and Recreation's efforts to get all of the facilities that they have in compliance as it relates to ADA. At this particular project is focusing on Waimea Canyon and Kekaha Parks. These would be the two (2) items there which total about one million one hundred thousand dollars ($1,100,000). The next item ADA improvements Anahola Homestead, Anahola Village, Laukona Park parking lots. Similarly, these are to address ADA items at the individual facilities there to provide what 04-16-2013 Department of Parks and Recreation (aa) Page 2 whether a handicapped stall and sidewalks to access the facility. Again, very similar to the previous item. Ms. Yukimura: Question. Chair Furfaro: Go ahead. Ms. Yukimura: It was the ADA access barrier removal that created all of those bathrooms in the women's side with only one (1) water closet if you will. I am trusting with any ADA barrier removals we are not forgetting the original purposes of parks and so forth and we are making sure that we are not being single purpose to achieve the ADA things and then somehow inadvertently affecting the functionality or the use of the park that is going to necessitate retrofits after that? Mr. Rapozo: No. I am sorry Keith, I said I was just going to smile. Ms. Yukimura: No way. Lenny. Chair Furfaro: That is not going to happen, tuna. Mr. Rapozo: That is the Portuguese side. Ms. Yukimura: That is right. Mr. Rapozo; You are right, JoAnn. For every facility that we look ADA barrier removals, we look at the whole facility that needs to be addressed. So, it is not just walkways, but it is the whole facility. Ms. Yukimura: Yes. It fits and enhances rather than takes away from the other original existing improvements there. Mr. Rapozo: Correct. Ms. Yukimura: Thank you. Chair Furfaro: Let me state the rules again, please. Let us go through all of the parks projects, make a list, and then we will go right into discussions if we can, okay? Ms. Yukimura: Sorry. Chair Furfaro: Please continue, Keith. Mr. Suga: Moving along to Page 2, kind of in the middle, Anahola Clubhouse parking lot. Very similar to the previous items in terms of addressing ADA items, sidewalks, and this particular one has some drainage items that need 04-16-2013 Department of Parks and Recreation (aa) Page 3 addressed as well. Moving on to top of page 3, Black Pot restroom improvements. This is a new project being proposed for Fiscal Year 2014. This is a project that will look into design to expand the existing facility out at Black Pot Beach, the existing restroom facility at Black Pot Beach, as well as looking at ADA items for this particular area. I went out on a site visit with William from Parks on a Thursday to go to check out the restroom facility and it was surprising to me to see how packed the beach was. It is a good sign certainly, but looking at the area and the size of the comfort station over there, I could definitely see why they have issues with pumping and having the Department of Public Works go out there to pump more frequently because of the amount of usage that is currently being out there. This is a new project to look at expanding potentially the existing facility or coming up potentially with a new facility in that area. I put a note in here that this would run parallel with the Black Pot Beach Master Plan Development because we know that there is a current need right now and thinking of getting a head start on the design. Next item right after that is the bleachers in County parks. Chair Furfaro: Excuse me. I can tell my rule on this is not going to work. Ms. Nakamura: Yes, I do not think so. Chair Furfaro: Questions on Anahola first, any? Go right ahead. We are going all the way back to ADA. We will do it by page. Ms. Nakamura: Thank you. I wanted to just ask, with so many parks and this is several parks and this is several parks with ADA improvements, what is the big picture ADA needs? Does this represent, when we look at parks that meet ADA needs, what percentage are we at? Mr. Rapozo: Most of all of our parks meet some form of ADA needs. Ms. Nakamura: Right. Mr. Rapozo: We have done some. But as we work across the island... Ms. Nakamura: Right, because I worked on the Ha`ena County Beach Park ADA improvements and so I know that you are chipping away at it. Mr. Rapozo: Exactly. Ms. Nakamura: I just wanted to get a big picture view of what percentage we are at? Mr. Rapozo: No. We do not have a percentage. 04-16-2013 Department of Parks and Recreation (aa) Page 4 Ms. Nakamura: It seems every year you just kind of do a few at a time. Mr. Rapozo: Yes. Whatever moneys we have, we look at doing a few at a time. In this particular incidence, if you remember a couple of years ago, Kaimana Jose, we all worked together and he had to do his senior project out in Kekaha Fire Park. This was a young man who had so much energy and part of his senior project was that he came to us via the Mayor and said all of my life I played baseball in Kekaha and I have to sit in the hot sun. His senior project was to build two (2) dugouts where they did not exist. So, that build out really triggered the need to do the ADA at this park, it rose. So that was the impetus for us to look at Kekaha Fire Park to move forward with that ADA along with Waimea Canyon since we were on that side of the island. Moneys were made available in this current budget year. So, that was how the focus became in this area. Chair Furfaro: May I just ask if we can get some clarification on the mandate here. When we renovate a shelter, when we renovate a bath facility, when we renovate a park facility, when you renovate, you must comply with to ADA? Mr. Rapozo: When we build out. Chair Furfaro: Is that correct? Mr. Rapozo: When we build out. My understanding is when we build out. Chair Furfaro: Renovate or build out. Mr. Rapozo: Yes. Chair Furfaro: But just the renovation of the basics, the plumbing, the roof, and so forth? Mr. Rapozo: We are okay. Chair Furfaro: We are okay? Mr. Rapozo: My understanding is that we are okay. Chair Furfaro: JoAnn, you have the floor. Ms. Yukimura: These ADA improvements, are they from the rule that when you renovate you have to do it or is it out of that court order? There was a court order, right, that said we had to do all ADA? So, that was years ago. Mr. Rapozo: Yes. Ms. Yukimura: But we are still... 04-16-2013 Department of Parks and Recreation (aa) Page 5 Mr. Rapozo: Catching up I guess. Ms. Yukimura: Is there a plan, a timetable for being totally caught up? Mr. Rapozo: Not that I am aware of. Maybe some that is something that the Attorneys can. Ms. Yukimura: The courts just allow us to do it at whatever pace we want to? Chair Furfaro: What I quoted to you is what I know what compliant in a hotel. If renovate, you must comply. It is worth checking your description against my understanding. Mr. Rapozo: Right. Chair Furfaro: I would get a legal upon on that. Ms. Yukimura: I will ask that question going forward. Chair Furfaro: We are back to you, Mr. Suga. Mr. Suga: I think we arson the top of page 3, bleachers in County parks. Mr. Rapozo: Was Anahola the next one? Chair Furfaro: We had q uestions for Black Pot. Mr. Rapozo: We are going to pass Anahola? Chair Furfaro: Nadine had questions for Black Pot. Ms. Nakamura: I wanted to find out and I also noticed in the CIP listing that there is funding for the Master Plan for Black Pot. Mr. Rapozo: Yes. Ms. Nakamura: You see this running in tandem with that master plan or does the Master Plan need to direct this piece? Mr. Suga: We thought initially that it could run parallel in terms of the initial design and have that certainly be incorporated as part of the Master Plan as well. I think the initial, there is an immediate need currently out there so that if we can get a head start on the initial design work and also have that worked right into the master plan development as well 04-16-2013 Department of Parks and Recreation (aa) Page 6 Ms. Nakamura: Is the idea to expand the footprint of the existing restroom or have a separate restroom facility? Mr. Suga: I think both options are on the table to explore. I think in the early discussions was looking at existing facility. Maybe it would make sense to expand the current footprint and put in the necessary facilities to expand there versus a brand new building Chair Furfaro: I do want to point out to you that the draft plan that we have actually shows a new bathhouse. It is on the other side of the old boat ramp so that we can use more camping permits for the long. I think Nadine's question is worth reviewing again. Mr. Bynum. Mr. Bynum: What are the odds in the fiscal year that these funds will actually be tapped into? I was surprised to see this because we had the need for the restroom there for a number of years and we have done improvements to the septic system to bring it into compliance. I doubt that will you will actually expend any of the funds in the fiscal year. Can you tell me what the odds are? Mr. Suga: I would not be able to answer that. I am not sure. Mr. Rapozo: I think for sure we would probably be doing some design work with it. So, some of those moneys. We probably will not go to construction. Mr. Bynum: Thank you. Ms. Yukimura: Follow-up. p Chair Furfaro: JoAnn. Ms. Yukimura: Now, I think I am relating back to Council Vice Chair's question because the Master Plan will look at locations of various infrastructure and what if the Master Plan is done after you have put in a new restroom and they say it would have been better over here given our Master Plan? Mr. Rapozo: We have had these discussions and there is the current need and what is happening there, it may make sense that we may want to move forward and just look at the current structure and maybe expanding it. The way the use is, I think, the need is going to be there. Ms. Yukimura: You are saying as a short term fix and probably keeping it in the location and just expanding it? Mr. Rapozo: Yes. 04-16-2013 Department of Parks and Recreation (aa) Page 7 Ms. Yukimura: Would help alleviate the real heavy pressure right now, but then long term look at locating? Mr. Rapozo: Yes. Ms. Yukimura: That makes sense to me. Expensive though, right? Mr. Rapozo: Yes. Ms. Yukimura: Is that one of the bathrooms? I forget. There are two (2) water closets there and I am sorry. I do not know what better word to use. Mr. Rapozo: No, you have the correct term. Ms. Yukimura: For women, there are two (2) right