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HomeMy WebLinkAbout05-20-15 Agenda PacketSharon Lasker Members: Chair Regina Carvalho Uli'i Castor Kathy Crowell Jenai Yoshii Virginia Beck Vice Chair Edie Ignacio- Neumiller Secretary Liza Cabal - Trinidad Lisa Ellen Smith Treasurer Ex- Officio COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, May 20, 2015 5 :00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A/2B 4444 Rice Street, Linu`e, HI 96766 CALL TO ORDER • Approval of meeting minutes of April 15, 2015 • Budget/Expenditures Report for Fiscal Year 2014 -2015 • Briefing by Boards and Commissions Administrator Jay Furfaro on matters relating to the Kauai County Committee on the Status of Women By -Laws Article V. Meetings Sections 1 and • Empowerment Coach Savita Agarwal to address the Committee on being proactive by the way of engagement and contribution BUSINESS CSW 2013 -33 Discussion and decision - making on future Committee events including but not limited to: • The Y.W.C.A. Na Wahine Alaka'i O Kauai Awards Dinner, on Thursday, May 21, 2015, 5:30 p.m. — 9 p.m., at the Courtyard by Marriott Kauai • The Rise of the Film Wahine Event (On- going) • Co- sponsorship with the Y.W.C.A. screening of the documentary film "The Hunting Ground ", an award winning documentary about sexual assault on college campuses in America An Equal Opportunity Employer • Discussion on streamlining timelines, improve better communication between members, implement all events efficiently within the required timeframe • A list of upcoming events for fiscal year 2015 -2016 • Establishment of a two member Committee for the purposes of tracking the legislative bills affecting women in Kauai and to provide live testimony during the 2016 Legislature Session on Oahu ANNOUNCEMENTS Next meeting June 17, 2015, time to be announced at the Mo`ikeha Building, in Meeting Room 2 A/B, EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. I_11 111/1U901131WN1 cc: Deputy County Attorney Andrea Suzuki PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member Committee on the Status of Women — May 20, 2015 2 1 P a g e Send written testimony to: Committee on the Status of Women C/o Office of Boards and Commissions 4444 Rice Street, Suite 150 Llhu`e, HI 96766 E -mail: mromo@kauai.gov Phone: (808) 241 4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at (808) 241 4920 at least five (5) working days prior to the meeting. — - - - - -- - - - - - - - -- ------ - - -- _ -- -- - - -- -- - - — Committee on the Status of Women — May 20, 2015 3 P a g e Swim Minutes of Meeting OPEN SESSION Board/Committee: Committee on the Status of Women Meeting Date April 15, 2015 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 5:09 a.m. End of Meeting: 6:02 p.m. Present Chair Sharon Lasker; Vice -Chair Virginia Beck; Members: Regina Carvalho, Uli'i Castor, Edie Ignacio- Nuemiller; and Kauai Representative for the Hawaii State Commission on the Status of Women and Ex- Officio Lisa Ellen Smith Also present: Deputy County Attorney Andrea Suzuki - Andrade; Board & Commissions Office Staff: Support Clerk Mercedes Omo Excused Kathy Crowell and Liza Cabal- Trinidad Absent SUBJECT DISCUSSION ACTION Call To Order Chair Lasker called the meeting to order at 5:09 p.m. with five (5) members present to conduct business. Approval of Regular Open Session Minutes of March 18, 2015. Minutes Ms. Ignacio - Nuemiller requested that the minutes be amended to reflect the correct spelling of Ms. Yoshii's first name as "Jenai" and not Jana'a and that Ginger's last name is Bray. Chair Lasker called for the approval of the meeting minutes, as amended. Ms. Ignacio - Nuemiller moved to amend the meeting minutes of March 18, 2015. Ms. Castor seconded the motion. Motion carried 5:0 CSW 2013 -33 Discussion and decision - making on future Committee events for fiscal year 2014 -2015 including but not limited to: 1. Rise of the Wahine Event (on- going) Ms. Ignacio - Nuemiller reported that she spoke to Dean Kaneshiro about the film's completion date and he advised her to contact Ms. Tiffany Taylor for the information. Mr. Kaneshiro also mentioned that they are Committee on the Status of Women — Advisory Committee Regular Open Session April 15, 2015 Page 2 SUBJECT