HomeMy WebLinkAboutFY 2017 Agency on Elderly AffairsCOUNTY OF KAUAI
Agency on Elderly Affairs
2017 Budget Presentation
Kealoha Takahashi
Program Administrative Officer
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AGENCY ON ELDERLY AFFAIRS
I. Mission
The Kaua'i Agency on Elderly Affairs, as the designated lead County agency, plans,
implements, supports and advocates for the well -being of Kauai's older adults; and
serves as a one stop source of information on long term care support options and
services for all residents.
II. Vision
Kauai's older adults will live independently at home or in the community with dignity
and respect.
Kauai's family caregivers receive adequate support to care for their older adults.
Kauai's older adults, persons with disabilities, and family caregivers will make informed
choices and have streamlined access to long term care support.
III. Successes and Achievements
A. Better Choices, Better Health
There were 11 participants enrolled in the Diabetes Self- Management Program
(DSMP) workshop which began January 7 to February 11, 2016. Nine participants
completed the program.
One of the participants wrote: "I learned to make better choices in grocery shopping
and planning our meals as a result of attending this class. Being able to read the
labels and understanding the differences in the types of fat, carbs, sodium intake will
make my choices more meaningful.
"Having diabetes and developing kidney disease as a side effect of him taking his
meds has really opened my eyes to this disease and attending this class has really
made it easier to cope. I am amazed that we are not alone with these diseases and can
rely on our new friends that we made in this class."
B. EnhanceFitness (EF)
EnhanceFitness classes are conducted by a certified instructor who has completed the
EnhanceFitness Training to safely lead the class through an hour of dynamic
exercises at a pace that's right for the participants.
EF Instructor In- service are held to review protocols, technique, instructor evaluation
observations, and choreography ideas; and bring any concerns to Kay Holt, Master
Trainer, and Johnny Yago, Program Coordinator. The success of EnhanceFitness is
due largely to the dedication and commitment of the instructors pictured below.
2017 Budget Presentation Page 1
V � /
There are a total of 196 participants in nine classes at seven sites: Kekaha
Neighborhood Center (N /C), Waimea N /C, Hanapepe N /C, Koloa N /C, Lihue N /C,
Kapaa United Church of Christ and Kilauea N /C. 41% of EF participants are
between 70 -79 years old and 32% between 80 -89 years old. The top three chronic
conditions for EF participants are Hypertension (44 %), Arthritis (36 %) and Diabetes
(21 %). The number of participants enrolled/waitlisted as of 1/25/2016:
Site
# enrolled (max. 22)
# on waitlist
Kekaha
22
0
Waimea
22
0
Hanapepe
16
0
K61oa
22
0
Lihue
22
10
Lihu'e II
22
10
Lihu'e III
12
0
Kapaa
22
5
Kilauea
22
0
*5 are duplicates at Lihue I and II
C. 2015 RSVP Recognition Luncheon
The 43rd annual recognition was held on Friday, December 11, 2015, at the Kauai
Beach Resort. More than 200 RSVP volunteers attended. Two Living Treasures were
recognized — Dorothy Higuchi as the oldest volunteer at 96 years old and Sakiko
Okihara as the longest serving volunteer for 35 years (volunteers are pictured below).
2017 Budget Presentation Page 2
Presidential Volunteer Service Awards were also given to two volunteers — Margaret
McGinty for contributing 5,300 lifetime volunteer hours and Mary Werthwine for
contributing 519 volunteer hours for the year. Special recognition was made for all
volunteers who are veterans.
Volunteers recognized for 25 years of service: Jane Arita, Robert King and Dorothy
Kunioka; 20 years: Kikuo Harada, Margery Hexton, Asako Iwamoto, Edwin Yamada
and Georgene Yamada; 15 years: Jane Hadama, Ethel Kauahi, Robert Kunioka, Betty
Matsumura and George Mukai; 10 years: Margaret Hashimoto, Rose Kurita, Mercy
Labrador, Gloria Matsuba, Lucille Mikasa, Manuel Pascua, Toni Souza, Barbara
Yamane, Takeko Yamane, Barbara Zins and Michael Zins; 5 years: Don Buskirk,
Veronica Carillio, Patricia Fallbeck, Maggie Honjo, Rogerlyn Kanealii, Gary Morita,
Kay Nakata, Charles Rebb, Genevieve Tamashiro, Vicky Thrift and Thomas
Timmons.
