HomeMy WebLinkAboutFY 2017 Department of Public WorksR ECEIVED
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Department of Public Works
FY 2017 Budget Presentation
MARCH 15, 2016
L y l e T a b a t a
A ct in g Co un ty E n g in eer
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Halo Halo zozo
Growing Kaua'! responsibly.
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I . Miss i on
A D MINISTRATI O N
Depa r tmen t o f Publi c Work s
The Department of Public Works (DPW) Mission is to deliver excellent service to our
constituents , and supp01i the health and safety of their comm.unities , with sustainable
services and solutions.
II. P u b lic Works at a G lanc e (A dm in a nd S i x Divi s io ns)
1. Administratio n
o Oversees and Manages Six Divisions wit h over 317 emp l oyees.
o Provides Cost-Effective Administrative Suppo1i for FY 2017 Operating
Budget of $48 ,057 ,022.
o Pro v ides Cost-Effective Administrative Support for FY 2017 DPW ClP
Budget of$9 ,560 ,337.
o P rovides General Policy Guidance to the D epartment 's Six Divisions.
• Buildin g Divi s ion
The initiative creating the Department of Parks and Recreation (D P R ) in 2008
included the final piece of moving the maintenance and janitorial functions from
DPW to DPR. At the time of the initial change , 80% of wo r k orders were generated
by DPR. Although DPW management has made some improvements to catch up on
the backlog , however Parks is still the majority of the County's needs . The option to
split the maintenance and janitorial between two departments wou l d require
duplicating the management structure and would be fiscally not an option. Thus DPW
is working with DPR to complete this transition in a smooth , effective and efficient
manner as possible.
• Code Enfo r cement , Majntenanc e and Project Management
• Issued 2 ,500 Building Pennits, 2 ,500 Electrical Pennits, an d 1 ,600 P lumbing/Gas
P ennits for an approxirrtate $ 383,800 ,000 value in FY 2015.
• Conducted 10 ,000 Building . 6 , 700 Electrical , 6 ,800 Plumbing/Gas Inspections in
F Y 2015
• P roject Management of Building projects.
o Completed Construction of Hardy Street Comp l ete Streets Improvements with
a value of $8.4 inillion.
o Obtained an Innovative Readiness Grant from the Department of Defense for
the Kawaihau Elevated Boardwalk.
• A utomotive Di v ision
• The Automotive D iv i sion has been successfol in meeting the demands and
requests of the various depruiments , agencies and the community in regards to
equipment supply and vehicle and equipment maintenance and r epairs despite
inadequate faci l ity conditions and staffing issues .
• Procured new vehicles and equipment to modernize the fleet and keep the Comity
operating efficiently.
FY 20 1 7 PW B u dget Pr esentation Page 1
• Engi neerin g Division
• Capital [mprovement Pro gram (CIP) Proj ect Management (From March 2015
through F e bruary 2016)
o Managed consultants who completed th e design for approximately $5 .750.000
worth of construction projects.
o Completed designs in-house for approximately $2,290,000 wo11h of
construction projects.
o Approximately 4.4 lane miles of collector roads Preser ved I lmproved I
Ren ovated I Resurfaced in FY 2016.
o Substantially completed approximately $2,060,000 worth of construction
projects.
o Received approximately $14,0 50 ,000 in Grants through the US Department of
Transportation TIGER program and US Department of Hou si n g and Urban
Devel opment CDBG program.
• Regulatory Review
o From March 2016 to February 2015 , completed the regulatory review of 5 2
subdivision projects and other large development project s, with an average
review time of 53 days.
• Safe Routes to School (SRTS)
o Support Hawai'i Departm ent of Transportation (HDOT) SRTS educational
outreach to non-participating Kaua'i schools to step up participation to apply
for Infrastructure Grants to improve pedestrian and bicycle facilities.
o Current I y working on design of approximately $1, 160 ,000 worth of SRTS
proj ects awa rd ed in 2014 for infrastructure upgrades for 5 elementary schoo l s
on Kauai.
o Worked with Planning Department to apply to HDOT for approximately
$1 ,480 ,000 worth of SRTS projects in D ecember 2015.
• Roads Divi s ion
• Base Yard operations, Levees maintenance, Bridge and Road maintenance and
construction.
• Approximately 7.82 lane miles oflocal roads I sla nd Wide Re s urfacing (IWR)
Preserved I Improved / Renovated I Resurfaced in FY 2016.
• Base Yard maintenance 2 1 0 Work Orders (WO) completed in FY' 16.
• Expended $44,335 in outside service t r ee maintenance to protect the County
Rights of Way (RoW).
• Han apepe & Waimea Levee compliance
o Accomplished goal of maintaining levee compliance that pennits participation
on the National Flood In surance Program.
• Bridge and Road maintenance and construction
o Special Construction Crew bridge maint enance 25 WO completed.
• Traffic Signs and Maintenance
• Repairs and maintains County traffic signs and markings 4 11 WO completed.
FY 2017 PW Budget Presentation Page 2
• Wastewater Division
• Operates and maintains four Wastewater Treatment Facilities , and Sewer
collecti o n s and · pumpin g s yst e ms lo c ated a t Wailu a, Li.hue ; Ele 'ele , and Waime c:i .
• Ongoing Capital Improvements for all Wastewater Treatment Plant (WWTP) and
Sewage Pump Station (SPS) facility upgrades to meet State Department of Health
(DOH) Operations and Maintenance (O&M) environmental comp li ance.
• Completed construction of 'Ele ·ele WWTP Improvements ($4.4 million)
• I s l and-Wide Supervisory Control & Data Acquisition (SCADA) system
construction project i s 90 % complete ($5.2 million)
• Coco P alms Pump Stat i on Odor Control Project . Phase 1 completed 2015 ; Ph ase
2 ($115 ,000) construction staited March 2016. Investment to date for O dor
controls $575,000.
• D esign commenced for Rehabilitation ofWa i lua SPS #3 ($286 ,000)
• Hiring consultants for Hanama 'ulu and 'Ele'ele sewer collect i on system
rehabilitation projects .
• Wa im ea R-1 d i stribution system Preliminary Engi n eering and Environmental
Assessme11t project 90% complete ($397,000), partially funded by Environme n tal
Protection Agency (EPA) grant
• Solid Waste Divi s ion
• Operations of Kekaha Mwlicipa l Solid Waste (MSW) Landfill , Refuse Transfer
Stations (RTS) a t H analei , Kapaa, Li.hue , and Hanapepe.
• Kekaha Landfill received 8 1 ,485 tons MSW (Mun i cipa l So l id Waste) in FY 2015 .
• G r een Waste operat i ons d i verted 1 8,709 tons from the Kekaha L andfi ll.
• Waste Diversion , County contracts diverted approx im ately 28 ,900 tons from the
l andfi ll for an overall recycling rate of 42% in FY 20 1 5 .
• P ay as You Tiu·ow (PAYT) Rate Ordinance , Es ti mated revenues of$2.8 Mi lli on
vs. new projection of $3.5 Mi lli on due lar gely in pmt to the increased fee for the
96 gallon cart , higher than anticipated number of 96 gal l on ca 1 t selections , and
higher than anticipated participation rate.
• Comp l eted the tra n s i t i on of management of R efuse Co ll ection Operations to the
Di vision of So lid Waste Ma na ge ment.
• Completed Phase ill of Auto m ated R efuse Co ll ection which now completes
coverage for the entire is l and of Kauai.
• Preparation continues for the Environmental Impact Statement for the new
County Landfi ll. The Final Environmental Assessmen t/Environmental Impact
Statement Preparation Not i ce (EA /EISPN) was published on Febmary 8 , 2013 in
comp li ance with H awai 'i 's Enviro run ental Review Process pursuant to HRS
Chapte r 34 3 .
