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HomeMy WebLinkAboutPlanning-CIP FY2013-2014 DEPARTMENTAL BUDGET CALL-BACKS April 18, 2013 Planning—CIP (ss) Page 1 The departmental budget call-backs reconvened on April 18, 2013 at 1:10 p.m., and proceeded as follows: Planning— CIP: Honorable Gary L. Hooser Honorable Ross Kagawa Honorable Nadine K. Nakamura (present at 1:29 p.m.) Honorable Mel Rapozo Honorable JoAnn A. Yukimura Honorable Jay Furfaro (present at 2:28 p.m.) Excused: Honorable Tim Bynum Mr. Rapozo: The budget session is called back to order and I understand that we are with CIP Budget-Planning Department, so if you could come and take your seats? If you could identify yourselves for our Captioner, Cathy, right? Carol? What happened to Cathy? There was no Cathy. Okay Carol. This is what happens when you start the meeting at 1:00 p.m. Peter if you could identify yourself and we can proceed with your presentation and open up for questions. PETER A. NAKAMURA, Planning Department: As far as the Planning Department's CIP Projects, I believe you have a printout of the sheets of the Planning Department's CIP Projects. If you are starting at the top. KEITH SUGA, CIP Manager: Excuse me. Actually I gave them an overall sheet. So for the first one, the middle of page 4, the East Kaua`i Development Plan. Mr. Nakamura: Just for clarity's sake, Councilmembers, I think what was done with the East Kaua`i Development Plan project, and Keith can correct me if I am wrong, but this was originally funded in the General Fund CIP and the money was moved from the...the funding was moved from the General Fund CIP into the Bond Fund CIP for $50,000. In terms of this project, this is a project that I...is probably my fault for this project lagging behind. We originally looked to provide a draft of the East Kaua`i Development Plan, which is fairly long, outstanding project by the last quarter of last year, but we have been delayed in terms of getting that draft out to the Citizens' Advisory Committee (CAC). So I think there is some...we need to get back in touch with the CAC, and we need to kind of redo a schedule with them of when we plan to present the draft. I think there were some concerns from the CAC at the time that some of the information in it may have gone stale, but what we did in the previous year, the first draft of the plan came up prior to the 2010 Census and what we did was updated the data in the East Kaua`i Development Plan with the new 2010 Census data. There are also some new figures that came out with the Kaua`i Housing Study, which was done by SMS. So the figures are also updated from the SMS Study and at this state we are still looking to complete the study and get back to the CAC. Let me run through the projects first. I April 18, 2013 Planning— CIP (ss) Page 2 Mr. Rapozo: Let me just real quick, the time allotment today is until 2:30 p.m. for Planning, and Golf Course from 2:30 p.m. to 4:30 p.m., and we have to squeeze in a caption break, so we do not have much time. How many projects do you folks have? Just six? Mr. Nakamura: Yes. Mr. Rapozo: Let us do it project-by-project. So at least we can close it out and if we have to do... I think the Chair is coming back at 2:00 pm., so we can leave the discretion up to him, but I would assume we want to get through all the projects today, at least for Planning. Councilmember Yukimura, you had a question on the East Kaua`i? Ms. Yukimura: Yes, the East Kauai Plan. So there was a consultant, who was responsible for this plan? Mr. Nakamura: Yes. Ms. Yukimura: And this $50,000, what is it for? Mr. Nakamura: I think that the $50,000 was put into the budget; I believe it was...and I need to verify and get back to you Councilmember, but I believe that was done in the last fiscal year. The previous fiscal year. $50,000 was put in. This was basically to bring the Development Plan study to closure. We have not encumbered the $50,000 yet, because we were going through some...we are trying to get clarification on the billing that was previously incurred on this project so we have not to date encumbered that $50,000, which is basically to complete the plan. Ms. Yukimura: Who is the consultant on this? Mr. Nakamura: This would be Wilson Okamoto and Associates. Ms. Yukimura: When was the beginning of the Plan? When did it start? When was the contract consummated or signed? Mr. Nakamura: Councilmember, it was...when I came on to this project I... Ms. Yukimura: I know it was before your time. Mr. Nakamura: I do not have the exact figure, but I believe it was previous to like 2008. I think it was probably earlier than that. Ms. Yukimura: Okay, so I am going to request a history of the project. Mr. Nakamura: Yes. April 18, 2013 Planning— CIP (ss) Page 3 Ms. Yukimura: And the amount of monies spent on the first contract. Presumably you are going to use this for additional consultant compensation? Mr. Nakamura: Yes, if necessary to finish the study. Ms. Yukimura: So I would like to see the scope of work of the first contract. And 2008 means that was five years ago. Mr. Nakamura: Yes. I think the contract was started previous to 2008. Ms. Yukimura: Right. I mean I think I remember going to a meeting, and I mean the problem with letting a Planning process go so long is that the information gets outdated. Mr. Nakamura: Right. Ms. Yukimura: You know? Mr. Nakamura: Correct. I think that is one of the problems that we found. I am sorry, 2007. Ms. Yukimura: Is what? Mr. Nakamura: Is when the contract was started. The project was started. Ms. Yukimura: Okay. Do you know what the figure was for that? Mr. Nakamura: I am sorry, Councilmember, I do not have that with me. Ms. Yukimura: Okay. Mr. Nakamura: That is something that we can get back to the Council in writing. Ms. Yukimura: So the plan for this is? What kind of timetable are you looking at? Mr. Nakamura: We are hopeful to be able to actually, given the amount of some of the other studies we started to wrap up on, hopefully by...getting back to the CAC by the 2nd quarter of this year, which is fairly soon. Hopefully by summer we will be able to circulate a draft to them. If you could keep that as a soft date. April 18, 2013 Planning— CIP (ss) Page 4 Ms. Yukimura: When do you plan to have the plan come before the County Council, I guess? Mr. Nakamura: After the CAC, it would still need to go to the Planning Commission and then come to the Council. Ms. Yukimura: Right. Mr. Nakamura: So my outside estimate of the plan coming to the Council would probably be in the last quarter of this year, Councilmember. Ms. Yukimura: Okay. Mr. Rapozo: Calendar year? Mr. Nakamura: Calendar year. Mr. Rapozo: That is ambitious. Mr. Nakamura: It is, yes. I think the caveat is that at the same time, just for the Councilmembers' information is that we are also working on the Technical Studies on the two development plan studies. Ms. Yukimura: Those are technical studies for the...? Mr. Nakamura: For the General Plan study, so we have several studies ongoing at the same time. Ms. Yukimura: You are talking about your workload? Mr. Nakamura: Yes. Just overall timing of the projects. Ms. Yukimura: So we have two other area development plans going now, Lihu`e and Koloa-Po`ipu? Mr. Nakamura: Yes. Ms. Yukimura: I think I will ask for the timetables on those and also the consultant contracts, so I can see the scope of work. But this thing about dragging out development plans is really not very helpful to good planning. Mr. Nakamura: I agree, Councilmember, yes. Ms. Yukimura: I hope we are not going to let that happen to these other two development plans. Mr. Nakamura: I also hope the same thing, yes. April 18, 2013 Planning— CIP (ss) Page 5 Ms. Yukimura: That is why I want to see the timetable, because it is sort of...anyway, yes, I would like to see that. But I hope you folks...I presume that in the contracts with these consultants there is a timeline that they have to follow, right? Mr. Nakamura: Yes. Ms. Yukimura: So I do not know how this Kapa'a contract got dragged out so much, but I know that you were not there. I do not think even the Planning Director was there when it was being done. But I guess. Mr. Rapozo: When it was not being done you mean? Ms. Yukimura: Right when it was not being done. Mr. Nakamura: When we were looking at the plan and initially when I came on board and looked at the plan, I realized there was this kind of history that went back to 2007. What we are focusing on and what I was asked to focus on by the Planning Director was to see if we