For the period of January to December 2015, 418 volunteers contributed a total of
34,479 volunteer hours, an equivalent of $620,622. Volunteers assisted in helping
elderly stay independently in their own homes, tutoring children, preserving the
environment, building homes, helping veterans, distributing food, helping in gift
shops and thrift shops, helping in libraries and museums.
2017 Budget Presentation Page 3
D. 2016 Martin Luther King Day Service Project
Pictured above are Melissa Speetiens, the Waimea Canyon Middle School principal;
William Arakaki, the Kauai Area Complex Superintendent and Grace Delos Reyes,
RSVP Program Support Technician, looking over some of the Martin Luther King Jr.
Day of Service school supplies collected.
RSVP coordinated the Collection of School Supplies for schools which includes
binders, pocket dividers and expo markers.
E. 2015 September 11 Service Project
For the September 11, 2015 National Day of Service, RSVP coordinated the
collection of hygiene supplies requested by the Women's Shelter. Items collected
included baby supplies - diapers, wipes, powder, combs and toothbrush, as well as
hygiene supplies for women — shampoo, razors, deodorant, hairbrush, toothpaste and
toothbrush. These items were received by YWCA of Kauai representatives — Rozetta
Williams, Doreen Gomez and Diane Wada.
2017 Budget Presentation Page 4
F. Older Americans Month
May 2015 marked the 50th anniversary of the Older Americans Act (OAA). President
Lyndon B. Johnson signed the OAA into law in July 1965. The Act provides funding
for services that help older adults live with dignity in the community for as long as
possible. Services include home - delivered and congregate meals, caregiver support,
community -based assistance, preventive health services, elder abuse prevention and
much more. The Agency on Elderly Affairs celebrated this milestone by recognizing
Roger Caires of Kalaheo and Pat Simpson of Lihue as Kaua'i's 2015 Outstanding
Older Americans, at the Annual Older Americans Award Recognition ceremony, held
on Thursday, May 14, 2015 at the Kaua'i Beach Resort, Jasmine Ballroom. The
awardees were selected by a judging panel from a field of 8 nominees, including
Barbara Leaman, Kamai Napaa, Carolina Santos, Guy Ambrose, Ralph Leaman and
Charles Rebb.
IV. Challenges
A. Recruitment to fill two vacancies of the Community Service Worker positions has
been a challenge this past year due to low number of applicants who passed civil
service entrance exam.
B. Planned Improvements
1. AEA is participating with the Executive Office on Aging (EOA) in initiating a
time study to obtain Medicaid administrative Federal Financial Participation
(FFP) funds to support the Aging and Disability Resource Center (ADRC)
functions within the Area Agencies on Aging (AAAs). Medicaid administrative
Federal Financial Participation (FFP) will become a key mechanism for
sustainable statewide ADRCs. A central requirement for obtaining these funds is
to document the portion of time that is spent on Medicaid versus non - Medicaid
related activities.
2. Reduction in the average time from first contact to eligibility determination for
services. AEA proposes to use Social Assistance Management Software (SAMS),
a powerful relational database that allows social assistance organizations to
manage consumers and the services offered to them. SAMS will allow AEA to
track first contact and intake assessment to service delivery.
2017 Budget Presentation Page 5
V. Goals & Objectives
A. Maximize opportunities for seniors to age well, remain active and enjoy quality lives
while engaging in their communities.
1. Three hundred fifty (350) older adults will be engaged in volunteer
opportunities through RSVP, by March 2018.
2. Offer seven (7) Better Choices Better Health Program (BCBH) workshops
each year.
3. Leverage available funding to increase the current number of EnhanceFitness
Program participants by 5% annually.
B. Forge Strategic Partnerships and Alliances that will give impetus to meeting Hawaii's
Greatest Challenges for the Aging Population.