• Recycling Education and Awareness. The County Recycling Office continues to
promote and maintain awareness of the dozens of diversion opportunities
avai l able to residents, visi t ors, and businesses . Fo r a comprehens i ve list and
exp l anations of programs, see www .kaua i.gov /recyc li ng .
FY 2017 PW Budge t Pre se ntat ion Page 3
III. Challenges
• Planning for future improvements while continuing to meet the day to day needs and
demands of the cornmunity.
• Uti li zing limited funds in the most efficient manner while maintainjug satisfactory
levels of service.
• The upswing of the economy has limited the recruitment of potential qualified
personnel , which makes succession planning more difficult.
• Continuing to maintain a positive working relationship with our union paitners.
IV. Overall Department Goals
The D epartment of Public Works Administration seeks to support the six Divisions
within the D epartment, by ensuring manpower, eq uipm ent and materials needs are met
adequately.
• Implement systems that will serve to reduce com.plaints and 'emergencies' which will
allow us to focus on proactive activities.
• Implement the Mayor's Public Works Holo Holo 2020 projects.
• Ensure the health, safety and welfare of the public.
Goals/Ob.i ectives Success Measurements Outcomes
Goal #1 Implement systems that will serve to r educe citizen complaints and 'e mergencies '
which will allow us to focus on proactive activities.
1. Enhance media r e lations by #of monthly updates in the Send communicat ions that
providing information on fonn of media releases. affect the community as soon
public works program s, as possible.
projects, services and #number of media releases
achievements annually Messages which are clear and
concise.
2. Improve relations with # of presentations provided to Perfonn timely pro je ct
community groups and comrnunHy groups and othe r meetings securing community
other governmental and non-governmental and suppot1 and buy-in, employ
governmental agencies nongovernmental agencies Design Charrette process
through pe1iodic , scheduled annually when ever possible.
information exchange
sessions, to learn community
needs and concerns and to
educate the community
regarding depa 1iment
responsibility , funding, and
projects
3. Public inquiries requiring Provide a re spo nse within 2 Meet expectations.
response. working day s, if more detail
study is required supply an
estimated timeline.
FY 2017 P W Budg et Presentation Page 4
Goal #2 Implement the Mayor 's Public Works Holo Holo 2020 projects.
1. Hanapepe Road Complete design/build end ofFY 2017
Resw-facin gl lmprovem en ts documents ready for
Retrofit solicitation
2. Kawaihau , Hauaala , Have 100% Plans , May2017
Mailihtma Road Specifications & Enginee1ing
Improvements estimates (PS&E) to bid
construction phase.
3. Poipu Road Improvements Identify phased work Meet 75% PS&E by end of
components FY 17
4. Puhi Road Improvements Construction complete End of FY 2017
Ph. I
5. Sheltered Bus Stop Construction complete End of FY 2017
Improvements Ph . II
6. New Landfi 11 Environmental Impact Complete end FY 2017
Statement (EIS) Phase , Traffic
and Roadway Engineering
Feasibility Study (TRFEFS),
Wildlife Management Plan
(WLMP)
Go a l #3. Ensure the health. safety and we[fctre of the public.
7. Support the needs of PW Insure adherence of the No adverse activities
Divisions delivery of County wide safety program.
programs for health and
safety for ou r em p l o yees Actively participate on the
County wide safety committee Active PW participation
8. Support the needs of PW Insure compliance of all No adverse activities
Divisions delivery of regulatory agency
programs for health and requiTements , State and
safety for t h e public Federal.
Insure compliance of all All regulatory needs met by
County Ordinances . CoK
FY 2017 P W Budget P resentation Page 5
Comparative Graphs Public Works Administration
FY 2016 Operating Budget FY 2017 Operating Budget
500,000
400,000
300,000
200,000
100,000
0
• Salary and Wages
•Benefits
Utilities
•Vehicl e/Equip,
Lease
•Operations
FY 2016 and FY 2017 Comparison
•Salary and Wages
•Benefits
Utilities
•Vehicl e/Equip,
Lease
• Operations
ll FY 2016
13 FY 2017
Salary and
wages
Benefits Utilities Vehicle/Equip, Operations
Lease
FY 2016 FY 2017 i + L -% +I -
Salary and Wages 560,963 580,885 19,922 3.6%
Benefits 293,968 305,9 30 11,962 4.1%
Utilities 0 1,200 1,200 100.0%
Vehicle/Equip, Lease 0 0 0 0.0%
Operat ions 133,301 129.854 -3.447 -2.6%
988,232 1,017,869 29,637 3.0 %
FY 2017 PW Budget Presentation Page 6
V. Operating Budget D i scussion
The Public Works Administration saw an increase in Salary and Wages with a reduction in
Operational costs for a net gain of 3%. Items reduced were travel and Department employee
costs for employment testing and safety equipment. The latter was reduced to reflect more
accurate accounting of actual expenses.
FY 2017 PW Budget Presentation Page 7
I . Mi ssion
BUIL DI NG DI VIS IO N
Dou g la s H a i g h , P.E ., C hi e f
The mission of the Division of Building is responsible code enforcement and facility
development. The building maintenance and janitorial serv ic es sections are being
transfetTed to the Parks and Recreation Department. All program s are responsible for
providing the people of Kaua 'i with safe l y constrncte d public and private facilities.
II. Su c cess e s and A chi eve men ts
• Comp l etion of the Hardy Street Improvements project.
• Comp l etion of Pono Kai Seawall Repairs.
• Buildi11g Penn it System -improvements to electronic plan review in partnership with
Department of Finance Informat i on Technology D ivision.
ill. C h a ll enges
• Filling vaca nt positions in a timely fashion due to lack of qualified applicants.
• Managing multiple projects with minimal staff
• Getting to 100% e l ectronic plan review
I V. Goal s & Obj e c t i ve s
• Ensure that the minimum construction standards contained within the Kaua 'i County
Codes , and referenced building trade codes , are adhered to.
• Continually update the Kaua 'i County Code to meet current building industry codes ,
which reflect the latest industry sta ndards , and changing technologies.
• Provid e effective training and adequate staffing to increase the efficiency of services
to the public in the review , issuance , and enforcement of building, electrical ,
plumbing, and sign pennits.
• Improve imp l ementation of e l ectronic building permit app l ication s .
• Complete conversion from paper p l ans to 100% e l ectronic p l ans for building permits.
• Complete construction of Moanakai Seawall Repairs and Reconstruction and other
ongoing construction projects.
• Complete de s ign of Piikoi Building Renovations providing new offices for the
Planning Department , Parks and Recreation Department , Victim Witness Office , and
Liquor Control. Upon obtaining new funding proceed with construction.
• Ongoing development of the Ke A l a Hele Maka.Jae bike & pedestrian path . P r i or i ty
phases are Kawaiha u E l evated Boardwalk and the Lydgate-Kapaa Bike & P edest r ian
P at h Phases C & D.
V. Operating Budget Discu s sion
Increase in Operations is due to:
• Building Divi s ion. Salaries increased due to collective barganing.
F Y 2 017 P W Bu dget P rese n tat i o n P age 8
Comparative Gra hs Buildin Division Ins ection Section
FY 2016 Operating Budget-
0% 0%
---.i
3%
•Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
• Operations
FY 2017 Operat.ing-Bud g et
2%
•Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
• Operations
FY 2016 and FY 2017 Comparison
1,000,000
800,000
600,000
400,000
200,000
0
lii FY 2016
fii FY 2017
Salary and
Wages
Bene fi ts Utilities Vehicle/Equ i p , Operations
Lease
FY 2016 FY 2017 $ + / -0 /o +I -
Salary and Wages 1,170,640 1,276,353 105,713 9.0%
Benefits 622,545 644,222 21,677 3.5%
Utilities 0 0 0 0.0%
Vehicle/Equip, Lease 0 0 0 0.0%
Operations 49,150 40,045 -9,105 -18.5%
1,842,335 1,960,620 118,285 6.4%
FY 2017 PW Budget Presentation Page 9
I. Mission
AUTOMOTIVE DIVISION
Dwayne A dachi , S uperintendent
The mission of the Automotive Di v isi o n i s to manage and maintain the equipment and
vehicle fleet of the Department of Public Works as well a s other County of Kauai
agencies , enabling the County to provide core services to all districts and communities.