now? Mr. Rapozo: Yes. Ms. Yukimura: You might make it three (3) for all you know? Mr. Rapozo: Yes. Ms. Yukimura: I see. Thank you. Chair Furfaro: Another word you could use would be just the lua. Ms. Yukimura: I like that better. Chair Furfaro: What Councilmember Yukimura and Vice Chair Nakamura are saying is that when that draft plan was do, it said what are the needs for the park and some of those were expanded bathrooms, a new boat ramp, and also was expanded camping area which would with be moving the bath facility. But at some point, has any conceptual plan been shared with the community? Mr. Rapozo: Not yet, Chair because we are looking to fund the Master Plan and start to work on that. There are other developments with other land surrounding what we have already acquired that may change the scope of the Master Plan that you and I have talked about. Chair Furfaro: The three (3) that I mentioned along with parking, getting the cars off the beach. Mr. Rapozo: Yes. Chair Furfaro: Those are the ones that came up as the most significant to address in a park plan. Good. Any more questions on Black Pot? 04-16-2013 Department of Parks and Recreation (aa) Page 8 Ms. Nakamura: Just a comment that I think by the time you go through a procurement, run through a community based master planning process, and then figure out this is what we are actually going to do, that might be three (3) to five (5) years. Mr. Rapozo: I agree. Ms. Nakamura: I think that a short term solution that addresses the current concerns is probably a good thing to do. Mr. Rapozo: That is why I kind of mentioned that. I think the current needs, we need to do something. Ms. Nakamura: Yes. Chair Furfaro: Just so you hear me saying at two hundred thousand dollars ($200,000) a year at a temporary fix, that is a pretty expensive toilet. That is the bottom line for me. JoAnn. Ms. Yukimura: Well, if you want to further complicate it, there has been talk for a long time, but I think it is going to move into discussion about a sewer system for Hanalei and that will solve the problem of the park just like hooking in Salt Pond to the sewers will solve the problems. I do not know where you would be in five (5) years, but you might want to do a quick fix and then wait until the sewer comes in to do anything else in terms of bathrooms. Then I just wanted to ask, does this complete our discussion on the Master Plan as well because if so, I have some issues about that? Chair Furfaro: The Master Plan for Black Pot? Ms. Yukimura: Yes. Chair Furfaro: Why do not you go ahead. Mr. Suga: It is on the last page on the bottom. Ms. Yukimura: We are putting aside three hundred thousand dollars ($300,000) because there was at one point, one of the landowners who was willing to pay for a Park Master Plan. Mr. Rapozo: I am not p o aware of that. Ms. Yukimura: I will pursue and see if that offer still exists. Thank you. Excuse me, what is the timetable, for the Master Plan? What is the timetable? Mr. Rapozo: To get our contract is out for the master plan? Ms. Yukimura: Yes. 04-16-2013 Department of Parks and Recreation (aa) Page 9 Mr. Rapozo: We hope to, once we get okayed for this, then we will start working on scope of work for this project within this next fiscal year. Ms. Yukimura: Are you going to be using your Park Planner for that? Mr. Rapozo: It is a good possibility. Ms. Yukimura: Because I just want to say this has to be done so carefully, the scope of work and also the selection of the consultant because one of the community is so involved there. But two, the issues that the Chair was already raising, parking and camping, you really want the best park planning consultant you can get because I think you are going to need people who know what kind of options they can provide to the community in terms of thinking about how to resolve these potential conflicts and so forth. Thank you. Mr. Rapozo: Thank you. Chair Furfaro: Vice Chair. Ms. Nakamura: Just to add to that. I think there might be some value to broadening the scope of this into not just a Master Plan, but a management plan because it is about managing the resources there. It is the water, the sand, the beach, and then the park and then the estuary, the river itself. Each component, I am not sure how far we are going to go into it because it is State land and State jurisdiction. But I think we probably want to look at it holistically and there is a management component that goes beyond the physical use. But how the community wants to manage — do you want to take the cars off the beach? How are go you to deal with the commercial uses in that area? If you are open to that, I would recommend it is a master and management plan so that scope covers that. Mr. Rapozo: Okay. Those are good points. Chair Furfaro: Mr. Bynum, you have the floor. Mr. Bynum: No, I am good. Chair Furfaro: This portion is behind us. Moving right along. Mr. Suga: Next item is again on the top of page 3 continuing, bleachers in county parks. This is a project that is attached to another project that is teamed with another project on page 14. Page 14 has another bleacher component seven hundred twenty-four thousand dollars ($724,000) in addition, to the seventy-one thousand dollars ($71,000). The plans there are to do the bleacher replacement in Hanapepe. Chair Furfaro: Questions? Moving on. 04-16-2013 Department of Parks and Recreation (aa) Page 10 Mr. Suga: Next item would be on the top of page 6. Hanapepe Stadium ticket booth. This is previously funded dollars to address the Hanapepe ticket booth that is currently there. As can you read the project scope includes design and construction of a permanent ticket booth that meets ADA and building code requirements. Ms. Yukimura: What page are you on? Chair Furfaro: Top of 6. Mr. Suga: Top of page 6. Chair Furfaro: The other thing that I just wanted to say, we are talking about this booth here. This is earmarked for twenty-five thousand dollars($25,000) and I just have to reiterate for everyone that these need to be good numbers because I am getting concerned about our work on the street here and we have transferred money. Larry has to know he cannot come in for one hundred thousand dollars ($100,000) change order and I am just saying this looks soft to me. But if you think it is the right number. Mr. Rapozo: Everything will be done in-house, construction. Chair Furfaro: This is in-house? Mr. Rapozo: Yes, so this is material. Chair Furfaro: All the work for the Hanapepe Stadium ticket booth, this reflects material/in-house labor? Mr. Rapozo: Correct, even the design. It is the architect that we have been using because this is really kind of like an ADA project for the ticket booth to meet ADA requirements. Chair Furfaro: Moving along. Mr. Suga: Moving on to page 8 in the middle of page 8. Kapa'a pool restroom reconstruction. This is a new project that is being proposed for four hundred thousand dollars ($400,000) to address the restroom situation at the Kapa'a Swimming Pool. I believe Lenny is working on quotations for demo of the existing facilities. They provided temporary ADA unit port-a-potties to allow the residents to have some facilities available to them. This project here would work on the demolition as well as the interim fix to re-establish facilities at the site there. Chair Furfaro: Thank you, Lenny for giving this some priority. Councilwoman Yukimura? Ms. Yukimura: You said for residents or did you mean users? Mr. Suga: Users, sorry. 04-16-2013 Department of Parks and Recreation (aa) Page 11 Ms. Yukimura: I mean there are residents around there so I just wondered if there was some kind of issue with that. Thank you. Chair Furfaro: Mr. Bynum. Kapa'a Pool. Mr. Bynum: No. Chair Furfaro: Any more questions, Kapa'a pool? Ms. Nakamura: I think we are going to have a discussion tomorrow in more detail. Chair Furfaro: Yes. Pools for both Waimea and Kapa`a. Ms. Nakamura; This is just about fixing the current pool, not about looking for a different site? Mr. Rapozo: No, just to stabilize the current situation. Ms. Nakamura: Thank you. Chair Furfaro: Stabilization plan. Mr. Rapozo: Yes. Chair Furfaro: Councilmember Yukimura. Ms. Yukimura: But it does show the costs that it is taking to keep sustained facilities that is very old, number one and then quite battered by the elements over there and number two, right? Mr. Rapozo: Number three, that no maintenance has been done in that facility for a long, long time. Ms. Yukimura: That is no preventative maintenance or just no attention? Mr. Rapozo: Yes. Ms. Yukimura: Thank you. Chair Furfaro: I have one (1) question. Are we looking at the filter equipment in the backwash or is that a discussion for tomorrow? Mr. Rapozo: We did some work on that maybe three (30 or four (4) years ago. So, only the sand filtration system believe it or not is the original one that was placed there and everything built around it. If that was to go down, of course 04-16-2013 Department of Parks and Recreation (aa) Page 12 today we have more advanced technological systems to replace that and that has always my concern. But talk about getting your money's worth with that particular item. It still works. The gadget looks old, funky, and it moves. We are going to have to cut it out if and when we need to replace it. But everything else is more modern and up-to-date. Chair Furfaro: But none of this money is directed at that? Mr. Rapozo: No, this is strictly the building, the things that are falling apart. Chair Furfaro: We can talk about that tomorrow. Probably cut the roof off and pull the thing out from there. Mr. Rapozo: Yes. Chair Furfaro: We will move right along. Mr. Suga: Next item on page 8 after the Kapa'a Pool is the Kapa'a Stadium improvements. This is a project to construct the locker room facilities at Kapa'a Stadium there. This is under construct and construction has started for this particular project. Chair Furfaro: Mr. Bynum. Mr. Bynum: I want to understand these two (2) items that are right next to each other, three hundred ninety nine thousand six hundred twenty ($399,620), you are moving from R12036? So, you are moving that money into R10010 and then having an additional two hundred forty-one thousand dollars ($241,000)? Mr. Suga: The two hundred forty-one thousand dollars ($241,000) was carry over from the previous fiscal year and the item that you see subtracting three hundred ninety-nine thousand dollars ($399,000), that