Loading...
HomeMy WebLinkAbout2015_0720_AgendaPacketMichael Machado Members: Chair Robert Crowell Charles King Sheri Kunioka -Volt Camilla Matsumoto Lenie Nishihira Jo Ann Shimamoto Vice Chair COUNTY OF KAUAI SALARY COMMISSION NOTICE OF MEETING AND AGENDA Monday, July 20, 2015 10:30 a.m. or shortly thereafter Mo'ikeha Building, Meeting Room 2 A/B 4444 Rice Street, Llhu`e, HI 96766 Oath of Office for Robert Crowell and Camilla Matsumoto CALL TO ORDER APPROVAL OF MINUTES Open Session Minutes of September 15, 2014 SC 2015 -01 Election of Chair and Vice Chair for 2015 SC 2015 -02 Information gathering, review, discussion and possible decision - making with regard to establishing the maximum cap for salaries for the fiscal year 2016/2017 for Councilmembers and all officers and employees included in Section 3 -2.1 of the Kauai County Code a. Review of Draft Resolution 20144 rejected by the County Council on January 7, 2015 b. Resolution 2012 -1; Resolution 2012 -2; Resolution 2012 -3; Resolution 2013- 1; Resolution 2013 -2 as relates to the salaries of County officers and employees EXECUTIVE SESSION Pursuant to H.R.S. §92 -4 and H.R.S. 92 -5 (a) (4), the purpose of this executive session is to consult with the Board's legal counsel on issues pertaining to the Board's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate . and take such action as appropriate. ADJOURNMENT An Equal Opportunity Employer NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92 -7 (a). The Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to HRS §92 -4 and shall be limited to those items described n HRS §92 -5(a) cc: Matthew Bracken, Deputy County Attorney PUBLIC COMMENTS and TESTIMONY' Persons wishing to offer comments are encouraged to submit written testimony at least 24- hours prior to the meeting indicating. 1) Your name and if applicable, your position/title and organization you are representing. 2) The agenda item that you are providing comments on; and 3) Whether you are testifying in person or submitting written comments only. 4) If you are unable to summit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Salary Commission Attn: Barbara Davis Office of Boards and Commissions 4444 Rice Street, Suite 150 Lihu'e, HI 96766 E -mail: bdavis@kauai.gov Phone: (808) 241 -4919 Business Fax: (808) 241 -5127 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards and Commissions Support Clerk at (808) 241 4919 at least five (5) working days prior to the meeting. Salary Commission — July 20, 2015 2 1 P a g e Mai COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: SALARY COMMISSION Meeting Date November 10, 2014 Location Mo'ikeha Building, Meeting Room 2A/2B Start of Meeting: 10:30 a.m. End of Meeting: 12:04 p.m. Present Vice Chair Randy Finlay. Members: Charles King; Sheri Kunioka -Volz; Cammie Matsumoto; Lenie Nishihira; Jo Ann Shimamoto Also: Deputy County Attorney Mona Clark; Boards & Commissions Office Staff: Support Clerk Barbara Davis, Administrator Paula Morikami. Testifier: Councilwoman JoAnn Yukimura; Mr. Thomas Takatsuki, Acting Director of Personnel Excused Chair Michael Machado. Absent SUBJECT DISCUSSION ACTION Call To Order Vice Chair Finley called the meeting to order at 10:30 a.m. with 6 members present Approval of Open Session Minutes of September 15, 2014 Mr. King moved to approve the minutes as Minutes circulated. Ms. Matsumoto seconded the motion. Motion carried 6:0 Business SC 2014 -04 Discussion and possible decision-making with ith regard to establishing the maximum cap for salaries for the fiscal year 2015/2016 for Councilmembers and all officers and employees included in Section 3 -2.1 of the Kauai County Code (on- going) a. Draft Resolution 2014 -1 amending Resolution 2012 -1; Resolution .� 2012 -2; Resolution 2012 -3; Resolution 2013 -1; Resolution 2013 -2 as relates to the salaries of County officers and employees 1A JoAnn Yukimura, Councilwoman, expressed concern for the decisions the Commission might make and the implications on the budget for the County. Some of her concerns come from page 2 of the Commission's minutes (9/15/14), which noted that Mr. Hunt was said to have stated "where the County is financially should not be reflective of the Salary Commission's decisions on executive salaries. Whether or not the County elects to go up to Salary Commission Open Session November 10, 2014 Ome SUBJECT DISCUSSION ACTION those levels will be a financial decision; the decision as to what those levels should be is within the Commission's kuleana." She stated she did not know whether that was accurate, but if it is she is trying to understand what it means for all of us. If it means what she thinks it means, Mr. Hunt was saying the Commission should not be concerned about budgetary considerations as they set the executive salaries; that the financial considerations will be made by someone else. The Council can reject the salaries then it comes back to the Commission. The Mayor can exercise some prerogative as he did when there was a freeze on Mayoral appointee raises. The Prosecuting Attorney and the County Council, who are the two other elected bodies, did not choose to join the Mayor so there was a real discrepancy in salaries; and there was, in her opinion, an illegal action on the part of the County Council because the appointing authority never approved the clerk's salary — there is no record of it. How do you ensure proper implementation of executive salaries, and who does make the budgetary decisions. There is also concern with inversions, and