II. Successes and Achievements
• The Automotive Division has b een successfu l in meeting the demands and requests of
the various departments, agencies and the community in regards to equipment supply
and vehicle and equipment maintenance and repairs despite inadequate facility
conditi o n s and staffing issues.
• Procurem e nt of new vehicles and equipment to moderni z e the fle e t and keep the
County operating efficiently.
New Vehicles and Equipment received in FY2016 include :
• (2) Aluminum Open Top R efuse Tra iler s -Solid W aste
• (1) Utility Pickup Truck -Building
• (I) 25kw Trailer Mounted Generator -A utomotive
• D esign of a 1 ,500 sq. ft. second floor storage area is being completed by Eng in eering
Division. Construction of this additional storage area will allow us to utilize overhead
space and create more useable square footage at ground level for vehicle and
equipment repair.
• The Princeville Police /Fire S ub station Fuel Site project is schedu l ed to begin
con struct i on in Apri l 2016 and shou l d be completed b y Jun e 2016.
• Funding is cunently bein g pro cured for the renovation of the Hanapepe Baseyard
Fuel Site which will consist of similar updates and improvements we installe d in
Pri nceville.
• Building maintenance such as roof leaks and structural repairs to our 37 year old
faci li ty are ongoing .
• Re-pavement of approximately 400 sq. ft. of parking area and working area within the
Automotive Maintenance Fac ilit y is schedu l ed for April 20 1 6
III. Challenges
• M eeting the demands and requests of the many different divisions, departments and
agencies we service on a daily basis as equipment and fleet ages and deteriorates.
• Timely hiring of personnel to fill vacant pos i tions has been difficult due to a lack of
qualified app li cants.
FY 2017 PW Budg et Pr esenta tion P age IO
• Operating productively within our limited space has become a daily battle. The
CoLU1ty's vehicle and equipment inventory has increased by 30% over the last 30 +
years a nd continues to grow while our resourues re111ain constant.
IV. Goa l s
• Provide vehicle and equipment maintenance and support for all departments and
agencies, allowing County employees to perfonn their duties effectively.
• Modernize the County's vehicle and equipment fleet, providing all agencies with
reliable and efficient units.
• Offer support and disaster relief services to all agencies and the community in
emergency situations.
V . Obje ct i v es
Obj ectives S u c c ess Me a s ur e m e nt s Esti mated
o u tc om e
Analysis of manpower needs , and Create a method of success i on A smoother
addressing the need for transitioning planning for a n ticipated transition
from retiring employees to new hires. vacancies on going due to lack replacing
of qualified applicants. vacancies .
Analysis of workplace facility capacity. Detenni n e optimum space needs Efficient
of the present fleet maintenance utili zat ion of
requirements, will plan to fund a resources.
consultant to perfonn a facility
needs assessment.
Faci l ity maintenance and i mprovements Determine if the div i sion of Efficient
to address immediate tenn spatial needs. space between equipment and utilization of
vehicles is adequate. resources .
Repair and maintenance service interval Improved maintenance interval Improved service
on time completion percentage completion percentage. to our customers.
(currently 80%)
Average vehicle and equipment repair Improved vehicle and equipment Improved service
turnaround time (cunently fom days) repair turnaround time . to our customers.
Industrial accident rates (cunently Reduction of industria l accident Reduction to zero
averaging one per year) rates with improved training accidents.
opporttmities from HR.
FY 20 1 7 PW Budget Prese n tation Page 1 1
Comparative Graphs Autom otive Division
..
FY 2016 Operating Budget FY 2017 Operating Budget
2,5 00,000
•Salary and Wages
•Benefits
Utilities
•V e hi c le/Equip,
Lease
•Oper a t i ons
FY 2016 and FY 2017 Comparison
l 2,000,000 ---------------------~-
1 ,500 ,000 .J
1,000,000 1
500,000 ol _.._.....__,__
• Salary and Wages
•Benefits
Utilities
•V ehicle /Equip,
Lease
•Operations
Iii F Y 2016
ii FY 2017
Salary and
Wa g es
Benefits Utilities Vehicle/Equip, Operations
Lease
FY 2016 FY 2017 ~ + L -O/o + l -
Salary and Wages 1,053,529 1,123,633 70,104 6 .7%
Benefits 604,944 629,906 24,962 4.1%
Utiliti es 37,400 36,150 -1,250 -3.3%
Vehicle /Equip, Lease 55,602 55,602 0 0.0%
Operat ions 1,994,904 1,686,906 -307,998 -15.4%
3,746,379 3,532,197 -214,182 -5.7%
FY 2017 PW Budg et Pr ese ntation Page 1 2
VI. Opera t ing Budget Discus s ion
The increa se in Salary , Wages and Benefits is the directly related the in creases of
collective b arganing acro ss t he board. The decreRse in Vehicle /Equipment l ea se s !'e mains
tlat. The decrease in operations reflects the completion of building R&M , and is due to
lower cost of fuel. At the end of the day the total decrease in the A u tomotive division is
5.7 %.
FY 2017 PW Budget Presentation Page 1 3
I . M i ss i o n
EN G INEE RIN G D IV I SI O N
M i c ha e J M oul e, P E, C hi ef of E n g in ee rin g
The mission of the Engineering Division is the protection of the public's health , safety,
and property , as well as the enviromnent, through proper pla1rning, design, development ,
operation , and maintenance of the County 's infra st ructure, and through administration of
the sediment and erosion control, stonn water runoff system, driveway approach, land
use , and complete streets codes, resolutions , and ordinances.
ll . Successe s an d Achievements
• Maintained an average review t i me for subdivision plans, grnding plans, and other
construction p l ans of 30 to 45 days.
• Grading permits:
o Reviewed, processed , and issued: 17 permits ;
o Currently open and active: 40 pennits
o Inspected and closed out: 21 pennits
o An increasing number of grading pe1mits being reviewed, approved, and
inspected are for large projects including subdivisions and major
developments.
• Road permits:
o Reviewed , processed, and issued: 36 pennits
o CwTently open and active: 35 permits
o Inspected and closed out: 19 pe1mits
• Driveway permits:
o Reviewed, processed, issued , inspected, and closed out: 70 pennits.
• Worke d wit h t h e Mayor 's Office, P lanning Department , Finance D epar t ment and
others to app l y for a T£G E R Gra n t from the US Department of Trans p ortation to
revita l ize an d enhance m o bili ty with in the Lihu'e Town Core area. Ka ua 'i County
was awarded $13,80 0 ,0 00 through this program where only 5% of a p plic an ts a r e
awarded a grant. Engineering Divisio n pruiicipated in the developme n t of the p roject
components, and prod u ce d the conceptua l des i gn and other graphics used in t h e
application.
• Completed the following projects:
o Co ll ector Roads Resurfacing Project i n the Kapa'a area to resurface a po1iion of
Olohena Road , all ofMa'ilihu n a Road, and a portion of H au'a'a l a Road (Federal
aid).
o Wawae Road Guardrail Project.
o Lae Road Guardrail Project.