DISCUSSION ACTION currently in the process of applying for a spot for this year's film festival and have been busy trying to raise funds for the event. With regard to her conversation with Ms. Taylor the film was not ready and that she would contact her with information regarding the film's completion date. Ms. Carvalho stated according to Ryan Tusji the film should be completed in June. Chair Lasker stated perhaps it would help to take the information back to Ms. Taylor because there seems to be two different opinions on when the film will be completed. Ms. Ignacio - Nuemiller asked for clarification on whether Committee intends to sponsor just one event in the L'Ihu`e area to which Chair Lasker replied yes. Ms. Carvalho asked once a facility is found it would be okay for the Committee to pay for the facility in advance to avoid having to give back any unused funds to the State. Ms. Suzuki- Andrade stated she thinks it would be okay under the County but she would have to check with the State on how to appropriately use the grant funding. Chair Lasker stated at the last meeting, the Committee talked about two potential locations: 1) the Kauai Performance Arts Center; and 2) the Kauai War Memorial Convention Hall. Ms. Ignacio - Nuemiller stated that she would try to contact Performance Arts Manager Tony Kilbert to inquire about renting the facility and to see what dates are available in June. Chair Lasker stated perhaps it would be a good idea to ask Mr. Kilbert if KCC would be interested in co- sponsoring the event since the film is a documentary on the University of Hawaii Wahine Volleyball Team to which Ms. Ignacio - Nuemiller replied she liked the idea and would ask Mr. Kilbert about it. Committee on the Status of Women — Advisory Committee Regular Open Session April 15, 2015 Page 3 SUBJECT DISCUSSION ACTION 2. Career day/luncheon for females 9h through 12th grade residing on the island of Kauai (On- going) Vice Chair Beck expressed concern over the issue of paying for the lunches and questioned why the Committee would want to put on an event without the necessary funds to cover the cost for the lunches. She stated for the past three weeks she has spent countless of hours trying to save various things from falling through the cracks to the point where she even had to put up her own personal credit card to cover the down payment for the lunches. Ms. Ignacio - Nuemiller stated there must have been some misunderstanding because had she known she was supposed to pay for Ms. Sandrowski' s lunch she would have sent a check to Mercedes. Chair Lasker noted it was her understanding that the person who invited the guest speaker was responsible for their lunch because everyone already knew from the start that there was no money set aside to pay for the speakers' lunches. Ms. Carvalho stated she already paid for ten students, one school counselor as well as herself. Chair Lasker stated she was going to pay for Ms. Anguay but because she is no longer attending she could pay for one of the two remaining guest speakers. *Due to technical difficulties the reminder of the meeting was not recorded and the minutes will reflect a summary of the discussion. 3. Possible co- sponsorship with the Y.W.C.A. screening of the film "The Hunting Ground ", an award winning documentary about sexual assault on college campuses in America. Ms. Suzuki- Andrade distributed a legal opinion dated April 14, 2015, in response to the Committee's request as to the legality of providing funds to Committee on the Status of Women — Advisory Committee Regular Open Session April 15, 2015 SUBJECT DISCUSSION ACTION an outside entity for the purposes of screening a film. Chair Lasker called for a motion to waive the Committee's rights to Ms. Carvalho moved to waive the Committee's confidentiality and allow the opinion to be publicly released. rights to confidentiality and allow the legal opinion to be publicly released. Ms. Ignacio - Nuemiller seconded the motion. Motion carried 5:0 Ms. Suzuki - Andrade stated that the opinion basically states in order for the Committee to sponsor the event two conditions must be met; 1) The Committee's payment to the YWCA has to be in accordance with either the budget item in the Kauai County Budget, or in accordance