HomeMy WebLinkAboutResolution No. 2016-21COUNTY COUNCIL
COUNTY OF KAUA’I
3&co1utton No.2016-21
RESOLUTION RELATING TO AN ELECTRONIC RECORDS STORAGE
POLICY FOR THE COUNTY OF KAUA’I
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF KAUA’I,STATE OF
HAWAI’I:
WHEREAS,the County of Kaua’i stores a voluminous amount of records that
are seven (7)years or older;and
WHEREAS,although these paper records may be discarded,it is possible to
scan and store the records in digital or electronic form;and
WHEREAS,the Kaua’i County Council has expressed a strong preference for
the electronic storage of these records before they are discarded;now,therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF KAUA’I,
STATE OF HAWAI’I:
SECTION 1.Authority to Establish Electronic Records Storage Policy
Pursuant to Hawai’i Revised Statutes Section 46-43,the Council shall
determine whether,and the extent to which,the County shall create,accept,retain,
or store in electronic form any records and convert records to electronic form.
SECTION 2.Electronic Records Storage Policy
All County agencies and departments are encouraged,but not required to
create,accept,retain,and store records in electronic form.Further,all County
agencies and departments are encouraged,but not required to convert existing
paper records to electronic form.
SECTION 3.Electronic Record Deemed Original Record
Pursuant to Hawai’i Revised Statutes Section 92-30,an electronic copy of a
government record shall be deemed to be an original record for all purposes,
including introduction in evidence in all courts or administrative agencies.
BE IT FURTHER RESOLVED,that a copy of this Resolution be distributed
to Bernard P.Carvaiho,Jr.,Mayor,Nadine K.Nakamura,Managing Director,and
Ken M.Shimonishi,Director of Finance.
Introduced by:
POZ
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