• Struied construction on the following projects:
o Koloa Road Guardrail and Safety Project (Federal aid); anticipated to be
completed by May 2016.
o Wailana Pe d estrian Bri dge R ep l acement project; ant i cipated to be complete by
J une 20 1 6
FY 2 01 7 PW Bud ge t Pr ese ntat i on P age 1 4
o Hoala Street to Rice Street path project ; anticipated to be completed by May
2 016.
• Completed in-h o use design for the 2015 Island-wide Roadwa y Resurfa c ing proje c t ,
and assisted Roads Division during the bidding and constmction phase .
• Finalized design (by consultants), went through bid process, and issued Notice to
Proceed for the following Federal Aid Projects:
o Repairs to Kapahi Bridge
o Puhi Road Rehabilitation , Phase I
• Cunently managing consultant design for the following projects:
o 'Opae ka 'a Bridge r eplacement
o Pu 'u 'Opae Bridge replacement
o Kanaele Road repair and stabilization
o Hanapepe Road Resurfacing.
• Recently selected consultants and are in negotiations for design co n tracts for the
following Federal Aid roadway projects:
o Puhi R oad Rehabilitation , Phase II
o Kawaihau Complete Streets project (includes a roundabout at the i11tersection of
Kawaihau R oad , Ma 'ilihuna Road, and H au'a'ala Road, as well as sidewalks and
crossing improvements).
o Po'ipu Road Multimodal project (in cludes two proposed roundabouts , sidewalks ,
ttm1 lan es , and bicycle lanes).
o Safe Routes to School for King Kaumuali 'i E lementary School and Koloa School.
• Recently selected consultants and are in negotiations for design contracts for the
following other projects:
o Salt Pond Wastewater Treatment project.
o Aliomanu Road stabilization
• Currently working on proctning consulting services on the following projects:
o Twu1 Reservoirs decommissionu1g
o An i ni Bridge #2 replacement
• Provided significant design expertise to Building Division abo ut design details and
changes during constrnction for the H ardy Street Complete Streets project , wh i ch has
recently been comp l eted ,
• Currently conducting in-house design of following projects:
o Waa Road D rainage
o Safe Routes to School crosswalk improvements (Rectangular R apid Flashing
Beacons) at Kekaha Elementary School , Kalaheo Elementary School , and Kapa'a
Middle School
o Stmctural Improvements to the Automotive Shop
o Hanapepe Bridge Repairs
• Working with Planning Department to revise roadway design standards , in part to
better imp lem ent complete streets .
• Assisted various Departments and Divi sions wiili the following survey requests:
o Lepeuli Shoreline Certification
o Kekaha Safe Rout es to School survey
o Hoala Street to Rice Street path survey
FY 2017 PW Budget Presentation Page 15
o Kawaihau Elevated Boardwalk survey
III. Cha ll enges:
• Staffing
o In 2015 we had three members of our staff re s ign or retire , including two
engineers and the County Surveyor. We filled one of the engineering vacancies in
2015, and we are in the process of filling the other enginee1ing position. We are in
the process ofreallocating the County Surveyor position to a lower job
c l assification in order to reduce our budget and fit the cunent surveying needs of
the County.
o Engi n eering positions are critical as we cont i nue to increase the amount of
engineering work t h at i s done in house on minor projects, the r eby saving fu n ds on
hiring cons ul tants. For major (typically Federal aid) projects, t h ese same staff
manage design consultants; we are managing more major Federal Aid projects
than we have in many years. The sh011age of staffing coupled with the high
workload has made it difficu l t to both manage and design projects within the
desired project deadlines.
o As the economy continues to recover , there are an increasing number of projects
and permits being submitted for review and constructed by developers and others.
All positions within the regulatory review section are cun-ently filled. However ,
we have been ''hon-owing" staff from the regulatory section to assist with design.
The vacancies make it challenging to keep up with the rate of submittals and
construction.
fV . G o a l s & O bjectiv es
• Improve in-house design capabilities
o During the last year, we designed 3 projects from start to finish, including
topographic survey, geometric design, and p l an production.
• lmplement Complete Streets
o We are developing designs in house for simple (primarily resttiping) projects to
add crosswalks , ma r k p edestria n lanes, and provide bike lanes.
o We are incorporating Comp l ete Streets princip l es in our major projects, where
appropriate sometimes with neg l igib l e additional cost , for example we have
changed striping plans to provide paved shoulders that allow motorists to overtake
bicyclists w i thout de l ay.
o For the design of the Puhi Road Rehabilitation Project, the Complete Streets
effort was primarily focused on adding a sidewalk on one side of the road. The
p1imary concept behind Complete Streets is to impleme n t pedestrian and bicycle
facilities whenever a road is being worked on. Without considering Complete
Streets , Puhi Road would have been constructed with two travel lanes and wide
shoulders, which would have accommodated motorists and bicyclists quite well.
Because the Lihu ·e Community Plan and other documents called for sidewalks on
Puhi Road, we added a sidewalk to the east side of Puhi Road as part of the
construction project that is about to start. Adding the sidewalk does increase the
cost somewhat, but it i s far less expensive to add the sidewa l k during the
rehabil i tation project than to come back after the fact and construct a sidewalk.
F Y 20 1 7 P W B u dget Pr ese n ta tion P a g e 16
• Revamp surveying capability
o We are teallocating the vacant County Surveyor position to a lower job
classification (due largely to l ess ne e d to su pervis e staff), and we anticipa !F. filling
the position with someone who has exper i ence with computer-based stwveying
and mapping techniques so that overall our surveying capabilities will be
enhanced for conducting in-house surveys in preparation for in-house design.
• Review pennit fees and propose fee adjustments if deemed appropriate
o No action this year, due to workload.
• Prepare shovel ready projects shou l d the General Excise Tax (GET) surcharge or
other source of funding become availab l e in 2018.
o Collector Roads resurfacing
• Year 1
• Al iomanu road
• Anal10la road
• Haleilio road
• Kukui street
• Kukuihale road
• Year2
• Aku road
• Poipll road
• Wekeroad
• Year3
• Hulemalu road
• Kaana street
• Nonu road
• Puao l e street
o Bridges
• Replace Opaekaa Bridge (built 1891)
• Replace Anini bridge #2 (built 1911)
• Preventive maintenance Waimea District Federal Aid B1idges
• Mana (1930)
• Kokee (1920)
• Preventive maintenance Koloa District Federal Aid Bridges
• Lawai (1920)
• Omao (2004)
• Poipu (1998)
• Koloa ( 1928)
• Kukuiu 'ula (1980)
• Wailana #2 (1936)
• Wailana #4 (1910)
• Preventive maintenance Lihue District Federal Aid Bridges
• H oomana ( 1920)
• Nawiliwili (1920)
• Preventive maintenance Kawaihau District Federal Aid Bridges
FY 20 1 7 PW Budget Presentation Page 17
• Akulikuli (1989)
• Kainahola (1950)
~ Karr.~lu ( 19 7 5)
• Haua ' ala (2010)
• Olohena (2005)
• Preventive maintenance Hanal e i Di s trict Federal Aid Bridges
• Kilauea (2009)
• Puukumu (1920)
• Kiaki(1921)
FY 2017 PW Budget Pr ese ntation Page 1 8
Comparative Graphs Engineering Division
FY 2016 Operating Budget FY 2017 Operating Budget
1,000 ,000
800,000
600 ,000
400,000
200 ,000
0
•Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
•Operations
FY 2016 and FY 2017 Comparison
• Salary and Wages
•Benefits
Utilit i es
•Vehicle/Equip,
Lease
•Operations
Iii FY 2016
fjjl FY 2017
Sa l ary and
Wages
Benefits Utilities Vehicle/Equip, Operations
Lease
FY 2016 FY 2017 $+I -0 /o + / -
Salary and Wages 1,183,230 1,111,669 -71,561 -6.0%
Benefits 615,234 613,694 -1,540 -0.3%
Utilities 0 0 0 0.0%
Vehicle/Equip, Lease 0 0 0 0.0%
Operations 70,705 58,191 -12,514 -17.7%
1,869,169 1,783,554 -85,615 -4.6%
FY 2017 PW Budget Presentation Page 19
V. Operating Budget Discussion
Decrease in Salary, Wages, and Benefits are due to:
• Reallocation of positions to lower entry levels.