keying salaries to the highest paid civil servant is not the way to go. In the proposed salary levels, the deputies in fire and police are getting higher salaries than the county engineer, the managing director and the county attorney, and the prosecuting attorney. If that is how it currently is, it is the Commission's job to ask what the proper relationship of executive salaries is. We are a very fragmented system of making salary decisions with separate unions and appointing officials. While it is not the Commission's specific authority to speak to that they might want to write a letter to the Mayor, or pass a motion that expresses concern about where all of this is going, and the constraints being set on the Commission. Vice Chair Finlay noted Ms. Yukimura pointed out some very difficult decision making problems the Commission has, and one is police and fire. The rank -and -file unions have negotiated an agreement that is completely out Salary Commission Open Session November 10, 2014 I' _ SUBJECT DISCUSSION ACTION of the control of this Commission. Regulated positions like deputies of the fire and police appear to have very high salaries compared to other county people, but the people they supervise make more than they do. Both the fire and police chiefs say they can't get the rank- and -file officers to move into the deputy roles because it is a cut in pay. Those salaries are being driven up by the underlying unions of which we have no control over. If the Council could create more authority for the Salary Commission to have some control over all the salaries in the entire County then there would be the cohesiveness it would take to set all the proper salaries. Ms. Yukimura appreciated Mr. Finlay's thoughts. Instead of specifying the solution such as the Salary Commission taking care of all the salaries, possibly raise the problem to the Mayor, to the Legislators, and to others who control or make the laws regarding collective bargaining, and express the concern about the workability of the system, and ask them to look at it to come up with solutions might be the way to begin. Noting the specific inversion problems with the police and fire, Ms. Yukimura thought there would be people who could work with the salaries, and who might apply when there is a vacancy with the chiefs. Mr. Finlay said if the number of employees that this Salary Commission sets salaries for is less than 50 people, and if the County budget is under a strain from salaries, it is from the far larger number of employees, which are completely out of the Commission's jurisdiction. Giving raises to this group of people will not affect the County budget. Of greater concern is if the Commission raises these salaries, the unions immediately start to use that as a negotiating ploy to further increase their negotiating. Ms. Yukimura said she looked at the last bargaining process and they were not looking at the top salaries of the chiefs and deputies; they were looking at Salary Commission Open Session November 10, 2014 Page 4 SUBJECT I DISCUSSION the County's reserve, which is also questionable. It makes no sense to have the reserve be an element of pay raise appropriateness when we have to keep a certain reserve as a best practice in budgeting, and it affects our bond rating. If that is presently allowed in arbitration that is one of the rules that should change, and why the Salary Commission needs to say they see problems that need to be addressed. Ms. Yukimura said she was in no way speaking against the rank -and -file because they would be enormously hurt by a bankruptcy. Everyone has a stake in a healthy budget. Also, the police were arguing that the parity should be with police salaries in San Francisco, and management was arguing that the parity should be with other state and county workers, and workers in the community where people live. If the argument can be parity with another jurisdiction maybe that is another rule that should be looked at. Responding to the issue about the police comparing with San Francisco, Mr. Finlay said what this Commission has been trying to do is understand comparable salaries from the different islands, and weight that with populations and responsibilities. However, sometimes in the bigger populations the work is less stressful because you have more specialists, and the smaller islands have fewer deputies in which they have to be more inclusive of responsibilities. It can be argued either way. When this Commission is comparing salaries there are no private salaries to judge a relationship with police or fire. Ms. Yukimura suggested recruiting may be the test of whether the salaries are enough. Mr. Finlay noted the back and forth negotiating between union and non- union salaries, and suggested perhaps management should not be negotiating with the unions. Perhaps this Commission should be negotiating with the ACTION Salary Commission Open Session November 10, 2014 OM- SUBJECT DISCUSSION ACTION unions then we could keep the whole pyramid of employees with some semblance of relationship amongst each other. Right now the Commission does not have any control over any of the collective bargaining employees, or even the middle management. We get these increases the Commission cannot control, and then are asked to set salaries of the people who are negotiating those contracts. Ms. Yukimura thought Mr. Finlay was pointing out the problem of a disjointed salary setting system. Whether it is the Salary Commission, the Human Resources person, or a