HomeMy WebLinkAboutFY 2017 Department of Parks & RecreationDepartment of Parks and Recreation
I. MISSION
Promoting and Enhancing the Quality of Life for the residents of our island home Kaua 'i
by maintaining and improving park, recreational facilities, and neighborhood centers; and
by providing and encouraging programs for youth and adults of all ages.
II. INTRODUCTION
On November 4, 2006, the electorate ofKaua'i voted to change the Kaua'i County Charter
creating the Department of Parks and Recreation (DOPR). The department continues to
improve the organizational structure, daily operations and a place in County government.
The DOPR strives to steady the course, improve the delivery services, respond to the
community concerns, improve on the efficiencies on each facility by being fiscally
responsible and address the overdue maintenance needs of our aged facilities while meeting
the demands of each park facility. DOPR works to increase government efficiency in
initiating the move of the Maintenance Service Division to streamline government
operations. This budget proposal reflects the needs of the department to continue to
work in providing the community with recreational programs and facilities within the
financial means of this County.
III. GOALS
The Department of Parks and Recreation is comprised of seven divisions:
Administration, Fiscal/Personnel, Convention Hall, Parks Maintenance & Beautification,
Recreation, Planning & Development and Wailua Golf Course. The goals of DOPR are
to maintain the core services to the community; improve the quality of and repair, upgrade,
improve the facilities that are enjoyed by the visitors and residents of Kaua'i.
2017 DOPR Budget Presentation Page 2
Recent changes such as the loss of a Permit Clerk , due to retirement, and the position not being
filled because of the recommendation of the Vacancy Review Committee and the closure of the
full time (8 hour) Main Permit Counter in the Pi'koi Building, has put an additional strain of the
Park Rangers in the field as they are spending more time issuing permits to campers because of
inadequate hours of issuing camping permits from neighborhood centers.
Camping Fees Collected by Park Rangers
Fiscal 13 -14 Fiscal 14 -15 Difference % Increase North West
Ranger Nakata $590.00 $3,720.00 $3,130.00 531% x x
Ranger Ortiz $10,705.00 $15,540.00 $4,835.00 45% x ...
Ranger Shimamoto $1,700.00 $3,350.00 $1,650.00 97% x x
Ranger Ross $5,505.00 $5,880.00 $375.00 7% x ...
Ranger Stem $1,100.00 $2,430.00 $1,330 .00 121% x x
Ranger Kaleiohi * $840.00 x x ..... ·····
Ranger Serquina * $915.00 x x ..... .....
Ranger Lewis * $1,540.00 x x ..... .....
Ranger Tanioka $1,220.00 ** x x ..... ·····
Ranger Rita $125.00 ** x ..... ..... ...
Total Total $20,945.00 $34,215.00 $11,320.00 63%
* -NOT WORKING IN FY 13-14 **-NOT WORKING IN FY 14-15
I Morning Shift I I Night Shift I
63% Increase in Permit Money Collected over FY 2013-2014
Permits Issued by Rangers in the Parks
FY 2013-2014 FY 2014-2015 Difference % Increase
1,519 2,308 789 52%
These permits include single and multiple nights permits, and permits with one or more adults and minors camping per night.
Neighborhood Centers took over Camping Permits February 16, 2015
Same time periods, 2014 and 2015 so you can see the increase
2017 DOPR Budget Presentation Page 7
Camping Fees Collected by Park Rangers
Feb/Jun 14 Feb/Jun 15 Differenc e % Increa se
Ranger Nakata I $310.00 $1,090.00 $780.00 252%
Ranger Ortiz $5,685.00 $7,725.00 $2,040.00 36%
Ranger Shimamoto $430.00 $2,390.00 $1,960.00 456%
Ranger Ross $1,990.00 $2,250.00 $260.00 13%
Ranger Stem $670.00 $1,070.00 $400.00 60%
Ranger Kaleiohi * $840.00 training .....
Ranger Serquina * $915.00 training .....
Ranger Lewis * $1,540.00 training .....
Ranger Tanioka $355.00 ** ..... . ....
Ranger Rita ** ** ..... . ....