with the terms of the State grant; and 2) The Committee has to comply with the Kauai County Charter Section 6 -3.1 et al. which lays out the procedures and policies for the "appropriation of funds to private organizations providing programs and services which the County of Kauai has determined to be in the public interest." Walk a Mile -In -Her -Shoes Event — A Men's march against women violence hosted by Y.W.C.A. of Kauai on April 22, 2015, 5 to 7 p.m. at the Kukui Grove Shopping Center, Center Stage. After a brief discussion, the members all decided not to attend this year's event due to a conflict in their personal schedules. Announcements Next meeting— May 20,2015,5:00 p.m. at the Mo'ikeha Building, Meeting Room 2A/2B. Adjournment At 6:02 p.m. Chair Lasker declared the meeting adjourned. Submitted by: Mercedes Omo, Staff Support Clerk Reviewed and Approved by: Sharon Lasker, Chair Committee on the Status of Women — Advisory Committee Regular Open Session April 15, 2015 Page 5 } Approved as circulated on Approved as amended. See minutes of meeting. Iq updated 4/23/15 COMMITTEE ON THE STATUS OF WOMEN BUDGET 2014 -2015 Request Date Payment Date Paid To (Name) Description (Include date and location of event) Supplies Food Travel Fees Printing & Advertising 9/23/2014 Edie Ignacio - Neumiller 1st Qtr. Mileage $3.36 9/23/2014 Kathleen Crowell 1st Qtr. Mileage $23.00 9/23/2014 Liza Cabal - Trinidad 1st Qtr. Mileage $1.12 9/23/2014 Cherie Mooy 1st Qtr. Mileage $1.12 9/23/2014 Sharon Lasker 1st Qtr. Mileage $41.00 9/23/2014 Charlene Castor 1st Qtr. Mileage $34.00 9/25/2014 Costco supplies- Health Fair $86.81 9/25/2014 Wal -Mart supplies - Health Fair $51.96 9/30/2014 Costco supplies -Walk $53.06 12/19/2014 Kaltheen Crowell 2nd Qtr. Mileage $23.00 12/19/2014 Sharon Lasker 2nd Qtr. Mileage $27.00 12/19/2014 Charlene Castor 2nd Qtr. Mileage $23.00 12/19/2014 Cherie Mooy 2nd Qtr. Mileage $2.24 12/19/2014 Liza Cabal- Trinidad 2nd Qtr. Mileage $1.12 12/19/2014 Edie Ignacio -Neu miller 2nd Qtr. Mileage $2.24 3/21/2015 Director of Finance Sign Permit $20.00 3/24/2015 Kathleen Crowell 3rd Qtr. Mileage $34.00 3/24/2015 Charlene Castor 3rd Qtr. Mileage $23.00 3/24/2015 Sharon Lasker 3rd Qtr. Mileage $27.00 3/5/2015 Costco $250.00 191.83 $ 250.00 $ 266.20 20.00 Total Expense 2014 -2015 Budget Remaining Balance 728.03 20000.00 11271.97 Updated April 23, 2015 COMMITTEE ON THE STATUS OF WOMEN Grant M15001 Request Date Payment Date Paid To (Name) Description (Include date and location of event) Supplies Food Travel Fees Printing & Advertising 9/38/14 Ink Spot Printing Business Cards 466.67 7/28/2014 41mprint Reuseable Bags 474.14 10/28/2014 Specialty Balloons Balloon Decoration 247.40 2/5/2015 Kaua'i Museum Meeting room 200.00 Courtyard Marriott Meeting room 250.00 3/24/2015 Crestline Quote Career Day Event 11212.98 11460.38 $ - $ - 450.00 Total Expense Grant Total Remaining Balance 940.81 20851.19 100000.00 7,148.81 BY -LAWS KAUAI COUNTY COMMITTEE ON THE STATUS OF WOMEN ARTICLE I: NAME ESTABLISHMENT AND LOCATION SECTION 1. This Committee established by Chapter 367, H.R.S., shall be known as the Kaua'i County Committee on the Status of Women. Its principal office shall be located at 4444 Rice Street, Suite 150, Uhu'e, Kaua'i, Hawai'i, 96766, ARTICLE II: PURPOSES SECTION 1. The purpose of the Committee shall be to develop such information concerning the status of women within the County of Kaua'i as the State Commission on the Status of Women requires or as the Committee deems advisable. The Committee shall also perform such other appropriate duties and responsibilities as may be deemed necessary by the Commission. ARTICLE 111. DEFINITIONS SECTION 1. Whenever used in these By -Laws, these terms shall have the following meaning: (a) "By- Laws" mean the By -Laws of the Kauai County Committee on the Status of Women. (b) "Commission" means the State Commission on the Status of Women. (c) "County' means the County of Kaua'i. (d) "Committee" means the Kaua'i County Committee on the Status of Women. (e) "Ex- Officio Member" means those persons required, pursuant to Section 367 -4, Hawai'i Revised Statutes, as amended, to become members of the Committee. (f) "H.R.S." means Hawai'i Revised Statutes, as amended. (g) "Mayor" means