1. Explore development of a coalition of transit service providers by end of
FY2016.
2. Explore a referral system to establish access to in -home mental health services
by end of FY2017.
3. Attend advocacy meetings to support efforts to increase pedestrian safety,
annually.
4. Establish and update Memoranda of Understanding (MOUs) with
government, disability, aging, health care and business
agencies /organizations, annually.
C. Develop a statewide ADRC System for Kupuna and people with disabilities and their
Ohana and caregivers to access and receive long term support services (LTSS)
information and resources within their respective Counties.
1. Support the State's efforts to integrate a No Wrong Door Model of a statewide
ADRC System by 2018.
2. Update of the resource database in the Kaua'i ADRC website, annually.
3. On -going implementation and improvements of options counseling
service /person centered planning.
D. Enable people with disabilities and older adults to live in the community through the
availability of and access to high - quality long term services and supports, including
supports for families and caregivers.
1. Increase the number of identified older adults and people with disabilities by
15 %, annually.
2. Establish a pool of vendors to allow participants more choices by the year
2019.
3. Develop and distribute quality of in -home services survey, annually.
4. Expand educational opportunities for Kaua'i's older adults and caregivers to
include conducting mini educational workshops throughout the community,
annually.
E. Optimize the health, safety and independence of Hawaii's older adults.
1. Establish accessible emergency safe havens for vulnerable elders by 2016.
2. Annual updates of individual emergency disaster plans.
2017 Budget Presentation Page 6
3. Implement a low cost home modification program to minimize falls among
85+ year olds by 2017.
VI. Performance Measures
A. Targeting Performance
See Appendix I: Kaua'i Agency on Elderly Affairs, Targeting Performance for State
Fiscal Year: July 1, 2014 to June 30, 2015
B. Aging and Disability Resource Center (ADRC)
For the period of July 1, 2014 to June 30, 2015, the number of phone calls received
was 5,069. The top four categories discussed during the call included priority 1)
nutrition, 2) home and community based services, 3) health insurance and 4)
transportation. Consumer age group consisted of 34% ages 85 -99; 27% ages 75 -84;
and 26% ages 60 -74.
C. Ohana Caregivers Support Services
The Ohana Caregivers are grandparents or family members who are caring for
children. Services are provided by Child & Family Service who submitted the
following report:
"The Ohana Caregivers agree that keeping their children busy is vitally important
throughout the year. Families are doing well, placements are stable and children are
safe.
"We're looking into training for the upcoming quarter to help with "parenting teens ".
Several families are raising middle school girls and boys. They share within the
groups that they need help dealing with teen issues, lying, not listening, sneaky
behavior etc. We've emailed and asked partners for suggestions and finding good
trainings that will support them during these special times.
"Ghana Caregivers seem tired at times, especially when they come for support
groups. However they express how "safe" they feel each month attending and sharing
their disappointments, frustrations, and setbacks. They also share their joys and
accomplishments as well."
D. RSVP
Surveys were done for both the volunteers and the volunteer stations last September,
2015. One hundred forty volunteers of the 350 responded; 92% indicated that they are
satisfied with their assignments; and 91% said that they would recommend RSVP to
others. The primary reason for volunteering is to fill a need to help others. Most of the
volunteers (84 %) drive to their stations.
Nineteen volunteer stations of the 25 responded; 95% indicated that they are
significantly satisfied with RSVP and with the volunteers assigned to their station;
95% indicated that they have a good working relationship with the RSVP staff. The
most important benefit that the stations have with the volunteers is their ability to
2017 Budget Presentation Page 7
serve more people and 74% indicated that having RSVP volunteers significantly
helped their organization.
E. Information & Referral
For the period from July 1, 2015 to March 4, 2016, there were 672 contacts made
through outreach events at the following places: VISION VAN at KVMH, Mahelona
and Koloa; Rice Camp; Elder Law Fair; County Health and Wellness Fair; Alu Like;
Hyatt; Na Keiki Aloha O Na Ohana Conference; Courtyard Marriot; Prime Time
Wellness Fair at Kauai Beach Resort; AARP Caregiver Conference; Holy Cross
Church Soup Kitchen & Pantry; King's Chapel — Food Pantry; Kalaheo Missionary
Church; Westside Christian Center; and Ho'oluana St. Williams Catholic Church.
VII. FY 2017 Budget Overview
FY 2016 Operating Budget
23%
1%
0%
• Salary and Wages
• Benefits
Utilities
• Vehicle /Equip,
Lease
Operations
FY 2017 Operating Budget
0%
O%ii
• Salary and Wages
• Benefits
• Utilities
• Vehicle /Equip,
Lease
• Operations
2017 Budget Presentation Page 8
FY 2016
FY 2017
$ +/-
% +/-
Salary and Wages
486,719
531,046
44,327
9.1%
Benefits
438,056
465,465
27,409
6.3%
Utilities
0
0
0
0.0%
Vehicle /Equip, Lease
5,522
5,522
0
0.0%
Operations
284,693
265,536
- 19,157
-6.7%
1,214,990
1,267,569
52,579
4.3%
FY 2016 Operating Budget
23%
1%
0%
• Salary and Wages
• Benefits
Utilities
• Vehicle /Equip,
Lease
Operations
FY 2017 Operating Budget
0%
O%ii
• Salary and Wages
• Benefits
• Utilities
• Vehicle /Equip,
Lease
• Operations
2017 Budget Presentation Page 8
FY 2016 and FY 2017 Comparison
600,000
500,000
400,000 —
300,000 0 FY 2016
0 FY 2017
200,000
100,000
0
Salary and Wages Benefits Utilities Vehicle /Equip, Operations
Lease
A. Operating Budget Discussion
1. A list of all new positions or changes to any existing positions, indicating contractual,
civil service, exempt, or appointed and the respective salary.
• Reallocation of 139 & 141 –Community Service Worker from SR -9 to SR -11
2. A list of current or anticipated vacant civil service and contractual, exempt or appointed
position(s), duration of vacancy, and expected date for filling these position(s). Please
describe why the vacancies have not been filled and your plan to address hiring obstacles.
• 135 – Program Specialist II SR -22 (Dollar funded, vacant from 12/31/14)
• 141 – Community Service Worker SR -9 (In recruiting process, vacant from
10/28/15)
• LT 146 – Program Specialist II -Aging (In recruiting process, vacant from
1/16/16)
3. A list of contractual positions funded by State or Federal grants and the contract period.
Grants - funded positions are limited -term civil service positions with Not To Exceed dates
aligning with the expiration of federal funds (October 1, 2015 to September 30, 2016/
RSVP grant from Aprill, 2015 to March 30, 2016) and state funds (July 1, 2015 to June
30, 2016).
• LT 148 - Program Specialist II -Aging (I &R Specialist )—Federal Administration
for Community Living (ACL)/ Administration on Aging (AoA)
• LT 146- Program Specialist II -Aging (RSVP Director)—Federal Corporation for
National and Community Service (CNCS) 50%
2017 Budget Presentation Page 9
• 9557- Program Specialist II -Aging (Case Manager) —State Funds
• LT 136- Program Support Technician II (Data Entry)— Federal ACL /AoA
• LT 134 - Program Support Technician I (RSVP)— Federal CNCS
• LT 139 - Community Service Worker — Federal ACL /AoA 50 %, County 50%
• LT 147 - Accountant III — Federal ACL/ (AoA) 50 %, County 50%
• LT 137- Departmental Accounting Technician— Federal ACL /AoA
4. Tables of Organization by Division for current and proposed fiscal years.
See Appendix III: Agency on Elderly Affairs, Organizational Chart
5. Fiscal Year 2015 -2016 Goals and Objectives
See Appendix IV: FY 2015 -2016 Goals and Objectives
6. Fiscal Year 2016 -2017 Goals and Objectives
See page six of this Budget Presentation for Goals and Objectives.
7. Succession Planning
a. List critical positions within your Department with impending retirements or
departures (within 2 -3 years).
• LT 148 - Program Specialist II -Aging (I &R Specialist)
b. In general, describe the educational /training plan for these position(s).
• Attendance at national conferences and training webinars
• CIRS -A/D certification training
• Coordination of program events among administrative staff
• Monthly In- service training and staff meetings
8. Three (3) Year Actual Expenditures and Fiscal Year 2016 -2017 Proposed Budget for
each Department & Division by cost account.
See page 253 of Budget 2017
VIII. FY 2017 Federal & State Funding
See Appendix II: Agency on Elderly Affairs, Integrated Budget
2017 Budget Presentation Page 10
Appendix I
Kaua'i Agency on Elderly Affairs
Targeting Performance
State Fiscal Year: July 1, 2014 to June 30, 3015
Clusters 1 and 2 Services
Personal Care, Homemaker, HDM, Adult Day Care,
Case Management, Congregate Meals
Clusters I & 2 Services Performance Data
Clusters 1
US ACS 2014
Total
& 2 Services
Home
Baseline Data
Total
Personal
Homemaker
Delivered
Adult Day
Case
Congregate
PSA1Older
Care
Care
Management
Meals
Population
Meals
SFY 14 -15
SFY 14 -15
SFY 14.15
SFY 14 -15
SFY 14 -15
SFY 14 -15
SFY 14.15
SFY 14.15
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
At or
below
9.20%
11.45%
17.74%
5.00%
19.05%
15.84%
13.33%
11.96%
22.89%
Poverty
Low
Income
7.50%
7.49%
13.10%
0.00%
11.90%
11.44%
10.00%
5.43%
18.91%
Minority
Rural
100%
100%
100%
100%
100%
100%
100%
100%
100%
Residence
Frail (2 or
25.30%
17.29%
54.56 /0
90.00 /0
°
47.62 /0
°
73.31 /0
°
83.33 /0
63.04 /0
°
15.92 /o
more ADLs)
Limited
English
15.30%
0.44%
0.83%
5.00%
4.76%
0.88%
3.33%
0.00%
0.00%
Proficient
Living
24.80%
18.38%
37.48%
10.00%
76.19%
36.07%
23.33%
44.57%
42.29%
Alone
Living Alone
not
5.21%
8.29%
0.00%
19.05%
6.16%
3.33%
9.78%
11.94%
in Poverty
cmailable
75 years
old and
31.50%
34.35%
76.95%
85.00%
73.81%
85.04%
83.33%
78.26%
66.67%
over
N
17,414
3,205
603
20
42
341
30
92
201
Projected Unduplicated
Individuals
per APA
25
35
300
30
90
200
Kaua'i Agency on Elderly Affairs
Targeting Performance
State Fiscal Year: July 1, 2014 to June 30, 3015
Clusters 3 and 4 Services
Transpo, IA /R, Outreach, Friendly Visiting,
Telephone Reassurance, Exercise Physical Training
Clusters 3 & 4 Services Performance Data
Clusters
US ACS 2014
3 &4
Baseline
Total
Services
Transportati
Information
Friendly
Telephone
Exercise
Data PSA1
Total
on
& Assistance
Outreach
Visiting
Reassurance
Physical
Older
Referral
Training
Population
SFY 14.15
SFY 14 -15
SFY 14 -15
SFY 14.15
SFY 14.15
SFY 14 -15
SFY 14 -15
SFY 14 -15
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
12 mos
At or
below
9.20%
11.45%
19.42%
19.72%
20.61%
19.54%
0.00%
100.00%
6.47%
Poverty
Low
Income
7.50%
7.49%
12.65%
16.90%
13.41%
13.06%
0.00%
100.00%
4.98%
Minority
Rural
100%
100%
100%
100%
100%
100%
100%
100%
100%
Residence
Frail (2 or
25.30%
17.29%
31.29%
78.17%
33.36%
38.86%
100.00%
0.00%
7.46%
more ADLs)
Limited
English
15.30%
0.44%
0.84%
3.52%
0.80%
0.66%
0.00%
0.00%
0.00%
Proficient
Living
35.50%
18.38%
31.95%
36.62%
32.22%
36.11%
33.33%
100.00%
37.31%
Alone
Living Alone
no!