could bring it to completion. It also provided kind of a caution for the plans going forward and like you said for the two development plans that we are working on. Ms. Yukimura: Right. Mr. Rapozo: Councilmember let us put in a request and make it a budget request for the chronology timeline and anticipated completion dates for the three development plans. I think it is important and the Council needs to make a decision on do we continue to fund the development plan that has no ending? Because I think you are exactly right. A lot of the things that are in the plan when it started is either obsolete, things have changed; communities have changed, so I think these plans need to be done in a very timely fashion. Ms. Yukimura: It is time to update the plan kind of so you do not even get to implement it, you know what I mean? Mr. Nakamura: I think when we looked at it, Councilmember, one thing we looked at that we needed to update the figures. In the interim for 2007... Ms. Yukimura: Nobody is disputing that. Mr. Nakamura: We have taken that step for the previous...for some of the previous figures used that were based on earlier figures we were able to put in the 2010 Census figures. Ms. Yukimura: That will make it a more useful plan. Mr. Nakamura: The other thing is that the process...one of the things that we considered in terms of finishing the plan, I think the process of the plan we April 18, 2013 Planning— CIP (ss) Page 6 went through was fairly good process in terms of the amount of meetings that they with the communities. So I think there is some weight that we would give to the process and the feedback that came back and forth during the time spent in discussion with the project. Ms. Yukimura: Then hopefully, that process was followed in the other plans. I hope we planned from the planning process to planning process, but hopefully we do not learn to do it this extended period. Mr. Nakamura: I think there is a balance in terms of being able to honor the process that we went through with the public and getting it to a certain point and going forward. Ms. Yukimura: That has to be really clear in the scope of work at Y p the beginning. I would like to say like we are holding Solid Waste to contract management, this is a contract and we want to...I mean it is your guys' kuleana, right? Contract management? So thank you. Mr. Rapozo: Thank you. Any more questions on the East Kaua`i Development Plan? If not, next project. Next project general plan technical studies, Mr. Suga: Next project is the General Plan Technical Studies on the top of page 5. Mr. Rapozo: One more thing is really a follow-up. That $50,000 you say was put in the last General Fund CIP correct and this year we are moving it to the Bond Fund? Mr. Suga: Correct. Mr. Rapozo: General Plan Technical Studies, $364,999. Mr. Nakamura: Councilmembers, the General Plan Technical Studies, that amount of$364,999 will probably decrease soon, because we are in the process of encumbering two more contracts. There were initially three General Plan Technical Studies that were set out as part of this funding amount. One was the Socioeconomic Study, the second was the Land Use Build Out, and the third was the Infrastructure Assessment. The socioeconomic General Plan Technical Studies, the contract has already been awarded and the contractor is actually on his way and he was actually down here this past, I think it was Monday. This past Monday? Last week...I am sorry, this past Monday the contractor was here to brief the Technical Advisory Committee on the Technical Study and that study is currently in progress. The next two that are in the pipe are the Land Use Assessment, and the Infrastructure Assessment, Land Use Build-Out, I should say. So the figure of$364,999 will drop to about $143,000. Mr. Rapozo: That is a carry over? That is just the ongoing fund. No new money in that project this year? April 18, 2013 Planning— CIP (ss) Page 7 Mr. Nakamura: No new money. That is just the carry over and drop the figure down. Mr. Rapozo: Councilmember Yukimura? Ms. Yukimura: Who is the Socioeconomic contractor? Mr. Nakamura: Socioeconomic Study contractor is let out to SMS Hawai`i. Ms. Yukimura: And the Infrastructure Assessment? Mr. Nakamura: We are in the process of finalizing those contracts, Councilmember. So we will get back to you as soon as they are executed. Ms. Yukimura: And Land Use Build Out also? Mr. Nakamura: Yes. Ms. Yukimura: I do not know if you heard the questions I asked of the Planning Director, but I wanted to know if you folks are anticipating legal questions that need to be addressed in the General Plan Update and one that comes to mind for me is whether or not a no-growth scenario can be legally justified when the entitlements already granted are in the 4,000 or plus. So I think... especially if a plan exists, I think the Courts are much more open when there is a plan upon which numbers are based. So I do not want to come to the end of the General Plan process and that question is not answered. I am thinking it will come up in the Citizens' Advisory Committee and in the community, because I think that is a really big issue. How much growth? You know? Of resort, especially. Especially because we have this backlog of unbuilt units that have already been somewhat entitled or in various degrees of entitlement. So I want...I think I sent a question already, but it ties in with this, because it is...I think it can qualify as a Technical Study or some of the preliminary questions that need to be addressed in order for us to do our work, in planning. Mr. Nakamura: It is not currently part of the scope of the Socioeconomic Study. Ms. Yukimura: Right. Mr. Nakamura: I do not think when the scope was originally done that was part of it, but I think the way we were looking at the Technical Studies, in and of itself the Technical Studies and we have an Technical Advisory Committee of citizens who are reviewing the Technical Study process with us. The idea was to separate the data-building, the data foundation from the actual policy. What would eventually become the policy. So while the Technical Studies set the database for the General Plan Update, the actual General Plan Update is where the actual policies are debated and discussed with the Citizens' Advisory Committee. So I think that is why these initial studies were not set April 18, 2013 Planning— CIP (ss) Page 8 up like that to address purely policy questions, Councilmember. But I understand your point. Ms. Yukimura: So my question is you folks', do you folks feel that the Technical Studies that you have identified and are planning to initiate will cover all of the questions that we need to answer in order to be doing good planning? "Us" meaning the community? Mr. Nakamura: I do not think there is ever going to be a point we cover everything. What we are finding out as we go through, there are definitely going to be other areas that we need to cover. I think when the original General Plan Update was proposed if I remember correctly there was an initial lump sum for the update. It was a fairly large sum, about $1.2 million I think. Ms. Yukimura: Right. Mr. Nakamura: The decision was made to split it into the Technical Studies to provide the data foundation for the General Plan Update and actually fund the rest of the update process I believe is part of this. Mr. Rapozo: Which is the next project that you are going to discuss? Mr. Nakamura: Yes. Mr. Rapozo: Why do we not take that on...? Ms. Yukimura: I want to make it clear, you are saying...my question belongs in the next section? Mr. Rapozo: That is what I am saying we will incorporate it right now together and discuss the two at the same time. That is what I am saying. I am not closing the door on the Technical Studies. I want to incorporate both so we can have that discussion. Ms. Yukimura: Thank you. I appreciate that. First of all, do you think this is a question that will come up in the General Plan Update process? Mr. Nakamura: Well, it is an interesting question, Councilmember because one of the things that happened since the last General Plan is the Charter Amendment passed which actually placed kind of a different framework over the rate at which resort units get built on Kauai. So what was set up as a result of the 2008 Charter Amendment, I guess, is the (TA) Transit Accommodation rate of growth overlay. Ms. Yukimura: I know, but it expires with the General Plan Update as I understand it. April 18, 2013 Planning—CIP (ss) Page 9 Mr. Nakamura: Yes. Ms. Yukimura: Or it gives us the opportunity to set new levels when we do the General Plan Update. Mr. Nakamura: Correct. Ms. Yukimura: So do you not think that this question will come up? Mr. Nakamura: I think it probably will come up. I am not sure in what context it is going to come up. Ms. Yukimura: It does not matter. Mr. Nakamura: Yes. Ms. Yukimura: If the question is an important question to General Plan decision-making, my question to Planning is what are your plans for accommodating it or addressing it so that we are not caught where we need an opinion when it is before the County Council? And it delays the whole planning process because we have to wait for a legal decision. Mr. Nakamura: Right. I think that is probably something that we would probably need further discussion on within the Department. Because I think to answer your question, I do not think there is a way that we would be able to cover all aspects of the General Plan that may come up in the process. When the funding for the Technical Studies were committed one thing our Planning Director did, he started to work with our Sea Grant person from UH, and there were concerns that were kind of coming up about climate change and sea level rise. One Technical Study that has been more or less added to the General Plan Technical Study is a Kaua`i Climate Change and Coastal Hazard Assessment Study which is going to be done by our Sea Grant Program which is funded out of a different source. It was going to take money out of this but...To look at that, that study was put into place. So just in terms of whether we feel that everything has been covered? No. We have been finding there are things that we want to cover and one of those is the Climate Change Study as part of the General Plan Technical Studies. Ms. Yukimura: You may not even need any extra money if you put the question to the County Attorney's Office and you give them enough time to deal with a very big question, if you will. A big legal question. So if you folks come back and tell me that is how you are going to address it, that is fine. But I just want to know first of all if you feel...and you can go back and discuss it and I think the Planning Director indicated he thought it could very well be an important question and if so, how are you going to get it done in a proper sequence? The answers like the Technical Studies will have information that we need to make good decisions. Thank you. April 18, 2013 Planning— CIP (ss) Page 10 Mr. Rapozo: Thank you, Councilmember Yukimura. That legal question will be reviewed by your Office, Peter? Mr. Nakamura: We will take that back to the Department. Mr. Rapozo: I am not sure if we already had that answer going over the TAU Ordinance, but I think what JoAnn is asking specific to the General Plan Update and I would agree that should be addressed, whether it is by you or us at the Council level sending a request. But it needs to be addressed prior to the General Plan. And we are talking years down the road by the time that Update will be at this Council. But definitely that is going to be a concern. Thank you very much. Ms. Yukimura: Thank you. Mr. Rapozo: Next project? Or next question? Ms. Yukimura: Yes. They did not really describe the General Plan Update, $825,000. Maybe we can have...and it is a new proposed project. Mr. Nakamura: Yes. Ms. Yukimura: So if we could have them explain that? Thank you. Mr. Nakamura: The idea behind having the General Plan Update in this budget, I think this would have been our priority projects. One of the things that we looked at is if we are doing the General Plan Technical Studies and the timeframe to firm those General Plan Technical Studies are between fourteen to sixteen months at the time that we finished the Studies, we wanted the data to be... not to go stale and to at least have the data current when we start the General Plan Update. So just as a ramp-up to the General Plan Update, because of the timeframes of the Technical Studies, you were seeing as a Technical Studies ramping into and tailing into the General Plan Update. At that stage I think we are looking at having it follow fairly closely behind the Technical Studies. As far as scoping of the General Plan Update, I think this is something that we are still discussing in-house. What we realize is that there has been much discussion just even as we were looking at the...as we start the development plans. And even just in general, I think there has been, I guess, there has been indications that the Plan needs to address a sustainable scenario and so one of the problems that we have is sustainability is the term is relatively broad and it is almost one of those that can mean anything and cover anywhere. So what we are trying to do is we are trying to have discussions in-house to sharpen what the focus of the General Plan Update would be. The second thing we are looking at, and because we have not really gotten down to scoping the project is that we are looking at being able to engage the public in different ways as part of the public education process. Because I think what has changed since 2000 and I think Councilmembers see this also is that the way the public would engage in a planning process has changed fairly substantially. I mean the use of social media, the use April 18, 2013 Planning— CIP (ss) Page 11 of websites. And being able to engage people other than having them show up at a meeting, after work meeting, or evening meeting I think that is becoming a larger part of moving forward. I think there is almost a generational shift where that is expected, that type of engagement is expected in any kind of comprehensive plan update. So one of the things that we are looking at is being able to have a process that engages people in various different ways. So that is something that will probably take us a little while to scope, but there is a range of new kinds of software. I think if you have been to some of the new partner conferences, Councilmember, I think one of the interesting things is that they had morning sessions where they had vendors of this kind of software show up. And the interactive nature of the software and the use of maps and graphics was, I think that is kind of where we need to head in that direction. I know this does not answer the question of what the scope is, but just to let you know that is something that we are still working on. Mr. Rapozo: Any other questions? Go ahead. You got the floor, Councilmember Yukimura. Ms. Yukimura: So this idea of a sustainable future, which I think, if you were to try to get a consensus, most people would agree. Although everybody's definition of"sustainable" may be different. If we really wanted to be a sustainable future there will need to be a ri g orous definition of“sustainability.” Mr. Nakamura: I agree. I think there have been...we have been looking at different comprehensive plans or other, I guess, General Plan-level policy plans. And looking at the components that are built into that plan and the breadth of what sustainability covers is almost amazing...the breadth. In some plans we are looking at, there has been a strong public health component in the General Plan and the public health component is linked to a built environment component of the General Plan. So it is interesting in terms of the way the plans are being focused and so sort of the more recent plans we have been looking at and I think that is probably something that we have to take into account. Some of the figures that have been coming out regarding, I think recently, last year, there were a couple of articles about the rise in diabetes in the islands and degradation of that because of lack of opportunities for people to walk or for exercise and so forth. Which is kind of a direct correlation to the built environment and the way we look at how we build. I think those connections are part of that sustainability network we need to look at, but I think you are right. We are going to have to be able to focus the conversation with people to make those connections. Ms. Yukimura: Yes, because otherwise you have people calling something "sustainable" that is not sustainable and just use it as a fancy label and how you get to real sustainability for this island is a question we want to ask. Mr. Nakamura: They have been making in some studies they have been making distinctions between what is sustainable and the ability to be self- sufficient. Those would be two different paths. So the discussion itself, the structure of how we conduct that