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Home My WebLink AboutFY 2017 Housing AgencyC O UNTY OF KAUA'I HOUSING AGENCY 2017 Budget Presentation Kan a ni Fu Hou s in g Director --------- Halo Halo zozo Growing Kaua'l responsibly. E OUAL HO U S IN G OP POR T U N I TY HOUSI NG AGENCY I. M i ss ion To provide greater opportunities for safe , decent and quality housing and to promote and sustain commmlity development for the people ofKaua 'i. II . Goals The Housing Agency's primary goals are to: • Preserve tenant based rent subsidies under the Section 8 Housing Choice Voucher Program; • Maint ain and expand affo r dable hou sing inventory to meet the needs of Kaua 'i's population; • Increase financial capacity to suppo1t the goals and objectives of the Housing Agency; • Provide effic i ent, consistent, and quality delivery of services; and • Promote and susta in community development activities. ill. FY 16 Successes and Achievements R enta l Ho u s in g Divi s ion • The Section 8 Housing Choice Voucher Program (HCV) s erved 600 families and administered $6 million in housing vouchers ; • HCV received no findings on the Single Audit for the fourth consecutive year; • H CV issued vouche rs to 40 new participants to replace part icipants who went off the program; • Processed over 300 HCV waitlist applications with approximately 260 HCV waitlist app li cations remaining; • HCV continues to work closely with V ASH Coordinators in ensuring V ASH Veterans are maintaining their housing assistance by complying with program requirements; and • During the 2015 program year , the Family Self-Sufficiency Program served 89 households comprising of 289 unduplicated individuals ranging from newborns to kupuna. Of the 89 households served , 47 families increased their incomes by an average of $8 ,727. Fourteen families exited the program in 2015 of which si,-x: transitioned into non-subsidized housing and eight graduated from the program. In 2016 , the program is currently serving 75 households and receives an operating $1 33,000 grant from the US Department of Housing & Urban Development (HUD). 2017 Budget Presentation Page 1 H ou s in g and C ommuni ty D ev elopmen t Di v i s ion • Assisted Kaua'i Habitat for Humanity with expedited permitting of building permits for construction of 12 homes in 'Ele'ele 'Iluna Pha se II , Increment 'A ', which are all cwTently under roof and slated for completion by the end of April 2016. In addition , another 10 homes have received building permit s, and 8 more building permits are being processed. • Awarded Vitus Development , LLC $500,000 in HOME Investment Partnership Program (HOME) funds to finance Kaniko'o Phase 2 which broke ground in March 2016 . Ph ase 2 will add 30 new senior rental units to complete project build out. • Kolopua , which consists of 44 new m ul tifamily renta l units, was dedicated in A u gust 2015. All units were leased within 30 days of opening . Kolopua Partners LLC received FY 2013 HOME funds . • Disbursed HOME and Community Dev elopment Block Grant (CDBG) funds to Mutual Housing Association of Hawai 'i to carry out exterior renovations for 12 residential buildings containing 99 affordable rental unit s at Lihu 'e Court Townhomes . The project helps preserve Kaua 'i 's stock of affordable rental housing. All r e hab work under this funding is complete as of January 2016. • Awarded de vel opment rights to Mark D eve lopm en t , Inc. to develop 136 units of affo rdable rental housing on 11.2 acres of land in Po 