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HomeMy WebLinkAboutFY 2017 Planning DepartmentRECEIV E D COUNTY OF KAUA'I ·1 6 M~R 21 ~~12 :29 Department of Planning 2017 Budget Presentation April 2016 Mike Dahilig Director Ka'aina Hull Deputy Director Growing Kaua'i responsibly. Depa r t me n t of Plannin g I. Mission The County of Kaua'i Department of Planning aims to provide, through the planning and regulation ofland use in an open and transparent manner, a long range vision for physical, social and cultural growth, enhancement and preservation of our unique past and present rural island lifestyle and values and promoting a healthy, livable place for pres e nt and future g e neratio n s. II. Gu i ding Principles • Preserve and protect our unique resources through sensible growth of our economy and development of our built environment. • Promote innovative approaches within the d i scipline of land use plan n ing for im plementa ti on . • Preserve our d i verse historic and cultural resources . • Provide regu l atory and enforcement efforts to ach i eve the long range vision. • Provide open communication with the people of Kaua'i and all levels of government. • Con ti n ua ll y strive to w ard efficiency a n d exce ll e n ce in custome r service . 20 1 6 B ud get Presentation Page 1 III. FY2016 Successes and Achievements HIGHLIGHTS The following are key accomplishments, project implementation , a nd statistics for · the Planning Department dw·ing the Fiscal Year 2016 to date. 1. The Kauai General Plan: In November 2014, the Planning Department issued SSFM International the Notice to Proceed for the General Plan Update, a 24-month project to updat e the 2000 General Plan. Since then, the project team has completed Phases I -IV of the project, which included pre-planning, research , data collection, a public education campaign, and the development of a vision, goals and policy. The project team anticipates completing the public draft by Fall 2016, and having it submitted to the Planning Commission. 2 . Lihu'e Community P lan Update: The purpose of the plan update is to guide the development of the Lfhu'e district to ensure that future growth is consistent with the General plan and integr a tes recommendat i ons for policy and design detailed in the Lihu 'e Town Core Design Plan, Uhu'e-Hanama'ulu Urban Design Plan, LThu'e Civic Center Master Plan, the Sustainable Design Assessment Team (SDAT) Report, as well as other applicable public facilities and transportation plans for the area. SSFM International has been retained to work with the Planning Department to conduct the plan update process . The plan update process commenced in December of 2012. A sixteen-member Community Working Group (CWG) was selected by the Mayor to provide guidance on the plan update process and development of the draft plan. Fourteen CWG meetings were held between July 2013 and August 2014. In addition to working group meetings, four community -wide meetings took place as well as a field trip/walking audit to Hanama'ulu, Nawiliwili, and Puhi/Kaua'i Community College. The Draft Plan was approved by the Planning Commission on November 12, 2014. The Lihue Community Plan was adopted by the County Council and formally signed into law by Mayor Bernard Carvalho, Jr. on June 22, 2015. 4. South Kauai Community Plan Update: The purpose of the project is to implement the Kaua'i General Plan 's goals and vision for the South Kaua'i (Koloa-Po 'ipu -Kalaheo) planning district The project will provide guidance for future population growth and economic development in the district while ensuring growth occurs in a manner that is compatible with the protection and enhancement of community assets and is coordinated with the development of public infrastructure and facilities. The Draft plan was approved by 2016 Budget Presentation Page 2 the Planning Commission on November 25, 2014. The Final plan was approved by the Kauai County Council and signed into law by Mayor Bernard Carvalho, Jr. on July 10, 2015. Subsequently, the South Kauai Community Plan took the top prize in this year's American Planning Association Hawaii Chapter Awards, garnering Outstanding Plan of the Year. The plan also captured the Best in Practice award as well. The plan is the first comprehensive form based code adopted on island based on place typing. 