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HomeMy WebLinkAbout01-12-15 Agenda PacketLaurie Yoshida Chair RECEIVU.) '15 JAN -5 A 8 :40 Glen Takenouchi OFFICE 0 F Vice Chair THE CCUNTY rIERK CQUPd 1 Y r',IF ' A1JA41 Members: Dirk Apao Jan Hashizume Joanne Nakashima Sandi Sterker COUNTY OF KAUAI COST CONTROL COMMISSION NOTICE OF MEETING AND AGENDA Monday, January 12, 2015 1:30 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, Lihue, HI 96766 CALL TO ORDER APPROVAL OF MINUTES Regular meeting minutes of December 8, 2014 BUSINESS CCC 2015 -01 Communication dated December 9, 2014, from Chair Laurie Yoshida, requesting the presence of Parks Director Lenny Rapozo to discuss the use of the county's park facilities' electricity CCC 2015 -02 Communication dated December 9, 2014, from Chair Laurie Yoshida, requesting the presence of Economic Development Specialist Ben Sullivan to discuss county -wide electricity costs CCC 2015 -03 Discussion on revising Rule 7, Organization and Policy subsection (f). of the Cost Control Commission Rules of Practice and Procedures relating to Commission meetings CCC 2015 -04 Approval of the 2015 Revised Meeting Schedule ANNOUNCEMENTS Next meeting, Monday, April 13, 2015, at 1:30 p.m. at the Mo'ikeha Building, Liquor Conference Room 31 NOTICE OF EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes §92 -7 (a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held in pursuant to H.R.S. §924 and §92 -9 and shall be limited to those items described in H.R.S. §92 -5(a). Discussions held in Executive Session are closed to the public An Equal Opportunity Employer ADJOURNMENT PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing 26 The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comment only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to person(s) wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: Deputy County Attorney Matt Bracken Send written testimony to: Cost Control Commission Attn: Mercedes Omo Office Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 E -Mail: myoun(a,kauai.gov Phone: (808) 241 -4920 Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241 -4920 at least five (5) working days prior to the 2 1 P a g e Cost Control Commission — January 12, 2015 Minutes of Meeting OPEN SESSION Board/Committee: COST CONTROL COMMISSION Meeting Date December 8, 2014 Location Mo'ikeha Building, Meeting Room 2A/2B Start of Meeting: 1:31 p.m. End of Meeting: 1:57 p.m. Present Vice Chair Laurie Yoshida; Members: Dirk Apao, Sandi Sterker and Glen Takenouchi Also present: Boards & Commissions Office Staff: Support Clerk Mercedes Youn and Administrator Paula Morikami Excused Members: Jan Hashizume and Joanne Nakashima Absent SUBJECT DISCUSSION ACTION Call To Order Vice Chair Yoshida called the meeting to order at 1:31 p.m. with four (4) members present to conduct business. Approval of Regular Open Session Minutes of October 13, 2014, Commissioner Sterker moved to accept the Minutes meeting minutes as circulated. Commissioner Takenouchi seconded the motion. The motion carried 4:0. Business Recgp of the old Big Save building site visit. CCC 2014 =10 Commissioner Apao stated that although the planning process has begun no decisions have been made as far what the County plans to do with the space. He stated that there were some setbacks due to the asbestos within the building that needed to be removed including replacing the old air conditioning units with a new system. Commissioner Sterker asked if there were other departments that needs and want the space to which Commissioner Apao replied from what he understands plans are being made to create more storage space and relocate the Wastewater Division from their temporary location (near the breezeway) into a larger space in old Big Save building. He stated the County is also looking at using the old Big Save building as a bus depot Cost Control Commission Regular Open Session December 8, 2014 loom SUBJECT DISCUSSION ACTION which would mean opening up the back side of the building to accommodate the people in transient. Commissioner Apao stated that the County is aware of the challenges to finance a project as big as this. CCC 2014 -11 Selection of the 2015 Chair and Vice Chair. Vice Chair Yoshida asked for nominations as Chair. Commissioner Sterker On a motion made by Commissioner Sterker and nominated Vice Chair