'ipu, previously dedicated by A&B Prope11ies. Mark De velopment, Inc. plans to construct 1, 2, and 3-bedroom units for households below 80% of Kaua 'i median incom e . Construction is expected to start in spring 201 7. • The Housing Agency continues to work closely with our en g ineering consu l tant to finalize Lima Ola infrastructure design. In FY 2 01 6 , we will initiate the County's formal 201H application to entitle the Lima Ola for the pwpose of building new affordable housing units. Construction of Phase I i s scheduled to commence in 2017 and will provide up to 150 new multifamily and single family housing units for our residents. ------I l l Halo Halo zozo GIOU!tlg Kala '/~ • The Housing Agency held Affordable Hou s ing Task Force meetings to expedite affordable housing development by offering de ve loper s a clearinghouse discussion of proj ect i ss ues , better communication , and faster problem so lving with County p e rmitting agencies. • Agency s taff processed three homebuyer l oans for first-time homebuy e rs through the County 's Home Buyer Loan Program and acquired two properties for l easehold sale. • Agency staff sustained programs through CDBG and Neighborhood Stabilization Program (NSP) activities that revolve funds through purchase and re -sale of affordable homes and financing l ow-interest mortgage loans. 20 1 7 Budget Presentat i on Page 2 • 10 organizations and programs were served by the CDBG Program. Over 243 individuals , adult and youth received direct services from CDBG sub recipients. During FY 2016, CDBG has accomplished the following: • Disbursed $89,000 in CDBG funds to provide essential services to support the homeless population to include case management , substance abuse classes , transportation and employment readiness, training and job placement. • Di sbursed over $410,000 in CDBG funds for new or expanded social service programs, public facility improvements and to remove arch itectural ·baniers from parks and r ecreational facilities. For public service projects, every $1.00 of CDBG funds awarded leveraged $3.00 of non-CDBG funding . • Disbursed over $786,000 in CD BG funds and progran1 income to increase homeownership opportunities for first-time, low-income homebuyers and the supp l y of rental housing for low-income households. Twenty households completed homeownership education and are now on the County's Affordable H ousing Waitlist; one transitional home was rehabilitated; one lo w-interest mortgage loan was issued to a first-time homebuyer family; and one eligible fam il y purchased their first home via the County's leasehold purchase program. IV . FY 16 Cha ll e n ges Fede r al budget cuts to HUD has decreased funding for housing programs while collective bargaining has increased overall administrative costs. These cost increases have been covered by the Housing & Community Development Revolving Fund (HCDRF) which was establ ished from disaster recovery funds as a result of H mricane Iniki. Unfo rtunately , the H CDRF is near depletion and can no longer cover such costs for F i scal Year20 1 7. Under its strategic plan, the Housing Agency has carried out various initiatives to address this issue while increasing productivity. Housing has eliminated a vehicle, held off on hiring of three of the four positions vacated by retiring employees, cut other administrative costs, and basically done more with less. Unfortunately, the cost increases and L ack of HCDRF has left the H ousing Agency reliant on General Funds to maintain the staff and capacity to administer HUD programs, continue to develop and preserve affordable housing stock for our residents , and provide quality service to the citizens. 2017 Budget P r esentation Page 3 V. Budget Overview Fund: Genera l Fund FY2 016 FY2017 $+I -% +/- Salary and Wages 629,872 651,833 21,961 3.5% Benefits 333,520 367,619 34,099 10.2% Utilities 0 0 0 0.0% Vehicle /Equip, Lease 0 0 0 0.0% Opera tions 77,465 220,515 143 ,05 0 184.7% 1,040,857 1,239,9~7 199,110 19.1% FY 2016 Operating Budget FY 2017 Operating Budget •Sala r y and Wa ge s •Benefits •Uti li ties •Vehicle/E quip, Lease • Ope r at i ons •Sa la ry and Wage s •Benefits •Uti liti es •vehic l e/Equ i p, Le ase • Op erations FY 2016 and FY 2017 Comparison 600,000 500,000 400,000 300,000 200,000 1 00,000 0 Salary and Wa ges 2017 Budget Presentat i on Benefits Utilities Vehicle/Equip , Operations Lease •FY 2016 •F Y2017 Page 4 VI. Budget Information Requested 1. A list of all new position or changes to any existing positions , indicating contractual , civil service , ex~mpt, or appointed and the respective salary. The Housing Agency has no new position(s ) or changes to any existing positions proposed for FY 2017. 2. A list of contrachtal position funded by State or Federal grants , and the contract period. The contract period for funded grant positfons run from July 1 , 2016 to June 30 , 2017. Of the H ousing Agency's 29 positions , 18 are funded by grants and other sources . Of these 18 positions, 2 are being dollar funded for F Y 2017. Percentage ofFundiruz. Source(%) Position Title Gene r al Grant Other 9532 Pub Hsg & Dev Prog Spec IV 55 5 40 9539 Housing Assistance Specialist ill 100 9541 Senior Clerk (v acant) 100 9544 Housing Assistance Specialist III 100 9545 Housing Assistance Clerk III 100 9547 Accountant IV 75 25 9548 P ub Hsg & Dev Prog Spec III 100 9552 Pub Hsg & Dev Prog Spec III 100 9553 HQS Inspector II 10 0 9562 Housing Services Worker 1 100 9563 Pub Hsg & Dev Pr og Spec I 100 9565 Senior Clerk 100 9654 Pub Hsg & Dev Prog Spec II 100 9656 Hsg Self -Sufficiency Specialist II 100 9657 Hsg Self-Sufficiency Specialist I 100 9660 Housing Assistance Specialist ill 100 9661 Housing Assistance Specialist I (vacant) 100 9662 Pub H sg & Dev Prog Spec I 100 3 . Tables of Or ganization by divis i on for current and proposed fiscal years . T he Housing Agency is organized with tbree divisions , Administrative Support Section, H ousing and Community Development Division , Section 8 Rental Assistance D ivision. See Attachment A , Organization Chart. 4 . Fiscal Year 2015-2016 Goals and Objectives. See Attachment B , Kaua'i County Housing Agency Strategic Plan 2012-2017. 2017 Budget Presentation . Page 5 5. Fiscal Year 2016-2017 Goals and Objectives. See Attachment B , Kaua'i County Housing Agency Strategic Plan 2012-2017. 6 . Succession Planning: List critical positions within your Department with impending retirements or departures (within 2-3 years) and describe the educational/training plan for these positions(s). Position Title Succession Plan 9532 Pub Hsg & 9532 Pub Hsg & Dev Prog Spec I V continues to work with Dev Prog Spec IV 9552 Pub Hsg & Dev Prog Spec II and 9662 Pub Hsg & Dev Prog Spec I to cross train. We would prefer to hire and replace from within our Housing Agencv. 9547 Accountant Due to job requirements, we currently have no one within our IV Agency who would qualify for this position. Hiring would need to occur. 7 . See Attachment C, Housing Agency Operating Budget Summary. 