Total Total $9,440.00 $17,820.00 $5,440.00 89% I
* -NOT WORKING IN FY 2013-2014 **-NOT WORKING IN FY 2014-2015
Three Rangers in training prior to Feb. 2015
89% Increase in Permit Money Collected of same time period
Camping Fees Collected by Park Rangers
%
Jul/Nov 14 Feb/Jun 15 Di fference Inc r ease
Ranger Nakata $1,095 .00 $30 .00 -$1,065.00
Ranger Ortiz $4,680.00 $5,915.00 $1,235.00 26%
Ranger Shimamoto $270.00 $520.00 $250.00 92%
Ranger Ross $2,485.00 $325.00 -$2,160.00
Ranger Stem $385.00 $240.00 -$145.00
Ranger Kaleiohi training $1,098.00 ....
Ranger Serquina training $1,720.00 ....
Ranger Lewis training $1,050.00
Total Total $8,915.00 $10,898.00 $1,983.00 22%
Three Rangers in training prior to Feb. 2015
22% Increase in same time period, February to June
2017 DOPR Budget Presentation Page 8
officers, this means reams of paper being printed each month to make sure that the Enforcement
staff has all the paperwork and information they need while they are in the field about all permitted
activities for any given day. They are also required to complete daily logs of their shift activities ,
incident reports, follow-up reports and citation reports. Currently these are done in the field by
hand and later, when they come back to the office, they will complete reports and file them
electronically. This takes away from valuable time to check our facilities. The use of tablets for
storing ordinances, rules and regulations and section of the Hawai'i Revised Statutes in PDF form
will make it easier and quicker to locate an ordinance, rule or HRS section. Sections of an
ordinance, rule or HRS can also be easily shown to educate the general public. Citation, Incident
and Follow-up Reports and Daily activity logs can be done quickly in the field and saved on the
tablet. This would cut down the time needed to do the reports and get them submitted in a timely
manner. All documents and other electronic files would be downloaded from the tablets daily and
new permits, Special Use Letters and another other documents needed could be uploaded to the
tablets by a secure WIFI connection. We have met with Brandon Raines and Winston Y ama and
based on our needs, they will be recommending the appropriate mobile device, either a tablet or
mini laptop computer with broadband capabilities that will work best for our Park Rangers. IT
will also come up with an efficient way for Park Rangers to sync their mobile devices with a secure
folder that will automatically upload completed forms and reports and download new permits and
special use letters to the mobile devices deleting old files that have usage dates that have pasted.
Initial cost is projected to be about $2,000.00 for each mobile device and support software, but in
the long run, the savings in the amount of paper now used, and time saved by being able to do the
reports and other forms in the field this new tool will be worth every penny.
2017 DOPR Budget Presentation Page 11
4. Portable Air Conditioners Installed in Theatre 's Dressing Rooms
Since its 1964 construction, the Convention Hall's theatre dressing rooms had no air
conditioning. Theatre show and event users had to endure the hot environment of the
dressing rooms when preparing for their shows and events. The location of the dressing
rooms are all on the leeward side of the theatre making cross ventilation unavailable.
During calendar year 2015, through the efforts, hard work and dedication of our facility
maintenance worker, Gerald Ancheta, we mitigated this problem by purchasing and
installing a portable air conditioning unit in each of the dressing rooms.
5. Purchase of Choral Risers for the Theatre
Our lack of choral risers made it difficult for many performing groups to use our theatre
since they had to borrow and bring off-site located risers to use for their events. We have
purchased three two-level risers which are now available.
6. Exhibit Hall Wi-Fi Availability
Wi-Fi service is now available for all of the Convention Hall's Exhibit Halls and
Conference Room. The ability to connect to the internet makes our facility a more
attractive place for meetings and workshops.
7. Security Camera System Installation
Increasing vandalism such as window and door glass smashing has been a security and
costly problem during 2015 for the Convention Hall, adding up to more than $2,000 in
glass replacements. Incidents were reported to the Police Department but no culprits have
ever been apprehended. Due to the high probability this problem will continue, KWMCH
has begun installing a low-cost security camera system as a way to combat this issue. We
believe this installation to be a cost-effective deterrent.