Decrea se in overtime due to:
• Management of overtime hours.
D ecrease in Operations is due to:
• Restructuring and reducing our budget for staff training and travel
• Reduction in dam fees since Upper Kapahi Dam was breached as part of a State of
Hawaii project, pa1tnering with the County
• Reduction in supplies budget
• Reduction in new traffic counter purchases for the coming fiscal year
FY 2017 PW Budget Pr esentation Page 20
HIGHWAYS & R OAD C O NST R UCTION DI V I SI O N
E d mon d P .K. Renau d , Ch i ef
I. M i ss i o n
The mission of the Road s Division is to maintain County roadways in a manner that will
safe ly convey vehicular and pedestrian traffic, and to maintain drainage facilities an d
provide County-wide su pport with equipment and labor.
II. Prog r a m Descri p t io n
The Roads Maintenance Division perfonns roadway pavement , shoulder , bridge,
sidewalk/driveway /curb /gutter , levee and appu1ienances maintenance and repairs;
installation and maintenance of traffic and safety devices; installation, maintenance and
repair of signs and road markings. The Roads Maintenance Divi s ion supports the
Department of Parks and Recreation and the Solid Waste Division on a regular basis and
supports other agencies on an as-needed basis . The Division also plays a key role in
disaster response .
Ill . S ucc esses and Ac hi eve m e n ts
• Ongoing improvement s in the recording and tracking of public complaints have
improved response and accountability.
• On-going training to improve Baseyard maintenance planning , sc heduling, r eporting
and s upervisory management of roads projects and assignments.
• Ongoing documentation of Road Division Management Procedures and Standard
Operating Procedmes (SOPs).
• 2015 -2016 Island Wide Road Resurfacing of Local and Collector Roads ha ve been
contracted out and in the proces s of comp l etion and Island Wide Road Resurfacing
2016 -2017 Seal Coating is out to bid.
• Contract to Design and Install Irrigation System for Waimea & H anapepe Le vees,
plant so d cover ~ and train levee crew is completed for Hanapep e with complet i on for
Waimea by end of FY 2016.
• Ongoing replacement of County road signs to meet new mandated traffic sign
reflectivity requirements. Conducted a detailed physical inventory assessment and
evaluation of the present 2015 -2016 budget Island Wide Road Resurfacing needs in
order to insur e road condition objectively.
• Ongoing training and ~use of Management Productivity Enhancement Too l
(MPET.NET). This i s the Maintenance Management Information System (MMIS)
present l y being used by the Department of Water , the DPW Wastewater Division and
the State D OT-Highways on Kauai . Fou r Winds Group has the contract on training
and data implementation and presently ongoing with the training of R oads personnel.
• Ongoing imp l ementation of pavement maintenance management program. The
software is a tool to assist the program manager to determine optimum use of
highway funds .
• Ongoing use of iWORQ Systems data consisting of
o What roads /streets County owned
FY 2017 PW Budget Presentation Page 21
o Condition of the roads /streets pavement
o Traffic signs , object markers , delineator s
o Traffic pavemen t mark i ngs
o County guardrails
o County bridges, cu l verts , drainage systems on the County-Right-of -Wa y s
o Utilities on the County Right-of Ways
• The survey h as been conducted intersection to intersection or at points established by
GIS (Geograph i c Information System) mapping of centerline. iWOR Q was also the
consultant that detennined the signs needing replacement to meet Federal Retro-
reflectivity requirements.
• Vehicle /equipment safety and training is ongoing.
IV. Challenges
• The backlog of road repairs and maintenance continues to grow without a source of
adequate funding.
• The Roads Division fields daily comp l aints and requests for maintenance of Roads in
Limbo , Private Roads and Paper Roads. The public is often frustrated when they learn
that the County does not own the road and therefore will not inaintain it.
• Meeting new mandated traffic sign reflectivity requirements.
• Incr easing public expectations.
V. FY16 Goa l s & Objectives
Goal 1.0 To keep Co un ty roads and bridges safe for public use
Objective 1.1 Employ var i ed and targeted pavement repair treatment methods to
reduce overall roadway life cycle costs
Reconstruction
Asphalt cement overlay
Seal coat
Patching, crack sealing.
GoaJ 2.0 To anticipate and address road , bridge and drainage needs
Objective 2.1 Work with IT to use GIS (Geographic Information System) mapping
to identify problem areas and pinpoint public safety concerns. GIS will be an
integral part of Pavement Maintenance Management Program and of the
Management Productivity Enhancement Tool I Maint enance Management
Information System .
Ob .i ective 2.2 Work with the County Planning Department , County Attorney and
legislative bodies to address roads in limbo and paper roads.
Goal 3 .0 To make the best and most efficient use of the Division 's resources
Objective 3.1 Reorganize personnel and equipment assignment to make operations
more efficient.
Goal 4.0 To improve internal and public communication
FY 2017 PW Budget Presentation Page 22
Objective 4.1 Provide ongoing supervisory training in planning , scheduling , rep011-
wrihng , cost analysis , purchasing system , morale-motivation training, and
accountability
Goa l 5 .0 To instill pride in the jobs that we perfonn
Objective 5.1 Create objective quality measures for work perfonnance
FY 2017 PW Budget Presentation Page 23
Comparative Graphs H i ghways Division
.,. ..
FY 2016 Operating Budget FY 2017 Operating Budget
•Salary and Wages
Benefits
Utilities
•Vehicle/Eq u ip,
Lease
•Operations
FY 2016 and FY 2017 Comparison
5,000,000 -r------------------:....--------.
4,500,000 ---------------------
4,000,000 +---.----------..,.......----------
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
•Salary and Wage s
•Benefits
Utilities
•V e hi cle/Equip,
Lease
• Operations
Iii FY 2016
lii FY 2017
Salary and
wages
Benefits Utilities V ehicle/Equip, Operations
Lease
FY 2016 FY 2017 ~ + L -0 /o +I -
Salary and Wages 3,838,859 4,000,228 161,369 4.2%
Benefits 2,121,929 2,117,274 -4,655 -0.2%
Utilities 1 ,150,050 1,030,780 -119,270 -10.4%
Vehicle/Equip, Lease 481,041 686,428 205,387 42.7%
Operations 3,651,699 4,740,694 1,088,995 29 .8%
11,243,578 12,575,404 1,331,826 11.8%
FY 20 1 7 PW Budget P resentation P age 24
VI. Ope r at i ng Bu d get D i s cu ss i o n
The increase in Salary ~ Wages and Benefits is Jirectly related to the increases of
collective bargaining across the board.
The Operations budget increases reflect Island W i de Resurfac i ng funding. Increase in
equiprnent leases is due to purchases of aging equipment.
The following listed equipment slated for purchase to replace aging fleet.
1. Roads-Kapaa 1997 John Deere Tractor Mower
2. Roads-Kapaa 1997 John Deere Tractor Mower
3. Roads-Hanapepe 1999 John Deere Tractor Mower
4. Roads-Hanalei 1999 John Deere Tractor Mower
5. Roads-Hanalei 2005 John Deere Bushwacker
6. Roads-Kapaa 2005 John Deere Bushwacker
7. Roads-Hanapepe 2005 John Deere Bushwacker
8. Roads-Hanapepe 2002 Case Clipper Mower
9. Roads-Kapaa 2004 Case Bushwacker
FY 20 1 7 PW Budget Presentation Page 25
WAS T EWATER MANAGEMENT
E dward Ts chupp , P.E., C hief
I. Mission S t a t eme nt
The mission of the Division of Wastewater Management is to protect the public's health,
safety , and the enviromnent by developing and operating the County's wastewater
infrastrncture.