o
5.21 /0
0
9.17 /0
0
6.34 /0
0
9.67 /0
0
9.22 /0
0
0.00 /0
0
100.00 /0
0
3.48 /o
in Poverty
available
75 years
old and
31.50%
34.35%
59.47%
77.46%
59.57%
63.78%
100.00%
0.00%
63.68%
over
N
17,414
3,205
1,668
142
1,499
911
3
1
201
Projected Unduplicated Individuals per APA
130
1,400
1,006
50
20
200
Agency On Elderly Affairs
Integrated Budget: July 1, 2016 - June 30, 2017
As of January 13, 2016
Z 03-01
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Agency On Elderly Affairs
Integrated Budget: July 1, 2016 - June 30, 2017
As of January 13.2016
RF:
0
0
0
0
1
1 Toni A—H .W Balaoco fnr F\' 2017 1 51267.569 I 50 I 546.077 I S54.708 1 $0 1 $125.934 1 $33.939 1 538.043 I S10.164 1 $30.492 1 5191.765 1 SO II $0 1 $56.095 1 $448 1 554650 I 57.754 I 536.616 I s0 I 535.757 1 51.385
Oypitul Fiord,
OOier NW-Md Grnul Mindirre for FY 201 6
Budget
r\yadable.Balance in Grant Funds for the Agency On Elderly A11airs
I
I
Federal Tille m FY14 Fund,
I
General Fund
Sore Kupuna Cem SFY16 Fund,(esp 6130117)
stle
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tesp 9 /3"116)
Federal Tille ID FYIS Fund.(e.p 9 /30/17)
FY 2017
Elder Abuse AdWt r3ey Cue
Caw my F6muU Trans Hoa 1- P. —ICaw AAAAdmin KCAAdnun
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IIAP-Ace4.'N
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CI -KED CZ -KEO
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asof3/28 /16
516050
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1316052
E16053
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1316055
1316056
1316058
216059
EI -SOW&
13 1660S
L., 1561S
E1562S
GI3ON
1313005
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1314002
EI4003
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E14005
1314006
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RF:
0
0
0
0
1
1 Toni A—H .W Balaoco fnr F\' 2017 1 51267.569 I 50 I 546.077 I S54.708 1 $0 1 $125.934 1 $33.939 1 538.043 I S10.164 1 $30.492 1 5191.765 1 SO II $0 1 $56.095 1 $448 1 554650 I 57.754 I 536.616 I s0 I 535.757 1 51.385
Oypitul Fiord,
OOier NW-Md Grnul Mindirre for FY 201 6
Federal - RSVP Grant FY 15 4/1/16 - 3/31/17 EI616F w/County share $97.908
Federal - NSIP Grant FFY16 E1609F estimate exp 9/30/16
Federal HAP -A Grant CDSMP E 1561S FY 16 Funds estimate exp 6/30117
14,097
q
Federal HAP -A Grant EF E 1562S FY 16. Funds estimate exp 6/30117
40,000
Slate KC Grant SFY17 E17050- 1317059 estimate exp 6130/18
i
45.220
52,715
1 55,000
118,689
125 934
57,572
57,640
10,164
30,492
_
Total Available Balance for FY 2017
$0
$45,220
$52,715
$55,000
$118,689
'125,934
$57,572
$57,640
$10,164
$30,492
SO
$14,097 $40,000 $0 SO SO
SO
SO
SO
$0
Total Available Balance for, FY2017
Sl 67 69
1 $45.220
1 598,792
1 $109708
1 511809
S251,868
1 591,511
1 595,683
S20,328
560984
5191,765
1 $14,097 S40000 S56,0951 I 554650
57754
536,616
SO
535,757
S1,385
u
i
PREPARF,D BY: C
DEPARTMENT DATE/ /�'
APPROVED f�'� / /iv
MAYOR DA
FISCAL
Class Code: 2075
Accountant III
LT -0147, SR -22, FTE
Class Code: 1210
Departmental Accounting
Technician
LT -0137, SR -15, FTE
Revised 03/2016
Class Code: 1137
Administrative Specialist II
E131, SR -18, FTE
COUNTY OF KAUA'I
AGENCY ON ELDERLY AFFAIRS
ORGANIZATIONAL CHART
Class Code: 2285 Class Code: 2285
Program Specialist II Program Specialist 11
0133, SR -22, FTE 0135, SR -22, FTE
Class Code: 2282
Program
Coordinator
9558, SR -18, FTE
MAYOR
OF
KAUA'I
Class Code: I SA 2095
Program Administrative
Officer I
0132, EM -01, FTE
Class Code: 2285
Program Specialist II
9557, SR -22, FTE
Class Code: 1480
Program Support
Technician 11
LT -0136, SR -13, FTE
Class Code: 2288
Aging Program Planner
0130, SR -24, FTE
I VOLUNTEER DEVELOPMENT I
Class Code: 2285
Program Specialist II
LT -0148, SR -22, FTE
Class Code: 3022 Class Code: 3023
Community Community
Service Worker Service Program
LT-0139,0141 Assistant I
SR -09, FTE 0138, 0140, 0144
SR -13, FTE
Class Code: 2285
Program Specialist II
LT -0146, SR-22, FTE
Class Code: 1479
Program Support
Technician I
LT -0134, SR -11, FTE
Prepared by: c COUNTY OF KAUAI
Department He Daterr AGENCY ON ELDERLY AFFAIRS
Approved �`l�3��� FUNCTIONAL STATEMENTS
Mayor Date
MISSION
The Kaua'i Agency on Elderly Affairs, as the designated lead County agency, plans, implements,
Supports and advocates for the well -being of Kauai's older adults; and serves as a one stop source of
nformation on long term care support options and services for all residents.
VISION
The people of Kauai will live well and age well.
The Agency on Elderly Affairs shall proactively carry out a wide range of functions related to advocacy,
planning, coordination, interagency linkages, information sharing, brokering, monitoring, and evaluation,
designed to lead to the development and enhancement of comprehensive and coordinated community based
systems. These systems shall be designed to assist older persons in leading independent, meaningful, and
dignified lives in their own homes and communities for as long as possible.
FISCAL
Administers the
department's fiscal
system which includes
all federal, state, and
county accounting
principles; collects,
organizes, and
analyzes data for
services rendered;
interacts with
contracted fiscal
personnel in the timely
filling and accuracy of
all fiscal reports;
meets all fiscal
compliance
regulations and
reports.
Revised 03/2016
GRANTS
MANAGEMENT
Assesses the needs of
older persons in the
community; identifies
deficiencies and gaps in
service delivery system;
identifies solutions to
meet needs and bridge
gaps; develops RFP's for
State funds, Federal
funds and distributes
these funds to service
providers; develops
written policies and
procedures based on
OAA requirements;
monitors and evaluates
the effectiveness and
efficiency of service
providers; coordinates
training activities for staff
and service providers;
determines greatest
economic or social need;
designates community
focal points for service
delivery; coordinates
special grant funding as
determined by EOA and
AoA initiatives such as
ADRC, No Wrong Door
and Healthy Aging
projects.
ADRC
INFORMATION &
REFERRAL
As a one stop source
of information center
(ADRC) on long term
care support options
and services, a case
manager, community
service program
assistants and
community service
workers will provide
information on
available resources,
assess needs, and link
seniors, families and
persons with
disabilities to the
appropriate agencies
and support service.
Staff will coordinate
and collaborate with
community agencies to
maximize resources.
Publication of articles,
flyers, and brochures
informing community
of available resources
will be posted on
website at
www. kauaiad rc. orq.
VOLUNTEER
DEVELOPMENT
Provides meaningful
volunteer opportunities
for persons 55 years
and older to remain
active, contributing
members of the
community through
volunteer involvement.
Develops, administers,
and implements
program on a County-
wide basis; recruits,
trains, and places
volunteers in both
public and private
organizations.