II. UPCOMING INITIATIVES
1. Creative Media Technology Center
The following is Mr. Alan Tang's progress report on the Creative Media Technology
Center:
"The Kaua 'i Economic Development Board (KEDB) was granted a 99-year license to
build the Kaua 'i Creative Technology Center on the property of the Kaua 'i War Memorial
Convention Hall in 2015. Also in 2015, the project was approved/or a $500,000 grants-
in-aid award by the State Legislature to begin the design and planning. The Environmental
Narrative and Assessment (EN /EA) was approved and is about to begin in March 2016 .
Concurrent with the EN /EA, the contractors will also assess the architectural impact on
the War Memorial Convention Hall as a part of the State Historic Preservation process.
Early design concepts for the Creative Technology Center already reflected the original
architectural style of the Convention Hall but this is a formal process to ensure the historic ,
cultural and design significance is preserved.
Support for this project continues to garner community support. The project was recently
presented to and well received by the Board of Kaua 'i Visitors Bureau. Besides being a
catalyst to develop and advance the creative media industry on the island, studies have
2017 DOPR Budget Presentation Page 14
no user fee increases have been implemented for Convention Hall use since 1996. Our
proposed plan even after full implementation in three years will not equal those now being
charged for the Kaua' i Veterans Center.
Ill. CHALLENGES
We are pleased that past challenges to keep the Convention Hall's utility viable and
functional have been met because of the support received by the Administration and
County Council in years past. The construction of the Creative Media Technology Center's
completion in 2018 will present an operational and synergizing challenge.
The lack of sufficient parking for Convention Hall users is a challenge. Our existing
parking lot contains only 268 painted parking stalls. People using the nearby LThu'e
County Park, Wilcox Elementary School teachers and patrons of businesses located next
to the Convention Hall all use our parking lot due to its convenience. In a way, we have
also become victims of our own success. The facility improvements implemented have
made the Convention Hall an attractive venue. In FY 16, we will host a total of355 events
such as parties, church services, hula hoikes, dance recitals, shows and concerts, youth
rallies, County & State agency meetings, ballroom dancing and more. We can no longer
accommodate simultaneous multiple-user events such as a show in the theatre with 500
attendees and a party in the Exhibit Halls with 300 people. The lack of sufficient parking
will become even more critical when the Creative Media Technology Center becomes
operational.
The Kaua'i War Memorial Convention Hall has improved with each passing year. We are
confident that all of the investments in it has made it a more attractive and desirable venue and
will also preserve it for future generations to enjoy.
ADOPT-A-PARK & HO'OLOKAHI PROGRAMS
The Adopt-A-Park Program provides volunteers a process to assist the Department of Parks and
Recreation with maintaining County parks by adopting a park or sections of parks for a minimum
period of one year. During that period, volunteers can work to help keep a park in as good a
condition as possible. They also provide an extremely valuable service by reporting any vandalism
that they observe so that remedial action by DOPR Park Maintenance can be undertaken as soon
as possible. Another helpful role is the elimination of unwanted graffiti that occurs in all parks.
This program has proved valuable as a way for short-term volunteers who only wish to accomplish
projects of short duration to assist in maintaining our parks and who genuinely want to make a
contribution. We have had a number of groups from off and on-island who have performed work
such as mass painting of picnic tables, painting pavilions , or cleaning several parks on a specified
day.
The Ho'olokahi Program is another volunteer-based program that was created in the 1990's by
Mayor Maryanne Kusaka. This program provides volunteers with the capability of construction
of projects in their communities. Although largely dormant in recent years due to lack of funding ,
the program continues to be a useful method for volunteers to pursue their desired projects on a
case-by-case basis approved by the Director of Parks and Recreation.
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These two programs are intended to supplement and not replace County workforce efforts. Both
programs are coordinated by the Manager of the Kaua' i War Memorial Convention Hall.
I. SUCCESSES AND ACHIEVEMENTS
1. Continued support of volunteer efforts led by Rupert Rowe to restore the
Kaneiolouma Heiau in Po'ipii.
