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HomeMy WebLinkAbout06-17-15 CSW Open Session Min. APPROVED 3COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: Committee on the Status of Women - Advisory Meeting Date June 17, 2015 Committee Location Mo'ikeha Building — Meeting Room 2A /B Start of Meeting: 5:00 p.m. End of Meeting: 6:03 p.m. Present Vice -Chair Virginia Beck; Members: Edie Ignacio - Neumiller, Liza Cabal- Trinidad, Kathy Crowell; Jenai Yoshii Also present: Deputy County Attorney Andrea Suzuki - Andrade ; Board & Commissions Office Staff: Support Clerk Mercedes Omo; Administrator Jay Furfaro Excused Chair Sharon Lasker; Members Uli'i Castor and Regina Carvalho Absent Regina Carvalho SUBJECT DISCUSSION ACTION Call To Order Vice Chair Beck called the meeting to order at 5:00 p.m. with five (5) members present constituting a quorum. Approval of Regular Open Session Minutes of May 17, 2015. Ms. Ignacio - Nuemiller moved to approve the Minutes meeting minutes of May 17, 2015, as amended. Corrections were made on page one (1) to reflect the correct spelling of Ms. Crowell seconded the motion. The motion Ms. Ignacio - Neumiller' s last name, and on page six (6) to identify the carried 5:0. name of the facility as the Kauai Community Performance Arts Center. Briefing by Mr. Furfaro shared that he along with Ms. Smith attended the County Boards and Council meeting this morning in support of the Committee's request for Commissions State Grant Funding in the amount of $2000.00. He stated that the request Administrator was approved and the information was well received by the Council and Jay Furfaro on documented. matters relating to the Kauai Mr. Furfaro explained if the Committee wants to increase its membership County the Committee bears the responsibility of assembling a majority plus one Committee on because without a quorum it cannot conduct business. He added that he the Status of could assist the members with procedural type of training through his Women By Laws association with Leadership Kauai as well as assist them with pertaining to parliamentary type of questions and procedures. He referred to handout on Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Page 2 SUBJECT DISCUSSION ACTION Article V. the Five Practices of Exemplary Leadership which was used by the Aston Meetings; Institute to help set -up Leadership Kauai. Mr. Furfaro stated that if any of Sections 1 and 2. the members have questions or concerns, he is available Monday through Friday at the Office of Boards and Commissions. Business Discussion and decision - making on current and future Committee events CSW 2013 -33 including but not limited to: • The Rise of the Wahine Film event. (On- going) Ms. Ignacio - Neumiller reported currently there are no updates regarding the film's official date of release. Ms. Yoshii reported that she met with the owners of the Kauai Athletic Club (Scott and Josh) to see if they were interested in becoming a sponsor for event. She stated that they offered to hold one of the showings at either of their two KAC locations, however, they wanted information on what venue generated the best public response. But after she spoke to Ms. Tiffany Taylor she was told that the film has not been officially released and she could not provide Scott and Josh with any information as to which location generated the best public response. Ms. Yoshii stated after speaking with professional volleyball player Gabrielle Reece's assistant, she understood that Ms. Reece has been busy organizing community type of youth programs. She stated she also tried to contact YMCA Director Tom Tanner but she was unsuccessful, however, she did manage to leave him a message for him to call her back. Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Page 3 SUBJECT DISCUSSION ACTION Vice Chair Beck asked if the problem the film producers are facing has to do with a lack of funding to which Ms. Yoshii replied yes. Vice Chair Beck shared that she happens to know the Administrative Assistant to the Chief Executive Officer at Nike and would try to contact her to see if Nike could offer some type of assistance. List of upcoming events for Fiscal Year 2015 -2016. Vice Chair Beck stated at the last meeting, the Committee talked about the difference between collaboration versus participation. She pointed out that because the Committee is a small organization and cannot physically compete with other large organizations perhaps it would be helpful if someone could take the lead and represent the Committee