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Home My WebLink About06-01-15 Fire Commission Min approvedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board /Committee: Kauai Fire Commission Meeting Date June 1, 2015 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 2:22 p.m. End of Meeting: 3:03 p.m. Present Chair Eugene K. Jimenez; Vice -Chair Bradley Maruyama; Members: Dan Brown, Clifton Jimmy Miranda, and Mari Yokoi Also present: First Deputy County Attorney Stephen Hall; Board & Commissions Office Staff. Support Clerk Mercedes Omo; Administrator Jay Furfaro; Fire Department: Fire Chief Robert Westerman Excused Absent SUBJECT DISCUSSION ACTION Call To Order Chair Jimenez called the meeting to order at 2:22 p.m. with five (5) Commissioners present constituting a quorum. Oath of Office County Clerk Jade Fountain - Tanigawa administered the Oath of Office for new Commissioner Mari Yokoi. Approval and Chair Jimenez called for a motion to approve and adopt the proposed Commissioner Miranda moved to approve and Adoption of the Amendments to Rule 5 -3; Rule 5 -6, of the Kauai Fire Commission Rules adopt the propose amendments to Rules 5 -3 and Proposed of Practice and Procedures. 5 -6, of the Kauai Fire Commission Rules of Amendments to Practice and Procedures. Commissioner Brown Rules 5 -3 and 5- seconded the motion. The motion carried 6, of the Kauai unanimously by a vote of 5:0. Fire Commission Rules of Practice Chair Jimenez noted that the primary reason the Commission made the and Procedures changes was to reduce the amount of meetings from twelve (12) annual meetings to eight (8) meetings per annum as a cost saving measure. Chair Jimenez stated that before he moves on to the next business item he would like to suspend the rules to allow a briefing by Boards and Commissions Administrator Jay Furfaro on matters affecting the Commission. Mr. Furfaro began by welcoming new Commissioner Mari Yokoi to the Kauai Fire Commission Regular Meeting Open Session June 1, 2015 Page 2 SUBJECT DISCUSSION ACTION Kauai Fire Commission. He stated that Commissioner Thomas Nizo's Oath of Office will take place at the Commission's next meeting in July, and that Commissioner Heidy Huddy- Yamamoto has resigned from the Fire Commission; however, he plans to have a possible candidate within the next two weeks to fill the recent vacant positon. Chair Jimenez thanked Mr. Furfaro for his work in trying to fill the Commissioner Huddy - Yamamoto's vacant position. He stated that the Commission seems to be struggling with trying to keep a quorum and needs people who are fully committed. Approval of • Regular ar Open Session Minutes of April 6, 2015. Minutes Chair Jimenez called for a motion and a second to approve the Open Commissioner Brown moved to approve the Session Minutes of April 6, 2105. Open Session meeting minutes of April 6, 2015. Commissioner Miranda seconded the motion. • Regular Executive Session Minutes of April 6, 2015. The motion carried unanimously by a vote of 5:0. Chair Jimenez called for a motion and a second to approve the Executive Commissioner Miranda moved to approve the Session Minutes of April 6, 2105. Executive Session minutes of April 6, 2105. Vice Chair Maruyama seconded the motion. The motion carried unanimously by a vote of 5:0. Chiefs Monthly 1. Fire Commission monthly and pertinent updates for the months of Reports for the March and April. months of 2. KFD monthly Fiscal Reports for March and April March and 3. Daily Flight Hours and Alarm Data for March and April April. Chief Westerman provided an overview of his monthly reports highlighting Kauai Fire Commission Regular Meeting Open Session June 1, 2015 Page 3 SUBJECT DISCUSSION ACTION the Ben Franklin Award for Valor awards ceremony for firefighters who have demonstrated excellence in their training, professional service and dedication to their life- saving duties. The ceremony will be held at 1:00 p.m. at the Kauai Community College Performing Arts Theater on June 18th. Representatives from Motorola Solutions will be present to assist with passing out the awards alongside Mayor Carvalho and Fire Chief Westerman. In reference to the meeting minutes, Chair