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HomeMy WebLinkAbout08-19-15 Agenda PacketSharon Lasker Chair Virginia Beck Vice Chair Edie Ignacio - Neumiller Secretary Liza Cabal - Trinidad Treasurer Members: Regina Carvalho Uli'i Castor Kathy Crowell Suzanne Ellis Jenai Yoshii Lisa Ellen Smith HSCSW Representative/ Ex -Officio COUNTY OF KAUAI COMMITTEE ON THE STATUS OF WOMEN NOTICE OF MEETING AND AGENDA Wednesday, August 19, 2015 5:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A/2B 4444 Rice Street, L-ihu`e, HI 96766 CALL TO ORDER • Approval of meeting minutes for July 15, 2015 REPORT ON THE STATE GRANT FUNDING AND THE COMMITTEE'S BUDGET FOR FISCAL YEAR 2015/2016 HSCSW Representative Lisa Ellen Smith, to provide a briefing on the National Association of Commissions for Women 45th Annual Conference and Empowerment Summit held in Indianapolis, Indiana from July 19 -23, 2015, including an update on the 2016 National Association of Commissions for Women Annual Conference scheduled to be held in Hawaii BUSINESS CSW 2015 -06 Discussion and possible decision - making on current and future Committee events including but not limited to: The Rise of the Film Wahine Event (On- going) 2015 Life Choices September Health Fair scheduled for Friday, September 18, 2015 2015 October Breast Cancer Awareness Month ✓ Selection of date /time /location ✓ Partnerships with other community organizations ✓ Public Relations An Equal Opportunity Employer �► . Career Day Selection of date /time /venue Form subcommittees to focus on a specific task i.e. sponsorships /partnerships/luncheon/speakers 2016 March Women's History Month Selection of date /time /venue +/ Advertisement i.e. radio ads, public relations Form subcommittees to focus on a specific task + 2016 April Equal Pay Day Selection of date /time/location Advertisement/public relations Mayoral Proclamation Form subcommittee to• focus on a specific task • Team Building Workshop/aRet=t (Deferred on 745 -I5) • Selection of an alternate to the Legislative Subcommittee ANNOUNCEMENTS Next meeting September 16, 2015, at 5:00 p.m. at the Mo`ikeha Building, in Meeting Room 2 A/B. EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, H.R.S. §92 -7(a), the Committee may, when deemed necessary, hold an Executive Session on any agenda item without the written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT cc: Deputy County Attorney Mahealani Kraft Committee on the Status of Women — August 19, 2015 2 P a g e PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written-comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Committee on the Status of Women C/o Office of Boards and Commissions 4444 Rice Street, Suite 150 L-1hu`e, HI 96766 E -mail: mromo @kauai.gov Phone: (808) 241 -4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Office of Boards and Commission Support Clerk at (808) 241 -4920 at least five (5) working days prior to the meeting. Committee on the Status of Women — August 19, 2015 3 Page Minutes of Meeting OPEN SESSION Board/Committee: Status of Women Advisory Committee Meeting Date July 15, 2015 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 5:00 p.m. End of Meeting: 6:05 p.m. Present Chair Sharon Lasker; Members: Edie Ignacio - Neumiller, Regina Carvalho, Kathy Crowell, Uli i Castor (entered the meeting at 5:15 p.m.), Suzanne Ellis and Jenai Yoshii; Also present: Deputy County Attorney Andrea Suzuki- Andrade ; Board & Commissions Office Staff: Support Clerk Mercedes Omo; Administrator Jay Furfaro; Public members: Ms. Renae Hamilton, YWCA Executive Director; Ms. Savita Agarwal, Empowerment Coach Excused Vice Chair Virginia Beck and Member Liza Cabal- Trinidad Absent SUBJECT DISCUSSION ACTION Call To Order With a quorum present, Chair Lasker called the meeting to order at 5:00 p.m., then welcomed newly appointed member Suzanne Elis to the Committee. Approval of Ms. Yoshii requested that page two (2) of the meeting minutes be Ms. Ignacio - Neumiller moved to approve the Minutes of June amended to reflect that she spoke to Ms. Reece's Marketing Executive and meeting minutes of June 17, 2015, as amended. 17, 2015. not to Ms. Gabrielle Reece. Hearing no other corrections to the minutes, Ms. Crowell seconded the motion. Motion Chair Lasker called for a motion to approve the meeting minutes of June carried 6:0 17, 2015, as amended. Discussion on Chair Lasker stated with the projection of $272.00 for mileage itemizing funds reimbursements, the committee will be left with a balance of $728.00 for in the CSW FY the remaining of Fiscal Year 2016. 