at other the community events. With regard to the Committee's Career Day, Women's History, and September's Women's Health Fair, October Breast Cancer Awareness month these events require (6) months of advance planning so that the work doesn't land on only one member. Vice Chair Beck pointed out that the events that requires member participation are the Drug Court Graduation ceremony, Mayoral Proclamation for Equal Payday Equity, Walk -A- Mile -In- Her -Shoes and Denim Day. In regard to the February 2016 One Billion and Rising Event, she was not clear on what type of financial assistance, if any, Ms. Valerie Wise may have been asking for. Vice Chair Beck stated that due to budget cut the Committee needs to carefully pick and choose which event (s) that will have the biggest impact to the community. She pointed out that because the Committee is a small organization perhaps a member (s) could approach the Mokihana Club, the Zonta Club and the other organizations of the opposite gender, to ask if Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Mme SUBJECT DISCUSSION ACTION they would like to assist the Committee with any of its event. Ms. Ignacio - Neumiller noted that at a previous meeting, YWCA Director Renae Hamilton said she was willing to assist the Committee with the Rise of the Wahine event. And questioned whether the documentary film the Hunting Ground should be included in the Committee's list of upcoming events. Vice Chair Beck stated that from what she understands the Committee had already provided financial support for one of the showings and all the Committee needs to do is at this point is to show up at the event rather than take on other responsibilities. Ms. Ignacio - Nuemiller asked if it was appropriate to provide Ms. Hamilton with the County's logo so she could include it in the flyer. Vice Chair Beck indicated that she had no problem with providing Ms. Hamilton with the County's logo. Ms. Ignacio - Nuemiller stated that she would contact Ms. Hamilton to make the arrangements. Establishment of a two - member subcommittee for the purposes of tracking legislative bills affecting women in Kauai and to provide live testimony during the 2016 Legislature session on the island of Oahu. Vice Chair Beck stated having a subcommittee is important in terms of bringing input from the County level to the State level. She stated if the Committee is serious about forming a subcommittee those who are selected must be fully committed because the process moves very quickly and any actions in terms of written testimony must be done at a moment's notice. Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Page 5 SUBJECT DISCUSSION ACTION Ms. Crowell shared that her only concerns are having to provide live testimony and responding to the questions which is something she is not good at. Vice Chair Beck thanked Ms. Crowell for her honesty noting, that each member have something valuable that they can bring to the table. Ms. Ignacio - Neumiller stated due to her heavy work schedule she cannot make any commitments. Ms. Cabal - Trinidad also expressed as the sole proprietor of her nursing school she is unable to make any commitments as well. Ms. Smith stated that she would be more than willing to assist anyone who wants to submit written testimony. Vice Chair Beck asked if a motion is needed to form the subcommittee. Ms. Cabal - Trinidad moved to form a two - Mr. Furfaro suggested asking for a motion to form the subcommittee, member subcommittee and one alternate for the purpose of tracking legislative bills and to Vice Chair Beck called for the motion to open the nominations. provide live testimony. Ms. Crowell seconded Hearing no other nominations, Chair Beck closed the nominations and the motion. The motion carried 5:0 called for the vote. Ms. Cabal - Trinidad moved to nominate Jenai Yoshii as a member of the subcommittee. Ms. Ignacio - Neumiller seconded the motion. The motion carried 5:0. Ms. Ignacio - Neumiller moved to nominate Vice Chair Beck as a member of the subcommittee. Ms. Crowell seconded the motion. The motion carried 5:0 Vice Chair Beck stated that with the anticipation of more members she suggested postponing the selection of an alternate to the next meeting. Mr. Furfaro stated that depending on the amount of applications he receives, he agrees with Vice Chair Beck to postpone the nominations to the next Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 '._- . SUBJECT DISCUSSION ACTION meeting. Team Building Workshop versus a Retreat. Vice Chair Beck stated