is just an effort working with the Budget Analyst to consolidate because they are basically the same project, so just consolidating the moneys into one (1) project identification number. Mr. Bynum: There are no new moneys for this year? Mr. Suga: Correct. Mr. Bynum: The six hundred forty-one thousand dollars ($641,000), that is the total cost for stadium improvements when it is done? Mr. Rapozo: No. If you look at the previous CIP Ordinance, for whatever reason it was done the way it was before I became Director, they had these two (2) projects. I mean these two (2) numbers related to the same project. They were different spots within the Ordinance itself. This is just a way to consolidate it and get it all-in-one line item so you are not looking all over place for it. 04-16-2013 Department of Parks and Recreation (aa) Page 13 Mr. Bynum: I got that. The locker room is under construction? Mr. Rapozo: Yes. Mr. Bynum: And that will entail depleting this amount? Mr. Rapozo: Yes. Mr. Suga: There is actually a contract that Parks has out for the portion of the construction already that is certainly not reflective in these numbers. These numbers is to complete the construction at the facility because they already have a contract awarded that was from previous fiscal year. Mr. Rapozo: I think the question is better answered. I think as of March when I answered Councilmember Rapozo's request as to the two (2) numbers four hundred fifty thousand dollars ($450,000) has been charged to this project which it does not show it being taken out. Mr. Bynum: Four hundred fifty thousand dollars ($450,000) of the six hundred forty-one thousand dollars ($641,000)? Mr. Rapozo: Yes. We have been billed four hundred fifty thousand dollars ($450,000) for this project that does not reflect the balance here. Mr. Bynum: The locker room? Mr. Rapozo: Yes. Mr. Bynum: But there will be additional billings? Mr. Rapozo: Yes, that has been charged so far for this project. Mr. Bynum: Enough said. Thank you. Chair Furfaro: Follow-up from Nadine. Ms. Nakamura: Lenny, do you anticipate using the full six hundred forty-one thousand two hundred ninety-eighth dollars ($641,298) to complete the locker room? Mr. Rapozo: Yes. I just want to say that the locker rooms is one ADA connections again, from the locker room to the playing area. There was a need to upgrade the water system, a backflow device, and also water was getting from one end of the park that was going through the football field, fifteen (15) feet deep,maybe longer than that. It is going to be my luck that the thing will break when we get everything all cherried out, it is going to break under there, and we have to dig up the field. Since we are doing 04-16-2013 Department of Parks and Recreation (aa) Page 14 this project, the water line was re-routed. Materials were purchased and that work was done in-house by our plumbers to upgrade the water system to account for the locker room and future needs of that area, whatever that may be. Chair Furfaro: Mr. Bynum. Mr. Bynum: We need bleachers to complete that project, right? Is there funding for bleachers? Mr. Rapozo: No. There are bleachers there now. Additional bleachers? Mr. Bynum: Well, I do not want to belabor this. We can come back to it, but the original plans had more substantial bleachers that this. Mr. Rapozo: I understand. But there are no bleachers in there right now for that. Mr. Bynum: So, there is no plan to increase the seating? Mr. Rapozo: There is no bleachers in this project for right now. This just the locker room and the upgrades. Mr. Bynum: There is no money for additional? Mr. Rapozo: No. Mr. Bynum: Anywhere? Mr. Rapozo: No. Mr. Bynum: Thank you. That is something that we need to do to make this all we want it to be, yes? Mr. Rapozo: Yes. Mr. Bynum: So future years CIP. Mr. Rapozo: Future years. Mr. Bynum: Thank you. Chair Furfaro: Nadine. Ms. Nakamura: You are working on the field as well? Mr. Rapozo: Yes. 04-16-2013 Department of Parks and Recreation (aa) Page 15 Ms. Nakamura: So, this year's graduation will be on the... Mr. Rapozo: I take a lot of responsibility for not getting it done now. I had relied on an uncle to help us with the communication is going to come over, the donation of the dirt. We found enough dirt now to do the project and an uncle who has done other fields within the County to make them nice, he was actively communicating with me and we were going to get it done and then the communication dropped. I apologize. At some point I should have cut bait and we should have done something else. But I made it go longer because I know he has the talent and for whatever reason it did not go that way. That is okay. Another uncle is helping us, just as talented, another brother who will be doing the grading for us. All of that will come over as a donation, they want to help the kids and when I get that final number, we will send it over as a donation from everybody. But that is going to be the field, including the grass will be donated by Kiahuna Golf Course. I have been in contact with those people. So, we are working on the field. I am meeting with the Principal of Kapa'a High School and we are actually ready to move there. But if they want to do it on the field, it is all dead weeds right now. They are going to have to deal with dead weeds or we can give them an alternative and holding it by the Pony League Field in there and then we can start with the dirt immediately. But in whichever way they do it, if they want to go and use the field, we will be moving dirt the day after graduation is done and we will start spreading dirt, get the thing leveled off, get the grass in, and we still have enough time to get it ready by football season. Chair Furfaro: When Councilmember Nakamura and I met with you folks, we promised this timetable on the work? Mr. Rapozo: Yes. Chair Furfaro: I thought they were only going to miss one (1) graduation. Mr. Rapozo: They did not miss the last one. Chair Furfaro: We had this one as the wiggle room. Mr. Rapozo: Yes. Chair Furfaro: Now on the water flow, I was kind of surprised to hear you say, Keith, water backflow protectors are they not required now for any residential use for drinking water? Mr. Rapozo: Backflow water? Chair Furfaro: Yes. Mr. Rapozo: Yes. 7. 04-16-2013 Department of Parks and Recreation (aa) Page 16 Chair Furfaro: Backflow preventer, so somebody does not tamper with the water and it goes back with the system. Mr. Rapozo: Yes. Chair Furfaro: But Kapa'a does not have that? Mr. Rapozo: No, Kapa'a had it. But we need to upgrade it Chair. We are going to need more pressure to water the field. Chair Furfaro: Got it. I am squared. Moving forward. Mr. Suga: The next item would be on the bottom of page 8, Kekaha Gardens Park. This is a Holo Holo 2020 project. Moneys are being asked to be added in the amount of one million four hundred thousand dollars ($1,400,000) new moneys and this would be to provide construction for the facility out there at Kekaha Gardens Park to meet the project scope to provide, as I am reading here on my spreadsheet, comfort station, playground equipment, basketball court, and parking lot improvements. Chair Furfaro: I want to go back to Kekaha Gardens. Lenny, I am seeing a lot of communication going on between Jose Bulatao regarding Kekaha Gardens and I think Beth is in the loop and everything. Are we all in balance here? Mr. Rapozo: Yes. In my visits with the Hawaiian Homes Neighborhood Association, E Ola Mau, down there, this park is thirty (30) years in the design making, right? We have made a commitment as a Holo Holo project that we can get it done. The new people around the park had stated that they never had a chance to input. As we came into being, the contract for the design ran out. We were able to, through a procurement process of course, we were fortunate enough to get the same design consultant. To give them at least one more chance to give input for those who live around park to give their input, we asked the consultant as part of the scope to include one more community outreach and they did that. Now we are finalizing the design and then we will be ready to move to construction. You are not going to satisfy everybody out there. I think we are okay. Chair Furfaro: No. But I just want to make sure from the correspondence I am seeing, you are telling me there is going to be one more outreach. Mr. Rapozo: We did it already. Chair Furfaro: You did it already? Mr. Rapozo: We are taking those comments and finalizing the design and then we will move to construction. Chair Furfaro: Mr. Bynum. Ii 04-16-2013 Department of Parks and Recreation (aa) Page 17 Mr. Bynum: Two (2) questions. One is will the grass in this park be irrigated? Mr. Rapozo: Yes. Mr. Bynum: Right answer. The second question, a lot of that correspondence that the Chair was referencing had to do with a project that the Hawaiian Homelands project nearby and the cumulative impacts. But we do not really have a say over that project, right? Mr. Rapozo: Yes. Mr. Bynum: That is between Hawaiian Homelands and their community? Mr. Rapozo: Yes. Mr. Bynum: Thank you. Chair Furfaro: Nadine. Ms. Nakamura: Does the two million dollars ($2,000,000) include the playground equipment needed? Mr. Rapozo: Yes, that would be complete build out for everything. Ms. Nakamura: Thank you. Chair Furfaro: Any more questions on that? If not, moving right along. Mr. Suga: Next park item would be on page 11 in the middle. The Kaua`i War Memorial Convention Hall improvements and I believe I think caught on the webcast when Eddie Sarita was here speaking to the Convention Hall. This project would address the jealousies windows, replacing aisle carpeting and some exterior lighting. Chair Furfaro: Mr. Bynum. Mr. Bynum: Exterior lighting meaning lighting the parking lot? Mr. Suga: No, I believe this is exterior lighting right outside the Convention Hall. Mr. Rapozo: Yes, which includes the parking lot. Those globe lights. 