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HomeMy WebLinkAbout02-18-15 CSW Minutes 1-bdCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: Committee on the Status of Women Meeting Date February 18, 2015 Location Mo'ikeha Building — Meeting Room 2A /B Start of Meeting: 5:00 p.m. End of Meeting: 6:16 p.m. Present Chair Sharon Lasker; Vice -Chair Virginia Beck (Entered the meeting at 5:05 p.m.); Members: Kathy Crowell, Edie Ignacio - Neumiller, Lisa Cabal- Trinidad, Regina Carvalho (Entered the meeting at 5: 05 p.m.) Also present: Deputy County Attorney Andrea Suzuki - Andrade; Board & Commissions Office Staff. Support Clerk Mercedes Omo Excused Member Uli'i Castor Absent SUBJECT DISCUSSION ACTION Call To Order At 5:00 p.m. Chair Lasker called the meeting to order with four (4) members present constituting a quorum. Approval of Minutes Regular Open Session Minutes of January 21, 2015. Ms. Ignacio - Neumiller requested that the spelling of Ms. Hamilton's first name be amended to Renae and not Ranae. Ms. Crowell added that an accent needs to be placed over the letter e of Ms. Hamilton's first name. Also, the acronym PAU stands for Prevention Against Violence through Awareness and Understanding. Chair Lasker called for the approval of the meeting minutes, as amended. Ms. Ignacio - Neumiller moved to approve the meeting minutes, as amended. Ms. Crowell seconded. Motion carried 4:0 At 5:05 p.m. Ms. Beck and Ms. Carvalho entered the meeting. Budget Reports Committee of the Status of Women State Grant Funding for FY 2015 The budget report for the State grant funding was submitted for the committee review. The committee's total expenditures as of December 2014, is $1388.21, with a remaining balance of $8,611.79. Chair Lasker asked what the fiscal cutoff date to expend the remaining Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 2 SUBJECT DISCUSSION ACTION balance is. Ms. Carvalho stated the fiscal cut -off date is June 15. Chair Lasker asked for a summary of the upcoming events for which the funds have been slated for. 1. Career day luncheon - $1500.00 (to include the purchase of leis for the guest speakers and students.) 2. Banner (color) - $500.00 3. Advertisement - Print Ads - $250.00 for the Rise of the Wahine Event and Women's History Month, Breast Cancer Awareness Month, Career day /luncheon. Radio Ads - $300.00 for the Rise of the Wahine and Women's History Month. 4. Refreshments: Women's History Month - $80.00 Rise of the Wahine - $80.00 Health & Wellness - $80.00 Drug Court Graduation - $80.00 Walk -A- Mile -In- Her -Shoes - $80.00 Chair Lasker stated for clarification the committee cannot use the State grant funds to purchase food items and all food purchases should come out of the Committee's own budget. 5. Rise of the Wahine Event - $3500.00 to include airfare, hotel accommodations and car rental for the two film producers. 6. Facility Use - $1000.00 Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 3 SUBJECT DISCUSSION ACTION 7. Leis for the students attending the career day luncheon- $1500.00 Ms. Carvalho asked if the Committee could use some of monies in the State grant fund to purchase leis for the two guest speakers who will be speaking at the Women's History event on March 5, 2015. Chair Lasker asked how much money should the Committee budget to purchase the leis. Ms. Ignacio - Neumiller suggested up to $60.00 for two leis. The members agreed. Chair Lasker asked how much money did the Committee budget to cover the cost of the radio ads relating to the Women's History event to which Ms. Ignacio - Neumiller replied $300.00 and another $300.00 for the Rise of the Wahine event. Ms. Smith asked if the budget to cover the cost for the advertisements were just rough estimates to which Ms. Ignacio - Neumiller replied the amounts that she had just mentioned was presented to the County Council. Ms. Smith stated if the cost to do the advertisements should exceed the budget perhaps the committee should consider increasing the amount since it has the funds to do it. Chair Lasker stated if the cost exceeds the budget the committee can always adjust the amounts. Ms. Carvalho asked if a motion is needed to increase the advertisement budget to which Ms. Smith replied yes. Chair Lasker asked Ms. Ignacio - Nuemiller if she would be willing to take the lead in making the arrangements for the radio advertisements for the two events to which Ms. Ignacio - Neumiller replied yes. Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 4 SUBJECT DISCUSSION ACTION Ms. Carvalho indicated that she would like to make a motion to increase Ms. Carvalho moved to allocate up to $500.00 to the budget for the radio ads from $300.00 to $500.00 to cover the cost cover the cost for the radio advertisement relating to the March Women's History Month event. relating to the March Women's History Month event. Ms. Cabal- Trinidad seconded. Motion carried 6:0 Chair Lasker noted that she believes that radio station FM97 would most likely do the promotions for free since it's a free community event. Ms. Ignacio - Neumiller stated the Committee could also ask Mary Daubert to do the press release. Chair Lasker asked Ms. Ignacio - Nuemiller if she could contact Ms. Daubert to make the necessary arrangements to which Ms. Ignacio - Nuemiller replied yes. Ms. Carvalho inquired about the advertisement budget relating to the Rise of the Wahine event. Chair Lasker stated from what she understood the funds to advertise the event have already been set aside as long as the film producers comes through with the film, which seems to be the hold up. Ms. Carvalho questioned whether the $3500.00 was enough to cover to accommodations and if not she would like to increase the budget to $4000.00. Ms. Smith asked for clarification on whether her proposal to the increase the budget would also include advertisement cost to which Ms. Carvalho replied yes. Chair Lasker noted that the Committee had already allocated $300.00 to cover the cost for the radio advertisements and $250.00 to cover the cost to print the ads, which is separate from the $4000.00. Ms. Smith pointed out because the Committee has no idea when the film will be completed it must take into consideration any last minute travel arrangements that must be made which could cost more. Based on that knowledge, Chair Lasker stated that she would approve the increase to the accommodation budget Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 5 SUBJECT DISCUSSION ACTION from $3500.00 to $4000.0. Hearing no objections, Chair Lasker called for Ms. Carvalho moved to increase the the motion. accommodation budget from $3500.00 to $4000.00. Ms. Cabal - Trinidad seconded the motion. Motion carried 6:0 Ms. Carvalho asked the members if they would consider Ink Spot to do the printing of the flyers and posters relating to the Rise of the Wahine event. Vice Chair Beck stated the $250.00 may not be enough to cover the cost asking how many flyers and posters would the Committee need to which Ms. Carvalho replied fifty flyers and a few posters. Vice Chair Beck stated if the members all agree she would like to make a motion to increase the Vice Chair Beck moved that the Committee budget to $500.00. Chair Lasker stated she would call for the motion but increase the budget from $250.00 to $500.00 to would like to have more discussion on the matter, cover the cost for the printing the flyers and posters relating to the Rise of the Wahine event. Discussion Ms. Cabal- Trinidad seconded. Chair Lasker stated with all of her experience in dealing with advertising costs in the past, the $500.00 will not be enough to cover the printing cost and suggested that the Committee increase the amount to $750.00. Ms. Smith stated as a non - voting member she agrees with the Chair that the cost to print the colored flyers can be very costly. Chair Lasker asked if there were any objections to the increase and if not Vice Chair Beck withdrew her motion. Ms. she will call for the withdrawal of the motion. Vice Chair Beck withdrew Cabal - Trinidad withdrew her second. her earlier motion. Ms. Carvalho moved to accept the $750.00 Chair Lasker called for a new motion, increase to cover the cost for printing of the flyers and posters relating to the Rise of the Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 6 SUBJECT DISCUSSION ACTION Wahine event. Ms. Ignacio - Nuemiller seconded. Motion carried 6:0 Committee of the Status of Women 2015 Budget The budget report shows as of December 2014 the committee showed total expenditures of $374.03, with a remaining balance of $1625.97. Chair Lasker asked how much money the Committee wants to allocate to pay for the refreshments relating to the Women's History month event on March 5, 2015. Ms. Carvalho stated $250.00 should be enough to cover the cost of the refreshments. Hearing no objections, Chair Lasker called Ms. Carvalho moved that the committee budget for the motion. $250.00 to cover the cost for the refreshments for the Women's History Month event. Vice Chair Beck seconded. Motion carried 6:0 Chair Lasker called for a motion to accept the budget for FY2015. Ms. Ignacio - Nuemiller moved to accept the FY 2015 budget. Ms. Crowell seconded. Motion carried 6:0 CSW 2013 -33 • Rise of the Wahine film event (on- going) Chair Lasker stated it is her understanding that there are no current updates on a date the film will be completed. Ms. Ignacio - Nuemiller noted that the film producers will contact her when the film is completed. • March Women's History Month event. Ms. Carvalho stated that she spoke to Ms. Hertog