Jimenez asked Chief Westerman if he had a chance to meet with the major landowners in the Po`ipu area to discuss the type of measures that can be taken to prevent future brush fires from occurring in the area. Chief Westerman stated that his annual meeting with the major landowners is scheduled to take place sometime next week. Chair Jimenez asked if he can expect a report at the Commission's next meeting to which Chief Westerman replied yes. Ocean Safety Bureau Chair Jimenez asked how many lifeguards vacancies are there to date to which Chief Westerman replied that with the current recruitment class there will be only two vacancies. Chair Jimenez asked how many personnel are in the Ocean Safety Bureau to which Chief Westerman replied there are fifty -four (54) ocean safety personnel. Budget Reports Commissioner Miranda moved to accept the Fire Chief Westerman provided an overview of the budget reports. Commission's monthly reports for the months of March and April. Commissioner Brown Chair Jimenez called for three separate motions to receive the Chief seconded the motion. The motion carried monthly reports for the months of March and April. unanimously by a vote of 5:0. Commissioner Miranda moved to accept KFD's Kauai Fire Commission Regular Meeting Open Session June 1, 2015 Page 4 SUBJECT DISCUSSION ACTION monthly Fiscal Reports for the months of March and April. Commissioner Brown seconded the motion. The motion carried unanimously by a vote of 5:0. Commissioner Brown moved to accept the Daily Flight Hours and Alarm Data for the months of March and April. Commissioner Miranda seconded the motion. The motion carried unanimously by a vote of 5:0. Business General discussion on the Fire Department's Budget for FY 2015 -2016. (On-going KFC 2015 -06 Chief Westerman reported that the Department's final budget has been submitted to the Council for final approval. Chair Jimenez asked what the total request for the Department's Fiscal Year 2016 budget was to which Chief Westerman replied approximately 27 million dollars more than the current fiscal year. KFC 2015 -07 Discussion on the tentative timetable for Phase 2 of the Kauai Fire Department's Strategic Plan. (On-going) Chief Westerman stated that the Phase 2 plans are moving along nicely and that the KPA has identified all of the major areas and is currently working on the goals and measurable objectives. He stated that the Phase 2 plans are set to be reviewed by the community in the middle of next month, noting that he would provide the Commissioners with a copy of the community outreach meeting schedule for the remaining four (4) meetings. KFC 2015 -09 General discussion on the Fire Investigation Report re ag riling the Kauai Fire Commission Regular Meeting Open Session June 1, 2015 Page 5 SUBJECT DISCUSSION ACTION Mediterranean Gourmet Restaurant located in Hd'ena, Kauai. Commissioner Brown stated that his concerns over some of the aspects relating to the investigation has been addressed therefore he would like to withdraw any further discussion relative to the handling of the fire investigation. Chair Jimenez asked because Commissioner Brown's request originated in Executive Session would be appropriate for the Commission to accept Commissioner Brown withdrawal. First Deputy County Hall stated that after looking into the matter he determine that any follow -up discussion relative to the Fire Investigation Report does not need to be held in Executive Session and can be conducted in Open Session. With regard to Commissioner's Brown request for a withdrawal no motion is needed or necessary. Announcements Chair Jimenez announced that the next meeting is scheduled for Monday, July 6, 2105, at 2:00 p.m. at the Mo'ikeha Building, Meeting Room 2A/2B. Adjournment With no further business to discuss, Chair Eugene called for a motion to Commissioner Brown moved to adjourn the adjourn the meeting. meeting. Vice Chair Maruyama seconded the motion. The motion carried unanimously by a vote of 5:0. Submitted by: Mercedes Omo, Staff Support Clerk (x) Approved as circulated on: July 6, 2015 ( ) Approved as amended. See minutes of meeting. Reviewed and Approved by: Eugene K. Jimenez, Chair