the Mayor of the County of Kauai. (h) "Person" means individuals, corporations, firms, associations, societies and federal, State and County departments and agencies. Page I 1 (i) "Proceeding" means any matter brought before the Committee over which it has jurisdiction. (j) "Regular member" means those persons appointed to the Kaua'i County Committee on the Status of Women by the Mayor, excluding any ex- officio members. ARTICLE IV, ORGANIZATION AND OFFICERS SECTION 1. Membership. The Committee shall consist of not less than seven (7) regular members who are appointed by the Mayor on the basis of their interest and knowledge of local conditions and their ability to make contributions to the solution of problems relating to the status of women within the County. In addition to the regular members of the Committee, the County Attorney and the County representative of the State Commission on the Status of Women shall be ex- officio members without the power to vote or hold office. All members of the Committee shall receive no compensation for their services. SECTION 2. Terms. One third of the regular members shall be appointed initially for a term of four (4) years, one - third for a term of three (3) years and one -third for a term of two (2) years. Thereafter, the terms of each regular member shall be four (4) years. SECTION 3. Officers. Officers consisting of a Chairperson, Vice - Chairperson, Secretary and Treasurer shall be elected annually. SECTION 4, Election. The regular members of the Committee shall annually elect the officers for the ensuing year at the first meeting after December 1. Nominations may be made by a nominating committee or from the floor, provided that prior consent is obtained from any person nominated from the floor. The term of office of any elected officer shall be one (1) year and commence on the first meeting of each new calendar year. SECTION 5. Officers Powers and Duties. (a) Chair: The Chair shall have all of the executive powers necessary to effect the purposes for which the Committee was formed, and such other powers as may from time to time be granted by the Committee. The Chair's powers shall include, but not be limited to: (1) Presiding over Committee meetings. Page 12 (2) Directing the preparation of the agenda for meetings and authenticating all acts of the Committee as may be required by law and signing all instruments requiring execution or agreement by the Committee. (3) Appointing of the Chair and members of any standing or special committees as may be created by the Committee. However, all such appointments shall be subject to ratification by the regular members of the Committee. (4) Calling of special meetings which may be called by the required number of regular members of the Committee, and (5) Representing the Committee or designating a member to so represent the Committee. (b) Vice - Chair. The Vice -Chair shall perform the duties of the Chair when the Chair is unable to serve. The Vice -Chair shall serve as an alternate to the Chair and shall assist in such matters as may be delegated by the Chair or the Committee. (c) Secretary. In the absence of staff support from the Office of Boards and Commissions, the Secretary shall be responsible for the minutes of the Committee and shall ensure that minutes are distributed to the officers, the members, the Mayor and to such persons as the Chair may direct. (d) Treasurer. The Treasurer shall be responsible for the fiscal affairs of the Committee, and shall work closely with the support staff from the Office of Boards and Commissions. The Treasurer's duties shall include, but not be limited to: (1) Preparing the annual budget of the Committee for review and approval by the Committee based on the fiscal allocation provided by the County. (2) Working with support staff to prepare quarterly reports for the Committee or more frequently as may be deemed desirable or appropriate, and (3) Working with support staff in the oversight of the budget and proper expenditure of funds as approved by the Committee. SECTION 6. Vacancies. Vacancies in office shall be filled by an election at any duly scheduled meeting. The term of any vacancy shall be for the remaining unexpired period and commence immediately upon