joint effort, there needs to be a reinvention of the system. She did not know if she would advise giving a specific way to do it because it will take a crafting involving many different aspects and the history. But an acknowledgment of a problem, and a request that the system be looked at would be appropriate from the Salary Commission. Mr. Finlay said as much as the Salary Commission would like to hold the budget down, and save the taxpayers from having the County go into bankruptcy, we only control 40 salaries and it will not make a budget difference. Ms. Yukimura said it might not be the salaries of the executives, but it does affect the relationship within the executive salaries. The well -being of the whole County, including civil service, is at stake. Mr. King referred to Ms. Yukimura's statement that Mr. Hunt had said this Commission is supposed to set the maximum salaries for these positions. Historically those maximum salaries become the actual salaries, but it is something that should be appropriated by the commission that is involved. We are operating in a vacuum. We are supposed to be setting executive salaries, but we don't have input from management. Mr. King further Salary Commission Open Session November 10, 2014 SUBJECT DISCUSSION ACTION pointed out that salaries have not been raised for several years. Ms. Yukimura suggested the Salary Commission check how the evaluation system is working, and believes all commissions do yearly evaluations of the appointees. Mr. Finlay said Ms. Yukimura's solution is the same as everyone else who sits in that chair; to give bigger raises to the county engineer and everybody else so they make more than the deputies. We can't keep doing that; we can't keep giving raises to take care of inequities in the system. Her initial concern was the County budget, but she is suggesting the solution is to give everybody raises until everybody is happy. Ms. Yukimura said her suggestion is to get a proper salary system and see where that leads. Getting clear criteria whereby they would set executive salaries, and how to weigh these things. Ms. Matsumoto stated her understanding of the system is that those positions are evaluated, and raises are based on performance. That is what they did with Planning, and she thought that was shared with all the departments. Ms. Kunioka -Volt said in all fairness the reason the managers were getting the caps was because the County was so far behind when the first proposal came out. Is it the Salary Commission's responsibility to monitor the evaluations to which Mr. King noted that responsibility is part of the Salary Commission's Resolution. Ms. Yukimura said the people would feel more comfortable if there was a system of accountability and that it was working. Salary Commission Open Session November 10, 2014 MM- SUBJECT DISCUSSION ACTION Mr. Finlay pointed out that Section 4 (Article 1) requires performance evaluations, and that was in the previous Resolutions as well. He further pointed out this was not the Commission that could help the County meet its budget. Commission discussion commenced in which Vice Chair Finlay asked if everyone had the opportunity to review the language of the Salary Resolution without any salary numbers. In response to a question about the name change to Human Resources it was noted that it is currently still Personnel Services, but the Resolution will be changed to reflect Human Resources by which time the name change will have become effective. Article II, Section 1- in response to a question regarding the December 1, 2009, date Deputy Attorney Clark explained that was the date those salaries were established previously. The new salaries for the Council cannot go into effect at the time the Council is acting on it; they have to wait until the next session. To encompass what they will get for the next two years is why that paragraph is part of the Resolution. On the first page insert the word "maximum" before the word salaries in the second paragraph which starts with BE IT RESOLVED to reflect the same language noted elsewhere in the Resolution. Discussion was held on performance reviews and whether a sentence should be added that the Salary Commission wants to review a summary of the performance review from the previous year to which Mr. King said he would be uncomfortable with that, but perhaps a certification that it was done. Not being in the business of managing the County, the Commissioners agreed Salary Commission Open Session November 10, 2014 SUBJECT DISCUSSION ACTION that would be valuable. Mr. Finlay pointed out the Resolution is very clear about maximum salaries with a spread, it is very clear that performance evaluations are required to work through that system, and there is language about car and cell phone allowances that was requested by the County's Director of Finance for clarification. Referring to the last paragraph of the second page, the language states "Upon request ", but the Commissioners do not recall ever requesting the list from Personnel Services. The Commissioners agreed all they need to know is that the evaluations were done; they do not need to know the names, only the positions. It was also suggested that rather than "Upon request" an actual date be inserted so it is not forgotten. While discussing the actual date, Staff pointed out that evaluations are done towards the end of the year for the next fiscal. The Commission decided to request "Annually by February 1" to receive certification that evaluations were