04-16-2013 Department of Parks and Recreation (aa) Page 18 Mr. Bynum: Yes. So, it will have some impact on the parking lot? Mr. Rapozo: Yes. Mr. Bynum: You leave there after a play late at night, it is pitch dark. So, that is a good safety improvement. Mr. Rapozo: Yes, it is going to be bird compliant. It is fully shielded cutoff. Mr. Bynum: Great, thank you. Mr. Rapozo: Just to let you know that I think two (2) years ago the Council funded photovoltaic three (3) lights for the backside of the parking lot and we finally found a contractor that is able. Within the next two (2) weeks, that project is finally going to be done. So, that is going to be nice. Mr. Bynum: I had forgotten about that. Thank you for reminding me. That is good news. Mr. Rapozo: We have not forgotten. Eddie has been trying hard for the of installation. Mr. Bynum: I know he shares that concern. Chair Furfaro: He is doing a very good job for us. Mr. Rapozo: Awesome. Chair Furfaro: JoAnn. Ms. Yukimura: Was there a reason why we did not put all of the lights as photovoltaic with an electrical backup? Mr. Rapozo: The current one is a retrofit. We are considering it just being a retrofit. Ms. Yukimura: Do you have light posts in? You do already? Mr. Rapozo: Yes. Ms. Yukimura: I think Eddie was looking at the light posts over here though. Mr. Rapozo: He was looking at the light fixtures. Ms. Yukimura: Oh, just the fixtures? 04-16-2013 Department of Parks and Recreation (aa) Page 19 Mr. Rapozo: Because there are bird compliant as well. Ms. Yukimura: Right. So, they would not have qualified for or they would not have been logical to put in photovoltaic then? Mr. Rapozo: With the poles that we have, we are just replacing the fixtures on the top. Ms. Yukimura: I will ask the question of purchasing whether in cases where we have new lights, are they going to be lights at Kekaha Gardens Park? Mr. Rapozo: Not for play. But I think of we have parking lot lights. Ms. Yukimura: Wherever there are new lights, are we going to require them to be photovoltaic with an electrical backup? Mr. Rapozo: We did not require it. But we can look into that. Ms. Yukimura: It is a question for procurement whether it is depending on what the research shows whether it is a viable standard to adopt for all of our parks or at least be a part of a checklist in design in our design projects for consideration and then maybe is the cost is too much or there are no photovoltaic lights that are a Shearwater approved, then you would not put them in. Mr. Rapozo: Yes. Ms. Yukimura: But if procurement could look at that and actually this came up with our Energy Coordinator, that would be something to pull him in on. Thank you. Chair Furfaro: Good point. Any more questions on this item? If not, moving on. Mr. Suga: Moving on to the next Parks item is the lighting retrofits, kind of the bottom half of page 11. Those two (2) projects that total up about a little over one million dollars($1,000,000) is to address lighting retrofits at Waimea Canyon Park, Koloa Park Field, Kekaha Park, and Kapa'a Softball Field. Chair Furfaro: I am going to say something here that I think is really worth looking into especially Mr. Barreira is here and Mr. Heu is here. Channel 2 had a news report that seemed to challenge the mandate on State fields of retrofitting for birds. Mr. Rapozo: I saw that. Chair Furfaro: You saw that? I think this is a very interesting item that maybe we should have the two (2) ladies that have been working on our retrofit 04-16-2013 Department of Parks and Recreation (aa) Page 20 plan and the County Attorney get a little closer to what is the State's position is because you have to remember all of these things that we are retrofitting for basically support the State Department of Education and their athletic programs. But the State in this article, this television report, is kind of challenging the thing. I would certainly think someone would at least go back and look at what the State is saying about their position. Mr. Rapozo: Yes. The girls and I had that discussion when we saw that, to try and see what... Chair Furfaro: You and the girls? You mean the two (2) Attorneys? Mr. Rapozo: The two (2) attorneys. Chair Furfaro: You can call them young ladies. Mr. Rapozo: Yes, we had the discussion. It was also interesting that they mentioned the Shearwater, the Wedged-Tail, that is not on the Endangered Species List. Our Newells are. If you remember tow (2) years ago, they lost like three hundred (300) of them and they did not get anything. Chair Furfaro: But I think it would not hurt to probe this a little bit. Mr. Rapozo: Agree. The Mayor has allowed me to be part of the Starlight Committee that was done before Senator Hanabusa U.S. Representative Hanabusa that she mandated that the Starlight Committee was formed and I think Gary is familiar with that. I sit on that and represent the County. I think that the State is going to try and do it because I told them that they needed to watch because they had some of the birds that we have on O`ahu. I said you will sympathize with me when you have to retrofit Aloha Stadium. I think this is part of the move. The other move was if you notice, Department of Transportation (DOT) their signs on the freeway now, they used to have lights going this way, but now they have lights going this way. Chair Furfaro: Down. Mr. Rapozo: Yes. These are all a part of the Starlight Committee. Chair Furfaro: Well, I just bring it up because it is taking a lot of our financial resources and so forth and we are trying to negotiate compliance, then the political subdivision above us seems to have a different position. Mr. Rapozo: It is kind of interesting and the other interesting part they are sitting at the table with us. DOT is at the table with us on this Committee. Department of Land and Natural Resources (DLNR) is there with us. They recognize Kaua`i as being the leader in doing this pro-active approach. DOT is trying to Band-Aid 04-16-2013 Department of Parks and Recreation (aa) Page 21 that we are going to start doing lights being all fully cutoff and on the freeways we are going to do this instead of this. The flagpoles will be less than three thousand (3,000) luminas so that they can face up but not affect. Chair Furfaro: It is something that I said in the very beginning, to me it was not totally clear with the Federal interpretation and it was even less with the State interpretation. But since that article about two (2 weeks ago, I think it is something that we should really find out what is a level playing field for everybody here? We are on the same field. Mr. Rapozo: Agreed. Chair Furfaro: Light retrofits. Next item. Mr. Suga: Next item is on the bottom of page 11, Lihu`e Stadium Baseball Field improvements. I think all of the Councilmembers are aware that with this CIP budget being proposed, obviously there were no new moneys being added and unfortunately to have added moneys proposed for new projects, there were some projects that needed to be defunded to provide a source of funds and the Lihu`e Baseball Stadium Field projects were defunded. The majority of those funds there, the one million one hundred thousand dollar s ($1,100,000) went to the Kapa'a Pool restroom improvements as well as the Black Pot Beach restroom improvements. Chair Furfaro: We defunded this? Mr. Bynum. Mr. Bynum: This is part of a reoccurring theme in the County of Kaua`i is that we do plans, we make commitments, then we do not follow through with those plans for years and years, and then we defund it. As this points out, this was part of Vidinha Master Plan in 1969, updated in 1972. These funds have been there, commitments to the community to upgrade our premiere baseball field supposedly the best on the island. So, you are going to do the lighting but you are not going to do the bleachers, the announcer's booth, or the dugouts. Ms. Nakamura: Next page. Mr. Bynum: That is for lighting, I believe. It said total one million one hundred thousand dollars ($1,100,000) goes away, something goes away. I think the way I read this, you are keeping the lighting on the next page, the lighting retrofits. But there is ADA compliance issues. There are dugouts that are substandard, there are announcers booths that are falling apart, and there is no funding for that. This is that funding, it is going away, right? How do we explain that to the Lihu`e baseball people that have been counting on this for years. They have had these promises. This is a reoccurring theme, make commitments, fund it, nothing happens years later, and then the community says what do you mean the money went away? Unless they are watching right now or somebody notifies them, this project has many Lihu`e advocates for many years who have made these commitments. We have at least two million five hundred thousand dollars ($2,500,000) of additional funding parks project while basically we are saying hey you guys 04-16-2013 Department of Parks and Recreation (aa) Page 22 we made these commitments to, six (6) or eight (8) years ago, it is not important anymore. You have been pushed out of the plan and we put those projects in front of you. I have a problem with that. I do not know how to fix it because we need this money. It should not be a matter of this project versus that. It should be once we go down a path, we expend County money, we make commitments to the community, and we should be held accountable. I mean the collective "we." I do not believe this is in the six-year CIP either. The message is we are going to put lights at that stadium so can you play at night,but it is not going to be ADA compliant, it is not go have decent bleachers, and it is not oin to have g g dugouts. It is still going to be a facility we are ashamed of when we host an off island tournament. I guess there is no answer to that. That is a question. What do we do? There was this idea of having a sports complex that could host tournaments in Lihu`e. We dropped the tennis from the plan. Over the years we spent a lot of money on those plans and we just keep dropping pieces off. I guess there will never be an integrated process at Vidinha because we moved away from it and we are not even putting this money back in six (6) years. Chair Furfaro: Well, maybe I will ask Mr. Heu a little bit later towards the end of the day and we will just pop the question, is there some approach to new bond money in the new future? We will keep that question to the end. Ms. Nakamura: Is anybody going to respond? Mr. Bynum: Is anybody going to respond? Mr. Rapozo: So noted. Mr. Bynum: So noted? Mr. Rapozo: Yes. Mr. Bynum: Okay. Pretty frustrating. Chair Furfaro: Mr. Heu did you hear me? Before we end that day, we are going to ask that. If you could come up a little later. Mr. Bynum: Yes. We are fulfilling a commitment to Kekaha that is thirty (30) years old. I like that. But we are doing it at expense of a previous commitment. Ms. Yukimura: That is true. Chair Furfaro: We will hold that query. Next project, please. Mr. Suga: Next project is in the middle of page 12. As Councilman Bynum was speaking to this is Lihu`e Baseball Stadium Field lighting which would be retrofitting the existing Vidinha Stadium parking lot and installing new lighting for the baseball field. 