dialogue with the public, is something that we need to work on and develop. win April 18, 2013 Planning— CIP (ss) Page 12 Ms. Yukimura: So I am concerned that your Socioeconomic Technical Study will just be a Social Study and not a real Economic Study, which is part of the real definition of"sustainability." Mr. Nakamura: Correct. Ms. Yukimura: So I do not know how you folks plan to address that, but I find that most Land Use Plans hardly address economics at all. That is the reality of life. So if you want to make it real on the island, that question has to be addressed. Mr. Nakamura: Right. I think it is kind of an evolving kind of thing. It is a Socioeconomic Study in the sense that we are looking at the question of job-creation, the question of employment sectors, but I think I know what you are getting at in terms of when you say "economics" Councilmember. Those kind of fall into the policy decision areas. Ms. Yukimura: So I just want to say that about 2004 or 2005, we held a workshop with the authors of "Dancing with the Tiger,"...something about how to create a sustainable future or "Dancing with the Tiger and Learning Sustainability Step-by- Step." and it gives very rigorous definitions of "sustainability." These people did the sustainability study for Whistler in British Columbia. So there is an actual connection between sustainability and land use planning. So that is just a potential source to look at. Mr. Nakamura: Actually Councilmember, I was thinking back and I am sorry I cannot remember the years, but this had to have been before 2000, but some people from the Rocky Mountain Institute who came here to give a series of fascinating seminars and even back in the pre-21st Century they were talking about sustainability and talking about building and how we do management of solid waste. Peter Calthorpe, one of the visionaries and talking to him was an interesting situation. Even going back that far, I remember those discussions, and those are the kind of things that have to be built in. Ms. Yukimura: In your public engagement component you have the opportunity to create some really interesting ways to teach people to be citizen planners. And so you could invite Peter Calthorpe here and his firm is working in Oahu on the Linear Rail. So you could bring in speakers either technologically or in person and develop this fascinating series of public education and engagement as a preliminary to the General Plan process. Mr. Nakamura: I think one of the things that becomes kind of apparent as we are looking at the General Plan Update, I think part of it is being able to provide that common ground for people to come and discuss these issues and to understand that I think as we have discussions with our Sea Grant person, who is very involved with the climate change issues. It is not an easy thing, and what we have talked about is...and this happened fairly recently as the Climate Change Technical Study is moving forward April 18, 2013 Planning— CIP (ss) Page 13 with UH Sea Grant is the idea that we not only have to present the data, but how we transmit it to people and how we engage them and talk about it. Ms. Yukimura: You translate it to people? Mr. Nakamura: It is one of those things that the length of time is difficult to grasp, if you are talking about things occurring...being able to take into account sea level rise in the year 2100. I think that is kind of beyond people's normal planning range. So being able to provide a way to talk about it and to get people to understand it and why we need to address it now, I think is part of the challenge of the General Plan Update. Hopefully we can use those opportunities of going out to the public, to educate people, as well as get into dialogue with them. Ms. Yukimura: So you know this $825,000, that is in the budget, I mean one of the questions in my mind is how you plan to use it to...and is this...will this amount be used for one consultant or two consultants? Is it going to cover the whole General Plan process or do you envision needing more in a sequence? You know, there is such an opportunity here, but we have been known in this County to fritter away hundreds of thousands of dollars and not get the kind of plans that we need or the kind of public engagement that we need. It is both an amazing opportunity and also a huge responsibility how you translate all of those ideas that you are talking about, Peter, into a planning process that is going to do the kinds of things you want to do. Engage the public, help them learn all they need to do to become good decision-makers and how you bring different people together with very different perspectives and ideas to come to a common ground. How are you going to do that? Mr. Rapozo: It will not be Peter. It will be the process. Ms. Yukimura: Who is creating the process? Mr. Rapozo: I think as far as the budget is concerned, I do not think we have a choice. We have to budget the money because it has to be started, but Peter, are you prepared to come at a future date in the Planning Committee to address...because I want to have the dialogue. The dialogue is not going to affect my decision on this budget, because we have to approve that money. I really want to have that because I think what Councilmember Yukimura is saying is right. I also think there are more perspectives to growth on Kaua`i than Councilmember Yukimura's. Ms. Yukimura: Absolutely. Mr. Rapozo: I do not say that with any disrespect, but I can tell you there is the world according to JoAnn. There is a world according to Gary. There is the world according to Ross and Mel and Nadine and Peter and everybody else and the challenge is how is that process to get everybody...and not a process that is force-feeding a specific philosophy into the communities, but having a very diverse group of people, discuss. because even as we speak about global warming, sea level rise, there are many intelligent people, like brilliant people, that disagree. April 18, 2013 Planning— CIP (ss) Page 14 Mr. Nakamura: Yes. Mr. Rapozo: On global warming. Mr. Nakamura: Yes. Mr. Rapozo: So similar to sustainability, if we all took the exercise and said write your definition of "sustainability." I could tell you many people on this island "sustainability" is being allowed to raise their animals in their yard, kill them in their yard, and eat them. That is sustainability limited to their little family. Ms. Yukimura: That is part of the definition of"sustainability." Mr. Rapozo: But laws prohibit that. So there are all kinds of definitions of"sustainability." and the discussion is a good one and I do not think that the Planning Committee Chair would oppose that to discuss the General Plan, because it is huge and we are behind the eight ball. Councilmember Nakamura? Ms. Nakamura: That is all relative, because our development plans are 30,40, and 50-years-old. Mr. Rapozo: I am suggesting that we have that discussion, because JoAnn, while you were out JoAnn had good questions about the development plans as well. So we could definitely have that discussion and I think start that process at least. So we are familiar with what the process will be. Ms. Nakamura: And I guess that is where I think I want to get some feedback and guidance from the other Councilmembers, because as Peter said, you know, there are different ways to approach sustainability and how do we incorporate those concepts into the plan? Rather than having a separate chapter on sustainability, how do you build it into each component of the plan? There are different ways of approaching it and because this is the body that is going to be approving that document, it may make some sense to have some discussion about what it is that we would like to see. How do we define "sustainability?" Maybe to provide some guidance, but then I do not know where it crosses the line because it is the role of the Planning Department to actually come u p w ith the plan. So maybe if we can have some future dialogue about that? Mr. Rapozo: I think the best way is to maybe post a quarterly update at this body here and also have the Planning Committee Chair participate, as much as possible. I do not think that is the crossing the line if you are participating. We obviously cannot tell them, you know, what to do, but we can definitely participate. But I would say once the process starts and I think because what you are saying is exactly what JoAnn was saying that the sustainability. Number one, we have to define that. We have to define that so that it is not in