II . Succ esses a nd A chie ve m e nt s
• Capital Improvement Program (ClP) Construction wrapping up on two significant
projec t s, 'E l e'ele WWT P Improvements and the Is l an d -w i de SCADA system
Upgrades. Des i gn in i t i ated for p ump station and collection system renova t ions .
• Energy conservat i on measures identified for future CIP, particularly involving the
possible use of Lihu'e Digester gas.
• Completed on-site Coco Palms sewage pump station odor control improvements.
Preparing to initiate design for odor controls for area makai of Kuhio Highway.
• Preliminary Engineering and EA nearing completion for the development of an R-l
recycled water distribution system for Waimea (partially EPA grant funded).
P reparing to seek additional EPA funds for design & construction.
• Sewe r rate study in progress .
• P erm i t-required studies for Wai l ua WWTP to ident i fy NPDES complia n ce
alternatives comple t ed and ident i fied the path forward for long term compliance with
federal and state water q uality requirements .
III. Chall e ng es
• Increasing Regulatory Compliance complexity, particularly with the r ecently issued
National Pollutant Discharge Elimination System (NP D ES) permit for Wailua
WWTP
• Aging infrastructure
• D eveloping and ma i ntajning required specialty sk ill s and l icensing for ou r
Wastewater Operators
• Limited funding and small customer base
• Anticipation of growth within wastewater service areas , and preparat i ons to ensure
capacity and capability to maintain service levels for new residential development.
I V. FYI 7 Goal s & Objectives
• Continua ll y i mprove O perat i ons by staff development, safety and efficiency
improvements, facility maintenance, and cap i ta l i mprovement projects .
• Continually i mprove Operation and Maintenance practices and procedures, using
SC ADA system info1mation, maintenance management software, scheduled
equipment maintenance and replacement, adequate maintenance and repair equipment
and supplies , and skilled ma i ntenance personnel.
• Continued Regulatory compliance.
FY 2017 PW Bu dget Pr ese n tat i o n P age 26
• Financial sustainability via sewer user fees that cover the cost of providing sewer
service -Rate Study in progress.
• Seek additional trainin g 0pportuniti e s, incl uding new venues . The former State-rnn
Wastewater Operator Training Program has been taken over by UH.
• Complete improved baseyard facilities for operation and maintenance staff. New
superintendent and maintenance personnel office area at Carriage House mezzanine
construction nearing comp l etion.
• Improve Bio-solids handling to develop beneficial alternative for Bio-solids
management to reduce costs and save landfill space. (long tenn goal)
• Seek ftmding opportunities , including grants and low cost Joans to support CJP needs.
• Continued development of wastewater reuse opportunities, particularly for the
Wa i mea system, where grant fonds are available , preliminary studies completed and
reuse water user interest identified , including a County park .
• Proceed with de s ign for improvements at Wailua and Llhu'e WWT P 's for continued
facility improvements needed to maintain existing facility functionality and prepare
for service area residential growth.
Obj e c tives S uc cess Me a s u re m e n ts Ou tco m es
Staff development and CEUs for license CEUs are current, license renewals
Training -Provide staff renewals achieved? achieved.
training opportunities for Sta ff progressing to Assistant operators interested in
career advancement and to higher level licences ? and achieving Grade I, l1 and III
achieve CEUs for maintaining licenses. Current vacancies for
licenses. Grade IV operato r s are problematic.
Continual progress on Compilation of system Updating O&M documentation on
Operation and Maintenance O&M infonnation for sludge and septic hauling .
practices and procedures. documentation and SCAD A system providing more
understanding of O&M operational infonnation.
needs and practices? On-going work order
documentation with MM l S.
Financial Sustainab i lity Rates and charges for Rate sh1dy in prog r ess , anticipate
system users that cover new rate schedule to be proposed
Operation > Maintenance for adoption during calendar year
and R eplacement costs? 2 017.
Impro ve baseyard facilities for Develop Office Space at Construction nearing completion ,
operation and maintenance Caniage House preparing to occupy new space.
staff rnezzaru n e
Improve energy efficiency by Reduce water and New Blowers installed at Wailua &
incorporation of energy electiical costs per 'Ele'ele WWTP .
conservation measures into gallon treated D esign project to consider energy
p l anning and design of pending opportunities at Uhu'e WWTP
capita l improvement projects (blowers , possible use of biogas).
Improve Bio-solids handling to Tons /year bio -solids Volume of Sludge to the Landfi ll
develop beneficial alternative diverted from l andfill. reduced by new drying equipment
FY 20 1 7 P W Budget P resentation Page 27
for Bio-solids management to Reduce m o i st ure content at Wailua and 'Ele'ele WWTPs.
reduce costs and save landfill of s lud ge sent to landfill Alternative sludge disposal to
space . divert from landfill remains
pending.
Seek funding opportunities for SRF funded projects SRF funding continues to be
grants and low cost loan s to Grant ftmded projects prefeJTed CIP funding source.
support CIP needs. EPA grant ($970,000) partially
funded Wailua Improvements.
EPA grant ($265,0 00) pa1tially
funded Waimea R-1 system
planning, additional grant funding
available for design & construction.
Wastewater Reuse Gallon s of r euse water 2015:
Opp01tunitie s supplied? Uhu 'e WWTP suppl ied 286
(Percentage of plant million galJons (R -1)
flow s dive1t ed for Wailua WWTP s upplied 70 milli o n
reuse .) gallons (R-2)
Waimea WWTP R-l distribution
system planning complete, seeking
EPA grant funding for design &
construction
Facility Improve1nents Design Fund s appropriated? Wailua Phase 2 Process and
(LThu'e & Wailua) Contract(s) executed? Electrical Improvements De s ign
contracted , s ignificant progress
expected durin g FY 2017
Lihu 'e process improvements
project design funding in CIP
budget propo sa l FY 2017 .
FY 2017 PW Budget Presentatio n Page 28
Comparative Graphs Wastewater Division
FY 2016 Operating .Budget FY 2017 Operating Budget
2%
•Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
• Operations 1%
FY 2016 and FY 2017 Comparison
•Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
• Operations
5,000,000 ~----------------------~
4,500,000 -----------------------
4,000,000 +--------------------
3,500,000 --------------------
3,000,000 +---------------------
2,500,000 +---r-.......,;....._---------------
2,000,000
1,500,000
1,000,000
500,000
0
lil FY 2016
!;i FY 2017
Sa l ary and
Wages
Benefits Utilities Vehic l e/Equ i p, Operations
Lease
FY 2 016 FY 2017 $+I -0 /o + / -
Salary and Wages 2,408,430 2,535,787 127,357 5.3%
Benefits 1,329,304 1,323,433 -5,871 -0.4%
Utilities 2,233,000 1,748,000 -485,000 -21.7%
Vehicle/Equip, Lease 161,032 84,332 -76,700 -47.6%
Operations 4,346,481 4,280,325 -66,156 -1.5%
10,478,247 9,971,877 -506,370 -4.8%
FY 2017 PW Budget Presentation Page 29
V. Op erat in g Budget Di sc u ss ion
Salaries and wages as a category are incr eas ing by approximately 5% due to:
• General salary increases of collective bargaining agreements.
Utilities recognize the cmTent low energy rates and are budgeted for an overall decrease
of approximately 21 %.
Equipment Lease costs have been reduced by the completion of prior lease payments.
Operations expense decreased by a ppr oximately l .5% primarily due to cost sav in gs
measures.