and she has agreed to speak at the event but asked if the committee had a theme she could base her presentation on. Vice Chair Beck stated perhaps Ms. Hertog could address the issue on rape and abuse of women in the military and provide a synopsis of what brought Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 7 SUBJECT DISCUSSION ACTION her to the military. Ms. Carvalho asked if she would put her suggestions in writing and send it to her so she could forward her suggestions to Ms. Hertog. Ms. Carvalho asked if the Committee had already confirmed the second speaker. Ms. Ignacio - Nuemiller stated she was unable to contact Ms. Millie Fulford- Hughes and as result could not confirm her as one of the guest speakers. Vice Chair Beck stated Ms. Stormy Bradley has declined the invitation to speak, but if any of the members know of someone who has historical background on women's participation in the community to contact them. Ms. Carvalho stated she was able to speak to Ms. Fulford- Hughes but was told that due to her unstable schedule she could not commit. Chair Lasker stressed how important it is for the Committee to nail down the second speaker by the end of week. After a lengthy discussion the members came up with the following list of names as possible guest speakers based on their knowledge in Hawaiian history and personal achievements: • Aunty Althea Kaohi — History on Hawaiian Culture • Ruth Hanner — Women in Hawaii who made a cultural impact • Stacy Sproat • Miss Hawaii 2014 Stephanie Steuri • Mehana Blake Vaughn Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 8 SUBJECT DISCUSSION ACTION • Andrea Cohen Chair Lasker stated with the Women's History event just around the corner she thinks now would be a good time to assign each member a task. • Refreshments — Regina, Liza and Uli'i • Decor — Regina candle holders • Flowers — Chair Lasker • Set -up — at 4:00 p.m. (everyone) • Flyers — Lisa Ellen Smith - Theme — Weaving the Stories of Women's Lives" • Press Release /Radio Ads — Edie Ignacio - Nuemiller • Bio /photo for Ms. Hertog — Regina Carvalho Business • Career day /luncheon for females 9th through 121h grade residing on the island of Kauai is scheduled for Friday, pril 17, 2015. Aqua Kauai Beach Resort Ms. Carvalho stated Catering and Events Manager Thomas Lund from the Aqua Kauai Beach Resort has agreed to waive the cost of the room fee for $300.00 in lieu of the lunches, but not the $150.00 fee to service the meeting room. The Ginger Boardroom can accommodate a maximum of 20 people and the Orchid Room can accommodate a maximum of 50 people. Kauai Marriott Conference Room rental cost - $1200.00 to $4000.00 per day depending on the size of the meeting room. Lunch quotes — $49.00 and up Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 Page 9 SUBJECT DISCUSSION ACTION Courtyard at the Marriott in Waipouli *Information still pending Chair Lasker asked Vice Chair Beck on the status of her Powerpoint presentation. Vice Chair Beck reported that the Powerpoint should be completed by March 4, in time for the meeting with the Mokihana Club. Ms. Ignacio - Nuemiller stated she was recently told that there was enough money in the State grant to cover the cost to rent the facility, which brings the question if the application requesting funding from KIUC's Aloha Grant in the amount of $500.00 is approved should the Committee decline the grant or keep it. Ms. Carvalho stated she would prefer the Committee keep the money to pay for the gifts for the students. CSW 2015 -03 Presentation by HSCSW Commissioner Lisa Ellen Smith on the legislative process and procedures. Ms. Smith gave a verbal review of the information regarding a citizen's guide to participation in the legislative process. Announcements • Chair Lasker announced the next meeting is scheduled for Wednesday, March 18, 2015, at the Mo'ikeha Building, Meeting Room 2A /2B. • Ms. Ignacio - Nuemiller announced there was an article in Mid - Week publication on Ms. Agarwal's empowerment workshop that was held on January 29, 2015. • The next Empowerment workshop is scheduled for Friday, March 27, 2015, from 5 — 6p.m. Ms. Carvalho stated with all of the time and effort that Ms. Agarwal has put in to do these workshops perhaps the Committee could provide refreshments for her next workshop. The members agreed. Committee on the Status of Women - Advisory Committee Regular Open Session February 18, 2015 SUBJECT DISCUSSION ACTION Adjournment Ms. Carvalho moved to adjourn the meeting. Ms. Edie Ignacio - Neumiller seconded. Motion carried 6:0 At 6:16 p.m. the meeting adjourned. Submitted by: Mercedes Omo, Staff Support Clerk (X) Approved as circulated on March 18, 2015 ( ) Approved as amended. See minutes of meeting. Reviewed and Approved by: Virginia Beck, Vice Chair