2016 Budget towards specific • 2015 September Women's Health Fair committee events Chair Lasker shared that she was informed by Staff that plans for the Life Choices September Health Fair have been put on hold; given the short Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 _- a SUBJECT DISCUSSION ACTION timeframe to plan the event, it would make no sense for the committee to allocate funds for an event that may not take place to which the members all agreed. • 2015 October Breast Cancer Awareness Month Chair Lasker asked how much money was allocated for the last event. Staff reported $53.06 went to purchase two crates of apples and oranges from Costco. Ms. Carvalho said the committee needs at least $375.00 to cover the cost of the balloon arrangement and refreshments. She noted that last year she spent $100.00 of her own money to buy additional refreshments for the event and would rather not do that again. Chair Lasker stated that her request would take half of the committee's remaining $728.00 budget, but if the money to cover the cost of the balloon arrangement could come from the State grant funding, then the committee could allocate $150.00 for the refreshments. For the record, Staff will check to see if money from the State grant Ms. Ignacio Neumiller moved to allocate funding can be used to cover the cost of the balloon arrangement. With no $150.00 from the Committee's budget to cover further discussion, Chair Lasker called for a motion. the cost of the refreshments for the October Breast Cancer Awareness event. Ms. Crowell seconded the motion. Motion carried 6:0 • Druz Court Graduation Ceremony/Luncheon Chair Lasker stated last year the committee spent $92.02 for one event, asking how much money the committee should allocate if it wanted to sponsor two events. Ms. Carvalho stated due the budgetary concerns she suggested that the committeesponsor only one event; that way the money Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 Page 3 SUBJECT DISCUSSION ACTION could go towards other committee events to which Ms. Ignacio-Neumiller and Ms. Crowell both agreed. Chair Lasker inquired about the leis for each of the graduates, since the money cannot come from the State grant funding to purchase the leis. Ms. Carvalho stated she would donate the leis. Mr. Furfaro stated considering the leis would be donated, perhaps someone from the committee should make a motion to allocate $100.00 from the committee's budget to cover the cost of the refreshments @ $50.00 each for two events. Chair Lasker called for the motion. Ms. Ellis moved to allocate $100.00 from the Committee's budget to cover the cost of the *At 5:15 p.m. Ms. Castor entered the meeting. refreshments for two events; @ $50.00 for each event. Ms. Crowell seconded the motion. Discussion Ms. Ignacio - Neumiller stressed that there should be at least two or three committee members present at each of the graduation ceremonies. Hearing no further discussion, Chair Lasker called for the vote. The motion carried 7:0 • Career Day Event Chair Lasker asked for a breakdown of expenses for the last Career Day event that was held on April 17, 2015 at the Marriott Courtyard. Staff reported the committee spent a total of $1828.51; of which $250.00 went to cover the cost to rent the venue, $1218.08 for CSW promotional items, $14.85 for small brown gift bags, and $345.58 for twenty (20) leis. The lunches for the students were sponsored by the Women of Inspiration Organization and the Waimea Rotary Club, courtesy of Regina Carvalho Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 OW SUBJECT DISCUSSION ACTION and Vice Chair Beck, respectively. Chair Laker asked if the committee would consider having the next Career Day event in the Fall of this year, noting how great it would be if the committee could put more emphasis on the decor of the tables which would require an increase in the budget. Ms. Ignacio - Neumiller asked if the increase would include the cost for new table decorations to which Chair Lasker replied yes. With no further discussion, Chair Lasker called for a motion to increase the budgeted amount for the Career Day event. • 2016 March Women's History Month Ms. Carvalho moved to allocate $300.00 from Chair Lasker called for a motion to allocate funds from the committee's the State grant funding of which $250.00 would budget to purchase refreshments for the Women's History event in March. go to cover the cost of venue and the remaining balance would go to pay for new decorations for the tables. Motion carried 7:0 Ms. Ignacio-Neumiller moved to allocate Chair Lasker called for a second motion to allocate $220.00 of which $200.00 from the Committee's budget to $200.00 would cover the cost of the venue and $20.00 to cover the cost of purchase refreshments for the 2016 Women's the sign permit. History event. Ms. Crowell