performed, whether they met the requirements, and that salaries were adjusted accordingly within the maximum range. Discussion turned to the list of current salaries for the County as compared to Maui. As an explanation to Councilwoman Yukimura, Mr. Finlay explained the Commission did not just look at Maui. The Commission reviewed the Big Island and Honolulu as well, and boiled it down to using Maui as a reference point. The figures in the right hand column were to have been implemented in 2009, if there had not been a salary freeze, so raises have effectively been frozen for the past 5 years. The raises that would have gone into effect are not higher than Maui, but the numbers seem to be more appropriate than the current numbers. Mr. King said he put together a matrix of the salaries making note of those positions that were earning equal or more than the Mayor, along with what represents the percentage of increase for Kauai versus what percentage it is of the Maui salary. Mr. Finlay Salary Commission Open Session November 10, 2014 SUBJECT DISCUSSION ACTION questioned the history on the salary for the County Clerk to which Ms. Yukimura thought the Council did set the salary at that level when Ricky Watanabe was appointed. Previous to that both Councilmember Bynum and she felt there was an illegal raising of the salary, and there is no public record of the appointing body having set that salary. Asked if the Clerk's salary was set by the Commission, Ms. Yukimura said the County Council is the appointing body of the clerk. If it was set above the maximum set by the Salary Commission then it is not legal, but the precedent was set in 2009. Mr. Finlay noted that was a particularly high salary in comparison with the other departments further saying it is hard to reduce a salary, but further increases could be deferred. Mr. Finlay said if the Commission is in agreement to move the new position of Director of Human Resources to the upper level of $114,848 he would be in agreement of accepting all the numbers in the right hand column to go into the Draft Resolution. The Commissioners made special note that they were not giving department heads and deputies a 7 % salary increase, but rather only setting maximum salary caps. Discussion ensued as to whether the 7% should be done in a two -step process whereby most Commissioners felt after five years that 7 % was reasonable. This 7 % should not be looked at as an increase, but rather as a restoration of salaries. Vice Chair Finlay asked for a motion to change the Director of Human Resources salary to $114,848, accept all the numbers in the right hand column to go into the Draft Resolution, and adopt the changes to the Mr. King so moved. Ms. Nishihira seconded the language as discussed. motion. Motion carried 6:0 During discussion of whether to incorporate the County Council members into the main body of the list Deputy Attorney Clark said the advantage of having them in a separate section is so everyone remains conscious of the Salary Commission Open Session November 10, 2014 I'.; 1 SUBJECT DISCUSSION ACTION fact that their salaries cannot be changed on an immediate basis; there has to be a two year lapse so they don't get to vote for their own raises. Ms. Nishihira moved to eliminate Section 2 of Article H of the Resolution. Mr. King seconded the motion. Motion carried 6 :0 There was agreement that another meeting was not required, but the Commissioners would be notified to come to the Boards & Commissions Office to sign the Resolution as adopted. Adjournment Mr. King moved -to adjourn the meeting at 12:04 p.m. Ms. Nishihira seconded the motion. Motion carried 6:0 Submitted by: Barbara Davis, Support Clerk () Approved as circulated. () Approved with amendments. See minutes of Reviewed and Approved by: meeting. Randy Finley, Vice Chair SALARY COMMISSION COUNTY OF KAUAI r t 10 It No. 2014 -1 • RESOLUTION RELATING TO THE SALARIES OF CERTAIN OFFICER A EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, pursuant to Section 29.01 of the Kauai County h , the Salary Commission establishes the maximum salaries of all elected and app oin o rs as defined in Section 23.01 D of the Charter, BE IT RESOLVED by the Salary Commission of th u o aua`i, State of Hawaii, that the maximum salaries of certain officers of the Coun of Ka a established as follows: Article I. Salaries of Certain Officers and Employees SECTION 1. Effective as of July 1, 2015, ximum salaries, payable semi - monthly, of certain officers and employees s 11 s o ws: Maximum Position Mayor Managing D' t County En Deputy untg gineer of Finance eputy County Attorney County Attorney (ross"ecuting Attorney First Deputy Prosecuting Attorney Deputy Prosecuting Attorney Director of Human Resources Chief of Police Deputy Chief of Police Planning Director Deputy Planning Director Manager and Chief Engineer, Department of Water Annual Salary $122,504 $117,911 $114,848 $105,660 $114,848 $105,660 $114,848 $105,660 $101,066 $114,848 $105,660 $101,066 $114,848 $114,848 $105,660 $114,848 $105,660 $114,848 Deputy Manager - Engineer, Department of Water Fire Chief Deputy Fire Chief Director of Economic Development Director of Liquor Control Director of Parks & Recreation Deputy Director of Parks & Recreation Director of Housing Boards and Commissions Administrator County Clerk Deputy County Clerk County Auditor Section 2. Maximum Salaries. Section 1 sets forth the $105,660 $114,848 $105,660 $110,254 $110,254 $114,848 $105,660 $110,254 $110,254 $114,848 ONI $105,660 C) $114,841^ nu ,W s payable to the listed officers and employees. However, the respective appointing o�ay set the salary of any new or existing non - elected appointee at a figure lower iiLWp t e fi re established for the position in this Resolution. Elected officers may volunt y ac alary lower than the maximum salary established by this Resolution for their ition may voluntarily forego accepting a salary. Section 3. Requirements for Salary Incre alary increase, up to the amount set forth in Section 1 for the position, is conti nth Director of Human Resources' receipt of the following: A. A memo from the officer' r loyee's appointing authority at least thirty (30) days prior to the increase certi a appointee's performance has been evaluated pursuant to procedur s e h hed by the Director of Human Resources; B. A copy of the r employee's completed performance evaluation evidencing that the appoi= et or exceeded job requirements for the evaluation period; and C. The o� authority's determination of the salary increase, if any, authorized by the ap*n authority to be paid to the officer or employee. Pro Qho%g, Ife County Attorney's performance shall be conducted through an equally e ation that shall be jointly administered by the mayor and council chairperson in accor with paragraphs (A), (B) and (C) above. Prior to February 1 of each year, the Director of Human Resources shall provide the Salary Commission with a list of the positions of all non - elected officers and employees covered under this resolution indicating whether or not they have satisfactorily met the performance evaluation criteria and the authorized salary increase, if any. 2 Section 4. Performance Evaluations. The Director of Human Resources shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluation process for all non - elected officers or employees listed in this resolution. The Director of Human Resources shall provide a copy of the performance evaluation procedures and methodologies, including any revisions thereto, to the Salary Commissi n. Article II. Salaries of the County Councilmembers Section 1. Effective at twelve o'clock meridian on December 1, 2009, tht a IV salaries, payable semi - monthly, of the Kauai County Council shall be as follo Council Chair $63,8 Councilmember $5 8 Article III. Car /Cell Phone Allowance for the Mayor and Co cil em s. Section 1. Mayor. In addition to the Mayor's sal C, the ayor shall be paid an annual amount of $6,000 for a car /cell allowance in lieu of miles ell phone reimbursement for use of the Mayor's personal car and cell phone for o cial county business. Section 2. Councilmembers. In A i o e Councilmember's salary, each Councilmember shall be paid an annual t o 6, for a car/cell allowance in lieu of mileage and cell phone reimbursem for use a Councilmember's personal car and cell phone for official county business. ev Article IV. Allowances for Chie and Deputy Chief of Police. In addition to their respective salaries, the ChieLqf ti and Deputy Chief of Police shall each be paid the following allowances: 1. A uniform lowance in the amount provided in the SHOPO collective bargaining agr#em o police officers; 2. A of conduct allowance in the amount provided in the SHOPO collective bargai 'ng a or the most senior police officers; ubsidized vehicle allowance in the amount provided in the SHOPO collective bargai agreement for the most senior police officers. This allowance is not available if the officer ses a county vehicle. Article V. Allowances for Fire Chief and Deputy Fire Chief. In addition to their respective salaries, the Fire Chief and Deputy Fire Chief shall each be paid a uniform allowance in the amount provided in the HFFA collective bargaining agreement for fire fighters. 3 Article VI. Severability. If any portion or portions of this Resolution are rejected by a vote of five (5) or more councilmembers, the other provisions of this resolution shall not be affected thereby. If the application of this Resolution or any of its provisions to any persons or circumstance is held invalid by a court of law, the application of this resolution and its provisions to other persons or circumstances shall not be affected thereby. Article VII. Transmittal of Salary Resolution. The County Clerk shall transmit to e Salary Commission, Mayor, Finance Director, and Human Resources Director a final approve y of the resolution and note any amendments thereto within thirty (30) days after the effeol d of this resolution. Adopted by the Salary Commission at its meeting on November 10, 2014: (Excused) Michael Machado, Chair CO Randy Finlay, Vice Chair Charles King K Sheri Kunioka -Volz • 4,(Z; Camilla Ma t AQww! Lenie Xhihira Jo Ann Shimamoto 4 SALARY COMMISSION COUNTY OF KAUAI RESOLUTION AMENDING RESOLUTION NO. 2011 -1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Salary Commission finds that the County Council adopted and the Mayor approved Ordinance No. 907 that added the Boards and Commissions Administrator to the list of officers and employees included in Section 3 -2.1 of the Kauai County Code, 1987, as amended; and WHEREAS, the Salary Commission was informed by the Mayor via a letter dated July 15, 2011 that the County of Kauai has agreed to a supplemental agreement with the Hawaii Government Employees Association (HGEA), which calls for a zero percent (0 %) increase for all of its HGEA employees and has not budgeted for any salary increases for County employees in fiscal year 2012; and WHEREAS, to remain consistent with the supplemental agreement and the 