2. Support provided to the VMWare's Corporate Responsibility Group and their
beneficiaries, The Boys & Girls Club of Hawai'i-LThu'e Clubhouse during their
workday project at the LThu'e County Ball Park and the Mayor's Garden.
3. Provision of paint and supplies to the Rotary Club of Po'ipii Beach with their re-
painting project of the Koloa Neighborhood Center.
4. Provision of paint and supplies to Stephanie Iona and her group with re-painting the
interiors of the Hanapepe Neighborhood Center.
5. Provision of paint and supplies to the Free Church of Tonga volunteers in re-painting
the . Kapa' a Skating Rink to eliminate graffiti.
6 . Support provided to the Church of Jesus Christ of Latter Saints with their island-wide
community workday efforts.
7. Provision of herbicide and other supplies to the Hanama'ulu Community Association
volunteers in maintaining the Hanama'ulu Japanese and Filipino Cemeteries.
8. Support provided to the Kapa'a Lions Club volunteers in their efforts to maintain and
beautify the Wailua Houselots Pavilions.
9. Re-painting of the restrooms and pavilion at Hanama'ulu Beach Park by the clients of
the Kaua'i Drug Court.
10. Support provided to the Easter Seals of Kaua'i volunteers /clients in monthly cleanup
efforts at the Bryan J. Baptiste Sports Complex Pavilion.
II. CHALLENGES
Coordinating both programs particularly the Adopt-A-Park Program remains a continuing
challenge for the program coordinator. As demonstrated repeatedly since the creation of these
programs, their value has been proven with the donation of thousands of man-hours by volunteers
in helping to maintain our parks for the enjoyment of all residents and visitors. Just for that reason
alone, the coordinator makes every effort to respond to the requests of our volunteers as quickly
as possible.
III. UPCOMING INITIATIVES
We are not very successful in FY 16 in promoting the adoption of all 64 parks in the Department
of Parks and Recreation inventory. However, this goal remains a viable one for the coordinator
during the 2016 calendar year. We also plan to work more closely with Parks Maintenance and
Beautification to assist in the graffiti elimination efforts that remain a continuing problem.
2017 DOPR Budget Presentation Page 17
and serves as a starting place for promotional opportunities within the division. Providing
and attending training classes is an extremely important and positive part of what we're
trying to accomplish in the maintenance division. The Parks Division's response to
emergency evacuations of equipment from low lying areas has improved with the
numerous Tsunami warnings we have experienced. Post event de-briefings have identified
poten!ial problems, and many of these have been resolved.
• New, More Professional Equipment -In the past year we have been able to provide the
staff with small equipment replacement items, but more importantly we have been able to
continue replacing trailers, hand-held trimmers , mowers and utility carts, that were
deferred for replacement or purchase in previous budget years. Once these vehicles and
equipment are in service, we expect to see an increase in productivity on many levels. Staff
is working well with the Purchasing Division in developing better specifications and the
bids received are highly competitive. With better equipment, staff morale has improved.
• Inter/Intra Department Communication -In most areas, we continue to improve
communication between DOPR divisions and other departments. Good professional
relationships are being fostered between DOPR divisions, and improvements are noted in
our communication and coordination with Public Works, Finance, Purchasing, Water, and
the Mayor's Office to name a few. Parks staff participates in the Super Parks Task Force
weekly meetings with Public Works administration, which has been a benefit to both parks
and the many divisions within Public Works and has streamlined work flow.
• Customer Service -The division is still working to improve our delivery of customer
service. Phone calls and emails are returned promptly. Residents feel they are being
listened to and they see resolution of their issues more quickly than before. Administration
and staff are willing to meet at the parks with community members to discuss issues and
to take action on them. Administration and staff are more responsive and respectful to the
ideas and feelings of park users through these direct interactions.
• The recently acquired property at Black Pot Park in Hanalei has been cleaned up and the
staff from Hanalei has taken over regular maintenance of this prime park land.
• Effective December 16, 2015, the tree trimming crew was completed which consists of a
Bucket Truck Operator and two Tree Trimmers. This crew immediately focused on
emergency work that needed to be addressed in parks island-wide. The crew addressed
trees at: 1) camp grounds, 2) neighborhood centers, 3) all other park facilities, 4)
emergency needs as they arise, 5) assist with Building Maintenance.
• In the past, DPW Roads has assisted DOPR with the repair of beach parking lots. Recently ,
DOPR was informed that DOPR would need to perform these repairs. This mandate was
provided during the past winter season on the Northshore to include Black Pot Park ,
Hanalei Pavilion, Waioli and Pine Trees Park, and Ha'ena Beach Park. DOPR has taken
on this repair and will now include Kefilia on a bi-annual schedule.
2017 DOPR Budget Presentation Page 20
• Playground Surfacing and equipment Replacement -The Division will continue to work
with DOPR Planning & Development Division on repairs and replacement of playground
surfacing and playground structures. Several playground surfaces were repaired in FY 15-
16 , and more are scheduled in FY 16-17.
• Fencing/backstops -Our park and recreation facilities face on-going needs of fencing and
backstop replacement. The salt air and humidity have deteriorated the fences and a more
aggressive replacement practice will continue. The recent replacement of the fencing
projects such as Kekaha Gardens Park are examples of this on-going maintenance program.
• The upgrades at Kekaha Gardens Park included construction of a comfort station,
playground , basketball court and pavilion. The new stainless steel fixtures (sinks, urinals
and toilets) installed will provide facilities which are able to be maintained at a higher
standard.
• Continue Existing Contracts -The two major contracts within the Parks Maintenance
Division are the portable toilet contract and the coconut tree trimming contract. We will
work to continue this contractual service throughout the next year. These services are
essential to maintaining park user convenience, sanitation, and safety.
• New sources of water are continuing to be explored on the west side in order to deliver
more irrigation water at a cheaper rate to these water stressed park sites such as Kekaha
Faye Park and Hanapepe Stadium. Partnerships between the County and private business
are being developed to explore this potential.
2017 DOPR Budget Presentation Page 22
RECREATION:
I. SUCCESSES & ACHIEVEMENTS
The recreation division implements and coordinates recreational programs that offer support functions
for youth, adult, and seniors including leagues, facility reservations, referrals/recommendations and
program planning and implementation . Our Recreation staff has succeeded in recruiting an adequate
number of instructors , coaches, officials and voluntary assistants. Center personnel have established
a sound working relationship with the community and have gained their confidence, rapport, support
and respect.
During the past year, Recreation has attempted to become more innovative and efficient in
operations and service delivery. Through the staffs' effort, a corps of youth and senior volunteers are
relied on to implement community programs where needed.
Some of our classes, activities and events include: open swim, swim classes, line dance, Japanese
dance, hula, ukulele, yoga, tai chi; summer, winter and spring programs, Mayor's age group track
meet, community basketball league, pickle ball, senior softball, ballroom dance, senior special
events such as valentine dance, field day, food and craft fair, movie day and volunteer recognition.
• YOUTH PROGRAMS: Summer Enrichment 2015 was one for the books as the program's
keiki enjoyed six fun-filled weeks of exploring the universe, visiting new excursion sites,
and welcoming an array of special guests. With a science curriculum, keiki ages 5-11
showcased crafts and performances for their 'ohana which represented their knowledge
about plants, weather, space, and aviation. Through class time, the keiki were able to plant
bean sprouts, create weather displays from household materials, and demonstrate different
moon phases using Oreo cookies. They also learned about aviation and geography by
participating in paper-airplane contests and creating volcanic eruptions with diet soda and
Mentos.
On Wednesday excursions participants from the nine summer program sites visited the
Pacific Missile Range Facility, Fern Grotto, beach parks, and pools. During these
excursions the keiki toured the PMRF flight hangar, fire department, rode down the Wailua
River, and cooled-off in the waters of Hanalei Beach Park, Lydgate Beach Park, Kaua'i
High School Pool , Po'ipu Beach Park , Salt Pond Beach Park, and Waimea Pool.
A new component called Mind , Body and Teamwork provided a full day of exercise ,
(Body), games and activities to challenge the (Mind) and activities that challenged the kids
to work as a team (Teamwork). The sessions were held at all nine summer sites.
A well-balanced complete lunch was provided to keiki and junior leader volunteers at all
sites. Overall , the Department of Parks and Recreation received positive feedback from
2017 DOPR Budget Presentation Page 26
Other sessions included but not limited to : Managing Presentation Nerves; Gold Medal Panel ;
Big and Small Special Events for All Sized Programs; Exhibit Hall Exhibition; Recreation
Administration; If You Don't Feed the Supervisors, They Eat the Staff1; Encouraging Team
Creativity; Aquatic Staff Training; Is Yours Really Effective?; Is Your "But" Too Big?; No More
Boring Meetings; Shout from the Roof Top ; A Positive Approach to Youth Participation; Making
Parks Relevant; Spikeball; Teambuilding on a Duct Tape Budget; A Positive Approach to Youth
Sport Participation; Secrets to Working with Difficult Parents, Coaches and Athletes; Youth
Sports; Your Facility, Their programs, Your Responsibility; Rise of the Wahine; The Evolution
of Multi-Generational Recreation; Virtual Senior Centers; Mentoring Young Professionals;
Lifeguards Don 't Just Sit There; Despicable Lead, Leading Minions to Greatness; Hawai'i
Recreation and Parks Society (HRPS).
Staff's Overall Review/Comments:
);;> On behalf of the Recreation Division, I would like to personally thank the Director of Parks
and Recreation, the Mayor, and the County Council for supporting our attendance at the
National Recreation and Parks Association (NRP A) Conference. Your support to secure
travel and conference funds demonstrates the authenticity of the County's commitment to
helping our workforce feel valued, supported and ultimately retained. The NRP A
Convention is widely regarded as the leading forum in our profession providing a wide
range of sessions in every segment of our field. Attendees gained access to the latest trends
in parks and recreation; learned best practices to increase their knowledge; identify
opportunities; network with other parks and recreation professionals; boost confidence ;
heighten creativity; and maximize their contributions at work.
(Cindy Duterte)
);;> I personally want to thank the Administration of Parks & Recreation for giving me this
opportunity to attend a National conference . I have attended several of the state conferences
in Hawai'i but this conference was mind blowing. I learned so much from the different
attendees and their responses regarding similar situations and concerns that we face. It was
good to hear about the upcoming trends in the field of Recreation. With so many personnel
from the different states it made me look at the bigger picture in all the programs that we
are currently conducting. Everything about the conference was outstanding: The
Conference site (Mandalay Bay), which we were fortunate to stay at was eye opening, the
session topics were diverse and educational, the speakers for these session were quite
impressive, the people we met, beyond statewide were friendly and willing to "talk story".
(Aaron Uyeda)
);;> Attending this year's 2015 NRP A conference was a great experience . Not only did we have
a chance to network with other professionals in the same field but we also got an
opportunity to see the new trends taking place in this country. For me , it's an exciting time
to be a part of senior programs. I've seen how important it is in regards to senior facilities
and that it has become priority in many communities . New facilities are popping up in this
country with seniors taking an active role with the planning of the senior facility. It is my
hope before I leave that we can work toward someday providing a one stop shop for the
seniors in our community. (Melanie Okamoto)
2017 DOPR Budget Presentation Page 33
~ Overall the experience was excellent! The classes offered covered a wide spectrum of
topics and were relevant to parks and recreation professionals. The sessions also allowed
for discussion amongst other professionals in the field with a wide range of new and
trending ideas. (James Kealalio ).
II. IMPROVEMENTS
• Secured an integration software application (Web Trac), to allow for on-line registration
into our summer , winter and spring programs. Milestones completed include updates with
the current software system (Rec-Trac), operating system, internet information services ,
and web browser. Future tasks and projects include securing a vendor for electronic
payments via credit card, debit card and/or e-check, technical set up, staff training, and
module testing . Planning to launch the software program in the summer of2016.
• W aimea pool renovation project walkways, roof and bath house is in the consultant/ design
phase.