that the purpose of having the workshop /retreat is an informal way for the members to get to know each other on a personal basis and to improve communication amongst the members and enhance the Committee's method of management in terms of tracking who is responsible for a certain task and who is in charge of each conversation. Vice Chair Beck shared that she created an Action List Form which she hopes will be adopted by the Committee to use as a tracking tool for the various projects. Vice Chair Beck asked because the main purpose of the workshop /retreat is to focus on team building skills and it would not require any decision - making; will it require the posting of an agenda? Mr. Furfaro explained that as a former Councilmember he has participated in several workshops /retreats which requires the posting of agenda and keeping of minutes. He further explained that the language used in the agenda should reflect the purpose and that no decisions will be made. Mr. Furfaro stated that he would have to check with the Office of the County Attorney to find out what the Sunshine Law requirements are if the Committee decides to hold the workshop /retreat outside of the County grounds. Vice Chair Beck stated because everyone's work schedule is different perhaps the workshop /retreat could be held on a weekend. She stated that if the members need more time to think about it she would call for a Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Page 7 SUBJECT DISCUSSION ACTION motion to defer the matter to the next meeting for continued discussion. Additionally, Vice Chair Beck asked the members to make a list of subjects they would like to learn more about in case, the Committee decides to hold the workshop /retreat, or not. Mr. Furfaro reiterated that he would check with the Office of the County Attorney on the possibility of 1) having the retreat away from the County offices; 2) if the posting of an agenda is required; and 3) if there are other guidelines to follow. Vice Chair Beck thanked Mr. Furfaro for his assistance and called for the Ms. Ignacio - Neumiller moved to defer the matter motion to defer the matter until the next meeting, for continued discussion at the next meeting. Ms. Crowell seconded the motion. The motion carried 5:0 CSW 2015 -04 List of promotional CSW items as of June 2, 2015. The list was accepted. CSW 2015 -05 Discussion and decision - making on the Committee's Budget for Fiscal Year 2015 -2016. Ms. Ignacio - Neumiller stated that the Committee needs to appropriate monies for the Drug Court Graduation ceremonies. Ms. Smith noted that traditionally, the Committee have always donated a food dish and leis for each of the graduates. Vice Chair Beck stated that in order for the Committee to make good decisions it should review the previous year's budgets to see whether or not the amount needs to be inflated due to the increase in goods and services. Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Mme SUBJECT DISCUSSION ACTION Ms. Cabal - Trinidad noted that the Committee should also check to see if the amount needs to be deflated. Vice Chair Beck stated that she would like to continue the discussion at the next meeting in order to give Staff enough time to gather the information for the next meeting. Ms. Ignacio - Neumiller noted that with the recent budget cuts she would like to forego her mileage reimbursement. Vice Chair Beck indicated also that she would like to forego her mileage reimbursement as well. Announcements Next meeting — Wednesday, July 15, 2015, at 5:00 p.m. at the Mo'ikeha Building, Meeting Room 2A /2B. In effort to increase public awareness of the Committee's events, Vice Chair Beck asked if it was possible to have monthly press releases to the media relative to the Committee's topics of discussion and upcoming events. Staff acknowledged the Vice Chair's request and would contact the County's Information Officer for the information and report back to the Committee at the next meeting. Adjournment With no further business to discuss, Vice Chair Beck called for the motion Ms. Ignacio - Neumiller moved to adjourn the to adjourn the meeting. meeting. Ms. Cabal - Trinidad seconded the motion. The motion carried 5:0 At 6:03 p.m. the meeting adjourned Committee on the Status Women - Advisory Committee Regular Open Session Meeting Minutes June 17, 2105 Submitted by: Mercedes Omo, Staff Support Clerk 1 Reviewed and Approved by: ( ) Approved as circulated (x) Approved as amended. See minutes of the July 15, 2015 meeting. Sharon Lasker, Chair