04-16-2013 Department of Parks and Recreation (aa) Page 23 Ms. Nakamura: I have a question. Chair Furfaro: Go ahead. Ms. Nakamura: Just to clarify, then the pieces that got cut out of this from your original plan was the bleachers and announcers booth? Mr. Suga: And the ADA. Mr. Rapozo: The bleachers have land been fitted in. They have bleachers. Then the announcer's booth, the dugouts, and the transitionals from the parking lot to the bleachers and the dugouts. Ms. Nakamura: The transitional walkways to meet ADA compliance? Mr. Rapozo: Yes. Ms. Nakamura: But the bleachers are there? Mr. Rapozo: Yes. Chair Furfaro: Mr. Bynum. Mr. Bynum: May follow-up? I know you are trusted too, Lenny with these choices that are tough to make. But at least we have ADA compliant bleachers, at least we have to get the walkways from the parking lot to the bleachers. I mean I cannot imagine that we cannot not do that. So, where is the funding to get a person with disabilities into those ADA compliant bleachers? How do we do that and when will that happen? Mr. Rapozo: Those moneys are not in there in this current CIP plan. Mr. Bynum: Well, almost any citizen could file a suit against the County and be successful overnight. Mr. Rapozo: Yes, I understand. Mr. Bynum: Well, when we know that, we need to in good conscience we need a plan to be in compliance with the Federal law. Mr. Rapozo: Yes. I agree. Mr. Bynum: At least that part. Then maybe we can get some volunteers to paint the dugouts. That would be nice. Ms. Nakamura: Question. 04-16-2013 Department of Parks and Recreation (aa) Page 24 Chair Furfaro: I have Mr. Hooser first. But Lenny, please take these comments back to what I have said. When you initiate some restoration or remodeling, make sure these things these are not triggering other compliance issues. Mr. Hooser. Mr. Rapozo: I will take this back. Mr. Hooser: It is kind of a process question. So, following-up on Councilmember Bynum, in this particular situation the need for sidewalks that would be ADA compliant sidewalks if in fact the Council felt that that was a priority item, we could, I believe, amend the CIP budget to include those items. I just wanted to confirm that that is true and is that a ready to go kind of project? Could we in fact insert sidewalks into that? I know we would have to take the funds from some other location to stay in balance. But we could redirect those funds to those kind of improvements if the majority of the Council wanted to do that? Mr. Suga: Correct. Mr. Rapozo: The designs for that should be completed by the end of this month. Mr. Hooser: I just wanted to check. Thank you. Thank you, Mr. Chair. Mr. Bynum: Can we send that question to the Department of Parks and Recreation what the cost would be to just become compliant with ADA on that facility? Is should ask now? I do not expect them to have the figure. Chair Furfaro: I do not think that would be fair. But we will send it over as a question. Ms. Yukimura: That is not what I am saying. Mr. Bynum: That is my request. Ms. Nakamura: I have a follow-up. Chair Furfaro: Okay, go right ahead. She had it after Mr. Hooser. Ms. Nakamura: Lenny, when you went from one million one hundred thousand dollars ($1,100,000) to seven hundred ninety-three thousand dollars ($793,000) for the Lihu`e Stadium Baseball Field, that was a difference of three hundred thirty-eight thousand dollars ($338,000) approximately. Mr. Rapozo: I am sorry, from one million dollars ($1,00,000), okay. 04-16-2013 Department of Parks and Recreation (aa) Page 25 Ms. Nakamura: Yes. It was one million dollars ($1,00,000), you took that away completely and then you have seven hundred ninety-three thousand dollars ($793,000) plugged in to do that lighting and the parking lot retrofit. So, the difference between those two (2) amounts is the three hundred thirty-eight thousand dollars ($338,000). If you has that number, then you could do the announcer's booth. Mr. Rapozo: The three hundred thousand dollars ($300,000)? Ms. Nakamura: Yes. Mr. Rapozo: No. Ms. Nakamura: The ADA dugout. Mr. Rapozo: No. Mr. Suga: Councilwoman, those with two (2) separate project line items in itself. The one that you are looking to on page 12, the seven hundred ninety-three thousand dollars ($793,000) that was previously funded was to address the lighting issues or items and the project item on the previous page was previously funded also at that one million one hundred thousand dollars ($1,100,000) for the improvements that Lenny spoke of. Ms. Nakamura: Oh, okay. Mr. Rapozo: Councilmember Nakamura, one of the hints if you look at the you number, the baseball field improvements, the lighting is a "w." The previous one that we are talking about is an "r." The "r"number is a newer project. Ms. Nakamura: Is a what? Mr. Rapozo: Is a newer project. Chari Furfaro: The "r" project is a Recreations project and the "w" is Public Works. Mr. Rapozo: Yes. When Parks was part of the Public Works, is when this project was first initiated and the reason it had not been built out in speaking with the previous planning and development, at that time they still did not have guidelines as to what would be the appropriate lighting for the birds. So, they did not spend the money. Now that we have gone through what we have gone through with the birds, that we have moved forward to do the design and that is just an older project that did not address the ADA needs or the one million one hundred thousand dollars ($1,100,000) that we were going to use for the project. Ms. Nakamura: Thank you. 04-16-2013 Department of Parks and Recreation (aa) Page 26 Chair Furfaro: JoAnn and then Mr. Bynum. Ms. Yukimura: I would like to get not just the amount to make the ADA compliant, but each improvement that was eliminated, I would like to know the amount associated with it. Thank you. Chair Furfaro: Mr. Bynum, have you the floor. Mr. Bynum: I am just relying on my memory, but we had a discussion about there last year. My recollection, if it is correct is initially the Mayor's proposal was to eliminate both items and then in discussion during budget hearing, I believe when the May submittal came back, they both stayed in there. Now it is a year later and part of the discussion was are we not ready to do the lighting because we now know how to do it because in delaying that, there was a good reason for that. But the other line item remained in there last year and now this year the lighting is staying in and that is my memory of that. This is something that we have talked about for the last couple budget sessions. Again, especially these park projects, there is a constituency out there. There is a group of people who are really invested in this, who celebrated when the money went in there and then assumed that it would happen. Then they call us up, sometime you, sometimes me, and say what happened to that? Then we go well, the money has been there five (5) years. Anyway, it is just a reoccurring theme. Chair Furfaro: Any more questions? We are delighted that you are on board as a team. But have I to tell you that I am sending over a question regarding a real understanding of how these moneys are first appropriated to you and then what influence we have on any changes because I do not think we have any changes, that is part of the problem that we have authority on. But the bigger problem is somebody needs to go back and start auditing where these projects started from and where we diverted them to and then we diverted again and we divert again. We need an audit trail because I think the way Mr. Bynum says it is exactly right. Citizens see these things going into Lihu`e Stadium and say oh, it is in and then all of a sudden we have very little influence as once the money is diverted to another direction. I am going to get a legal opinion on that and share it with the Council. But in the meantime, we are overpromising and under delivering and we need to audit this. Let us move on. Mr. Suga: Next item on the bottom of page 12 is the Lydgate Pond. This here is money, sixty-one thousand dollars ($61,000) being left in this particular project is to close out Ocean Net's contract and allow them to provide the final report as well as to support the community's efforts to clean up the pond. Chair Furfaro: Questions? Lydgate. Mr. Bynum? Mr. Bynum: Actually, I am sorry it is a comment. I just wanted to thank the Parks Department for their ongoing collaboration with this incredible group of volunteers. Every single Saturday morning there is a whole bunch of people down there at Lydgate cleaning this pond over and over and over again. They have even found some innovative ways to try to scoop up the things. I just really have to recognize those 04-16-2013 Department of Parks and Recreation (aa) Page 27 people and the Friends of Kamalani at Lydgate Park which I am not as actively involved in as I would like and as I used to be. But there is an amazing group of people and a collaboration that has developed with Parks over the years that has been really good for our community. Mr. Rapozo: I agree totally. Chair Furfaro: Lydgate Pond? Ms. Yukimura: I have a question. Chair Furfaro: She had it first, and then you. Ms. Nakamura: I wanted to find out what was the amount contracted with Ocean Net? Mr. Rapozo: The first amount? I do not have that. But this was the result of the last storm we had in March. Initially, we had put in about I think it was forty thousand dollars ($40,000) and then some other funding was added on in case we needed to do mitigative work that they identified. But as Councilmember Bynum said, the collaboration of the volunteers and their ingenuity we did not have to spend the money that we had thought we would needed. So, that is why they eliminated the hundred thousand dollars ($100,000) plus there. We just continued to help support them with the roll offs and making sure we contacted the Army Corps of Engineers to make sure what they were doing was acceptable. So, they have continued to do their work. Ms. Nakamura: When do we expect the final report from Ocean Net? Mr. Rapozo: I need to check with Public Works with that because they were the ones with the contract management for this project. Ms. Nakamura: Do you anticipate any costs with the long-term fix for the pond? Mr. Rapozo: No. Actually right before this last rain event, the pond was looking really good. Of course, we had some more wood debris come in and they have continued to work. But no. Chair Furfaro: Lenny, we are going send that question over about Ocean Net and the timetable one more time because you still owe us an update on the pond coming up in August or something. Mr. Rapozo: Yes, they are supposed to be coming back. Chair Furfaro: But we will send it over as a question on Ocean Net. JoAnn, you have the floor. 