2017 Budget Presentation Page 6 Attachment A r ··--·--··-t----···-·········-·-······----···--·--, i Ac~ntant rv Admlr.ls ~el t.e l ! 9547 . SR-24 Support S«.:ion i ; ..! : , i I i ! 4 i I i I I ' I ! ~ - Ac:count..nt I 06S5 ,SA-18 Dopl1 AccouniToch !l!i50 , SR-15- j ~ l ~ Sr Accounr Ct~ i i 9SG7 ,SR-13 J t ' t • . ' c..,, ••• ,.,,,.,,,,.,,.,.,,_HfOOe0!01UtOtt000f .. O<•O o00 1 "'•1>H oOOO O OOO -O u -oo ..__,,_._J V..ari:h 22, 2016 Hnos\o.3.1 cl COUN ·TY OF KAUAI KAUAI COUNTY HOUSING AGENCY ORGANIZATION CHART Spec . AniStant MAYOR OF KAUAI ro ff5'J.. Dlf&C.lQf 1-----~-----t 9530 ~KAUAI COUNTY HOUSLNG AGENCY Htius l ng Ohc<.or E-04 Admlnlstr atl ve SP«llJISUI E-<>7 . SFMS r-·····-···-·····················-···---~-·---.. ····"t .. ··-··-·············-.............. --···--·············-1 I Housloil & Co~~lt)! Put> H$i & Ow Agoncy Ad min i I Oe~ Otv 1~ Pr1>0 Spec IV -Su p Assim.n1 ! 9532 . SR-l6 9535 . SR-16 i I I I i I ! Pub Hag & Dev Pub K$9 4 Dov ~ frog Spec II Prog Spec: Ill ! I 9542 . SR -22 9552, SA -24 i I I I I P\lb Hsg I. Dov 'I Proo Spec 1 I 9562 , SR-2-0 ! I I ! PIA> Hag & Dev Pub H59 & 0qy i : Prog Stlec I : [ ProSI Spec Ill ~ SR-20 '! i 9538 . SR-24 ' , i i ~ i I Ho\usin9 Plannor V 1 T ~di n ~c ian 9537, SR-24 l 9S;l .4, S R-1S (V I I I , "1"r.11n ll ac;1r : l ! ~••o•••••••••• ... -. ......-....... ..,. .... ,.,. .. __ ,,,._,..._ ..• -••. 1 w1._.u••••• ... ·••·-.. •·•··•-•••·-.. •••••·"'''~ ......... u-..0-••• .... ••H•••j 1 ······~~~~~~~~=·-··········-~~~:~~··················--······-··-·····-···-·····-·--·············1 i 9S.C8 SR-24 i . I I Housing Self·Sul'f . j Spcic.11 0056 ,S R-2 2 I Housing ~-Suff . j . Spec .I l 9657 .SR-~O l l I I i ! I PubHsg&O&v ProgSpac II 9654 ,SR-22 Ho1all'llg · Ass l•t. tfOU$1ng Assist. Spocl~l st U1 Spo.t*aliU Ill 9 544 . SR-20 9539, S R-20 Hou alng Au l1 t. Spocbl1st I 9$6 1.~R-16 (V;:ic11 11 l ) HoCAl!ng Assist 1----t..--..J SptM;U.lia t I l l !JGGO, SR-20 I Housir19A .. i1t m Hou 1i n 9Q&Ality I Cterll 111 StllndaAl1 lnsp. 11 9545 , S R-14 9553 , SR-H I ! Hou1 lng Servleoa I Senior C lesk SoniorClcrk Worker 1 i 9:>41. SR -10 9565 . SR-10 0552, SR ·13 l (Vacant) ·-····---·-······----·.,·--····--···---···-·····--·------···-···--... -------·-··---···----·._.-.... - 2017 Bud g et Presenta tio n Page 7 Attachment B ./ = complete I<aua'i County Housing Agency Strategic Plan 2012-2017 MISSION: Provide greater opportunities for safe, decent, and quality housing and to promote and sustain community development for the people of Kaua 'i. Preserve tenant based rent Maintain and expand affordable Increase financial capacity to r·-ProVide --e fficien -t ,~ons i s -t en t:an7d f: Pro m o t e a n d s u sta in ~0 ~1~111unit y subsidies under the Section 8 housing inventory to meet the support the goals and objectives 1 • quality delivery of services -· d eve l o pm e n t act i v iti es I . . -. • Housing Choice Voucher Program needs of Kaua'i's population [_~·-· __ _:_~ ____ __:._:_'-_··~~·--~ Objective 1 -Maintain lease up percentages at or above 98% of HAP budget to maintain budget levels. • FY 2016, 98.6% lease up obtained./ • FY 2017, obtain above 98% Objective 2 -Increase access to rental housing opportunities for low income residents to increase voucher utilization rates. • FY2017 o Issue Project Base Vouchers at Pa 'an au Village 1 o Issue Project Base Vouchers Koa'e Objective 3 -Reduce the dependency oflow income families on Section 8. • FY 2016 (Calendar year) o FSS Graduated 8 participants o 89 households containing 285 individuals participated in FSS o 47 households increased earned income by an average of $8757 per household • F Y2017 o FSS will 1) graduate at least 6 participating households with escrow balances, 2) provide financial education counseling and services to at least 105 participants, and 3) Assist 12 participants in securing employment Objective 1 -Establish a 5 year affordable housing development plan • FY 2017: Complete an island wide study to determine affordable/workforce housing demands by planning area Objective 2 -Encourage, support and initiate development of 400 affordable housing units • FY2016 o Kaniko'o Phase 1, 60 units o Kolopua, 44 units o 'Ele'ele 'lluna (Habitat) Phase 2, Increment, 45 lots. Complete construction and occupancy of 10 homes./ • FY2017 o Kaniko'o Phase 2, 30 units. o Koa'e, 136 units . Start construction in 2017. o Kohea Loa-Ho'olauna, 32 affordable units, 119 market units. o Lima Ola Phase I, 180 units. Start off-site improvements in 2017 o State Scattered Lots, 14 units. Complete due diligence by end of 2016. o 'Ele'ele 'lluna Phase A-45 units. Construction and occupancy of an additional 12 homes. o 'Ele'ele 'lluna Phase B, 59 units. Start of/site infrastructure summer 2016 2017 Budget Presentation Objective 1 -Increase Development funding that will create 250 new Affordable Housing units • FY2016 o Partner with a developer on 2 projects ideal for LIHTC award . ./ • FY2017 o Partner with a developer on 2 projects ideal for LI HTC award o Partner with State or obtain funding for 1 affordable housing project on Kaua'i. o Explore establishing a County Fund for Affordable Housing and Community development Objective 2 -Maintain Administrative and operational budget over the next 5 years. • FY2017 o Establish an annual rental increase assessment procedure for County owned projects. o Implement Rental increase procedure and raise rents at County owned projects if warranted. Objective 1 -Increase operational efficiency in order to maintain the same operational budget for the next five years. • FY2016 o Re-assign staff roles &job descriptions so that work loads are more evenly balanced and tasks more effectively completed . ./ o Update Office Management Strategic plan and set goals for FY2017 (ongoing) Objective 2 -Establish assessment and evaluation procedures that measure progress as it relates to the goals & objectives. • FY 2016 o Administer annual evaluation & goal setting for all staff. ./ o Implement a service evaluation for each division of Housing Agency . ./ • FY2017 o Administer annual evaluation & goal setting for all staff o Implement a service evaluation for each division of Housing Agency. Page 8 Objective 1 -Increase funding • FY2016 o 10 organization and programs providing direct services to 243 individuals were served by CDBG. o For public service projects, every $1.00 of CDBG funds awarded leveraged $3.00 of non-CD BG funding. · • FY2017 o 1) Leverage CDBGfunds to complete one County public facility project, 2) assist 3 private organizations in providing services for substance abuse, mental health, employment training, and childcare. Objective 2 -Increase awareness • FY2016 o Create 5 community projects through collaboration with Kaua'i Community Health Improvement Initiative. • FY2017 o Progress ongoing into FY 2017. Housing continues to participate with KCH/l. A sustainable home- retrofitting program is targeted to be in place by FY 2019. Attachment C KAUAI COUNTY HOUSING AGENCY Much 11. 2016 HOUSING AGENCY OPERATING BUDGET SUMMARY Much 11, 201C BUDGET SUMMARY \KCHA 16-17 \KCHABudnt Rei.-llion le BUDGET -F~c .il Yur 20 1 6-20 1 7 AdmiDi~tratiM H~ & Commwiity Development D h-uion Rent.al A:;~'i. Di v. TOTAL GENERAL KAI.EPA 1 & HOUSING SECfiONS SAl.AltY All FUND HCDRF KALEPA4 PAANAU HOME CDBG DEV .FUND NSP VOUCHER RANGE No . POSinON FtJNnS llftMWmt % Anv.nnt % Amount % Amount % Amaant % Ammmt % Amomit ., ,. Amamu % E-64 lJUKIOr 103 ,041 103 ,U41 -0 0 0 0 0 0 0 SR.-18 E-67 Ad.mim.-tn~-. Speciali:.t ll 63,STI 63 ,8n ICAl< 0 0 0 0 0 0 0 SR -24 9538 Pub fug &: Dev Prog Si-m 51,599 Sl,599 .-... , 0 0 0 0 0 0 0 SR -16 9S3S Agoncy Adm Sqp ~ 50,679 50 ,679 >«>• 0 0 0 0 0 0 0 9536 Special A~~t to H$g Di.rtctor S6 ,4SS 86,488 '"' 0 ' 0 0 0 0 0 ( 0 SR -24 9547 Acc .ounbnt IV 83,1 84 62 ,388 '" 0 0 0 0 0 0 20 ,796 " SR-18 9655 AccoWIW>t I 46,140 46 ,140 "°' 0 l 0 ( 0 0 0 0 ' 0 SR -13 9561 Sr Account CWk 39 ,486 39 ,486 "° 0 I 0 ( 0 0 0 0 0 SR-26 9532 Pub &c & D ev Pro; Spec IV 86,SOS 47,579 .. , 0 17,302 >< 17,302 " 4 ,325 0 0 0 SR.-24 9537 Pbnne-V l l .... , 0 0 0 0 0 0 0 SR-20 9563 Pub Hsir &: Dw Proz Spec I 46,140 0 ., 0 l 23 ,070 x 23 ,070 >I 0 0 0 0 SR-24 9552 Pub&; &. D15 · Pro; Spec m 62,208 0 0 0 0 0 62,208 '"' 0 0 SR -15 9534 Hou..'inc: Technician l l '°"' 0 0 0 0 0 0 ' 0 0 0 0 ( 0 0 0 0 0 ' 0 ,. SR-20 9662 Pub ff,;&. D ev Proc: Spec I 54,030 0 0 0 0 5 ,403 " 48,627 .. 0 0 SR -15 9550 Acco~ Te cbnicUn 39,614 39 ,614 '"" 0 ' 0 ' 0 0 0 0 0 SR-24 9548 Pub fuc: & Drv Proc: Spec m 65 ,736 , 0 0 0 0 0 0 0 65 ,736 ,., SR-22 9654 Pub fug &. Dev Pro; Spec Il 63 ,198 0 0 I 0 0 0 0 0 63 ,198 tO SR.-22 9656 H:;g Self-Sufticiency Speci;W;t Il 55 ,757 0 0 0 0 0 0 0 55 ,757 IQ SR-20 9544 Holcing A:;~tmce Spec~ m 51,930 0 0 ' 0 0 0 0 0 51,930 •• SR-20 9539 Hou.izlc: As~ Spec~m 63 ,198 0 "' 0 0 0 0 0 0 63 ,198 ... SR-13 9562 Hoic:io.; Suviceo Woiku l 51,570 0 0 0 0 0 0 0 51,570 •• SR-22 9542 Pub &g & Dev Prog Spec Il 58,440 58 ,439 "'u 0 ' 0 0 0 0 l ' 0 SR-17 9553 HQS ~pector ll 55,644 0 0 ( 0 0 0 0 0 55,644 ... SR -14 9545 HolciDg k2:tmce Clark m 44 ,091 0 0 0 0 0 0 0 44 ,091 •• SR-10 9541 Senior Clerk l 0 ., 0 0 0 0 0 0 ( l •• SR.-10 9565 s.moz Clerk 36 ,594 0 0 0 0 0 0 0 36,594 IO SR.-20 9660 Holcing~S~t m 54 ,030 0 0 ( 0 0 0 0 0 54 ,030 •• SR-16 966 1 Ho~A:;~~ Sp~1 I l 0 0 0 0 0 0 0 ( 1 "' SR-20 9657 H:;g Stlt-Sufticiency Speciali.-t I 47,848 0 0 0 0 0 0 0 47 ,848 •• Tobi PU$om:iel-Sahri~ : 1 ,461,034 649 ,332 0 40,372 40,372 9,728 110,835 l 610,394 Two I?\ D-~ F ur lou•h • Month 1l 0 0 0 0 0 0 0 0 Su'b-Tobl Per.o omiel S:ib:W 1.461,034 649,332 0 40.372 40372 9,728 110 835 l 610.3 94 Ol:utime: 14 ,110 1,500 0 ( 624 624 500 • 4,757 ' l l 6,104 I Vacation P;iy/Collect . BU'(. 5 ,003 l ., 0 ( 1 ( 1 I 0 t 0 ( 0 ( 5 ,000 ... Temporuy A ·di;nmeot 1 ,000 1 ,000 F~e Benefit:; : 493,241 22 5 ,27 9 .. , D ,.,, 13,343 .... 13 ,343 1'.t 3 ,2 7 4 ... 36,970 ,.., 5 '"" 201 ,027 .. , Eznp . BmMih I P<Y.;t E'.Dlployman1 309,675 142 ,34-0 uo: 0 ...... S,322 'U OC S ,3 22 '"' 2 ,Cf16 .... 23 ,465 '"'" l u .o: 125 ,149 .,, TOTAL PERS O NNEL: 2 ,284,063 1 ,019 ,452 0 62 ,662 62 ,662 15 ,57 8 176,027 s 947,674 TOTAL OTI!ER. EXPENSES : 536.Sll 198.090 203.757 0 0 4 .918 76 820 l 52925 TOTAL ADA~IR..\TIO N: 2,82 0 574 1.217 542 203 757 62.6 6 2 62 662 20.496 252.847 0 9 l 000 599 T OT .U PROCR .u. r ~ · 16.235.186 22.425 200.00 0 l.132,SOO fi48 300 4 804 .328 2.77'.!.333 575.000 200.000 S.SS0.000 CV .l N n TOT:\L : 19 055.760 l ?tO 967 403 7~7 1195 462 710962 4 824 !174 . '\ 025180 ~7~ noo II 200 .009 "!UI0.599 - H 2017 Budget Presentation Page 9