Chapter 1 and not in Chapter 3. That is going to be the critical part is how do we come to agreement on what "sustainability" is? That is, I think, the challenge. April 18, 2013 Planning— CIP (ss) Page 15 Ms. Yukimura: So yes, I do not think there is a stepping over the separation of powers line if we look at it in terms of self-education, in preparation for the General Plan. Like all of us kind of getting educated, you know and in the process, sharing ideas that hopefully might help the Planning Department formulate the process. But the formulation of the process is an Administrative function, and we respect that. But because we need to be educated because we will ultimately make the decision on adopting the General Plan, and better do it before than after. Maybe looking at it like that, we could do it. I think a regular update is a good idea. And you know, we have the Sustainability Committee as well. So there is a lot of interaction that can happen in terms of a discussion. Let us get Calthorpe here. Mr. Rapozo: I would suggest even talking with the Chair and setting up a Subcommittee with the Sustainability and Planning Committees so there is active participation with this Body and not one that we have to post Workshops and that the Subcommittee could do the work and make recommendations along with the updates whether it is quarterly or every six-months. Mr. Nakamura: Just a couple more things before we leave the subject. One thing we are cognizant as to the amount of the funding, we recognize there are fiscal constraints and as we move through the budget, that what we want to do is we want to be able to do exactly ',what I think Councilmember Yukimura is talking about is make sure that the amount of money that we have budgeted is something that we know we are going to spend it for. That we are able to spend it wisely, I guess. We recognize there are fiscal constraints as we move through the budget process. So at this stage, I think this is amount that we need to work within. So hopefully that is something that we can, as we begin the discussions on the General Plan Update, that is something that we can keep in mind as we go through. The second thing is one of the things, when I was talking to people in the Long Range Staff, who have been working on this for longer than I have. One of the things that they expressed too is that...that I thought was important to keep in mind...is that we wanted to be able to have the Plan be of use to the County Departments. Whether it is the Public Works Department, or the Parks and Recreation Department, the Housing Agency, we want to be able to have the plan have that component so it is of use to them. So we discussed the need for whey was calling almost in reach, that we go to the Departments and sit and talk to them and almost as we would engage the public,we would try to engage the Departments in terms of how to make the Plan something is that they could use and easier to fit into the plans that they may be doing. To fit into processes like the 6-Year CIP Program. So that is something else besides going external to the public, we are looking to do in-reach to the Department and the Agencies that we serve at the same time. Ms. Yukimura: I think that makes a lot of sense, because you already have this really great precedence, if you will, of Interagency/Interdepartmental cooperation that is building on a lot of fronts and because the General Plan involves functional plans and all of that, it makes a lot sense. Mr. Nakamura: Yes. April 18, 2013 Planning— CIP (ss) Page 16 Ms. Yukimura: Where I think the General Plan process could be most valuable to the Departments and where I have a certain uneasiness because I do not think it is addressed is an ongoing data-gathering system and you were talking about being worried that the data would get old and the data that we gather in the General Plan process would get old. If we make as part of the General Plan process, and one of the end products, a data system, which I have been urging Housing to do, too. We need to be able to update our Housing statistics every year,in my opinion. We are not even gathering some of the important information, like, we talked about at the Smart Growth Conference. Like how many are single people households? I mean the upcoming trend is 60%. Going to be single people. And how many are children households and non-children households? Those are the kind of data our present Housing Study does not even, to my knowledge, get. But not just Housing. Overall Planning, Transportation, I think Jim Charlier is trying to get Transportation to have an ongoing updated Transportation Data System. And to me, Planning, if Planning could develop that, we need it. That is a huge project in and of itself, and if that should be another component, I am not adverse to spending money, if I know that it is going to be spent well. So that is the other question, data. Okay? A data system. So we do not have to wait for the ten-year census or when the ten-year census comes, we have a system that just updates all of our data with the ten-year census. Mr. Nakamura: The other thing would be to be able to look at and identify sources that are already do updating in between...I think in between the Census. Ms. Yukimura: Sure, bring it all together. Mr. Nakamura: The American Community Survey does some surveys in the interim periods. Part of it may be learning how to access that kind of data that is already being updated. Ms. Yukimura: Okay. And then there is just came out in NaCo's publication, the "Healthiest Counties." there is a health survey of Counties. If you are going to tie the General Plan to health and built environment, that data, I think it is put together by the...not Kellogg Foundation, but one of the foundations. Anyway, if you see we have a data system that is able to bring this data together, I think it could be a really useful planning tool. So I do not need to discuss it anymore. Mr. Nakamura: Right. Mr. Rapozo: I was just about ready to... Ms. Yukimura: I could see that. Mr. Rapozo: I know. I know. Ms. Yukimura: I am going to put it as a question, because I think it is a relevant General Plan question. Okay. Thank you. April 18, 2013 Planning— CIP (ss) Page 17 Mr. Rapozo: We will set aside a week and a half nonstop for the General Plan Special Meeting. Mr. Nakamura: I think I would consider it a success, Budget Vice Chair, if we defined the parameters of what we need to do. Mr. Rapozo: I think, $825,000 is not enough to complete the Update, but it is enough to get through this year and obviously as we go forward and the more modular components that we put in like these studies, which I think are good, will cost more moneys. But I think $825,000, the original question was is that enough? And what I heard you, understanding constraints, it is enough for this year. Mr. Nakamura: Correct, we understand. Ms. Yukimura: Can I just say something? I do expect the Planning Department, which is supposed to be good at long-range planning to have kind of a fiscal component of your planning process. So you know, we want to see how all the connections are, and how they are going to interact. That is part of your planning process. Okay? Mr. Rapozo: Do a really good PowerPoint. Mr. Nakamura: Okay. Ms. Yukimura: Thank Y ou. Mr. Rapozo: Any more questions on the General Plan Update? If not, thank you very much. Your next project? Mr. Suga: The next project is the Koloa Development Plan, on the middle of page 10. Koloa Development Plan is a plan that is already ramped up and had an orientation meeting with our community working group last week. We are starting to do some of what we call "the community profiles." We are working with the consultants to develop community profiles. Once that is done, we begin to engage the community working group in a series of workshops, and the interesting thing that we are finding about the Koloa-Po`ipu-Kalaheo area is that there is...and we talked about this with the consultants when we first engaged them. I think sometimes there is a tendency to focus on Koloa and Po`ipu, because they are such a large part of the region. Part of what we are trying to tell the engaged consultants what we are interested is working with the community to identify other areas in that region that people feel are important whether it is Uma`o, whether it is Lawa`i. Whether it is Kalaheo and how we try to preserve those places and not just focus on Kaloa and Po`ipu, because the easy way out is just to focus on Po`ipu, because we