FY 2017 PW Bud get Presentation Page 30
SOLID WASTE DIVISION
Troy Tan i gawa, P.E., Env i r o n m e n t a l Services Man a gement E n gineer
I. Mission
The mission of the Solid Waste Division is to maintain public health and safety by
providing reliable programs to properly manage municipal solid waste (MSW) for the
Island of Kauai and to maximize waste diversion on Kauai by providing cost-effectiv e,
convenient and reliable waste diversion opportw1ities to Kauai residents tlu ·ough source
reduction , reuse , and recycling.
II. Visi o n
• Maintain a balance ofreliability , efficiency , and cost effectiveness for Cotmty solid
waste management programs.
• Identify and implement appropriate integrated programs to dive1i solid waste from the
County landfill. In concert with the recently adopted "Zero Waste Resolution'', the
goal of the Division is to achieve 70% waste diversion source reduction , reuse ,
recycling and composting by the yeai-2023.
• Fmther maximize waste diversion by promoting all existing waste diversion
oppo1tunities to the residential and c01mnercial sectors as appropriate. Provide
teclrnical assistance to the commercial sector and private recyclers . Provide public
education in schools and to the co1mnunity at large.
• Conduct County solid waste management progrnms and operations in accordance
with applicable govenunent regulations.
III. FY 2 01 6 Successes an d Ach ie vements
• PAYT Va r ia bl e R ate Ordin a n ce .: Kaua'i County was the first municipality in the
State of Hawai' i to pass a Pay As You Throw (PA YT) variable rate for residential
refuse collection , which conunenced in July of 2015. Residents chose between a 64-
gallon refuse cart for $10 per month , or a 96-gallon refuse cart for $18 per month , or
opting out of refuse collection service and paying just the base fee of $6 per
benefitted property. 52% of residents selected the 96 gallon ca1t , 37% selected the 64
gallon cart , and 11 % opted out of refuse collection electing to self-haul their waste to
a refuse transfer station . Conh·ctry to our prediction , the opt-out rate remained
relatively stable under the new program. Customers seemed to understand the cart
size and rate differences and make choices accordingly. Projected revenue for FY
20 I 7 has increased from $2 .8 M last FY year to $3.5 M this year due largely in pa1i to
the increased fee for the 96 gallon cart and higher than anticipated participation rate.
• Co n ve r s i o n to A u t om a t ed Co ll ec tion . In conjunction with the launch of P AYT ,
converted approximately 9 ,000 new customers to automated refuse collection service.
Finalized distribution of carts to new automated customers. Conducted cart switches
for existing automated refuse collection customers from Lihue to Anahola that had
96-gal l on carts and requested a change to the smaller 64-gallon carts.
• Ens u r in g S u f fi cie n t Capacity a t t he Keka h a Landfil l. On May 6 , 2014 the County
received the D OH operations pennit required to utilize the Vertical Expansion
FY 2017 PW Budget Presentation Page 31
capacity. As of the date of this report, approximately 1.75 years oftbe approximate 5
yea r s capacity bas been used. Work on securing regu1atory approva1 for the Lateral
Ex pan sion r--ell 2 continue<l during the repor ting peri.:>d, w i t h capacity projected to
become available prior to Mid-2019.
• Preparation of Environmental Impact Statement for new County Landfill. The
E I S is the first step in gaining official e ntitl eme nt s to site and construct a new
municipal solid waste landfill. In FY 2016, successes include:
a . Comp letion of the wild life hazard assessment including 24 of 24 daytime wild life
surveys and 4 of 4 night surveys. Continued a working group relationship with
D epart ment of Transportation Airpo11s Divi s ion a nd other federal and state
stake holder agencies to work tlu-ougb Wildlife Ha zard Ts s ue s relating to the Lihue
Airport. Commenced work on t h e Wildlife Mitigation Plan.
b. Based on a request from the Hanamaulu Community , expanded the traffic stt1dy
of four feasible rou te s, with commencement of study in g a fifth route to the
proposed site and reevaluation of the r eco mm endation of a preferred route.
• Waste Div ers ion Programs r esulted in approximately 29,000 tons of landfill
diversion in FY 2015, which is consistent with the prior fiscal year. Economics as
well as government-mandated programs and di s posal restrictions continued to result
in successful private sector diversion program s . Ba se d on surveys of pri vate sector
ent iti es and data obtained from the State of H awa i 'i, it i s estimated that p1ivate sector
programs contr ibuted to 37 ,500 tons of diversion. With the landfill tonnage at 8 1 ,500,
the overall recycling rate on Kaua'i was approximately 44 % in FY 20 IS.
• Recycling Education and Awareness . The County R ecycling Office continues to
promote and maintain awareness of the dozens of diversion opportunities available to
re s idents, visitors, and businesses. For a comprehensive list and explanation of
programs , see www .kauai.go v /recycling.
• Ass umed Management of the Refu se Collection Operation . Executed a
Memorandum of Understanding agreement with the UPW for the Division of Solid
Waste Management (DSWM) to assume managem e nt and oversight of th e Coun t y
refuse co llection operation. This included hirin g of a w o rk s it e supervisor to provide
oversight and coordination of day to day operations and special projects.
• Negotiation of New Phase Ill of Automated Refuse Collection. Phase III
completes the island-wide transition from manua l refuse co lle ctio n to automated
refu se collection. Greater efficiency , increased productivity, and improved safety
working co ndition s for personnel are key factors in the County's decision to go to the
Automated Refuse Collection System. New automated routes were effective
beginning July 6, 2015.
IV. FY 2016 Challenges:
• Landfill S i ting . The County continues to work on secur in g the commitmen t of th e
landown er and will continue to work to mitigate vehicle traffic related issues and
Wildlife Ha zard Mitigation planning relative to Lihue Airport in conjunction with the
comp letion ofremaining tasks in the E I S process fo r the proposed landfill at the
Ma 'a lo Site.
FY 2017 PW Budget Presentation Page 32
• E l ect ronic Waste Recycling. The County's three year contract for eWaste Recycling
at the Kaua 'i Resource Center for free monthly eWaste events wil1 expire in May
2 016. Due to poor market conditions, the Cmmty wa s .tinable t o negotiate an
extension of the Contract. Infonnation from neighbor islands and potential bidders
indicates that a new contract might cost up to $400 ,000 per year. The State
Department of Health (DOH) grant to support eWaste recycling was also terminated
in December of 2015. State legislation requiring manufacturer responsibility for
eWaste recycling is not resulting in funding for programs on neighbor islands.
• Used Motor Oil Collection Program. As stated in last year's report, the State DOH
traditionally funded $63 ,333 per year to operate residential used motor oil and used
motor oil filter collections at Refuse Transfer Stations and Kekaha Landfill. The
contract paid for hauling and processing serv i ces, testing of contaminated oi l that is
characterized as hazardous waste and disposal, program supplies , public education ,
and contract administration. We received notification from DOH on Febmary 9 , 2015
that funds are not available in FY 2016. We tlti li zed State rolJover funds and County
funds to pay the minim um program costs to continue the program in FY 20 I 6. State
rollover funds will be depleted in FY 2017 , so the County will need to assume
program costs without State support .
• Proce ss ing of Commercia l Recyclables . Extending the concession contract which
provides recycling services to provide recyclables processing services. Kaua'i has
only one large scale processor of recyclables including old conugated cardboard
(OCC), office and mixed paper, newspaper , plastic conta i ners and glass .
• U nsch e duled Closw·es for Green Waste Diversion operations. Unscheduled
closure of green waste divers i on sites continues to be a challenge , especially at the
Hanalei RTS. Weather and s i te limitations at the Hanalei RTS pose sign i ficant
cha l lenges for operations to maintain a safe drop off area for residents while ensuring
timely loading and transport of green waste so permitted site capac i ty is not exceeded.