Yoshida for Chair. Commissioner Takenouchi seconded by Commission Takenouchi to. second the nomination. With objections from the four members present, nominate Vice Chair Yoshida to the position of Vice Chair Yoshida will serve as Chair in 2015. Chair. Motion carried 4:0 Vice Chair Yoshida asked for nominations for Vice Chair. Commissioner Sterker nominated Commissioner Takenouchi as Vice Chair. With no On a motion made by Commissioner Sterker and objections from the four members present, Commissioner Takenouchi will seconded by Commissioner Apao to nominate serve as Vice Chair in 2015. Commissioner Takenouchi to the position of Vice Chair. Motion carried 4:0 CCC 2014 -12 Approval of the 2015 Meeting Schedule: Commissioner Takenouchi stated he would like to change the October 12 meeting date to another date, if possible. Ms. Morikami stated as the budget process draws to near, the Mayor has asked each department to look at ways to reduce cost and at this time, she would like to ask if the Commission would consider reducing the amount of meetings it has per year to at least quarterly. She stated if an issue comes up that would require the Commission to meet monthly it would the flexibility to do so, but for items that do not require immediate attention the Commission could meet on a quarterly basis. Cost Control Commission Regular Open Session December 8, 2014 SUBJECT DISCUSSION ACTION Ms. Morikami stated according to Rule 7. (f), of the Cost Control Commission Rules and Practices, the regular meeting of the Commission shall be held on the second Thursday of each month at 4:30 p.m. at the Council Chambers of the County Building, Lthu`e, Hawal`i, or at any other hour or location designated by the Chairman of the Commission. Vice Chair Yoshida stated she understands that the rules needs to be changed but the Commission cannot do it today to which Ms. Morikami replied no, and suggested that if the Commission agrees to make changes to its rules it is required that the Commission hold a public hearing to give the public the opportunity to voice whether they are in favor of the rule changes or against it, in which the Commission would have to make a decision. Vice Chair Yoshida asked whether the Commission needs defer the 2015 meeting schedule for continued discussion at its January meeting to which Ms. Morikami replied yes. Vice Chair Yoshida asked whether the Commission would have a chance to discuss the proposed rules changes in January during the public hearing. Ms. Morikami stated because the rules needs to be specific during the public hearing the Commission needs to decide now, whether or not it wants to meet quarterly before the public hearing in January. Ms. Youn stated the public hearing cannot not take place in January because consideration must be made relative to the time it takes to process all of the paper work which would take it out of the 30 day realm. In addition, the Commission needs to (at least) review and discuss the proposed changes in the document itself at its January meeting. Cost Control Commission Regular Open Session December 8, 2014 SUBJECT DISCUSSION ACTION Commissioner Sterker stated because there is some flexibility maybe the Commission could meet every other month as opposed to quarterly in case, an important issue comes up. Vice Chair Yoshida indicated that the Commission could still meet on a quarterly basis because it would still have the flexibility to post an agenda six days before the meeting date. Commissioner Sterker noted two changes that needs to be made 1) change the day of the meeting from Thursday to Monday; and 2) change the time from 4:30 p.m. to 1:30 p.m. as it currently stands. Vice Chair Yoshida asked if a motion is necessary to reflect what was Commissioner Sterker moved to amend Section discussed to which Commissioner Sterker replied yes. 7. (f), of the Cost Control Commission Rules and Practices as follows: 1) change the meeting day from Thursday to Monday; 2) change the time from 4:30 p.m. to 1:30 p.m.). Commissioner Takenouchi seconded the motion. The motion carried 4:0 Vice Chair Yoshida asked if the public hearing would part of the January meeting to which Ms. Morikami replied yes. Vice Chair Yoshida asked if the Commission needed to come up with a revised meeting schedule provided the rules are approved to which Commissioner Sterker replied yes. Commissioner