election. SECTION 7. Expulsion. Any regular member of the Committee who is absent for three (3) consecutive meetings without the prior consent of the Chair shall be expelled from membership. Page 13 ARTICLE V. MEETINGS SECTION 1. Meetings. The Committee may schedule meetings as required; to be held at such time and place as may be designated by the Chair. Provided however, there shall be no fewer than four (4) regular meetings per calendar year_ Except as provided in Sections 92 -4 and 92 -5, H.R.S., all Committee meetings shall be open to the public. SECTION 2. Special Meetings. Special meetings of the Committee may be called by written request of the Chair or by a majority of all the regular members of the Committee. Such written request shall include an explanation of the purpose and business to be transacted at the special meeting. SECTION 3, Quorum. A majority of all regular members to which the Committee is entitled shall constitute a quorum to do business. The concurrence of a majority of all the members to which the Committee is entitled shall be necessary to make any action valid. SECTION 4. Minutes. The Committee shall keep written minutes of all meetings in accordance with Sections 92 -9, H.R.S. SECTION 5. Decisions and Orders. All decisions and orders of the Committee shall be made by a majority of those entitled to act on any matter and shall comply with Section 91 -12, H.R.S. Committee members who have not heard and examined all of the evidence in any matter may vote on that matter only after Section 91 -11 H.R.S. has been complied with. (a) Unless otherwise indicated in the decision and order, the effective date of a decision and order shall be the date the decision and order was rendered. (b) Official copies of decisions and orders and other Committee actions shall be signed by the Chair or by any other person authorized by the Committee. SECTION 6. Removal of Persons from Meeting.. The Committee may remove any person or persons for the reasons specified and in the maner provided in Section 92 -3 H.R.S. SECTION 7. Notice and Agenda. The Committee shall given written public notice of any regular, special, or rescheduled meeting, or any executive meeting when anticipated in advance, in the manner provided in Section 92 -7, H.R.S. (a) All items to be placed on the agenda shall be submitted to the Chair no later than two (2) business days before the agenda notice is filed. The Chair may, at her discretion, place items submitted after any agenda deadline or the agenda of any future meeting. The Chair shall, consistent with Section 92 -7, H.R.S. designate and approve the form and content of the agenda. Page 14 ARTICLE VI: COMMITTEES SECTION 1. Committees. The Committee may create such Standing or Special Committees as it deems necessary. SECTION 2. Appointment to Standing or Special Committees. Appointments to any Standing or Special Committee shall be made by the Chair, subject to ratification thereof by the regular members of the Committee. The Chair, in making any Standing or Special Committee appointment, shall designate the chairs and members of the Standing or Special Committees. All appointments shall be co- terminus with the term of the Chair of the particular Standing or Special Committee. SECTION 3. Transaction of Business. No Standing or Special Committee shall transact business unless a majority of the members who comprise the Standing or Special Committee are present. SECTION 4. Participation of Non - Committee Members.- Any Standing or Special Committee may enlist the participation of any person in its efforts, however, only duly appointed members of the Standing or Special Committee may vote on any matter pending before the Standing or Special Committee. ARTICLE VII: RELATIONSHIP WITH OTHER ENTITIES SECTION 1. Office of the Mayor. The Committee shall aprise the Office of the Mayor of its programs, project plans and achievements through the regular submission of meeting minutes and other relevant documents, reports, and materials. SECTION 2. State Commission of the Status of Women. The Committee shall maintain a liaison relationship with the State Commission, shall offer cooperation and assistance in State endeavors aimed at matters involving the status of women, and shall seek to coordinate the County's status of women program with the State program. ARTICLE VIII: PUBLIC INFORMATION %AND INSPECTION SECTION 1, Obtaining Information._ Any person may obtain information on matters within the jurisdiction of the Committee by inquiring during regular business hours, at the Office of Boards and Commissions, 4444 Rice Street, Suite 105, Lihu'e, Kaua'i, Hawai'i 96766, SECTION 2. Public Information and Inspection Prohibited. Matters within the jurisdiction of the Committee, including confidential information or written statements of policy or Page 15 interpretations formulated, adopted or used by the Committee in the discharge of its functions, may be withheld from the public to the extent permitted by Chapter and general law. ARTICLE IX: ADOPTION AMENDMENT OR REPEAL OF BY -LAWS SECTION 1. Method of Adopting, Amending or Repealing of By -Laws. By -Laws may be adopted, amended, or repealed pursuant to Chapter 91, H.R.S. SECTION 2. Filing and Effective Date of By -Laws. Certified copies of by -laws adopted, amended or repealed by the county shall be filed and become effective pursuant to Section 91 -4, H.R.S. ARTICLE XI, DECLARATORY RULING BY COMMITTEE SECTION 1, Who May Petition. Any interested person may petition the Committee for a declaratory ruling as to the applicability of any statute or ordinance in the manner provided in Section 91 -8, H.R.S. SECTION 2, Petition, Form and Contents of Petition. The petition and seven (7) copies thereof shall be submitted to the Committee and shall include: (a) The name, business or home address, and daytime telephone number of the petitioner, (b) A statement of the nature of the petitioner's interest, including reasons for the submission of the petition, (c) A designation of the specific provision, By -Law, decision or order in question, (d) A complete statement of the facts upon which the petition is based, (e) A statement of the position or contention of the petitioner, and (f) A memorandum of authorities, containing a full discussion of the reasons, includes any legal authority, in support of the position or contention. Any petition which does not conform to the foregoing requirements may be rejected. SECTION 3. Grounds for Refusal to Entertain Petition, The Committee may, in writing and for good cause, refuse to issue a declaratory ruling. Without limited the generality of the foregoing, the Committee may also refuse to issue a declaratory ruling when: (a) The question is speculative or purely hypothetical and does not involve existing facts, or facts which can reasonably be expected to exist in the near future. Page 16 (b) the petition's interest is not the type which would give the petitioner standing to maintain an action if judicial relief were sought; (c) the ruling may adversely affect the interests of the County, or the Committee, or any of their officers or employees in any litigation which is pending or may reasonably be expected to arise; and (d) The matter is not within the jurisdiction of the Committee. SECTION 4. Assistance of the County Attorney or Other Agencies. When any issue of law is involved, the Committee may refer the issue to the County Attorney. The Committee may also obtain the assistance of other agencies where necessary or desirable. SECTION 5. Disposition of Petition. The petition shall promptly be informed in writing of the Committee's action regarding the petition. (a) Orders disposing of petitions shall have the effect permitted by law. Orders shall be applicable only to the facts alleged in the petition or set forth in the order. Such orders shall not apply to situations whose facts differ materially. ARTICLE XIII: PARLIAMENTARY RULES SECTION 1. Robert's Rules of Order. The rules contained in Robert's Rules of Order, Revised, shall govern the Committee's actions where applicable and consistent with these By -Laws. Page 17 List of potential Community Events for Fiscal Year 2015 -2016 including but not limited to: • 2015 September Women's Health Fair (A partnership with Life Choices) • 2015 October Breast Cancer Awareness Month • Sponsorship of the Drug Court Graduation Ceremony • 2016 Career Day Event • 2016 March Women's History Month • 2016 April Equal Pay Equity • Walk -A- Mile -In -Her -Shoes Event • Others?