5. Adoption of Ordinance No. 987 Relating to Homestays and Interim Zoning Law: On June 4, 2015 the Mayor signed into Jaw Ordinance No. 987 which established an enforceable definition and processing parameters under which homestay applications can be processed (i.e., the Homestay use permit ca p). The Department brought to the Council's concern the "loophole" TVR operators were using in an attempt to maintain transient usage on their property outside of the visitor destination areas. The Ordinance had a two-year sunset date and our Department , in the interim, processed approximately 20 Homestay-related use permits, increasing our commission-level use permit load by more than double what we see. We currently have many permit applications in contested case hearing because of denial recommendations from our Department. Currently, we are working with the Council on creating a more permanent policy regarding H omestays as two bills are currently before the body concerning how the county moves forward. 6. Transportation Investment Generating Economic Recovery (TIGER) Grant Win: I<aua'i was officially the first Hawaii county to implement Complete Streets. All of this momentum and capacity toward integrating our transportation and land use development helped win Kaua'i a huge boost in infrastructure investment. The U.S. Department of Transportation awarded Kaua'i a $13.8 million TIGER grant that will enable the community to fully reconfigure Rice Street and expand transit service, among other things leading to greater economic development for small businesses along the street. The funds will help implement many of the street-level redevelopment initiatives adopted as part of the Li hue Town Core Plan in 2009. The Department 's transportation planner and the rest of the long-range team played a lead and critical role in helping secure the federal funds. IV. Department Permitting Statistics for FY 2015: 2016 Budget Presentation Page 3 The Department continues to conduct one of its primary charges concerning implementation of the CZO via permitting and regulation . The statistics below reflect the work done in this area during FY 2015. SUB DIVISION A total of 18 subdivision applications were received and processed during the fiscal year. These applications involve a total of 59 l ots, of which 49 lots are within the Urban District; 4 lots within the Rural District ; 5 Jots within the Agricultural District and 0 Jots within the Conservation District. FY 13 FY 14 FY 1 5 Subdivi s ion Applications 28 22 18 Tentative Approvals 27 25 17 Final Approvals 7 12 1 6 Disapproved 0 0 0 Withdrawls/Cancellations 4 6 0 Out standing 1 1 0 Extensions 13 19 13 Modific at ion s 3 3 1 Prior Te n tativ es R e vised 0 0 1 ZONING PERMIT. USE PERMIT. VARIANCE PERMIT. SMA PERMI T APPLICATTONS Under procedures estab lished in the Comprehensive Zoning Ordin ance and SMA Rules and Regulations, all construction or developme n t within the County require the issuance of a zoning , use, SMA, or a variance permit. Th i s involves detailed review of all building permit applicatio ns; use, variance a nd Class IV Zoning Permits require carefu l review and analysis of recommendations by other governmental agencie s; conducting of public h ea rings a nd final decis i on by the Planning Commission. Following is a tabulation of applications proce ssed, fees collected, and meetings in FY 2015: STATE LAND USE COMM I SSION MATTERS FY 13 FY 14 FY15 Special P ermit Applications 5 1 1 6 Boundary Change Petitions -State 0 0 0 Bound ary Change Petitions -County 0 0 1 SPECIAL MANAGEMENT AREA USE PERMITS (SMAJ 20 1 6 Budg e t Pr esentat i on Page 4· FY 13 FY 14 FY 15 SMA Minor Permit Applications 28 23 38 Sma Emergency Permit Applications ('.) 2 2 Shorelin e Setb ac k Determination 53 . 76 43 ZONING PERMITS FY 13 FY 14 FY 15 Clas s I and Class II 797 921 879 Class Ill 4 2 7 Class IV 20 23 46 Use Permit 18 21 45 Variance Permit 5 5 6 Shoreline Setback Variance 1 0 0 GENE RAL PLAN AMENDMENTS f;Y13 FY 14 FY 15 General Plan Amendments 1 0 0 ZONfNG AMENDMENTS I Zoning Amendments COUNTY CLEARING-HOUSE FY 13 FY 14 FY 15 County Clearing -House 19 26 26 STATE DEPARTMENT OF LAND AND NATURAL RESOURCES I CDUA Reviews PLANNING COMMISSION MEETINGS 2016 Budget Pr esentation Page 5 F¥ 113 F¥' 11!4 FY 15 Planning Commission Regular Meetings lQ 2:41 20 PC Special Meetings 1 g 3 Suddivision Committee Mtgs 11'.9 1 1'.9 16 PC Public Hearings 56 ~· .s~ 54 PC Field Trips or Investigations © © 0 PC Non Hearing Actions I i 96 :U 99 ) 155 I ' PC Workshops I I (!). 3 l 0 I i KAUA'l HISTORIC PRESERVATION REVIEW COMMISSION ~¥ 1!3 1 F M 1!4 FY 15 l<HRPC Regular Meetings , .. ~9 7 10 KHRPC Special Meetings 0 ' © 0 KHRPC Field Trips 1 ©1 ,(1) 2 KHRPC -Planning Commission Project Reviews 4! 4 8 KHRPC Other Reviews ,2'2 l!6 10 PUBLIC ACCESS, OPEN SPACE. AND NATURAL RESOURCES PRESERVATIO N FUND COMMISSION F 'l\' l!3 \F li'f 4 FY 15 Commission Meetings 1!9 J 21 21 Committee Meetings @ (Q 0 Public Hearings -1 0 --_e 0 Community Me e tings 3 '4 4 CODE ENFORCEMENT Comprehensive Zoning Ordinanc e F 'tl l!3 PY'14 FY 15 CZO lnpsections I L 23©1 31!3 352 CZO Viol a tions 1~6 ~ l!26 288 CZO Violations Resolved 1 1 1 8'4 t ,85 235 CZO Violations Pending 1 1 BS :2114 74 - CZO Prosecuting Attorney/County Atty 9 ~ 9 9 SMA & Shoreline Setback 2016 Budget Presenta t ion Pa ge 6 FY13 FY13 FY 15 SMA & SS Inspections 398 275 403 SMA & SS Violations I ~ 3 1 ~ 26 12 SMA & SS Violations Resolved 26 l!4 14 SMA & SS Violations Pending 5 12 7 SMA & SS Prosecuting Attorney/County Atty 3 1 3 CIVIL FINES COLLECTED FY 13 FY 14 FY 15 Civil Fines $39 1 562 .S© $134,295.©0 $11,700 FEES COLLECTED FY 13 FY 14 FY 15 Zoning, Use, Variance Permit, Special Permit $4,249.00 $43,710.00 $8 1 ,601.00 After the Fact Permit Fee $0.©() $36,000 .0 0 $37,500 .00 General Plan, Zoning, District Boundary Arndt $150.00 $150.00 $750 .00 Subdivision ill 6.C il© $5,'l43.50 ' $6,274.50 SMA Us e Permit $m©4;1!6 ~63 $5,ll0~.8<i $13,714 .60 Subdivision Payment in Lieu o f Park Dedication $11.8,167 .Oll $10,000.00 . $13,230 .00 Printing Fees $936.30 $1,641.80 $2,333 .90 Environmental Impact Assessm ent Fee $65,427.00 $53,100.00 $4 1,379 .00 Maps $43.00 $1.00 $0 .00 TVR Renewals $64,6 60 .00 $208,000.00 $270,250.00 Shoreline Determination Fees $0.00 $0.00 $1,600 TRANSfENT VACATION RENTAL REGISTRATION FY 13 FY 14 FY 15 Total No. of Applications for Non-Conforming Use (NCU/TVR) Certification 658 667 667 Active NCU Certificates 405 451 447 Denied/Withdrawn/Incomplete/Inactive Applications 172 174 185 Appeal 81 14 23 TVR Renew a l s Approved 3!5 .~ 4 ~8 445 NO. of Cease and Desist L etters Issued 112 O • 93 No. of Appeals resulting before Hearings Offic er 67 11 9 Special Permits Approved by Planning Commission as of Feb. 2012 49 65 58 2016 Budget Presentation Page 7 V. Required Update on Planning Enfo1·cement Account Expenditures: On February 20, 2013, the County adopted Ordinance No. 938 which created a Planning Enforcement Account to assist the Planning Department with enforcement of codes, statutes, and regulations for which it has the authority to enforce. As stated in the Purpose of Ordinance No. 938, the County Council finds that direct appropriation of funds to the Planning Enforcement Account will enable the Planning Department to have funds readily available to perform enforcement responsibilities. All Civil Fines levied and received by the Department shall be deposited into the Planning Enforcement Account. Ordinance No. 938 also requires the Planning Department to provide annual report to the Council as part of the Mayor's budget submittal on March 15th of each year. The report provides the expenditures and outcomes of the Planning Enforcement Account within Fund 251. As of June 30, 2015, we have collected $11,700. The majority of the funds in the account are from civil fines levied on violations from Single Family Transient Vacation Rental (TVR) operations. Ordinance No. 938 allows for the expenditure funds to retain independent contractors to assist with the enforcement of the Comprehensive Zoning Ordinance (CZO) and other codes. The Planning Department has expended approximately $128,637.47 since the adoption of the ordinance. Of this total approximately $107,866.54 was spent funding 89 day contract positions to assist the Planning Department with the enforcement of the CZO, specifically focusing on codes relating to TVR. f n addition, $20,770.93 was used to purchase equipment and supplies for the Enforcement Division. Pursuant to Ordinance No. 938, any uncommitted funds in excess $100,000 sha11 be transferred and deposited into the General Fund at the close of the fiscal year. ln August 2015 1 there were no funds transferred from the 251 Planning Enforcement Account into the General Fund as the balance did not exceed $100,000. 