Appendix IV
Fiscal Year 2015 -2016 Goals and Objectives
Goal 1:
Develop Hawaii's Aging and Disability Resource Center (ADRC) to its fully functioning capacity to serve as a highly visible and
trusted place where all persons regardless of age, income and disability can find information on the full range of long -term support
options.
Objectives
% Complete by June 30, 2016
Obstacles or Challenges
1200 visits will be made annually by older
3,157 visits to www.kauaiadre.org
adults, caregivers, and community -at -large
at the ADRC website to access
2,943 phone calls (327 calls average per
information.
month
6000 Information & Referral contacts will
98% complete with 5,919 contacts
be provided to older adults annually.
Develop Information Technology
Completion of statewide consolidation of client
Ongoing challenges for each county to
infrastructure for ADRC.
database
establish common procedures in
collecting data
Goal 2:
Enable older adults to remain in their own homes with a high quality of life for as long as possible through the provision of home and
community -based services, including supports for family caregivers.
Objectives
% Complete by June 30, 2016
Obstacles or Challenges
Monitoring done quarterly (desktop and
Monthly and ongoing desktop monitoring;
site visits /meetings with providers).
scheduling site visits
800 older adults receive home and
77% complete with 616 older adults receiving
community -based services.
personal care, homemaker, home delivered
meals, adult day care, case management;
congregate and Kupuna Care transportation
130 caregivers (including grandparents)
185 caregivers were provided services
receive support through Home and
including counseling, support groups, training,
Community Based services.
and respite
Goal 3:
Empower older adults to stay healthy using prevention and disease self - management strategies; and stay active and socially engaged
through volunteer opportunities.
Objectives
% Complete by June 30, 2016
Obstacles or Challenges
175 elders will participate in
196 elders participate in EF classes.
EnhanceFitness (EF) classes /year.
8 EF classes will be maintained with
Nine EF classes are maintained at Kekaha
fidelity with a minimum of 8 certified
Neighborhood Center (N /C), Waimea N /C,
fitness instructors (regular instructors and
Hanapepe N /C, Koloa N /C, Lihue N /C, Lihue
subs) trained to teach EF.
II N /C, Lihue III N /C, Kapaa United Church of
Christ and Kilauea N/C with 18 instructors and
subs.
350 older adults will be engaged in
401 active volunteers provided 28,472 hours of
volunteer opportunities through RSVP.
service for the RSVP contract period of
4/1/2015 to 3/31/2016.
Goal 4:
Manage funds and other resources efficiently and effectively, using person- centered planning, to target public funds to assist persons
at risk of institutionalization and impoverishment.
Objectives
% Complete by June 30, 2016
Obstacles or Challenges
Database tracking of client service
96% of elders receiving personal care,
utilization and demographics will be
homemaker, home delivered meals, adult day
completed.
care, case management; congregate and
Kupuna Care transportation continue to live at
home.
Develop and distribute client satisfaction
I &R — mailed out surveys
survey to all clients.
Case Management — sent out 96 surveys;
received 44 responses; 100% agreed that they
received helpful information and learned about
the choices of support and services available;
93% agreed that a plan was developed on what
to do next.
EnhanceFitness (EF) — surveys are completed
at fitness checks for the period of 1/1/2015 to
12/31/2015, 40 evaluations were received; 70%
indicated that they are very satisfied with EF
and 80% indicated that they were very satisfied
with the instructor's ability to make the class
fun.
RSVP — 140 volunteers of 350 responded; 92%
indicated that they are satisfied with their
assignments; 91% would recommend RSVP to
others; primary reason for volunteering is to fill
a need to help others.
Goal 5:
Ensure the rights of older people and prevent their abuse, neglect and exploitation.
Objectives
% Complete by June 30, 2016
Obstacles or Challenges
400 older adults will receive legal
59% complete with 239 elders receiving
assistance services.
assistance
Conduct minimum of 1 educational
Na Keiki Aloha O' Na Ohana Conference for
workshop or training annually on
Ohana Caregivers held on October 30, 2015
prevention and awareness.
Elder Law Fair held on September 11, 2015