Takenouchi asked rather than meeting in October can the Commission meet in November instead to which Vice Chair Yoshida replied yes. Ms. Morikami stated if the Commission is working on a project that would require more time it could still meet once a month as needed. Vice Chair Yoshida stated as she sees it the new quarterly meeting schedule for 2015 is as follows: January 2, April 13, July 13, and November 9. Cost Control Commission Regular Open Session December 8, 2014 LM SUBJECT DISCUSSION ACTION Commissioner Sterker asked whether the Commission should be reviewing its annual report. Ms. Morikami stated relative to the Commission's annual report, no report is needed because the Commission had no recommendations in 2014. Vice Chair Yoshida asked the Commissioners if they had a specific topic they would like to place on the next agenda. Commissioner Sterker stated she would like to request to the presence of Parks Director Lenny Rapozo, to discuss the use of electricity at the county's park facilities' and its financial impact to the county. Additionally, Commissioner Sterker asked if she could request the presence of Economic Development Specialist Ben Sullivan, to discuss County -wide electricity costs. Staff acknowledged the request and would contact Parks Director Lenny Rapozo and Economic Development Specialist Ben Sullivan and make the necessary arrangements. Announcements Next meeting —January 12, 2015, at 1:30 p.m. in the Liquor Conference Room. Adjournment Vice Chair Yoshida called for a motion to adjourn the meeting. Commissioner Sterker moved to adjourn. Commissioner Takenouchi seconded the motion. The Motion carried 4:0 At 1:57 p.m. the meeting adjourned. Submitted by: Mercedes Omo, Staff Support Clerk () Approved as circulated O Approved as amended. See minutes of meeting. Reviewed and Approved by: Laurie Yoshida, Chair 1 1 - 1. %curio Yoshida Vice Chair y l X 1 1 1 COUNTY OF KAUAI COST CONTROL COMIVIISMION 1UV UV Lei IZAAZI I jUV Lenny ' 1 • • Director of Parks Recreation FROMS Laurie Yoshida, Cost Control Commission hair VIA* Paula M. Morikami, Office of Boards and Commissions iUministrator CC* Nadine Nakamma, Managing Director DATE. December 9, 2014 SUBJECT: Request for a briefing on the use of park facilities' electricity at the Cost Control Commission Meeting, Monday, January 12, 2015, at 1:30 p.m. •1: ,1 - • • • • �I • WrIrZ,;7?4 III Ti • ISIS • • - - • - , , :11 , meeting • discuss the of , electricity. • • • like to submit • ILC UALWW • .•: • :11 •1111 •� �• 1:1 :1 u• • u JUS L•:. please let us know. The meeting 1 p.m. in the Liquor Conference Room. representative will be able to attend our next meeting. If you have any questions please don't hesitate to call, Mahalo. An Equal Opportunity Employer - - -- -� 1 i Members: Chair Dirk Apao Joanne Nakashima Laurie Yoshida Sandi Sterker Vice Chair Glen Takenouchi COUM-- OF KAUA'I COST CONTROL COMMISSION •'' I TO: Ben Sullivan, Economic Development Specialist '• • •: Cost Control Commission Vioe"Chair 0 VIA: Paula M. Morikami, Office of Boards and Commissions Administrator CC, Nadine Nakamura, Managing Director George • sta, Director of •non Development DATE: December 9, 2014 SUBJECT: Request for a Briefing on County -wide Electricity Costs at the Cost Control Commission Meeting, Monday, January 12, 2015,1:30 p.m. The Cost Control Commission is requesting your presence at its January 12, 2015 meeting to discuss County-wide electricity costs. If you would like to submit information to the Commission for review prior to your meeting presentation, please send it to the office of Boards and Commissions no later than January 2, 20156. If more time is needed, please let us know. The meeting starts at 1:30 p.m. in the Liquor Control conference room. I ISO 11;j you or a representative will be able to attend the meeting. Please let us know if you have any questions. Mahalo. An Equal Opportunity Employer Laurie Yoshida Chair Glen Takenouchi Vice Chair Members: Dirk Apao Jan Hashizume Joanne Nakashima Sandi Sterker COUNTY OF KAUA'I COST CONTROL COMMISSION C/o Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu'e, HI 96766 2015 MEETING SCHEDULE All meetings will occur quarterly on the 2nd Monday at 1:30 p.m. at the Mo' ikeha Building, Liquor Conference Room 3 4444 Rice Street, Llhu'e, HI 96766 January 12 April 13 May 14 July 13 November 9 Approved on: