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Home My WebLink AboutFY 2017 Civil Defense AgencyCOUNTY OF KAUAI Civil Defense Agency 2017 Budget Presentation April 8, 2016 Elton S. Ushio Emergency Management Administrator s H010 H010 2020 Giro -bv Kawl rrspon IW Civil Defense Agency RECFIVED 16 MAR 30 P 2 :32 ThE I. Mission & Vision Mission Statement To protect lives and property in the County of Kauai by coordinating and integrating efforts among all levels of government and the private sector to mitigate against, prepare for, respond to and recover from natural disasters, acts of terrorism and other threats and hazards. Vision The Kauai Civil Defense Agency strives to actively promote and enhance whole- community preparedness, resilience and safety in the face of numerous threats, hazards and disasters that can potentially affect our island communities. II. FY 2016 Successes and Achievements Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives: Review and maintain other supporting plans, policies and procedures; c Updated the All- Hazards Mitigation and Resiliency Plan, ensuring 44 Code of Federal Regulations Part 201.6 Local Mitigation Plans compliance through August 2020 o Developed and/or enhanced various Incident Action Plans o Participated in State Catastrophic Hurricane Plan Update o Tsunami Evacuation Map Updates incorporating Extreme Aleutian scenario developed and subsequently approved by Mayor - Scheduled for formal release in April 2016 Continue to develop and expand All- Hazards Incident Management Team capacity for EOC and field responders; • Expanded AHIMT- trained personnel and position - specific trained personnel • Commenced with formalization/guideline development • Utilized AHIMT for various events, such as EOC activations, large event Incident Action Planning and Dengue /Zika response planning • Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; Although limited by funding, performed maintenance and equipment upgrades to various EOC components, such as battery backups, PCs, redundant communications systems, projector bulb replacements, etc. 2017 Budget Presentation Page 1 Continue skills development and enhancement via training and exercise participation. o KCDA accomplished this on the agency and stakeholder levels, via various training and /or exercise opportunities in addition to real -world events /activations. This ties in with Goal 2 below. Goal 2: Adapt KCDA's training and exercise program to address the whole - community approach to emergency management. Objectives: • Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private- sector non - governmental and community -based emergency management partners; • Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises; • Coordinate and support county -level participation in offsite training and exercise opportunities. KCDA met this goal and associated objectives by planning and maintaining a very robust training and exercise program. Coordinated/hosted various trainings such as: Damage Assessment (IDAM), Incident Command System 300/400, Homeland Security Exercise and Evaluation Program Training, Tsunami Awareness, Natural Disaster Awareness, NOAA Grant Training and more. Exercises included: Dam Safety, Earthquake /Tsunami, Catastrophic Hurricane Plan Tabletop, and more As an example, I offer the following summary from the start of FYI through the remainder of calendar year 2016: EVENT DATE(S) Venue IDAM Damage Assessment Software Training July 1, 2015 KCDA ICS 300 & 400 Intermediate and Advanced ICS July 27 - 30, 2015 KCDA Dam Safety Training & Exercise w /DLNR September 3, 2015 Other Kaua'i Homeland Security Exercise Evaluation Program Training September 29 -30 KCDA Great American Shakeout (earthquake and local tsunami exercise) October 15, 2015 KCDA Catastrophic Hurricane Plan Tabletop Exercise October 29, 2015 O'ahu NOAA Wet Season Briefing /Product Training October 30, 2015 KCDA Tsunami Awareness Training November 3, 2015 KCDA National Disaster Awareness for Security Professionals Training November 4, 2015 KCDA NOAA Grant Training December 17, 2015 KCDA 2017 Budget Presentation Page 2 Extreme Tsunami Evacuation Zone Seminars February 4, 2016 KCDA Building a Resilient Hawai'i Workshop February 17 -18, 2016 Oahu MGT 312 Senior Officials Workshop for All- Hazards Preparedness 25- Feb -16 KCDA NOAA Crisis Communications and Media Response Training March 10, 2016 Oahu WebEOC Emergency Management Software Training March 10, 2016 PER -304 Social Media for Natural Disaster Response and Recovery March 30, 2016 KCDA MGT -346 EOC Operations and Planning April 5 -7, 2016 Oahu FEMA Mitigation Grant Training (pending) April 19, 2016 KCDA AWR -308 Natural Disaster Awareness for Caregivers of Senior Citizens April 27, 2016 KCDA CAMEO Training May 2 -5, 2016 KCDA ICS 300 & 400 Intermediate and Advanced ICS May 10 -13, 2016 KCDA NOAA Hurricane Awareness and 2016 Season Outlook Training May 26, 2016 KCDA Makani Pahili 2016 Hurricane Exercise Week July 11 -15, 2016 KCDA Visitor Industry Seminars July 11, 2016 KCDA EOC Responder Seminar July 12, 2016 KCDA POD (Commodity Point of Distribution) Seminar July 12, 2016 KCDA Emergency /Redundant Communications Functional Exercise July 13, 2016 KCDA /Field Damage Assessment Workshop July 13, 2016 KCDA Incident Management Team Functional Exercise July 13, 2016 KCDA Shelter Workshop (HI -EMA) July 14, 2016 Oahu Shelter Full -Scale Exercise with American Red Cross July 15, 2016 TBD Civil Support Team WMD /CBRNE /Hazmat Exercise August 8 -12, 2016 KCDA /Field MGT -315 Critical Asset Risk Management October 2016, TBD KCDA /Field Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency 2017 Budget Presentation Page 3 Response Team CERT program and other initiatives. Objectives: • Continue community outreach efforts via regularly- scheduled events; o Performed outreach with emergency management partners, community associations /groups, visitor industry partners, etc. throughout the year on issues such as hurricane preparedness, tsunami and overall community hazard awareness and resiliency. • Continue to work with schools via outreach and readiness drills; o Conducted and/or participated in student education/outreach, site visits, drills, career day events, etc. • Continue to support and expand the CERT program; o Supported continued grant funding of the CERT program and participated in CERT meetings /graduations. • Produce quarterly media releases relating to community awareness, preparedness and resilience. o The record - setting Central Pacific Hurricane Season, project completions and the Hawaii- Island Dengue outbreak and Governor's emergency declaration have resulted in more releases than our initial quarterly objective. Goal 4: Maintain and enhance the operational ready - status and efficacy of operational communications, interoperable communications, redundant voice /data systems, and emergency notification and warning systems. Objectives: • Commence and complete funded portions of Phase III of the 800 MHz P25 Maintenance Upgrade project; • Phase III - associated projects have proceeded, along with radio replacements and cutover preparation via synergistic use of County and leveraged grant funding. • State funding of $2.1 M for Phase III of the 800 MHz P25 Maintenance Upgrade Project has been contracted, with targeted completion by the end of calendar year 2016. • Continue to expand and enhance redundant operational and interoperable communications capabilities; o KCDA has continued to expand, and enhance redundant communications via training, exercises and planning. • Maintain notification and warning systems while expanding the number of trained user /operators. o KCDA maintained notification and warning systems, trained additional users /operators and most notably worked with the State to expand /modernize outdoor warning sirens via Phase Il of the Siren Modernization Project, including new sirens at: Wailua Houselots, Wailua Golf Course (south), Hanama`ulu Beach Park, Puhi, K61oa Town, Po`i u Beach Park, Halewili Road, Kalawai Park and Kekaha Chinese 2017 Budget Presentation Page 4 Goal 5: Leverage grant funding to supplement KCDA's prevention, preparedness, response, recovery and mitigation efforts. Objectives: Continue to leverage, implement and manage Homeland Security Grant Program funding; • KCDA secured $6$5,000 in FY2015 Homeland Security Grant funding • KCDA managed approximately $1,240,552 in open Homeland Security Grant funding • Continue to leverage, implement and manage Emergency Management Performance Grant funding; o KCDA secured and managed $125,000 in FY2015 Emergency Management Performance Grant funding • Implement and manage other sources of grant funding, as feasible. o The unprecedented 2015 Central Pacific Hurricane Season and lean staffing limited additional grant efforts. However, KCDA staff supported the Local Emergency Planning Committee's ERRF funding via the Grant Coordinator and KPD's E -911 via the Telecom Officer. Note that all of these were accomplished despite going through the year with decreased staffing (position 2501 was eliminated in the last budget cycle and position 2500 remained vacant due to the need to re- classify and re -fill the position for Chapter 127A compliance by July 1, 2016) and the unprecedented and record - setting 2015 Central Pacific Hurricane Season. KCDA credits the commendable efforts of agency staff, along with outstanding support by the Administration and all agency partners who helped make our accomplishments possible. III. FY 2016 Challenges Two FY 2016 objectives were not accomplished: • Updating of the County of Kauai Emergency Operations Plan; o Lack of appropriate County or grant funding, combined with higher prioritization of other projects resulted in KCDA post postponing this endeavor. We will attempt to address this with grant funding in FY 2017. • Complete the implementation of the Regional Resource Inventory Database initiative. o Initiative stalled statewide; 2017 Budget Presentation Page 5 o KCDA will follow -up with the City and County of Honolulu and the 3'd party consultant/contractor (non -KCDA) and if no longer viable, address this via alternate means. IV. Fiscal Year 2017 Goals and Objectives Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives: • Updating of the County of Kauai Emergency Operations Plan (subject to availability of funding); • Review and maintain other supporting plans, policies and procedures; • Continue to develop and expand All- Hazards Incident Management Team capacity for EOC and field responders, finalizing guidelines and expanding Incident Action Plan development; • Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; • Continue skills development and enhancement via training and exercise participation. Goal 2: Maintain KCDA's training and exercise program and support the whole - community approach to emergency management. Objectives: • Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private - sector non - governmental and community - based emergency management partners; • Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises; • Coordinate and support county -level participation in offsite training and exercise opportunities. 2017 Budget Presentation Page 6 Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency Response Team CERT program and other initiatives. Objectives: • Continue community outreach efforts via regularly - scheduled events; • Continue to work with schools via outreach and readiness drills; • Continue to support and expand the CERT program; • Produce quarterly media releases relating to community awareness, preparedness and resilience. Goal 4: Maintain and enhance the operational ready - status and efficacy of operational communications, interoperable communications, redundant voice /data systems, and emergency notification and warning systems. Objectives: • Commence and complete Phase III of the 800 MHz P25 Maintenance Upgrade project; • Continue to expand and enhance redundant operational and interoperable communications capabilities; • Maintain notification and warning systems while expanding the number of trained user /operators; • Complete Phase III+ of the Siren Modernization Project. Goal 5: Leverage grant funding to supplement KCDA's prevention, preparedness, response, recovery and mitigation efforts. Objectives: • Continue to leverage, implement and manage Homeland Security Grant Program funding; • Continue to leverage, implement and manage Emergency Management Performance Grant funding; • Implement and manage other sources of grant funding, as feasible; • Fill vacant grant- support position with Homeland Security Grant funding. 2017 Budget Presentation Page 7 V. FY 2017Budget Overview .-a.ILI, - FY 2016 Operating Budget ■ Salary and Wages ■ Benefits Utilities ■ Vehicle /Equip, Lease ■ Operations FY 2017 Operating Budget ■ Salary and Wages ■ Benefits Utilities ■ Vehicle /Equip, Lease ■ Operations FY 2016 and FY 2017 Comparison 800,000 700,000 - -- 600,000 500,000 — 400,000 ■FY 2016 O FY 2017 300,000 200,000 100,000 0 Salary and Wages Benefits Utilities Vehicle /Equip, Operations Lease 2017 Budget Presentation Page 8 FY 2016 FY 2017 $ +/- % +/- Salary and Wages 287,679 331,901 44,222 15.4% Benefts 168,351 167,478 -873 -0.5% Utilities 106,950 80,150 - 26,800 - 25.1% Vehicle /EquQ, Lease 13,900 30,001 16,101 115.8% Operations 706,121 717,508 11,387 1.6% 1,283,001 1,327,038 44,037 3.4% FY 2016 Operating Budget ■ Salary and Wages ■ Benefits Utilities ■ Vehicle /Equip, Lease ■ Operations FY 2017 Operating Budget ■ Salary and Wages ■ Benefits Utilities ■ Vehicle /Equip, Lease ■ Operations FY 2016 and FY 2017 Comparison 800,000 700,000 - -- 600,000 500,000 — 400,000 ■FY 2016 O FY 2017 300,000 200,000 100,000 0 Salary and Wages Benefits Utilities Vehicle /Equip, Operations Lease 2017 Budget Presentation Page 8 VI. Consolidated Worksheet County of Kauai Civfl Defense Agency Integrated Budget: July 1, 2016 - June 30, 2017 Item Description County General Fund State CIP Federal Funds EMPG IFY14HSGP FY15HSGP Total Budget 2500 EMERGENCY MANAGEMENT ADMINISTRATOR EM5 556 COUNTY TELELCOMMUNICATIONS OFFICER SR -28 2504 GRANT COORDINATOR SR -24 2502 PUBLIC SAFETY SERVICES SECRETARY SR -18 9021 STAFF OFFICER SR -24 9403 GRANT FISCAL SPECIALIST SR -15 Regular Salaries FY2017 99,720 86,508 57,800 64,872 308,900 FY2016+ C15500 74,030 74,030 C14100 50,11' 50,117 C15100 46,447 46,447 $479,494 Vacation Credit Payout 1 $1 Regular Overtane 20,000 $20,000 Prenmrn Pay 3,000 $3,000 Employee Benefits , Social Sectuity(7 651. o£Rtplm & On -Cau Wagm) 25,390 6,580 5,290 3,553 $40,813 ExTIDyce Benefits Health Fund (I I %ofRegular Salaries) 22,000 13,400 58 $35,458 Employee Benefits , Retirement (16.5 %ofRegular Salaries) 53,934 14,000 6,224 $74,158 Empb)celknefrs ' Workers Co nation TM 1 $1 Enplo)rx Benefits Workers Compensation MEDI 1 $1 Ernpbyee Benefits i Ur=Tbyment Compensation 1 $1 Mileage 600 $600 Grans ErTbyee Benefits 1 $1 Other Post En4)byrnent Benefits (23% ofRegular Salaries) 65,550 1 16,000 9,278 1 $90,828 Employee Benefits - subtotal 167,478 49,980 20,850 $ 3,553 $ 241,861 Utkrs Electricity 80,000 $80,000 Utkiesi Water 150 $150 Civil Defense Disaster/ Training 2,000 70,000 35,000 $107,000 Other Services 28,000 $28,000 Dues ! Subsc bons (Radios, Deg , Scheduling) 7,540 $7,540 Special Projects 12,500 $12,500 Copier 8,500 $8,500 Other Rentals 104,900 $104,900 Repair & Maint i Building 72,500 $72,500 Repair & Maint i ment 465,000 1 $465,000 Travel: Airfare 3,860 950 3,621 11,500 $19,931 Travel / Per Diem 2,658 40 3,660 19,000 $25,358 Travel ' Car Rental & Parking 1,300 305 2,500 $4,105 Travel:' Other Travel 500 1,947 $2,447 Printing: Pr¢tting 450 $450 Office Supplies 1,000 1 $1,000 Supplies Other Supplies 1,000 5,000 2,000 $8,000 Diesel 500 $500 Propane 5,000 $5,000 Postage and Frei 300 $300 Equipurnt - Public Safety 30,000 2,100,000 400,052 565,000 $3,095,052 Computers and Accessories 1 $1 Total Operating Expenses $1,327,038 $2,100,000 $125,000 $555,552 1 $685,000 $4,792,590 2017 Budget Presentation Page 9