III. UPCOMING INITIATIVES
• Our Recreation Division is committed to seek ways to realize productive and effective
services through a team of committed and dedicated workforce such as:
• Develop goals in delivering services as a team at the workforce levels.
• Leadership and Communications Training
• Create within the workforce opportunities to develop job skills through the
mentoring of fellow employees who are willing to do performance coaching
and share their expertise for job productivity.
• Volunteers giving back : This program allows seniors to share the Christmas cheer with
those that are less fortunate. This year Ulm' e seniors provided Christmas song and cheer
to the homeless and provided them with a Christmas treat.
We are optimistic and search for intergenerational preferences and are very fortunate to be
in a position to have keiki and kupuna together in the same facility to share the experience.
Most recently, LThu'e seniors hosted a bon dance that included youth. We anticipate an
intergenerational pickle ball clinic to bring both age groups together.
• Web Trac Software: Additional software applications for registration and reservations for
camping, classes, facilities, and sports leagues.
• Hanalei Courthouse Renovation: The Hanalei Courthouse infrastructure was developed
approximately 60 years ago . Major rehabilitation work is needed to open the building and
convert it into a community center. Meetings were held with the Hanalei community by
2017 DOPR Budget Presentation Page 34
the department of parks and recreation throughout 2015 to keep them informed and
engaged in the planning process. The center will provide a venue for community meetings ,
activities for seniors and youth, classes for all age groups, possible emergency needs for
police, red-cross and medical operations. The project is out to bid and construction should
commence by the end of the fiscal year.
IV. CHALLENGES
• The Waimea pool renovation project has been somewhat of a challenge. Due to the fact
that the pool was constructed as a community project 45 years ago. Redesigning the bath
house is the most significant hurdle in the design and drainage, plumbing, ADA and
electrical codes that have changed significantly. We are also dealing with some historical
and archeological concerns because the building is over 45 years old, which could divert
funds for improvements .
• The Kalaheo center and gym roof are in need of repairs. Both center and gyms roofs are
leaking and its steel barriers are deteriorating. It has made it difficult to have programs and
events with inclement weather. We have tried numerous ways to deal with the ongoing
problems of fixing each problem as it pops up but to no avail. The roofs structure has
reached its useful life. Over the past few years, the roofing problem was addressed by
Public Works crews to provide for immediate but temporary repairs. The DOPR's
Planning and Development Division staff are working with roofing consultants to contract
for assessing, provide repair suggestions and plans of permanent roof repairs and/or
replacement.
2017 DOPR Budget Presentation Page 35
PLANNING AND DEVELOPMENT:
I. SUCCESSES & ACHIEVEMENTS
Completed Projects (July 2015 -Current)
• Kekaha Gardens Parks-Park improvements opened in July 2015.
o New basketball court,
o New playground,
o New baseball field,
o New picnic area,
o New parking lot,
o New baseball field with dugouts,
o New comfort station,
o New irrigation,
o New landscaping,
o New fencing, and
o Improvements to existing pavilion.
• K.t1auea Gym Improvements
o Installed awning
o Replaced water damaged wooden flooring
o Re-sealing roof joints
• Bleachers
o Kekaha Faye Park -Replace wood bleachers due to safety concerns
o Waimea Canyon Park-Replace wood bleachers due to safety concerns.
• Kapa' a Beach Park -Cesspool Removal
Ongoing Projects (Current -July 2016)
• Ball Field Lighting-Lighting Retro-fit (Scheduled to complete March 2016)
o Anahola Village Park -Basketball Court
o Bryan J. Baptiste Sports Complex -Hockey Rink, Basketball Court, Tennis Court
o Kalawai Park-Softball Field, Tennis Court
o Vidinha Stadium -Parking lot, Baseball field
o Wailua Houselots-Tennis Court
o Wailua Homestead-Tennis Court
• Hanapepe Stadium
o Bleacher Replacement
o Press Box Replacement
• Isenberg Park
o Fencing-Replacing outfield fencing to offer more protection for neighbors from
baseballs.