2012 budget, the Mayor has requested that the Salary Commission take measures to insure that the proposed increase for the Mayor be deferred until such time as economic and budgetary conditions improve; and WHEREAS, pursuant to Section 29.03 of the Kauai County Charter, the Salary Commission's findings shall be adopted by resolution by the Commission and the resolution shall take effect without the Mayor's and Council's concurrence sixty (60) days after its adoption unless rejected by a vote of not less than five (5) members of the council; now, therefore, BE IT RESOLVED BY THE SALARY COMMISSION, OF THE COUNTY OF KAUAI, STATE OF HAWAII, that the provisions related to the "Salaries of Certain Officers" of the County of Kauai, be established as follows: SECTION 1. Pursuant to Section 29.03 of the Charter of the County of Kauai, the Salary Commission hereby resolves to amend Resolution No. 2010 -1 and propose the changes described in this resolution to the Kauai County Council as follows: Article 1 Salaries of Certain Administrative Officers and Employees. (a) Purpose. The purpose of this Article is to establish the salaries of certain administrative officers and employees in accordance with the principles of adequate SG a 0 compensation for work performed, and preservation of a sensible relationship with the salaries of other county employees. (b) Effective as of the dates stated below and subject to the performance review requirements of subsection (d), the annual salaries, payable semi- monthly, of certain administrative officers and employees shall be as follows: Position Effective Dates 7/1/07 1/1/08 12/1/08 [A1] 07/01/13 Mayor $100,100 $107,000 $114,490 $1225504 [Administrative Assistant] Managing Director $ 96,250 $102,988 $110,197 $117,911 County Engineer $ 93,750 $1002313 $107,335 $114,848 Deputy County Engineer $ 86,250 $ 92,288 $ 98,748 $105,660 Director of Finance $ 93,750 $100,313 $1079335 $1145848 Deputy Director of Finance $ 86,250 $92 9 288 $ 98,748 $1059660 County Attorney $ 93,750 $100,313 $1075'335 $1145848 First Deputy County Attorney $ 86,250 $ 92,288 $ 98,748 $105,660 Deputy County Attorney Up to $822500 Up to $885275 Up to $94,454 Up to $101,066 Chief of Police $ 93,750 $100,313 $107,335 $114,848 Deputy Chief of Police $ 86,250 $ 92,288 $ 98,748 $105,660 Planning Director $ 93,750 $ 100,313 $107,335 $1 14,848 Deputy Planning Director $ 86,250 $ 92,288 $ 98,748 $105,660 Director of Personnel $ 90,000 $ 96,300 $1039041 $1105254 Manager and Chief Engineer, Department of Water $ Deputy Manager - Engineer, Department of Water $ Fire Chief $ Deputy Fire Chief $ Director of Economic Development $ Director of Liquor Control $ Director of Parks $ 93,750 $1009313 $1075335 86,250 $ 92,288 $ 98;748 93,750 $100,313 $1075335 86,250 $ 92,288 $98,748 9000 $ 96,300 $103,041 909000 $ 96,300 $103,041 93,750 $1001313 $107,335 $114,848 $105,660 $114,848 $105,660 $110,254 $110,254 $114,848 2 Deputy Director of Parks $ 86,250 Director of Housing $ 90,000 Boards and Commissions Administrator $ 92,288 $ 96,300 $ 98,748 $103,041 $103,041 $105,660 $110,254 $110,254 (c) Administrative officer and employee [ef] salaries shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non - elected appointee at a figure lower than the figure established for the position. (d) Requirements for salary increase. The salary increase for any non- elected officer or employee occupying and continuing in a position listed in this resolution is contingent on the Director of Personnel's receipt of the following: (1) A memo from the officer's or employee's appointing authority at least thirty (30) days prior to the increase certifying that appointee's performance has been evaluated pursuant to procedures established by the Director of Personnel; and (2) A copy of the officer's or employee's completed performance evaluation evidencing that the appointee has met or exceeded job requirements (for example, has achieved a rating of three points or higher in a five point scale) for the appraisal period. (3) Based on the evaluation results, the appointing authority's recommendation on whether a proposed increase should be granted. The appointing authority may recommend an increase for an officer or employee occupying a position at a figure below the proposed salary increase provided for in this resolution. Provided however, the county attorney's performance shall be conducted through an equally weighted evaluation that shall be jointly administered by the mayor and the council chairperson in accordance with paragraphs (1), (2) and (3) above. The Director of Personnel shall provide the Salary Commission with a list of the names and positions of all non - elected officers and employees covered under this resolution, indicate whether or not they have satisfactorily met the performance evaluation criteria, and include the recommended salary increase, if any. (e) Performance evaluations. The Director of Personnel shall prepare, for approval by the Mayor, written performance evaluation procedures and methodologies and coordinate the performance evaluations process for all non - elected officers or employees listed in this resolution. The Director of Personnel shall provide a copy of the performance evaluation procedures and methodologies, including any revisions thereto, to the Salary Commission. (f) Officers or employees listed in this resolution may receive a portion of their salary through the County's payment of health fund premium benefits over and above the amount the 3 County normally