2016 Budget Presentation Page 8 V. Required Update on Planning E nforcement Account Expenditures: On February 20 1 2013 1 the County adopted Ordinance No. 938 which created a Planning Enforcement Account to assist the Plannin g Department with enforcement of codes, sta tut es, and regulations for which it has the authority to enforce. As stated in the Purpose of Ordinan ce No. 938, the County Coun cil finds that" direct appropriation of funds to the Planning Enforcement Account will enable the Planning Department to have funds readily available to perform enforcement responsibilities. All Civil Fines l ev i ed and received by the Deparbnent shall be deposited into the Planning Enforcement Account. Ordinance No. 938 also requires the Planning Department to provide annual report to the Council as part of the Mayor's budget submittal on March 15th of each year. The report provides the expenditures and outcomes of the Planning Enforcement Account within Fund 251. As of June 30, 2015, we have collected $11,700. The majority of the funds in the account are from civil fines levied on vio l ations from Single Family Transient Vacation Rental (TVR) operations. Ordinance No. 938 allows for the expenditure funds to retain independent contractors to assist with the enforcement of the Comprehensive Zoning Ordinance (CZO) and other codes. The Planning Department has expended approximately $128,637.47 since the ado ption of the ordinance. Of this tot al a pproximat e ly $107,866.54 was spent funding 89 day contract positions to assist the Planning Department with the enforcement of the CZO, specifica lly focusing on codes relating to TVR. In addition, $20,770.93 was used to purchase equipment and supp l ies for the Enforcement Division. Pursuant to Ordinance No. 938, any uncommitted funds in excess $100,000 shall be transferred and deposited into the General Fund at the close of the fiscal year. In August 2015, there were no funds transferred from the 251 Planning Enforcement Account into the General Fund as the balance did not exceed $100,000. 20 16 Budget Presentation Page 8 VI. Matrix of Past Fiscal Year Goals and Status Modernization and lnte -I Adjmt imltepmces.'IU 111- emdmdy mMi~l.lld aiplllft infoamliall Jll!iedMby dlis Dlplnmlllt 1114oll8~. ?daft n'2ihl>le mare Dl!putml!ll!aJ Ill() Commissioa ia!iomlllim lllllille Plan Im lementation l!ialmu t1llJl!lll melrics IDll indicDlr n!pml) ID maa:ituo: pugim R.m1lna wmUmd rill.in ti. laag mp: di\"isiGn to piGliliz1e 10cus CJG pmlling sptdfic CP mdR~ pojeds ID iq>ltmmt risioas --ia ~ 9llupted cCllllllllD.ityp ad ~bills/nil!!I mcm:ny1D ~-policies Begia o='etlCh p!DglDI ID infaml ladolnminmiDd_plm_ CJldll!po.m.I lir~ml pmale ltdmial Siippad !Dr 2016 Budget Presentation 8'91FY15 ~ NIA Yes NIA Yes N I A ~ NIA OmtpiDg NIA Yes, ml aaCPi:1c NIA Yes, ml aapillg NfA Yes Yes 100% NIA GlS mlf fi=>Ollr~ :md.Fimllce DOW comdimtl!waik ~ID mm . si!umms 'Ibe Dla>ll'llm!lll !m canlimled 1D ldd :addilioml llDll!lills oaliDe, imd oar Gl>'lll1!b5i!e is- roba.st ddm CP me btiflll cm feedhl1ld: Lomg Rage Dmsian clllllilm5 tol!lllllilm ml j&1ll!ide 'IJP(ll!a. TlmspamlimplllDllKllld~Rnp ditisitm lm'e been nposi1ilmed ID Siippad 111111 nGlll. ~ 'Ibe ammmziity pl.ms,._ ..... niR {II) mmllls IJlD. 1114webm!alzndy1iamd oar first cimm-:e relJll!d to lddiliaDal midll!lllill llllils iD Ille Lilut :ma Dl!putmml Im hl!ld~nh millmu llld basiMsles i:t Saalb Es\111 ID let tlllm !mos Ille bm!fils CJllll!-fillm lmalaid!s. Norales-~~umilallelll" ardimmte ii llllap!ecl. 28 Camrllission-l«el ml! pmni'IS hn'O bem processed ID dlll!, widl a lllDllbe" 5lill mmining inccm!HtMcue • Mare~mfmt:l!ml!Dt l:IC!icJ Im.~ bem eJD(lla)'ed to cite 'bojhhomml)'s 11111 TVR.s... Page 9 VII . Proposed Goals for FY 2017 : Looking toward the upcoming fiscal year, the Department aims to focus its energies around three distinct areas : intake modernization, plan implementation and homestays. GOAL 1: Continue Efforts with Plan Implementation Efforts • Prioritize workload to support TIGER project team with rapid response to ensure obligation of TT GER funds by December 2017 • Engage community building opportunities to support long-term maintenance and ownership of community assets constructed by TIGER • Continue Rice Street redevelopment outreach and identity efforts • Continue educational outreach on South Kauai community plan benefits, including