seconded the motion. Motion carried 7:0 Ms. Ellis moved to allocate $220.00 from the Chair Lasker called for a third motion to allocate $400.00 from the State State grant funding of which $200.00 would grant funding to cover the cost of advertisement, which would include the cover the cost of the venue and $20.00 for the cost of the graphics relating to the Women's History month event in sign permit. Motion carried 7:0 Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 Page 5 SUBJECT DISCUSSION ACTION March. • 2016 April's Equal Pay Day Equity Ms. Ignacio Neumiller moved to allocate Chair Lasker asked if the event is something the committee would typically $400.00 from the State grant funding to cover allocate money for which Ms. Carvalho replied no. Ms. Smith stated the the cost for printing the ads; to include cost of event only requires member participation, but if the committee wanted to graphics for the 2016 Women's History event in do something different this year, it could allocate funds to cover the cost to March. Ms. Ellis seconded the motion. Motion promote the event. carried 7:0 Ms. Ignacio - Neumiller moved to allocate Chair Lasker asked Ms. Ignacio - Neumiller if she had an idea on how much $400.00 of the State grant funding to cover the it would cost to advertise the event. Ms. Smith suggested writing a letter to advertising/graphics costs for the 2016 April the Editor of the Garden Island Newspaper. Ms. Carvalho suggested that Equal Pay Day public awareness campaign. Ms. the committee could pay $75.00 for a month of advertisement on Hoike Yoshii seconded the motion. Motion carried 7:0 Community Television. After a lengthy discussion, Chair Lasker called for a motion to allocate $400.00 from the State grant funding to cover the advertisement/graphics costs. • 2016 April Walk- A- Mile-In- Her -Shoes Event Ms. Hamilton shared that the last event was held at the Kukui Grove Shopping Center and there was a lot of community support in terms of food. She stated this year the committee does not have to supply water and that the public relations and the collection of the registration fees will be taken cared of by the YWCA; noting that the University of Hawaii would supply all of the shoes. She mentioned in regard to participation, it would be nice to see members of the committee hand out CSW's brochures to the public at the event. Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 mime SUBJECT DISCUSSION ACTION Ms. Hamilton stated in regard to the Women's History event, if the Ms. Yoshii moved not to allocate money for the committee wanted to, it could hold the event or any event (at no cost) at the Walk -A- Mile -In- Her -Shoes Event. Ms. Ignacio - YWCA facility, which can hold 50 to 60 people comfortably. Chair Lasker Neumiller seconded the motion. Motion carried noted given the fact that the committee does not have to provide water for 7:0 the event, there is no need to allocate funds for the event. • 2016 Denim Da v — A campaign to end sexual violence through education and public awareness Chair Lasker indicated from what she understands, all the committee needs to do is participate by showing up at the event. • Rise of the Wahine (On- going) • 2016 One Billion and Rising Event -A global movement to end rape and sexual assault against women Chair Lasker stated she would like to hear input from Vice Chair Beck about the event before the committee makes a decision. Mr. Furfaro Ms. Ignacio - Nuemiller moved to defer the item suggested that someone from the committee make a motion to defer the to the next meeting in August pending more item for continued discussion at the committee's next meeting in August. information from Vice Chair Beck. Ms. Ellis seconded the motion. Motion carried 7:0 Ms. Carvalho moved to purchase more pink and Chair Lasker asked if there are any other budgetary items that needed to be purple CSW bags. Ms. Ignacio - Nuemiller addressed at this time. Ms. Carvalho stated she would like to make a seconded the motion. Motion carried 7:0 motion to replenish the committee's inventory of pink and purple bags. Chair Lasker called for the motion. Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 I' . -- SUBJECT DISCUSSION ACTION Ms. Carvalho stated moving forward, she would appreciate it if the Administrator for the Office of Boards and Commissions would inform the members in advance on changes that are being made to the committee's budget. Mr. Furfaro stated he would keep the committee informed of any changes that will affect the committee's budget. Rise of the Ms. Ignacio - Nuemiller stated she has no new information to provide. Wahine Event On- oin Co- sponsorship Ms. Hamilton shared that the showing is free to the public and is set for of the YWCA's Wednesday, August 26, 2015 at 5:30 p.m. at the Kauai Community film The College Performing Arts Center. Panel discussion to follow. She stated Hunting Ground depending on the outcome of the showing, they may be looking at possibly having a third showing in October during the YWCA's week without Violence Campaign, Citizens Guide Ms. Smith shared that with Senate President Ron Kouchi and Kauai to participation Representative Dee Morikawa leading the way, the committee should have in the legislation a phenomenal year. She encouraged everyone to make it a great year by process being active during the 2016 legislative process. Team Building Chair Lasker stated with respect to Vice Chair Beck's absence, she Workshop suggested deferring the matter for continued discussion in August in order versus a Retreat to give Vice Chair Beck the opportunity to provide some of her own input. (Deferred on 6/17/15) Chair Lasker stated before she calls for the motion, she would like to share her thoughts on the matter. She does not want anyone to think that she is a type of person who thinks that she knows it all, but women who are appointed to the committee should already have a strong set of skills; if you are a strong enough woman to serve on the committee, then you should not need a retreat or a workshop on team building. Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 10M69 SUBJECT DISCUSSION ACTION If any person feels that they are not a team builder or strong enough to be a team player, then they did themselves and the community a disservice by choosing to be on the committee. This is a type of committee where a person needs to bring their talents, skills, intelligence, as well as experience in order to hit the ground running. With no discussion, Chair Lasker called for a motion to defer the item to the next meeting in August. Ms. Carvalho moved to defer the item to the next meeting in August. Ms. Ignacio - Neumiller seconded the motion. Motion carried 7:0 Update by Staff Mr. Furfaro reported that he has a meeting tomorrow afternoon about the regarding matter and would appreciate if the Chair would call for a motion to defer monthly press the matter to the next meeting in August. Chair Lasker called for a motion releases on the to defer the matter for discussion at the next meeting in August. Ms. Ignacio - Neumiller moved to defer the matter County's social to the next meeting in August. Ms. Carvalho media as it seconded the motion. Motion carried 7 :0 relates to upcoming event as current topic of discussion Announcements Next meeting — Wednesday, August 19, 2015, at 5:00 p.m. at the Lfliu`e Civic Center, Mo' ikeha Building, Meeting Room 2A/2B. Ms. Smith announced that this month she will be flying to Indiana to attend the National Association of Commissions for Women 45h Annual Conference and Empowerment Summit scheduled for July 19 — 23, 20154 Ms. Smith announced that Ms. Savita Agarwal is planning on holding another Empowerment Session sometime in August. Chair Lasker stated because the committee has been offered space at the YWCA Facility, Committee on the Status of Women - Advisory Regular Open Session July 15, 2015 SUBJECT DISCUSSION ACTION perhaps the coaching sessions could be held there; asking if Ms. Agarwal had some dates in mind. Ms. Agarwal stated she is open for the entire month of August and the first two weeks in September. Chair Lasker asked Ms. Agarwal if she would be fine with holding her sessions at the YWCA facility to which Ms. Agarwal replied yes. Chair Lasker asked for a volunteer to contact Ms. Hamilton on behalf of the committee to see what dates are available in the month of August. Ms. Smith volunteered to work with Ms. Agarwal on securing a date for the Empowerment Coaching session. Ms. Carvalho asked if the committee would continue to print the flyers for Ms. Agarwal to which Chair Lasker replied the committee is sponsoring the event so of course it would. Mr. Furfaro reminded the members because it is just an announcement, there should be no decision - making, but if the committee wanted to, it could place the matter on the next meeting agenda for discussion and decision- making. Ms. Carvalho asked if a discussion on the upcoming October Breast Cancer Awareness could be placed on the next meeting agenda to which Chair Lasker replied yes, and if she could send her request to Mercedes for placement on the next agenda for the Chair's approval, Adjournment With no further business to discuss, Chair Lasker called for a motion to Ms. Ignacio - Neumiller moved to adjourn the adjourn the meeting. meeting. Ms. Carvalho seconded the motion. Motion carried 7:0 At 6:05 p.m. the meeting adjourned.