04-16-2013 Department of Parks and Recreation (aa) Page 28 Ms. Yukimura: My question was the question Vice Chair asked about when the Ocean Net's final report is due? I do want to echo what the other Councilmembers have said about the volunteers. They have been quite extraordinary. I hope Ocean Net's report is going to have a practical solution to this problem. Chair Furfaro: But you are recognizing that we have a final summary with us? Mr. Rapozo: Yes. Chair Furfaro: And with Ocean Net? Mr. Rapozo: Yes. Chair Furfaro: Lydgate Ponds, anymore? If not, next item. Mr. Suga: Next item is on the top of page 13. Lydgate small pavilion renovations. Again, this is previously funded moneys getting carried over and this is to address the eight (8) small pavilions at Lydgate Park. There is another item in the back that is of the Parks Special Trust Fund that is to the amount of five hundred thousand dollars ($500,000) which would work towards the main pavilion at Lydgate and the restroom near the lifeguard, I believe, right Lenny? Mr. Rapozo: Yes. Mr. Suga: The comfort station near the lifeguard. Chair Furfaro: Say that again about the East Side Trust Fund, five hundred thousand dollars ($500,000). Mr. Suga: So, there is another item in the back of this spreadsheet on I believe on page 26. Chair Furfaro: Is that the current balance? Mr. Suga: I am sorry, page 25 at the bottom, Lydgate Pavilion and restroom renovations, about five hundred one thousand dollars ($501,000). In combination, the five hundred one thousand dollars ($501,000) and sixty thousand dollars ($60,000) here would address the eight (8) small pavilions as well as the main pavilion at Lydgate and the comfort station near the lifeguard stand. Chair Furfaro: Steve, let me understand that. This is money that we have transferred from the Park Fund to the CIP for the East Side? Mr. Suga: The moneys on page 25 was funded that were previously approved in prior years on the bottom of page 25. 04-16-2013 Department of Parks and Recreation (aa) Page 29 STEVEN A. HUNT, Director of Finance: These are funds that are available in Community District Funds. Chair Furfaro: Right. This is money that was transferred in from the East Side Community District for parks? Mr. Hunt: I am not sure it is being transferred in. It is being utilized to fund the project. Chair Furfaro: I will use the term "transferred in" because on the CIP, they are separate in separate geographic categories. So, when I look at that number, if it is lower because some of that money is being used for this project whether it came this year, last year, I do not really care. Council Vice Chair. Ms. Nakamura: A quick question. What was the source of the Special Trust Funds? Chair Furfaro: They are fees charge to developers and they go into the district for which their projects occurred. If it was new project in Kapa'a town, the park assessment fee goes into Kapa'a district. Am I right, Steve? Mr. Hunt: I believe it is both environmental impact and park assessment that is generated at the time of permitting. Chair Furfaro: Yes. Any more questions on the Lydgate pavilions? Moving right along. Mr. Suga: Next project, if we can turn to page 15, kind of in the middle of page 15, playground renovations .Kilauea and Anahola Homestead Park, one hundred thirty-five thousand dollars ($135,000). This is for the safety surface and playground equipment to be repaired at Isenberg, Kilauea, and Anahola Homestead Parks. Chair Furfaro: Lenny, out of curiosity, have you been in touch with Sue Bennington? Mr. Rapozo: Yes, Boynton. I explained it to her. Chair Furfaro: You have talked with her? Mr. Rapozo: Yes. Chair Furfaro: Sue, I apologized for using the wrong last name. Questions on this item? If not, next item, please? Mr. Suga: Next item is the play ground resurfacing, Kalawai and Koloa Park. Just below that, the previous one project cope includes resurfacing Kalawai and KOloa Parks. 04-16-2013 Department of Parks and Recreation (aa) Page 30 Mr. Bynum: What page are we on? Mr. Suga: Oh, excuse me, page 15. Chair Furfaro: 15, about midway, lower half. Mr. Bynum: Got it. Ms. Yukimura: Question. Chair Furfaro: Go ahead. Ms. Yukimura: Actually, I just want to say thank you, that that is going to happen because there have been a lot of concerns expressed about Kalawai Park, I know. I am glad that you are looking at — do these between R13004 and R13005, is that all the playgrounds that need attention on the island right now? Mr. Rapozo: Remember I told the story last week about the... Ms. Yukimura: Yes, about the procurement problem. Mr. Rapozo: This is the vendor. Ms. Yukimura: I understand. I think you folks have through great efforts solved that problem. Mr. Rapozo: Yes, done. Ms. Yukimura: Congratulations and thank you on that. But my question is are there other playgrounds? Mr. Rapozo: Two (2) have just arisen. We were just talking about that, which is another vendor. Ms. Yukimura: I think last year I asked for an inventory. Mr. Rapozo: Hanapepe Heights Park. Ms. Yukimura: I think we got these playground equipments at the same time many years back. So, they are all going to start needing replacement. I believe I asked for an inventory of all of the playground equipment. Mr. Rapozo: Right. Ms. Yukimura: I think have you provided that? 04-16-2013 Department of Parks and Recreation (aa) Page 31 Mr. Rapozo: No, we are working on that because you just asked for that during our budget. Ms. Yukimura: In terms of a line item that is going to allow you to replace them in a timely basis, I would rather have us anticipate it then wait for people to call us and say my kid is catching their feet in the broken ground covering and whatever. Can you provide that list? Mr. Rapozo: Yes, we will. We are working on it and we also have a playground replacement program spreadsheet that we wanted to provide as well. Ms. Yukimura: That is very good. I look forward to seeing that. Thank you. Chair Furfaro: Any more on this subject matter? If not, next item. Mr. Suga: Next project I am going to go over is on page 17, kind of in the middle of page 17. Softball field pavilions. This is a project and correct me if I am wrong, Lenny, that there is collaboration going on with the community and the County is providing materials and in-house design and allowing community groups to install. Chair Furfaro: Lenny, any specific ballpark? Mr. Rapozo: Peter Rayno Park and Isenberg. Chair Furfaro: It is right at the end. I see it. Thank you. Mr. Bynum. Mr. Bynum: Again, amazing community volunteers that put in a whole new in-filed there and it has irrigation, right? Mr. Rapozo: Peter Rayno has irrigation. The Isenberg has irrigation. Mr. Bynum: Just need to recognize those volunteer and its collaboration. What a great and in the long-term history of the County doing that. Mr. Rapozo: The Isenberg one has changed a little bit because the players there have changed. They have not been coming to us and saying let us get this pavilion done. The Peter Rayno group as you folks know are very active. They are working with William and our staff to do the design. Mr. Rapozo: Do you know if anyone has talked to King Kaumuali`i about not parking cars on that field in future? When they have May Day, they park cars there traditionally and with new grass and new irrigation, parking cars on ball field. 04-16-2013 Department of Parks and Recreation (aa) Page 32 Mr. Rapozo: It can work because we do the same thing with Hospice at Vidinha Stadium. They just need to take the time to identify every sprinkler head so that we do not get any damages. The same thing that they do for Hospice over at North Vidinha, they identify every sprinkler head and we are able to negotiate the sprinklers so there is sometimes minimal damage. But they avoid a good portion of it and not too much damage. Mr. Bynum: I agree but I also disagree. Turf management means keeping the field aerated and to compact it and driving cars and trucks over it. When you are diving for a ball in the outfield and you are hitting the ground, you do not want compacted soil there. But I know we are doing our best. Thank you. Chair Furfaro: Why do we not do that by design in Waianea? Mr. Rapozo: I played in Peter Rayno and did the same thing. I have played at that park my whole life. Hanamd'ulu Yankees. Chair Furfaro: Next item. Mr. Suga: Next item is on the bottom of page 17, the Veteran Cemetery improvements. The scope included structural assessment of pavilion chapel, Building Code upgrades, and access road restoration. Chair Furfaro: It is my understanding that this is our share? Mr. Rapozo: Correct. Chair Furfaro: But is this tied into a master repair and maintenance (R&M) plan that the Veterans Administration is contributing to us and we are just working with them? Mr. Rapozo: Yes, it is. Our last discussions about this I was really disturbed about what was said in that report. Ian followed up first with the communication to Tony Elliot. Mr. Elliot provided his report and Mr. Elliot was a little dismayed as to why someone would say that to a Councilmember. But I did ask that I want to immediately have a meeting with him, the OVS Director and us regarding what was said and if that is true because we have always been told there is not one hundred percent (100%) funding. The County has taken a lot of the funding out on our own. Even burials, we on get three hundred dollars ($300) or four hundred dollars ($400) a burial and that costs the County more than that in the labor cost that we provide. I wanted to get straight, what is the Secretary talking about and if there are moneys out there, then either we are not getting our fair share or the Secretary is not well