contributes toward those officers' benefits. Amounts paid by the County which are over and above the County's normal health fund premium contributions shall be deducted from the affected officer's or employee's salary. Article 2 Salaries of the Prosecuting Attorney and Deputies. (a) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1, subsection (d), (e) and (f) above, the annual salaries, payable semi- monthly, of the Prosecuting Attorney and Deputy Prosecuting Attorneys shall be as follows: Position 7/1/07 1/1/08 12/1/08 12/01/09 (12 o'clock meridian) Prosecuting Attorney $ 93,750 $100,313 $107,335 $114,848 First Deputy Prosecuting Attorney $ 86,250 $ 92,288 $ 98,748 $1057660 Deputy Prosecuting Attorney Up to $82,500 Up to $88,275 Up to $94,454 Up to $101,066 (b) The salaries of the Prosecuting Attorney and any Deputy Prosecuting Attorney shall not exceed the maximum salary provided for in this Article at the time of employment. However, the Prosecuting Attorney may set the salary of any new or existing deputy at a figure lower than the figure established for the position. Article 3 Salaries of the County Council and Council Appointees. (a) Effective at twelve o'clock meridian on December 1, 2008, the annual salaries, payable semi - monthly, of the Kauai County Council shall be as follows: Position Council Chair $599699 Councilmember $53,066 (b) Effective on December 1, 2009, the annual salaries, payable semi - monthly, of the Kauai County Council shall be as follows; Position Council Chair $63,879 Councilmember $562781 (c) Effective as of the dates stated below and subject to the provisions and performance review requirements provided for in Article 1, subsection (d), (e) and (f) above, the annual salaries, payable semi- monthly, of the County Clerk, Deputy County Clerk and County Auditor shall be as follows: El Position 7/1/07 1 /1 /08 12/1/08 12/01/09 (12 o'clock meridian) County Clerk $ 93,750 $100,313 $107,335 $114,848 Deputy County Clerk $ 86,250 $ 92,288 $989748 $105,660 County Auditor $1079335 $1149848 (d) Salaries of the Council Chair, Councilmembers, and employees shall not exceed the maximum salary provided for in this Article at the time of employment. However, the respective appointing authority may set the salary of any new or existing non - elected appointee at a figure lower than the figure established for the position. SECTION 2. The Salary Commission finds that current salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor are higher than their administrative counterparts listed under Article 1 of this Resolution. Therefore, the maximum salaries of the Prosecuting Attorney, First Deputy Prosecuting Attorney, Deputy Prosecuting Attorney, County Clerk, Deputy County Clerk, and County Auditor set by the Salary Resolution that took effect on 12/01/09 shall remain frozen on 07/01/13 or until such time that the salary levels paid to comparable administrative officers and employees listed under Article 1 have caught up. SECTION 3. Material to be deleted is bracketed and lined out. New material to be added is underscored. In future reprints of this resolution, the bracketed material and underscoring may be deleted. BE IT FURTHER RESOLVED, if any portion or portions of this resolution are deemed invalid or rejected by a vote of five (5) or more councilmembers, the other provisions of this resolution shall not be affected thereby. If the application of this resolution or any of its provisions to any person or circumstances is held invalid, the application of this resolution and its provisions to other persons or circumstances shall not be affected thereby. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) day after the effective date of this resolution. Adopted by the Salary Commission of the County of Kaua `i at its meeting on March 12012: bert Crowell, Ci1ai 5 SALARY COMMISSION COUNTY OF KAUA' I 3&V50t1tttr0T1 Na,o,v, RESOLUTION AMENDING RESOLUTION NO, 2012-1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Salary Commission wishes to balance the need for fiscal responsibility with concerns for public safety; now therefore, BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawai` i, that the Salary Commission hereby resolves to amend Resolution No. 2012 -1 as follows, 1.1 Article 1, Salaries of certain Administrative Officers and Employees, subsection (b) is amended to increase the maximum salaries payable to the officers listed below effective 7/1/2012: Police Chief $1147490 Deputy Police Chief $105,660 Fire Chief $114,490 Deputy Fire Chief $1055660 2. Except as expressly amended herein, Salary Resolution 2012 -1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commission at its meeting on April 23, 2012; Robert Crowell, CLair SALARY COMMISSION COUNTY OF KAUAI Re'5101utt'1011 No. 2012=3 RESOLUTION AMENDING RESOLUTION NO. 20124 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS effective 7/1/2012, the Salary Commission adopted Salary Resolution 2012. 2, to increase the maximum salaries payable to the Police Chief, Deputy Police Chief, Fire Chief and Deputy Fire Chief, but provided that Salary Resolution 20124 would in all other respects remain in full force and effect; WHEREAS, the Director of Finance and Budget and Purchasing Director submitted testimony stating that the they did not anticipate any increase in revenues to the County in the next fiscal year, WHEREAS, the Salary Commission recognizes its obligation to the residents of Kauai to act in a fiscally responsible manner; now therefore, BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that the Salary Commission hereby resolves to amend Resolution No. 2012 -1 as follows: 1. Article 1, Salaries of Certain Administrative Officers and Employees, subsection (b), is amended to delete the increases in maximum salaries scheduled to become effective on 07/01/13. 2. Except as expressly amended herein and by Resolution 2012 -2, Salary Resolution 2012 -1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Finance Director, and Personnel Director a final approved copy of the resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commissions at its meeting on November 16, 2012: Robert Crowell, Id 1.. SALARY COMMSSION COUNTY OF KAUAI 'ReguCution Na 20. >, RESOLUTION AMENDING RESOLUTION NO. 2012 -1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Salary Commission received a letter dated August 13, 2013 from the Mayor requesting that it consider foregoing any maximum salary increases for another year; and WHEREAS, the Salary Commission finds that the maximum salaries established in Resolution No. 2012 -1, 2012 -2, and 2012 -3 shall remain the same; and 411W MI i • u n • . : • • • .0 • • . • : • i • WHEREAS, the Director of Finance testified that the Police Chief and the Deputy Police under the SHOPO collective bargaining agreementP and WHEREAS, the Director of Finance testified that the Fire Chief and the Deputy File FFA collective bargaining : e• u i . WHEREAS, the Commission finds that it is appropriate for the Police Chief, Deputy Police Chief, Fire Chief and Deputy Fire Chief to receive the same allowances as their bargaining unit employees; BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that additional sections be added to Resolution No. 2012 -1 as follows. "Article 4. Car /Cell Phone Allowance for the Mayor and Councilmembers. In addition to the Mayor's respective salary, the Mayor shall be paid an annual amount of $6,000 for car /cell phone allowance in lieu of mileage and cell phone reimbursement for the use of the Mayor's personal car and cellphone for official county business. In addition to their respective salaries, Councilmembers shall be paid an annual amount of $6,000 for car /cell phone allowance in lieu of mileage and cell phone reimbursement for the use of their personal automobiles and cellphones for official county business. Article S. Uniform and Gun Allowance for Police Chief and Deputy Police Chief. In addition to their respective salaries, the Police Chief and Deputy Police Chief shall be paid a uniform and gun allowance in the amount as provided in the SHOPO collective bargaining agreement for police officers. Article 6. Standard of Conduct Compensation for Police Chief and Deputy Police Chief. In addition to their respective salaries, the Police Chief and Deputy Police Chief shall tz paid .: . of • . compensation i the amount provided • ' • collective bargaining agreement for most semior police officers.. Article 7. Uniform Allowance for Fire Chief and Deputy Fire Chief. In addition to their respective salaries, the Fire Chief and Deputy Fire Chief shall be paid a uniform allowance in the amount as provided in the HFFA collective bargaining agreement for fire fighters" BE IT FURTHER RESOLVED, that except as expressly amended herein and by Resolution Nos. 2012 -3 and 2012 -2, Salary Resolution No. 2012 =1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Director of Finance, and Personnel Director a final approved copy of this resolution and note any amendments thereto within thirty (30) days after the effective date of this resolution. Adopted by the Salary Commission at its meeting on September 18, 20131 Machado, Vice Chair L ;I Robert Crowell 1 i �� �� SALARY COMMISSION COUNTY OF KAUA`1 �te�oCution No. 2013=2 RESOLUTION AMENDING RESOLUTION NO. 2012 -1 RELATING TO THE SALARIES OF CERTAIN OFFICERS AND EMPLOYEES OF THE COUNTY OF KAUAI WHEREAS, the Director of Finance testified before the Salary Commission that the police officers under the SHOPO collective bargaining agreement will be receiving subsidized vehicle allowances in fiscal year 2014 to 2015 and that the Police Chief and Deputy Police Chief should receive the same; and WHEREAS, the Commission finds that it is appropriate for the Police Chief and Deputy Police Chief to receive the same subsidized vehicle allowance as their bargaining unit employees provided the subsidy is appropriated in the County's 2014 -2015 budget BE IT RESOLVED by the Salary Commission of the County of Kauai, State of Hawaii, that an additional section 8 be added to Resolution No. 20124 as follows: "Article S. Subsidized Vehicle Allowance for Police Chief and Deputy Police Chief. In addition, the Police Chief and Deputy Police Chief shall be paid a subsidized vehicle allowance in the amount as provided in the SHOPO collective bargaining agreement for the most senior ranking police officers." BE IT FURTHER RESOLVED, that except as expressly amended herein and by Resolution Nos. 2013 4 , 2012 -3 and 2012 -2, Salary Resolution No..2012 -1 shall remain in full force and effect. BE IT FINALLY RESOLVED, the County Clerk shall transmit to the Salary Commission, Mayor, Director of Finance and Personnel Director a final approved copy of this resolution and note any amendments thereto within thirty (3 0) days after the effective date of this resolution Adopted by the Salary Commission at its meeting on January 6, 2014: llPage Salary Resolution No. 2013 -2 Michael Machado, Vice Chair or Robert Crowell J Ann Shimamoto 21Page S'alarY Resolutkon No. 2013