• Score Board -Repairs
o Bryan Baptiste Sports Complex Football Field
o Hanapepe Stadium Football Field
o Vidinha Stadium Football Field -Replacement
• Kaumakani Neighborhood Center
o Repaired water damaged gym floor
2017 DOPR Budget Presentation Page 37
• Parking Lot Improvements
o Black Pot Old Boat Yard
o Hanalei Pavilion
o 'Anini Boat Yard
o Hodge Property
o Salt Pond Park -Barriers
o Hanapepe Bay View Park -Barriers
• Bike Path
o Sign Replacement -Scheduled to be completed in May 2015
• W aimea Pool
o Pump Improvements -Assistance of Public Works -Roads & Parks Maintenance
• Asset Management Program for all park facilities
Professional Service
• Black Pot Master Plan
• Hanapepe Bleachers
• Kapa' a Soccer Field Improvements
• Kalaheo Gym Roof Improvements
• Ki1auea Gymnasium Improvements
• Spouting Hom Vendor Pavilions
• Standard Comfort Station Design
• Waimea Swimming Pool -Bath House Improvements
Plan/Design
• ADA Improvements (Waimea Park, Kekaha Garden Park, Vidinha Stadium)
• Vidinha Stadium
o Track & Field Improvements
o Safety Bollards
• Waimea Sports Complex ADA Upgrades
• Waioli Park Vinyl Fencing
• Resurfacing
o Kalawai (Tennis & Basketball courts)
o Koloa Park (Tennis & Basketball courts)
o Koloa Neighborhood Center (Parking Lot)
II. IMPROVEMENTS
• Training
o This year staff was able to participate in the following training opportunities for
professional development:
• Hawai'i Recreation & Parks Society -Annual conference
• National Recreation & Parks Association-Annual conference
2017 DOPR Budget Presentation Page 38
I. BUILDING MAINTENANCE:
The voters in 2006 voted for the Charter Amendment to create the Department of Parks and
Recreation (DOPR). The organization of the department was created in 2008, which consists of
the Administration , Planning and Development, Park Maintenance and Beautification, W ailua
Golf Course, Kaua 'i War Memorial Convention Hall and Recreation. It was the intention to have
Building Maintenance be a part of DOPR, but that move was not completed. The Administration
now believes the time is now to complete the transition for the following reasons:
• DOPR has the managerial capacity to assume these responsibilities.
• The responsibility of DPW Building Maintenance and the needs of DOPR are closely
related.
o A large number of work orders requests are generated by DOPR as it relates to the
repair of facilities.
o The priority of the repairs will remain the same:
• Police I Fire I Waste Water
• Upon budget approval, effective July 2016, the Construction Maintenance Supervisor
(CMS), will be the Division Chief of Building Maintenance with DOPR and all UPW staff
will continue to report to their current supervisor.
o In addition to the trades, the custodial staff will also be part of this new division.
o Building Maintenance will report to the current CMS.
o Custodial I Janitors will report to their current supervisor.
o Program Services Assistant I will continue to report to the Division Chief.
o Changes will affect staff who are part of the HGEA Collective Bargaining
Agreement.
• CMS will report to Deputy Director and Director ofDOPR.
• Program Services Assistant I will report to Division Chief but will also
assist other DOPR Divisions with work orders. The complexity of her job
will increase therefore she will be re-allocated.
• Custodial Services Supervisor will report to the Division Chief and will
function in her current capacity.
• The change will allow DPW to focus on Holo Holo 2020 Projects:
o The continued build out to Ke Ala Hele Makalae Wailua C & D.
o The growing needs of Waste Water.
o The ongoing construction of the landfill.
o The back log maintenance of County roads.
• The current Building Manager will report to the Director and Deputy Director. He will
continue to oversee CIP Maintenance projects. The position will also assume CIP
Maintenance projects that are currently being done by DOPR's Planning and Development
Division. This will allow DOPR Planning and Development to focus on park development
projects.
• In addition to the division Chief and Program Services Assistant, the division will consist
of the following:
o Custodial Services Supervisor
• 24 janitors
o 13 maintenance workers
o 4 electricians
o 5 plumbers
• Total re-allocation cost $10,152.00 plus benefits.
2017 DOPR Budget Presentation Page 45