informed. But I needed to get that. As a mentioned, I took my grandmother there as soon as I turned fifteen (15) in 1980 and my grandfather, my tutu, and my papa are buried there. I have seen that place to what it is today and they have done an incredible job to 1980 until what it is today. But if we are not meeting the standard, we are not hitting the standard, then we need to see what we are missing and I am going to ask at this meeting, I did pass on that if we have to get trained, 04-16-2013 Department of Parks and Recreation (aa) Page 33 let us get trained. If there is money we can expend do get the head stoned fixed, let us do it, whatever it will take. I agree. That is a scared hallow ground. Chair Furfaro: I guess my point is we need to follow up on this. We, at the Council, have not backed away from our responsibility. We have done a lot the things since my time on the Council for the last twelve (120 year. But I do not even remember seeing the invitation. Mr. Rapozo: The invitation, Ian followed up and he showed me the E-mail. It came about a day or two (2) before he got here. So, Ian was accurate. Chair Furfaro: That is good. If you could stay close to that Lenny, we would appreciate that. Mr. Rapozo: I agree. I will. Chair Furfaro: Next item. Mr. Suga: Next item is on the top of page 18, Vidinha Stadium track and field. This project here, the scope includes installation of improvements which include certified area for throwing events such as discuss and shot put and improved electronic equipment. Chair Furfaro: Questions? Moving right along. Mr. Suga: The next set of projects is on the... Chair Furfaro: A question here from the Vice Chair. Ms. Nakamura: Just a comment that it is good to see this in here and I know Lenny this is something that will help to attract Statewide events at this stadium. That is what we want do is leverage our resources and bring it up to standards that will attract outside visitors to our island. Thank you for working on this. Mr. Rapozo: Thank you. Chair Furfaro: Moving right along. Mr. Suga: Next set of items is the bottom of page 18 in relationship to the Wailua Golf course. So, there are three (3) projects there. Maintenance building exterior aprons, replacing drive range net and poles, and replacing existing water lines. Again, I think they speak for themselves Chair Furfaro: We are having a separate discussion on Wailua Golf Course. We posted it as an agenda item. Mr. Suga: Next item in the middle of page 19, Waimea Pool roof renovation. This project is going along with the work that is being done and being 04-16-2013 Department of Parks and Recreation (aa) Page 34 funded also by the 209 Fund. There is some design work for the Waimea Pool and this thirty-seven thousand dollars ($37,000) is to address the design for the roof renovation. Chair Furfaro: Questions, members? Moving right along. Mr. Suga: Next to item, I will jump to is on page 25. Chair Furfaro: I am sorry, the number again? Mr. Suga: Page 25. In the middle of page 25. Po`ipu restroom renovations. Just under one hundred two thousand dollars ($102,000) is for the work on restroom facilities at Po`ipu Beach that I think you are all aware of. Ms. Nakamura: can I ask a question? Chair Furfaro: GO ahead. Ms. Nakamura;: Does that include the roof improvements? Mr. Rapozo: No. Ms. Nakamura: That is separate? Mr. Rapozo: The roof improvement came from the Revolving Fund. Ms. Nakamura: Thank you. Chair Furfaro: Next item. Mr. Suga: Next item, on the same page under the Lihu`e district, Isenberg Park basketball court, two hundred thousand dollars ($200,000) for reconstruction of the basketball court. Currently, we are working on specifications and the design. Chair Furfaro: Questions? Seeing none, next item. Mr. Suga: next item, Isenberg Park playground. That is to again, for working on resurfacing for the playground and currently working on specification and design. The next item, Lydgate Pavilion, we kind of spoke about with the previous item for Lydgate. On page 26, the last page at the top, relocate/reconstruct temporary maintenance construction temporary maintenance shelter. This is the white tented temporary structure that is visible off of the highway on the golf course there and the thought is to be able to bring this down and relocate it to the Kapa`a Base Yard so that they can utilize it to store some equipment. 04-16-2013 Department of Parks and Recreation (aa) Page 35 Mr. Bynum: Is there an ETA on that? We have to get it funded before we can move it? Mr. Suga: Exactly. Mr. Bynum: As quickly as possible after July 1St, right? Thank you. Chair Furfaro: Is it salvageable? Mr. Rapozo: Chair, it is salvageable. Chair Furfaro: It can be mended? Mr. Rapozo: Once we move it, we need to purchase a new skin. Chair Furfaro: It is not mending the skin, it is replacing the skin. Mr. Rapozo: Replacing the skin. Chair Furfaro: Councilwoman Nakamura go ahead. Ms. Nakamura: This pays to relocate the structure? Mr. Rapozo: Yes. Ms. Nakamura: Once it is relocated, what we will see when we pass that area? Mr. Rapozo: Hopefully nice green grass. Ms. Nakamura: It was used as a maintenance shelter, so do they have a replacement area? Mr. Rapozo: This was a result of the fire of the maintenance building which was rebuilt. Mr. Bynum: You are talking about the maintenance facility? Mr. Rapozo: Yes. Mr. Bynum: May I ask a question about that? Chair Furfaro: I think you need to ask me. Yes. 04-16-2013 Department of Parks and Recreation (aa) Page 36 Mr. Bynum: I just wondered if you are aware of the lesson learned with that? I have learned of the years that value engineering is not always a good idea. These aprons were part of the original scope of work and when the bid came in high, we value engineered these out and we all said the time, we are going to need those aprons for that building to function. Are you aware of that history? Mr. Rapozo: Yes. Mr. Bynum: I think it is a cautionary tale to be careful what you value engineer out. We put out a project with a scope of work, that is what we want to meet the needs and then sometime it is better to find the money than to cut it out because you have to come back later and retrofit which is usually more expensive. Thank you. Mr. Suga: The last item I want to touch on is kind of the middle of page 26, park improvements with regard to ADA for Papaloa-Waipouli-Kawaihau district. Chair Furfaro: Questions members? If not, I am going to go around the table. Are these questions for the ADA. Mr. Hooser: I have a question on an item that was not on the list. Okay, we will come back. We are going to go right around. Any questions for this particular piece? No. Questions around the table, I will start with Mr. Hooser. Mr. Hooser: I got an E-mail today from Kapa'a Business Association and I am on the board also for disclosure. They mentioned that last year they were promised Kapa'a and the Kapa'a Town planning money and was it going to be in the CIP budget? Kapa'a Beach where the library is and Kapa'a town. Apparently there was discussion before I got here and some agreement that there would be a master plan funded for that area, changing that park to a passive park. Mr. Rapozo: I have had some discussion about the master plan and then we shared the master plan of course, what we went through. Some of the questions were well he did not bring his plans when we had the master plan. But we also talked about developing the other soccer park because they still do not want to displace kids. Maybe that person needs to call my Office so we can discuss. I am not aware of a master plan we promised to get funded this year. Mr. Bynum: Neill Sams. Mr. Hooser: Yes. Neill Sams. He said we were assured the at a meeting last year with the Parks Director that funding would start this project would be in this year's budget. He is Vice President of Kapa'a Business Association. Mr. Rapozo: I think we need to have a talk. We did sit down and I think he brought me his plans. 04-16-2013 Department of Parks and Recreation (aa) Page 37 Chair Furfaro: I am going to see if there Bynum can shine some more light on this. Mr. Bynum: Well, I have been waiting three (3) weeks to talk about this. Mr. Hooser: Same thing? Mr. Bynum: Yes. Mr. Hooser: Okay, good. Mr. Bynum: I want to show an image. This theme, promises made, not kept. This is an image from the Kapa`a-Wailua Development Plan from 1972, the year after I graduated high school. If you look at the image at the top and that writing says, "remove active sports phase out." That is not written in, that is in the plan because in 1972 things were not in color. But this concept since 1972 Kapa'a Business has said, our beach park is underutilized and I have passed out more pages of this development plan. It is like this is the heart of town, you cannot see the ocean, it does not have any passive use, and there is very much detail in that plan about redoing Kapa'a Town Park into a town park and about the economic development. The lower part of this talks about doing renewal because in 1975 we put a special treatment district in Kapa'a to do these plans and to bring economic vitality back to Kapa'a town forty (40) years ago. The Kapa'a Business Association has advocate for this for forty (40) years and a few years ago Mayor Baptiste said let us get back on track and we acquired eleven (11) acres from the State, we spent money on an EIS/EA and conceptual plan and so we were moving towards and the idea is that this eleven (11) acres will have two (2) soccer fields because Kapa'a Business Association for forty (40) years also said we do not want to displace. We have a tremendous need for these sports. There is one (1) soccer field in that park. But that is a town park and it will be a shot in the arm for the economic community of Kapa'a and they have been so patient. They waited, we spent County money, we went down this route, and now we have been delayed four (4) years. Last year, the year before I brought this up, every year it is been next year. What Neill Sams is saying that he met with Parks and was told next year we will fund that soccer field and move forward move forward with this. I asked the Council to fund the design for that last year and my colleagues said next year. Now the six-year CIP plan has this in for seven (7) years from now and so I really want to find a way. We had two million dive hundred thousand dollars ($2,500,000) of new spending in