new form-based code • Continue introduction of changes to CZO to implement South Kauai and Lihue plans As stated above the Department has experienced a great deal of momentum with the completion of two community plans, and the award of the TIGER grant. However, the value of the plans needs to be translated from shelf and reference material into reality. As in previous budget reports to the Council, the Department has been challenged over the past few years with the bubble created by processing ten (10) different plans/studies contemporaneously. As these plans and contracts are winding down, the Department wm continue shifting its focus toward following up with plan recommendations by initiating implementation actions either via regulation or brick and mortar projects. Part of creating momentum behind these implementation projects would involve creating better public awareness concerning development opportunities and progress The ability to do a trend analysis and package that information for public consumption is critical toward building critical community support. Further, many entitlements via over the counter permit already exist in core areas that if acted upon , can help enhance many of the community's envisioned place making visions. Outreach to these landowners is critical toward stoking potential private investment in community redevelopment, and hopefully maintenance of these shared public facilities can be borne by the adjacent businesses who see a quid pro quo in maintaining a good looking street and business. 2016 Budget Presentation Page 10 GOAL 2: Persistence with Open Space Acquisitions • Revise policies and procedures with Open Space Commission on better acquisition strategy and communication with policy makers • Complete acquisition of the Hoban and Kekaha assets The Department has had struggles with the Open Space program, largely as a consequence of needing the requisite professional support and partnership to spend the monies. We have already received approval from the Small Business Regulatory Review Board to overhaul the Open Space Commission rules, allowing for more clear communication and direction between the Commission's objectives and what the Planner executes. These rules better spell out priorities related to how a proposed acquisition is evaluated, and policy guidelines on how to value the acquisition. Further, the Department has awarded a contract with Hawaiian Islands Land Trust to act as the County's partner in acquiring properties. The non-profit nature of the trust allows us to partner and bring tax -deductible value to the land transactions, thus reducing the burden of having the County bear the whole cost of the acquisition. GOAL 3: Complete General Plan Update • Deliver draft general plan to Planning Commission by late fall 2016 The Department's long-range division continues to prioritize the work behind the General Plan Update. The project contract is half-way finished, and we are working to continually press forward and make adjustments to the process as we receive constant feedback from the Public. We have conducted a number of outreach events, from field trips throughout communities, charrettes and art contests. The Community Advisory Committee has provided us much thought provoking material, and we are taking action and researching feedback as a means to provide thoughtful amendments for the lawmakers to entertain. GOAL 4: Continue Enforcement Pressure on lllegal Transient Accommodations • Re-checking previously cited rentals to ensure continued compliance • Begin implementing potentially-new Homestay ordinance by comprehensively integrating enforcement with single-family TVRs to protect against shifting uses as a loophole for continued transient use • Build on active enforcement program that includes web and media research 2016 Budget Presentation Page 11 • Work with Charter Commission on creating a Zoning Board of Appeals to accommodate increasing contested case workload of Planning Commission due to enhanced enforcement efforts • Work with County Attorney's office to better manage and tim e initiation of complaints to avoid dogging due proc e ss system • Continue Staff Training & Capacity Building The Department's recent efforts to step-up TVR enforcement have yielded success in the closure of many illegal operations. However, the transient rental market remains highly