It is anticipated that unscheduled closures will persist while work to develop
permanent improvements is being completed. D esign is underway for a top load drop
off area for greenwaste.
V. FY 2016 Goals and Objectives :
G o a l s/Ob.i ect i ves Com p. b y Outcoines
Educate contractors and assist wit h compliance preparation for Proposed 4 ,000 tons per
proposed Construction/Demolition Diversion Ordinance targeting ordinance year di v ersion
materials wh e re adequate processing capacity and markets current l y adoption date
exist. TBD
Educate businesses and a s sist with compliance preparation for Proposed 8,000 ton s per
proposed Commercial Recycling Ordinance requiring businesses to ordinance year diversion
establish recycling programs for designated recyclables . adoption date
TBD
Provide technical assistance to the conunercial sector and ptivate Ongoing Ordinance
recyclers . comp l iance
Complete the Environmental Assessment for the Materia l s Recovery 6 /1/1 6 Facilitate curbside
Facility (MRF) to smt sing l e stream recyclables. recycling
F Y 2017 PW Budget P resentation Page 33
Provide public edu c ation in schools and to the community at large On g oin g Increased pro g ram
participation
' -Comp l e te Construction of Improvements to Refuse Tra n sfer Stat ion Anticipated Impro ve
Operat i onal Compon e nt s Oct o b e r 2017 stormwate r and
non-stom1water
discharge whil e
reducing or
eliminating
unscheduled
closures
Comple t e EIS for proposed new landfill Ant i cipated Satisfy Statutory
F ebrua r y di sc l os ur e
20 17 r e quirem ent to
allow
commencement of
processes t o
secure land
entitlem e nt s
Kekaha Landfill
Lateral Expansion P e rmit February R ece i ve DOH
2017 approval for Ce ll
I1 exoansion
VI. Performance Measures
a. Waste Diver s ion Rate. The Waste Diversion Rate is the ratio of all waste
diversion /recycl in g tonnage and the t ota l generat i on tonnage (dive r sion/r ecycling
tonnage + disposal). The waste diver s ion rate is an indi cator of how effect i ve
existing diversion/recycling pro grams are a t reducing the waste s tr ea m going into the
landfill.
b . Program Reliability
t. R efuse Collection Se r vice. R efuse collection i s o n e of the most widely
used services provided by the Solid Waste Di v i s i o n , with a total ex cee din g
19,000 customers p e r week. Routes not collected at l east by the d ay after
01iginally sche dul e d will be monitored and causes will be identified and
eva l uate d .
11. Mixed Waste Di sposal at R efuse Transfer Stations. Refuse Transfer
Sta tion (RTS) operat e a r o und 3 52 days out of the year, providing
bu s ine sses and re s ident s with an option to prop e rl y dispose of solid waste.
U n sc heduled closure s wi ll be monitored and causes will be identified and
evaluated.
ni. Waste Di ve r s ion Pr ograms at Refuse Transfer Stations. Segregated
Greenwaste , Scr ap Metal & White Goods , Used Motor Oil , Scrap Tires
are accepted at a ll RT Ss and th e Landfill. R TSs ope r ate aroun d 352 da ys
out of the year, providing businesses and re sidents with a n opt ion t o
di s p ose of solid waste. Program participation is h eav il y dependent on
FY 2017 PW Bud get Presentation Pag e 34
reliability of the service. Unscheduled closures wi ll be monitored and
causes wi ll be identified an d e v a l ua t ed .
iv. R es idential Dro p -Off Pro g ram for Re c y c l a bles. Th e re s identi a i drop b ox·
program has 8 sites from H analei RTS t o the Kekaha Landfil'l , whe r e
recyclables (tin cans , glass , co m1 gate d ca r dboar d , newspaper , m i xed
paper , p l astic bott l es & food trays , and alumimun cans) are received.
Available bin space has a direct correlation to the likel i hood that
pa r ticipa n ts w ill recycle regularly . Occasions w h ere fol l bi n s are reported
w ill be mon i tored and ca u ses will be i dentified a n d evaluated.
c. Safety. The D SWM Operation is becoming more mecharu z ed where
advancements i n technology ca n be ut ili zed to m i ni mi ze e m p l oyee exposure to
11 eal th a n d safety risks associated w i t h m anual labor. An example of this is the
County's imp l ementat i on of automated refuse collection and modified man u a l
co ll ection. Where man u al labor is necessary , trai ni ng and persona l pro t ective
eq u ip m e n t will be emp l oyed to m in imize risks of inj u ry to e m ployees. The
D SWM reviews a n d updates standard policy and procedures as wa n-anted
ens u ring r isks to employees , customers and the environment are minimized.
VII. Itemized Listing o f Grant Funds
FY 2016 gran t s funds show n b e l ow . FY 20 1 7 budget for Deposit Beverage Container
Contract expected to be similar.
D e po s it Beverage Contain e r Contract w ith State Department of Health Solid and
H d W B h ASO L 14 047 M d 3 azai· ou s aste r a nc , og -0 .
E x pen s e Item Bud g et
Sa l a 1 ies a n d b enefits for 2 fu ll time R ecycling Specia l ists $144,311.20
Leases , rentals , utilities $1 5 ,12 0 .00
Mi l eage for inspections , t ravel co n t i ngency $3 ,820.00
Contract for C R C opera ti ons, office supp li es $65 ,5000
T ot al $228 ,751.20
E lectronics Rec y cling Contract with State D e partment of H e alth Solid and
H d W t B h ASO L 12 1 2 6 M d 3 T . t d ' D b 2015 azar ous a s e ranc , og -0 -ermtna e m ecem er
E xp e nse Item Budget
P u b li c Educatio n incl u ding news ads, ra d io ads , fl yers , d i splays & $41, 1 03 .92 promo t iona l items
P rogram ad m inistration $7 ,90 1.85
T o t a l $48 ,9 1 5 .77
FY 20 1 7 PW Bud ge t Pr ese n tation Page 35
Com arati ve Gra hs So lid Waste Division
FY 2016 Op e rating Bud .get
• Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
• Operations
.. FY 2017 Operating Bµdget
• Salary and Wages
•Benefits
Utilities
•Vehicle/Equip,
Lease
•Operations
FY 2016 and FY 2017 Comparison
2,000,000
0
Salary and
Wages
Benefits Utilities Vehicle/Equip, Operations
Lease
FY 2016 FY 2017 ~ + L -0 /o + / -
Sa l ary and Wages 3,978,179 4,088,810 110,631 2.8%
B enefits 2,278,703 2,227,926 -50,777 -2 .2%
Utilities 42,567 38,580 -3,987 -9.4%
Vehicle/Equip, Lease 1,275,500 1,247,804 -27,696 -2.2%
Operations 9.776,507 9,612,381 -164,126 -1.7%
17,351,456 17,215,501 -135,955 -0.8%
FY 20 17 PW Budget Pr esentation
lil FY 2016
lil FY 2017
P age 36
XI. Operating Budget Discussion
"Operations" cost increases and saving resulted in a no change budget for to maintain the
relativel y tlat budget.
The fo ll owing listed equipment slated for purchase to replace aging fleet.
I. Solid Waste 2007 Refuse Transfer Trailer
2. Solid Waste 2010 Side Load Refuse Truck
3. Solid Waste 2010 Side Load Refuse Truck
4. Solid Waste 2004 Case .Skid Steer Loader to be replaced by an Excavator placing
the right equipment for the intended operation.
5. Solid Waste 2005 John Deere Backhoe to be replaced by a front end loader
placing the right equipment for the intended operation .
6. Solid Waste 2004 30 CY Hooklift Greenwaste Bin
7. Solid Waste 2004 30 CY Hooklift Grnenwaste Bin
FY 20 17 PW Budget Presentation Page 37