have a lot of the hotels there and cultural resources there that we have to work with. K5loa is right next to Po`ipu, but I think what we are trying to work with the consultants, and with the working group is to make sure that we pay that same kind of attention to the smaller communities, that make up the fabric of the South side communities. So I think that is the challenge for the Koloa-Po`ipu Study and we are just April 18, 2013 Planning—CIP (ss) Page 18 beginning to launch that study. There are also some other ongoing initiatives that I think are at work in the Koloa-Po`ipu area. We are just starting to lock down the Po`ipu Road design workshop and Councilmember Yukimura you had a workshop focused on transportation and parking issues. So part of that is working those into the Koloa-Po`ipu- Kalaheo Plan and it was important for us to address the smaller communities in that area because people still identify with those smaller communities. Mr. Rapozo: Councilmember Kagawa? Mr. Kagawa: I was glad to hear that you said that KO loa Plan includes Po`ipu. I just got to spend a few hours down there today. Mr. Nakamura: Right. Mr. Kagawa: I attended Councilmember Yukimura's Workshop, which was quite amazing and Councilmember Hooser was there. In my group, I had two hotel executives arguing w i h each other about the parking issue. Because one of the hotel owners has adequate parking for his staff and guests and he was pointing to his neighbor and saying you are one of the problems for the parking situation, because your employees do not have enough parking. So of course, as any business, you always say, you have to take care of your patrons and what do you tell your employees? You tell them to park somewhere else. So it was just amazing that we had those two guys arguing and we found out how difficult this problem is, because I guess back when the smaller hotel had their plans approved and everything by planning, I guess they sold it by saying that less people rented cars at that time. So I do not know how true that is, because I do not know if transportation was ever good as far as having a bus back then and I do not think tour buses for Kaua`i...but I do not know how those plans were approved back then, but the problems that we have now are because of problems that were in the past that is coming back to kind of bite us now. I mean, actually I got to see so much things that we had that meeting for. I saw a lady pushing a big stroller and she actually to avoid the cars, at times she had to go into the lane and continue. But it was just downright dangerous, for people that are exercising, and there are numerous joggers. So it is seeing all of that, and knowing that goes on every day, that tells you that we have got to plan better somehow down there. And you see the Wyndham coming up. It is just beautiful and I asked some of the guys, what is it going to cost? They say the low price is $1 million. I was telling myself, who of our local people will be able to buy that? You know, it is all the Visitor Industry and what have you and new residents. But just thinking that...and they have not even built the next phase. It is huge already and it is looking great and it is going to be spectacular, but they have more phases to come. I tell myself that I have to do more to put a moratorium regarding any resorts down there, or something, because obviously we cannot even take care of the problems that we have existing. We are going to have a whole bunch of others coming up. But I agree with Councilmember Yukimura, it is the people that will live there, work there, we want to get their input and I am glad that you are having that with them at Koloa. It is hard. I do not know...you guys have to be the referees, because there are so many people with different...and how do you come to a consensus? You know? Sometimes even as a politician, the majority may come one way, but it does not make the right decision in our heart. So we got elected to go with what we think is...so you guys have a tough road ahead April 18, 2013 Planning— CIP (ss) Page 19 of you, just by seeing all the opinions that I saw at that meeting that she had. Do you have a comment on that? Mr. Nakamura: I think you are right, Councilmember. I think one of the things that has, as we were discussing with our consultants with the Koloa- Po`ipu area, we realize it is kind of this...you have one of the major visitor engines down in the Po`ipu area. But the other thing that you have down there is you just have this really rich cultural resources down there, whether it is Kaneiolouma Heiau and I know the community has worked on the scenic Bypass Road. I think when Po`ipu first started developing there was a vision. People had an idea of what it was going to look like and how it was going to function, but I think in the time since that initial period, I think this is kind of the timing on this, although late for the update, is kind of right. Because I think people need to go back and start redefining how they see that area and especially like not only Po`ipu, but what is Koloa in relationship to Po`ipu? We still have a lot of residents up in Koloa, and I do not think anybody wants to see Koloa turn into almost a service town for Po`ipu. It still needs to work to serve the residents of the area. So I am not sure if we are going to be able to provide you folks with the answers, but I think what we want to be able do is recognize the changes. Help define what the vision is going forward in that area. Recognize the stuff that we have there, and try to preserve the stuff that is important to the people down there. Hopefully we will be at least able to provide the area to have the discussion all over again. Mr. Kagawa: Not to be negative on impacts of the tourist industry, because I talked to an Executive at the Hyatt, and they said they are selling like record numbers of visitors and when the visitors are coming, that means our locals are getting jobs and we need that kind of boost, but I think finding that balance. I really appreciate what you said earlier, and it shows that you got Kaua`i at your heart, that you said let's not leave out Lawa`i or Kalaheo, because a lot of people just go with the flow and when they are not invited they just take it and they feel sad, but I am glad that you are trying to invite those communities in, too, because they need to be heard and they need to be considered, just as equally as everybody else. Mr. Nakamura: Part of what we are doing with the Plan is reinforce why people feel connected to those places and although where we know the problems in Koloa-Po`ipu, that we make sure that the distinctive communities that we have retain what they have. Mr. Kagawa: This is my last comment, going on, like, I mean talking to Executives and then just talking to regular people who work down there, you know, they say, like parking is so bad. They realize that it would be much safer and what have you. But they say why do we not get a parking lot where people can park and get a shuttle? Those are the kind of things when you have a development like the Wyndham, we can use our leverage and say build a parking lot. That is one of your requirements. I know it is not easy. It is easy to try and talk after the fact. Mr. Nakamura: But I think that is what we have to do. We have to be able to hear what people are talking about in order to know that we are hitting the April 18, 2013 Planning— CIP (ss) Page 20 right problems. I think hopefully when we are doing the Po`ipu Road Workshop coming up in May, taking an overall look not just at parking, but how people see that entire road and work to redefine what that area looks like. Our hope is that we look at all of those things. Mr. Kagawa: You know, I feel a lot more confident that you are working on this Peter. I thank you for your work. Mahalo. Mr. Rapozo: Councilmember Yukimura? Ms. Yukimura: Part of the solution on the Po`ipu parking has to be a transit system as well and I want to point out that is one of the things on the list of the transit...the Transportation Agency, and that is also where the funding comes up. My question on the Koloa-Po`ipu and again, I think it is the Koloa-Po`ipu-Kalaheo Plan. Mr. Nakamura: Yes. Koloa-Po`ipu-Kalaheo Development Plan. Ms. Yukimura: Let us name it that way because it is not just Y J s the Koloa Development Plan. This is $50,000 in addition, to the amount already...this is the amount for the Plan itself? Mr. Nakamura: No. We have already encumbered the amount for the Plan. Ms. Yukimura: How much was that? Mr. Nakamura: $625,000 was the contract. Ms. Yukimura: $625,000, is that all going to the consultant? Do you have some contingencies? Mr. Nakamura: That is the amount of the contract. $50,000 is the remainder of it. I think part of this and you will see some of these in the other categories of "CIP Projects." There is some funding remaining. Partially, why we are doing that is we are also retaining a part-time...not a full-time Project Manager to work with us in the Long Range Planning Division and part of this funding goes to pay for that. Ms. Yukimura: So this is an existing staff that you are going to be using? Mr. Nakamura: Yes, it is actually someone... Ms. Yukimura: That is good. I like that. I mean, I really thought that planners should be assigned to an area and they should be part of the Long- Range Planning and then implementation and permitting. Mr. Nakamura: We are not quite there yet. April 18, 2013 Planning— CIP (ss) Page 21 Ms. Yukimura: Yes, I know, but I am fine with that there be a Project Manager from within the Planning Department. That is going to contribute towards part of the salary? Mr. Nakamura: Right. Ms. Yukimura: Okay. Mr. Nakamura: So it is not new funding. It is funding that was from the leftover. Ms. Yukimura: It is carryover funding. Mr. Nakamura: Correct. Mr. Rapozo: I just have one quick question. Is that also a transfer from General Fund to the Bond Fund? Mr. Nakamura: No. Mr. Rapozo: This was already in the Bond Fund? Mr. Nakamura: Yes. Mr. Rapozo: Go ahead, Councilmember Yukimura. Ms. Yukimura: Okay. So this $625,000, that includes, I hope, a robust community engagement component? Mr. Nakamura: That is what we are working on with the consultant, yes. Ms. Yukimura: And who are your consultants? Mr. Nakamura: That one is PBR Hawai`i. Ms. Yukimura: Okay. Your answer was yes, there is a robust component within...I mean it is part of the scope of work of that $625,000 contract? Mr. Nakamura: Yes. I think "robust" is a different term...we have different...what you may think of as "robust" may be different. Mr. Rapozo: We just talked about fines for cell phones when you were out. It is $5 to the Staff Lunch F und. Ms. Yukimura: I can do that. I have to go to the bank. April 18, 2013 Planning— CIP (ss) Page 22 Mr. Nakamura: I think that is the I owe you, Budget Vice Chair. Ms. Yukimura: Again, it is that data thing, too. I mean, you are going to be doing data-collection in these areas, but you know, having a full-on system to incorporate all of this and make it useful to a larger picture is really, I think, important. And the timetable on this, you will send to us? Mr. Nakamura: Yes. I think when the contract was executed, we were looking between sixteen to eighteen months, but you need to confirm the notice to proceed date. Ms. Yukimura: Sixteen to eighteen months before it gets presented to the Planning Commission? Mr. Nakamura: Yes. Ms. Yukimura: As a draft plan? Mr. Nakamura: Yes. Ms. Yukimura: Okay. Mr.Nakamura: What it takes to go through the Commission and the Council was not added into the timeframe. Ms. Yukimura: Okay. And Planning has thought through the turnaround time from when Planning gets the draft to you do whatever you have to do to get it to the Planning Commission? Mr. Nakamura: Yes. Ms. Yukimura: So it means that after sixteen to eighteen months, it is actually going to the Planning Commission? Mr. Nakamura: That is our target. Ms. Yukimura: Okay. Very good. Thank you. Mr. Rapozo: Thank you very much. I have one question, on the Project Manager, is that like a contract basis? Mr. Nakamura: I think it is a contract basis. Yes. It is not a position. Mr. Rapozo: It is not a position? Mr. Nakamura: Yes. April 18, 2013 Planning—CIP (ss) Page 23 Mr. Rapozo: Are you sure or are you guessing? Mr. Nakamura: Let me verify, Councilmember. Mr. Rapozo: Do you have one for all the development plans or just Koloa? Mr. Nakamura: We took this one Project Manager position and we are working with him on all the development plans and technical studies. Mr. Rapozo: So that person will be working with all the consultants? Mr. Nakamura: Yes. Working with us between the consultants, yes. Ms. Yukimura: Excuse me, so this Project Manager is going to be Project Manager of all of the development plans? Mr. Nakamura: Along with the staff that we have, yes. He is to assist in the management of those projects. Ms. Yukimura: So he is going to have to be paying attention to Lihu`e Development Plan, as well as the Koloa-Po`ipu-Kalaheo Plan and the Eastside Plan? Mr. Nakamura: Yes, along with the Planners that are in the Department at this stage. Ms. Yukimura: Oh, I do not like that. Mr. Nakamura: The Long Range Division. Mr. Rapozo: Sorry I asked that question. Ms. Yukimura: Well, the thing is, I mean to me especially if you have a timetable, that is sort of all consuming to have to oversee a project and work on it and attend meetings. And all of that, I mean, to have to do three plans at once. Mr. Nakamura: Let me clarify, Budget Vice Chair. I think that person will not be responsible for the entire Plan because we have Planners, the Long- Range Planners who are assigned to those plans also and they are almost working together as a team in terms of working the project. Ms. Yukimura: Okay. So you have a Planner assigned to each area? Mr. Nakamura: Yes. April 18, 2013 Planning CIP ss g— � ) Page 24 Ms. Yukimura: So like Lea is Lihu`e? Mr. Nakamura: Yes, and Marie Williams is Koloa-Po`ipu- Kalaheo. Marie and myself are working on the Technical Studies. Ms. Yukimura: And somebody is going to be finishing up the Eastside Plan, too? Mr. Nakamura: Yes. Ms. Yukimura: There is a Planner assigned to that? Mr. Nakamura: That would probably be me. Lea is working on the IAL Study also. So we are pretty busy. Ms. Yukimura: As along as the job gets done well, that is the bottom line. Mr. Nakamura: Yes. Mr. Rapozo: Any other questions? Ms. Yukimura: This is a question...or to convey to your Planning Director, but you know we talked earlier about space for your office. I mean all of these plans and how you are going to actually not let them sit on the shelf and actually implement the plans and I must say you are doing a good job with the Lihu`e Core Plan and the Transportation Plan. I like all of the action that is following up to implement. But I think someone has to do a real assessment of your long-range planning division and the kind of planning staff you have and need into the future? That is called "Planning for Planning." Mr. Nakamura: Long-range planning for the Long-Range Planning Division. Ms. Yukimura: Or the whole Department actually. I will just leave that. Ms. Nakamura: You bring up a really good point. We are spending millions of dollars of taxpayers' moneys on these plans and many times these plans will sit on the shelf and the reason why we have not had the full discussion about what is the best way to go about implementing these plans? Fortunately, there are champions within the County, working on the Lihu`e Development Plan and the Multimodal Land Transportation Plan that are taking the next steps and not letting it sit on the shelves. But once as the Development Plans get completed, are there systems in place to make sure that there is a body or whether it is in government or outside of the government and I think we all need to have that interagency focus on implementing these plans because it touches so many County Agencies. April 18, 2013 Planning CIP (ss) Page 25 That is a discussion that is ripe for the Council to discuss because so many of these plans are going to be done in the next few years and it will require a commitment of resources. I am just going to say that upfront and how we allocate those resources is the discussion. Whether we decide to do that or not is a discussion we need to have at this level. Ms. Yukimura: So even just within the Planning Department there is an implementation piece and it is called "Permits and Land Use Rezoning?" You know, it is like you have this plan and then there is going to be people coming in for permits to do certain things in that area. The reason for having the plan is that you judge does this permit request match the goals and objectives and parameters that have been set forth in the plan, hopefully through a consensus-building process? So just that alone and that is why I have always envisioned a Planner who will help do the plan and then will help do the permits. That is a really nice way to link...or to do the evaluation for the higher-level permits like Class IV or zoning changes. Mr. Nakamura: Yes. Ms. Yukimura: So that is one thing and then to me, it just also emphasizes it has to be a good plan. If this plan does not give us good direction and resolve certain conflicts, then it gets resolved in the implementation and it is really hard. Mr. Nakamura: Or at least it provides us the forum to resolve those conflicts. Ms. Yukimura: Right a context for resolving a conflict. Mr. Nakamura: Really briefly, Councilmember, what we are finding is that in the two plans that we are working on implementing, one is the Lihu`e Town Core Plan and the other is the Multimodal Land Transportation Plan, the follow-up and the ability to actually implement those plans, it does take some diligence in doing it, I think. All kudos to Marie Williams and Lea for working on the Lihu`e Town Core Plan and for the Transportation Planner to work on the implementation of the Multimodal Land Transportation Plan. But there is effort that comes after the Plan is developed and I think that is what we are kind of finding out and recognizing as we work through those plans. Ms. Yukimura: One more example. You know, parking is a problem in Lihu`e. It has been alleviated since the Court Building is not being used and the Police Department has sort of gone away. But there has been talk about doing a municipal parking, you know? So that you do not have to have every property develop its own parking. There was a discussion about the Lihu`e Plantation Building and the possibility of that. Mr. Nakamura: Right. Ms. Yukimura: To me, if you can bring that up in the plan and develop it, my view of a Planner is they go and they work with the businesses to make it April 18, 2013 Planning— CIP (ss) Page 26 happen. Same thing in Kapa`a. I think Tim keeps talking about the really innovative ideas coming out of the Eastside Kapa'a Plan and it is going to take a Planner working with businesses to make those visions happen. You know? The visions in the plan happen. That is enough. Thank you. Mr. Nakamura: Budget Vice Chair, sounds like we have moved to the Lihu`e Development Plan at this stage. Mr. Rapozo: Yes. Mr. Nakamura: I am not sure what the page is Keith? Mr. Suga: On the top of page 12 is the Lihu`e Development Plan. Mr. Nakamura: For the Lihu`e Development Plan like the Koloa Development Plan the consultant is already engaged and, in fact we are already into the ramp-up period of the Lihue Development Plan. The consultant for that is SSFM Incorporated and just this past Saturday we have the town kickoff meeting. In spite of threatening weather, I think we were...well, let me just speak for myself. I was surprised at the amount of people that were just intensely interested in what was happening in Lihu`e and we would like to thank the consultant for working with us and for the staff for working on the kickoff fair. I think to see people sit through sessions on Housing or the history of Lihu`e or envisioning the Lihu`e Town of the future to just sit and listen to people talk about that. Lihu`e is a little more...it is a different scenario than we are looking at Koloa-Po`ipu-Kalaheo. It is not just the resident population that we are talking about in Lihu`e, but that group of people that drive and work and who are in Lihu`e. So we are fortunate that the consultant that we have are particularly interested in connectivity and transportation issues. And the regional planning issues. Like with the Koloa-Po`ipu- Kalaheo, what we have also sat down and talked to the SSFM consultants about is the need to look at Hanama`ulu and Puhi, as well as Lihu`e as separate communities. So that plan is on its way. Ms. Yukimura: Thank you. So $189,156 is that already contracted or is this in addition, to the contract that SSFM has? Mr. Nakamura: The contract, like the Koloa Development Plan is already encumbered. Ms. Yukimura: How much was that? Mr. Nakamura: $700,000. Ms. Yukimura: How much? April 18, 2013 Planning—CIP (ss) Page 27 Mr. Nakamura: $700,000. This is the remainder of the money partially for a Project Manager. Ms. Yukimura: That is a lot of money to keep there. Mr. Nakamura: Yes. Ms. Yukimura: Do you have specific uses of this money? Mr. Nakamura: I think we are discussing possibly looking at actually supplementing some of the participation elements of the plan. So there may be a bit more draw-down in this fiscal year for this money. Ms. Yukimura: You will send us the scope of work for the consultant and it has an educational and engagement component and I have to say this past Saturday the kickoff was very, very impressive. It was stormy, but so many people showed up. Workshops were full. Mr. Nakamura: Yes. Ms. Yukimura: What I saw in terms of the people milling through the exhibits, Lee, the Transportation Planner was collecting amazing information on Transportation issues in the Lihu`e area. Congratulations to you and the Planning Department and to the consultants on that. Because it was very, very well-done. Mr. Nakamura: I think congratulations should go to the Long- Range Planner who is working on it. Lea and to Marissa Valenciano who is assisting on some of the Long Range projects. Ms. Yukimura: Well, to all the people who made it work, congratulations. So there is a public engagement obviously. Mr. Nakamura: Yes. Ms. Yukimura: I hope that what was shown in the beginning continues throughout the planning process and then data. There is a data component too, I presume, right? Mr. Nakamura: Yes. I think one...in fact, one of the workshops that we had that day was on the Housing component in the Lihu`e area. I think that was one of the workshops that were held that day. Ms. Yukimura: Yes, they were not gathering too much data. I was in that one. And the timetable? If we use this month? Early 2015? Mr. Nakamura: Somewhere around there, I think. April 18, 2013 Planning— CIP (ss) Page 28 Ms. Yukimura: Well, you are going to send this information. Mr. Nakamura: I will send you the schedule. Ms. Yukimura: Thank you. I would like to see more specific use of that $189,000. That is a lot of money. Thank you. II Mr. Rapozo: Thank you. I did post the questions on the form and submitted it for all three development plans. So if you want to add to it, check with Staff and you can add to it? Ms. Nakamura: Thank you. Mr. Rapozo: You have any more projects? That was it, right? Mr. Suga: We only have one more just to go over. Middle of page 15. The Public Access and Open Space Acquisition. Mr. Rapozo: That was...go ahead it was a reduction of $700,000? Mr. Nakamura: Yes, and actually for that project there was an existing $700,000. That funding has been I guess the proper term is "reprogrammed." The funding would be reprogrammed. What we realized when we looked at this budget, that the most, the priority project for the Planning Department is the General Plan Update. So that is where we thought we should focus the money on. Again, recognizing that the fiscal constraints that come along with this budget is that where we needed to concentrate the money on, the new money on was the General Plan Update. Mr. Rapozo: This is not...this is separate Bond Fund put in the Bond for acquisition in the Planning Department? Mr. Nakamura: Yes. It was separate...I think it was separate from the Public Access Fund. Mr. Rapozo: I would hope so. Because then I think it would be illegal. Mr. Nakamura: It was a separate allocation. Mr. Rapozo: So I think I vaguely remember putting that amount in the Bond Fund for acquisition. Mr. Nakamura: Yes. Mr. Rapozo: Okay. So it was basically reprogrammed. April 18, 2013 Planning—CIP (ss) Page 29 Mr. Nakamura: Yes. Mr. Rapozo: Probably to accommodate the General Plan Update. Mr. Nakamura: I think that is probably what we recognized the need to do that and the General Plan Update was a priority for us. Mr. Rapozo: That is pretty self-explanatory. No more questions? Thank you very much. We will send over the questions in writing that you heard. Mr. Nakamura: Thank you, Budget Vice Chair. Thank you Councilmembers. Mr. Rapozo: It is 2:30 p.m., Council Chair, welcome back. My suggestion would be to take the caption break. If we take the caption break now we can go straight through. Chair Furfaro: I have promised to take some testimony in the beginning, because it is a CIP item. So let us take the caption break at twenty minutes to 3:00 p.m. and let us start on the Golf Course. Mr. Rapozo: Recess ten minutes. Caption break. There being no objections, the Committee recessed at 2:30 p.m.