lucrative and landowners seeking to capitalize on the industry --now that TVR 1 s are foreclosed outside the visitor destination areas --are now turning to homestays to retain their investments. The Department was flooded with commission-level homestay permit applications -many by owners who had previously been subject to a TVR enforcement action or violation. The Department needs to closely"monitor this issue and assist the Council with being proactive on developing a uniform policy as to prevent an unraveling of the current TVR policy. A bill is currently in front of the Council for review and comment. However, the homestay issue transcends just Planning enforcement, and does need to integrated with other accompanying policies and actions in other departments like County Attorney's Office, Finance and Public Works. We have also approached the Charter Commission and have received favorable approvals to have a Zoning Bo a rd of Appeals (ZBA) created to spin-off the enforcement due process requirements currently overloading the Planning Commission. If passed, this board will hopefully reduce the current reliance on hearings officer costs and special counsel needs. The proposed charter amendment creating a ZBA is consistent with what other counties have in place, and is modeled after the Charter language from the Counties of Maui and Hawaii Island. 2016 Budget Presentation Page 12 VIII. FY 2017 Challenges OFFICE SPACE: Year after year after year, we persistently raise the issue of the physical work environment for employees. Efficiency and safety still remain a challenge due to overcrowding and overflow of paper files, even after the additional space in the Piikoi building and borrowing space in the Public Works administrative offices . According to the most recent County office space plan, our Department has approximately only half the needed space to operate with a staff of our size , The addition of new enforcement staff continues to strain the current workspace, leading to issues with proper file management, and occupational health and safety concerns. Departmentally, we are disappointed in the lengthy delay associated with having space solutions be implemented. Despite the lengthy wait for work to begin on a new consolidated office space, the Department persists given these physical limitations and urge the Council's support in funding the project in the upcoming bond issuance . MAINTENANCE OF CZM GRANT MATCH EFFORTS: The lack of CZM related permitting continues to remain a challenge for the Department's required in-kind grant matching requirements under agreements with the State. Coastal Zone Management Grant funds must be matched dollar for dollar either by in-kind match or direct appropriation. The lack of time spent on CZM permitting due to volume has reduced the amount of in kind match necessary to maintain the grant. EFFICIENCY OF PROCESS WITH TVR ENFORCEMENT: Much emphasis and resources have been placed to address weaknesses in the enforcement and transient vacation rental program. As we have begun to reach higher levels of efficiency and performance, what has started to become apparent is the large amount oftime and monies dedicated to providing due process under the law. We continue to require chronic maintenance of funds to hire a hearings officer, and we require a large amount of resources from the County Attorney's office. We have become proficient at identifying illegal uses, and creating "tickets" and citations. However, as we are dealing with land use rights, constitutional processes cannot be abridged or truncated. Beyond our office, resources at both the County Attorney's office and Taxation should be looked at as part of a multi-faceted approach tackling these issues. E-PLAN REVIEW: As mentioned above, start of the ePlan review program by the Building Division without an accompanying integrated land use management system has placed additional human resources strain on the Department's plan checkers and plan technicians. Further the program does not fit the regulatory processes set forth by county codes. Coupled with the increase in permit checks due to the improving economy, more attention wi!J need to be given to adjusting workload and processes, and also seeking further investment to build out the ePlan program. The Department will continue to engage with the Land Information Management System (LIMS) working group to achieve integrated so1utions for the County toward the goal of paperless, mineab l e information. Further, the Department is making efforts to better cross-train staff to utilize the E-plan review system versus our previous model of having a couple specialists handling the work 2016 Budget Presentation Page 13 IX . FY 2017 Bud g et O v e rview Fund : GENERAL FUND D epartment: Planning FY 2016 FY 201 7 ~ + L -0 /o + / - Salary and Wages 1,402,098 1,469,016 66,918 4.8% Benefits 767,946 811,192 43,246 5 .6% U tilities 0 0 0 0 .0% V ehicle/E q u i p, L ease 1 1 0 0 .0% Operat i ons 233,1 34 331,779 98,645 42 .3% 2,403,179 2,611,988 208 ,809 8 .7% FY 2016 Operating Budget FY 2017 Oper a ting Budget •Salary and Wages •Benefits •Operations FY 2016 and FY 2017 Comparison 1,600,000 ~----------------~ 1,400,000 1,200,000 1,000,000 •Salary and Wages •Benefi ts m Operations 800,000 600,000 400,000 200,000 --= -.------------I n-FY 2016 -----------.. -FY 2017 0 2016 Budget Presentation Page 14 Department : P l anning Commission FY 2016 FY 2017 ~ + L -Of o + l - Salary and Wages 0 0 0 0 .0% Benefits 3,200 3,200 0 0 .0% Utilities 0 0 0 0.0% Vehicle/Equip, Lease 0 0 0 0 .0 % Operations 61,5 5 4 70,779 9 ,225 1 4 .90 % 64,7 54 73 ,979 9 ,225 1 4.24 % FY 2016 Operating Budget FY 2017 Operating Budget 95% •Salary and Wages •Benefits • Operations 96% FY 2016 and F Y 2017 Comparison •Salary and Wages •Benefits Operations 80,000 ...---------------------------. 70,000 +-------------------·----! 60,000 +-----------------,~~ 50,000 +-----------------1 40,000 -t------------------ 30,000 -t------------------ 20,000 ...___ ________________ , 10,000 -t------------------ 0 -!-~~~~~~......--Jii:ii::=:l i::::::;:::a ~-.-- Salary and Wages Benefits Operations 2016 Budget Presentation 13F Y 2016 Iii FY 2017 Page 15 X. Operating Budget Discussion The Department's FY 2017 budget request reflects a $208,809 or 8.76% increase from the FY 2016 Budget. Notwithstanding required collective bargaining increases, the source of the increases in the proposed budget comes from the following: 1. The past hiring of two Full Time Planning Program Managers to Manage the Long Range Planning Division and the Enforcement Division; 2. 9-month funding for a re-described Planning Inspector I 11 position created by retirement to better supp ort contested case hearing processes at the Department, and oversee inspection assignments; 3. Funds for Coastal Research to meet the required Coastal Zone Management Program Grant Fund Match. The funds will be used to update the Coastal Erosion Study; 4. Micro-funding for the Rice Street Community Development Activities in anticipation of increased activity along Rice Street stemming from the Tl GER improvements; 5. Increase in the Collective Bargaining requirements for the U .H. Sea Grant Program; and 6. Co sts associated with registration for Commissioners to attend the Kauai-hosted Hawaii Congress of Planning Officials conference in September 2016, which is hosted by the Department once every five (5) years. As requested in FY 2016, the Contested case hearing funding of $50,000 has been requested for the FY 2017 Planning Commission budget to reflect the Commission's need to have this operational support given the increase in contested case hearings due to more enforcement by the D epartment. Integrat ed Worksheet -As a new requirement for FY 2017 attached is the Integr ated Worksheet showing the proposed FY 2017 General Fund Operating budget of $2 1 611, 988, the Open Space Administrative Operating Budget of $153,0581 a nd the Coastal Zone Management Grant Fund Oper at ing Budget of $317,309. The CZM budget is a projection based on flat funding from last year's grant outlay. The state office of planning is still working with the National Oceanic and Atmospheric Administration to determine CZM funding for the upcoming fiscal year. 2016 Budget Presenta tion Page 16 Co un ty o f K aua'i Pl anning D e p a r tm e n t rn t eg ra te d Budg et: Ju l y 1 , 2016 -J u ne 3 0 , 2 01 7 Revised 3/07/2016 Li hue County Cou n ty Grant Funds Develop m e n t (Coasta l Zone Item Descr i otion Ge n eral Fund Open Sllace Fund Management) Bond Fund FY2017 FY20 1 7 FY20 1 7 D e nar t m e n t 0•1 c r nti o 11 s PLANNING DIRECTOR 107,335 DEPUTY PLANNTNG DIRECTOR 98,748 2000 PLANNER Vll ADMIN. SE R VICES SR-28 97,314 2004 PLANNING PROGRAM MANAGER