Parks CIP this year, but there was not any other money for this project and other projects have leaped ahead of it. It does not have to be one or the other. When we make a commitment, we should follow through with it. We put the bike path into Kapa'a and the other thing that I wanted to point out about that thing is that it contemplated and the renewal was the buzz word in the 1970s. But the idea was that government would work to do a master plan for the business district, to deal with the parking issues, the traffic, and downtown revitalization or reinvestment and that did not happen either for Kapa'a and that is something that we still can do. I am begging the Mayor and my colleagues to get this project back on-track. We have already spent money on it. We need to move forward because then we can turn that town park into what it was intended to be, a passive park 04-16-2013 Department of Parks and Recreation (aa) Page 38 with picnicking and with a view of the ocean. Right now we have an eighteen (18) foot fence. If you heard that plan, it goes onto just the streets in between to keep the view planes of the ocean, to make it clear that Kapa'a is a beach town. You can drive right through and not know that. It has talked about problems in the park which we have addressed by retreating and not building a seawall. It talks about building a T-groin to deal with the erosion which we just got a study, Kapa'a Ocean Study, making that recommendation again forty (40) years later. We have already experienced the erosion. We lost pavilions and trees and we made the decision as a County to retreat because we owned the land and let nature take its course. I know I am just making a speech and not asking a question. Can this get into the May submittal? Will you take a serious look at this? Mr. Rapozo: We can. I guess where are we going to get the money from? Mr. Bynum: It does not have to be one or the other. You have two million four hundred thousand dollars ($2,400,000) of new spending in Parks besides millions that we are taking out of Parks CIP. I think this is an important priority for the economic development of Kapa`a, for the usability of that park, for our soccer players who have inadequate fields in the East Side. This is even after adding three (3) fields at Lydgate, it is still insufficient to meet the needs of our playing population. But it is thwarting economic revitalization of Kapa'a for forty (40) years and last year the Business Association was given assurances by the Council and the Administration that it would be a project this year and it has not happened. Chair Furfaro: I do not know if the Council gave those assurances. We said we would have them on the agenda. Mr. Bynum: Well, let me clarify that. I made a motion to add one hundred fifty thousand dollars ($150,000) to the CIP to begin design and the Council said not this year, but looked at those representatives from Kapa'a and said next year this will be a priority. So, that is where this comes from. Mr. Suga: Chair, if I could. I just spoke briefly with the Administration. Certainly, we will look at this and try to put something together for the May submittal. Mr. Bynum: I think the people will come for the hearing later to say this in person. It would be nice if we could tell them we are going to fulfill that commitment and get back on track. It has potential huge benefit for the economy of our island, for the business people there, for the kids, and for the people who live in Kapa'a that would be great to have that park. Thank you. Chair Furfaro: I am going to give you my correspondence that I got from Neill. We did promise that we would have discussion this year about it. It will be a future item. But I mean he references this 1970 Kapa'a — when did you graduate from school? 04-16-2013 Department of Parks and Recreation (aa) Page 39 Mr. Bynum: 1971. Chair Furfaro: 1971 plan and he makes reference here. We will see once we get through the budget session about having an agenda item here in Parks and Recreation. Mr. Bynum: Thank you. Chair Furfaro: Mr. Hooser, did you want to add to that? Mr. Hooser: Again, just to clarify the process. I have not been here a number of years. But it is my understanding that the majority wanted to put an item, let us say for this particular item for example, we could by majority vote put this into the CIP budget? Chair Furfaro: I am not sure we can. I am not sure we can. I am having that researched and will have that clarified by Friday. Mr. Hooser: I am perfectly clear we cannot force the Administration to spend that money. But it is my understanding that we can put things in but I appreciate the clarity on that. Chair Furfaro: I agree with that approach. But we cannot force them to spend it on that project. Mr. Hooser: I understand that the Parks might — if the decision was to add this, they may have to look at their priorities within the Park's CIP budget also and decide to not fund some other projects in order to fund this. But also the Administration has the power to look between Departments and to shift CIP funds around. It is not just a question of Park's priorities, it is a question of County priorities. When will we have —like that opinion on how much authority we have with the CIP budget? When do we expect to have that answer? Chair Furfaro: I am trying to get it from our legal people, something by Friday. They will give me an overview and we will send it off to the County Attorney. But the preliminary one, I will see if we cannot get an interpretation by Friday. Mr. Hooser: Great. Thank you very much. Chair Furfaro: You are quite welcome. All good points. Go ahead. Ms. Nakamura: I think I recall the conversation around this table with the Council at the time. I think the thinking is that once we can open up that soccer field to regulation fields, that the high school could then practice there, have their games there, and it would be a little safer environment than what is at the current stadium, the way it is configured which has caused some accidents. What is does then is it opens up the 04-16-2013 Department of Parks and Recreation (aa) Page 40 Kapa'a Beach Park for just more open park use with barbeques, picnic tables, and shade trees so that all of the vendors surrounding there could attract people who want to pick up food, sit down in the park, hang out, and have a family picnics and that kind thing. Make it a more well used park. That was the concept and I think it has a lot of merit. I think if we are able to add something to this budget, then if we have that authority which you will check into, then I think we would have to look at where you would want to cut so that it ends up being a balanced CIP budget. Chair Furfaro: Mr. Bynum, go ahead. Mr. Bynum: Let me add to that, this got a lot of energy when we added the Parks Department because it had a Planning Division and the State library is there and then County owned property to the canal. So, the people were like all the way from the canal with is a dirt parking area now, that we can take down all of these fences and the State would want to cooperate with us to make it a campus in essence. If can be used to help address parking issues. As this development plan says, in forty (40) years ago, we need to assist Kapa'a community with adequate parking for the business district. It is great because often park usage is a different time than commercial usage. It just has so many potential benefits. I would see in our Parks Plan to do a community process to revitalize Kapa`a. If we combine that with the idea of urban renewal which is an old term which is now downtown redevelopment, you really can meet some critical mass. This is something that got removed from CIP several years ago and I am just trying to be patient and put it back on the agenda. Chair Furfaro: Let me summarize our day for today, if I can. First of all on this one, I think it is appropriate. I think what we told the people in Kapa'a business community is that we would certainly put an agenda item on to talk in Parks and Recreation about this. The right approach from Neil is to approach you folks because you build the CIP and you set some priorities as well. But on the flipside, we could put the money there. But I am not absolutely sure that once we put it there we can mandate the priority and that you do it. We will get clarity by Friday. Now, to recap today, we have come to the end of the day. I want to remind everyone that Public Works and Roads maintenance is unable to come on Thursday. We are going to move them to April 23m. Could you make that note? Also, for April 18th, this Thursday, at 1:00 p.m. we are doing the Planning CIP, followed with the continuation of Wailua Golf Course. That is this Thursday specifically the Parks and Recreation items that deals with CIP improvements so that we can secure some concessionaire type, so that will be Thursday. Thursday we will start at 1:00 p.m. The morning is not committed yet. We are starting at 1:00 p.m. for CIP for Planning call-back and then Wailua Golf Course. Tomorrow, we start Council Committee meetings at 8:30 a.m., reminder to everybody, 8:30 a.m. On that note, thank you very much. Lenny, thank you very much, Mr. Mayor. Mr. Bynum. Mr. Bynum: I just thought we would talk about Park acquisition funds that are being removed. Will that be a time to do that in the future? Chair Furfaro: I am sure we can find a time to actually move that into a quick discussion if you want. 04-16-2013 Department of Parks and Recreation (aa) Page 41 Mr. Bynum: It is kind of a general CIP question. Chair Furfaro: We will find a place for that discussion. Mr. Bynum: Thank you. Chair Furfaro: I will give you a red flag where we can have that discussion, a green flag. But I will find you what we have for the rest of our schedule, Mr. Bynum. Mr. Bynum: Well, my concern is we went through a list of what is in there and we did not talk about everything that is being removed. Chair Furfaro: No. But I want to say for all intents and purposes, we did not need to raise the red flag in Lenny's piece because we still have several other Departments going through CIP. Mr. Bynum: Right. Chair Furfaro: I will give you a place to put that flag. Lenny, thank you very much. We are in recess until 1:00 p.m. on Thursday. Mr. Rapozo: Thank you, Chair. Chair Furfaro: See you folks tomorrow. There being no objections, the Committee recessed at 4:46 p.m.