EM-5 80,320 2011 PLANNER Vil REGULATORY S R -28 89,952 2009 PLANNER I SR-1 6 39,450 2026 PLANNER VI LONG RANGE SR-26 76,908 2025 PLANNER rv SR-22 54,030 2012 PLANNER Ill LONG RANGE S R -20 48,810 2008 PLANNER V REGULATORY SR-24 1 2027 PLANNER IV LONG RANGE SR-22 36,792 2002 LAND USE PERMIT TECH SR -15 4 1 ,0 1 0 200 1 PLANNING DRAFTING TECH 11 S R -17 49,073 2015 LAND USE PLANS CHECKER If S R -21 62,466 2005 PLANNING INS P ECTOR llf SR -21 33 655 2003 PLANNlNG COMMISSION SEC. SR -20 60,784 20 1 3 SECRETARY SR-16 51 570 20 1 0 PLANNING PROGRAM MANAGER EM -5 102,053 2006 STAFF SERVICES ASS I STANT SR -1 7 45,942 2022 PLANNING fNSPECTOR D SR-19 49,608 9754 OPEN SPACE/PUBLIC SPEC . SR-?2 I 53,550 2028 COMMISSION SUPPORT CLERK SR-1 4 41,010 2029 PLANNING INSPECTOR 11 SR-1 9 53 ,538 2030 PLANNING INSPECTOR II SR-1 9 60,084 203 1 G I S ANALYST SR-18 I ENFORCEMENT SPECIALIST I PROJECT MANAGER· CONTRACT POSIT I ON I 9,000 2032 PLANNER VJ-TRANSPORTATION PLANNER SR -26 76,908 202 1 LAND USE PERMIT TECHNIC I AN SR -1 5 41,010 20 1 7 ACCOUNT CLERK SR· 11 34 ,453 2020 CZM ENFORCEMENT OFFICER SR -21 62 466 T-2019 CZM PLANNER I 42,696 !iii' 1lll! !i1!ili~~i\!iiii!~!iiim~:~1 ;!lii!~i!iiii!iiiiii!lil!i. 1111111 1 illll"'"'"''"'"''''''"'"''''''';:'~' ·~ ;:s .~;· ••• ~,~ -c·· • J!t~iii~iiii'%jiillll!llll11 .. . .. !•\" ':::·1 *S;_ I, Snlaries and Wages I R e!!ula r 1,457,363 53,550 180,625 9 ,0 00 Wages and Hourlv Pav 2 Vacatfon Credi! Pavout l Re!!ula r Ovenime 10 ,00 0 3,000 Premium Pav 1 ,650 1,500 Emoloyee Be n efits I Social Security (7 .65%ofRegu111rl 112,380 4,097 14 1 62 Emoloye~ Be n efits I Health fund (5% of Regular Salaries) 166,712 12 ,1 09 22,215 Emolovee Be n efits I Retireme n t (1 7% of Re~u l ar Sa l aries ) 238,715 9,104 3 1 ,471 E m olovec Benefits I Worker's Comne n sa l io n TTD l E m ployee Benefits I Worker's Comoensalion MEDI I E m ployee Benefits I Unemnlovmc n t Comoensatioo 1 Ot h er Post E m1 1loy m ent Benefits (20.3% o f Re!!lllnr Salaries) 290,1 30 1 0,871 37 ,580 M i le.nge so Gra n ! Emnlovee Benefits I Other Emo l ovee Be n efits I Pagel or 2 Pla n ning ADU E n force m ent Rece rt ification To t a l Account Fee Accou n t Budl!et (C u rrent Bal. $55,000) 5,925 5,925 Sl,706 ,463 SI Sl3,000 $3,150 I $130,640 $201,036 ~'279,290 $1 $1 S I $338,58 1 $50 SI SI Cou n ty of l<aua'i P l a nn i n g D e pa rt ment I ntegrated B u dget: Ju l y 1 , 20 1 6 -J u ne 30, 20 1 7 Revised 3/07/2 016 Lihuc County Coun1y Grant Funds Development (Coastal Z one hem Descriolion General.Fund Ooen Soace Fund Management) Bond Fund Electricitv 1 Wnter I Telephone I Sewer l lnlernet/Dala/Cnb l e I Other Services (Facilitat i on, Coas 1al Research Serve Vi o l atio n s) 75,234 Dues I Subscrio1ions 698 Consuhanl Services (UH Sea Grant) 126,512 Soecial Council I Special Projects (Rice Sl CommunitY Development) 10,000 Buildinit Lease I Copier 19.000 1,440 Other Rentals 93 R&M Eauimne 111 698 1,500 3 .000 Advertisin1t 15,000 2,000 Airfo r e 1 ,500 3 800 7 540 Per Diem 326 5,690 3.770 Car Renla l & Parking 140 450 1,690 Other Trave l . General 2,840 7 1 15 3,000 Prinlinsi I Prin1ing 372 1,500 Office Sunolies 1.860 1,894 1.500 01hcr Suoohes 1.000 Controlled Assets 465 01her Small Eamoment CS 1,500 -S4 .999) 750 Comouler Pcrioherals & Supply 3,720 Col l ec1ive Bar1tninin1t (Shoes, RainJtear, Drug, CDL. C le) 465 1 00 Fuels 0 Oil ie r Commod it ies 279 Poslni te and F r ei~ht 47 EQuipmcnl L 1 ,000 Other Expenses (CZM): Tc lenhon e, Audit, lnsocc11on Cosis. misc) 4,715 Appraisals and Consul1ing (Ooen Snace) 6.000 Olher Services 25.000 Co mmi ssion Exnenses Mileauc IPC KHPRCl 3,200 5,866 Co n1es1 ed Case HeMinll Officer 50,000 Airfare 650 Pe r Diem 630 Ca r Ren l nl & Parkina 150 Other Travel 15 .225 Other Commodities 4,124 1,512 Total Ooera1in11. Exoenses s 2,611,994 s ISJ 058 s 317,309 s 9 000 Li hue County County Grant Funds Development (Coastal Zone General Fund Ooen Snace Fund Management) Bond Fund Pa1e 2 of2 Planning ADU Enforccmenl Recertification Total Account Fee Account Bud.1te 1 SI SI $1 $1 S I $75,234 S698 $126,512 St SIO 000 SI $20 440 $93 S5,19S $17,000 s 12 840 S9,786 S2,280 s 12 955 Sl,872 2,600 S7 854 4,998 S5.998 $465 14,292 Sl5,042 S3 720 $565 $0 $279 $47 Sl,001 $4,715 $6,000 $25 000 $9,066 $50 000 $650 S630 $150 $1 5,225 $5,636 s 27,816 s . s 3,11 9 177 Planning A.UU Enforcement Recertification Tola I Account Fee Account Buduct