HomeMy WebLinkAbout2015_0224_Agenda_NoticeRoy Morita Members:
Chair Cathy Adams
Nancy Golden
Elizabeth Hahn
Richard Jose
Karen Matsumoto
John Low
Vice -Chair
COUNTY OF KAUAI CIVIL SERVICE COMMISSION
NOTICE OF MEETING AND AGENDA
Tuesday, February 24, 2015
3:00 p.m. or shortly thereafter
Mo'ikeha Building, Liquor Conference Room 3
4444 Rice Street, Lzhu'e, HI 96766
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
Open Session Minutes of January 27, 2015
BUSINESS
CSC 2015 -03 Goal setting for the Director of Human Resources for fiscal year
2015/2016 (On- going)
CSC 2015 -04 Review Department and Commission's procedures and forms for
filing appeals (On- going)
CSC 2015 -06 Discussion on adopting Guidelines for Implementing Civil Service
Commission Procedures for the Selection, Evaluation and Dismissal
of the Director of Human Resources and possible decision - making
to schedule a Public Hearing on adding such Rule Changes as
Subchapter 7
DIRECTOR'S REPORT TO INCLUDE ANY UPDATES ON THE TRANSISTION PLAN
CSC 2015 -07 a. February 2015 Director's Report
b. October — December 2014 Quarterly Report to County Council
EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes § §92 -4 and 92 -5 (a) (4), 92 -9 (a)(14) (b), the purpose of
n ssior -minutes- anc-to -consult -with- —
the Commission's legal counsel on issues pertaining to the Commission's and the County's
An Equal Opportunity Employer
powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate
and take such action as appropriate.
ES 403 Executive Session Minutes of January 27, 2015
RETURN TO OPEN SESSION
Ratify Commission actions taken in Executive Session for items: ES -003
Next Meeting: Tuesday, March 24, 2015 — 3:00 p.m., Mo'ikeha Building, Liquor Conference
Room 3.
ADJOURNMENT
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §92 -7 (a),
the Commission may, when deemed necessary,
hold an executive session on any agenda item without written public notice if the executive
session was not anticipated in advance. Any such executive session shall be held pursuant to
H.R.S. §92 -4 and shall be limited to those items described in H.R.S. §92 -5(a).
c: Deputy County Attorney Nicholas Courson
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours
prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are representing;
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please
provide 10 copies of your written testimony at the meeting clearly indicating the name of
the testifier; and
While every effort will be made to copy, organize and collate all testimony received, materials
received on the day of the meeting or improperly identified may be distributed to the members
after the meeting is concluded.
The length of time allocated to persons wishing to present verbal testimony may be limited at the
discretion of the chairperson or presiding member.
Se nd-vaitten-testineny to:
Civil Service Commission
Attn: Barbara Davis
Office of Boards & Commissions
Civil Service Commission — February 24, 2015 Page 12
4444 Rice Street, Suite 150
Llhu`e, HI 96766
Email: bdavis @kauai.gov
Fax: 241 -5127 Phone: 241 -4919
SPECIAL ASSISTANCE
If you need an alternate format or an auxiliary aid to participate, please contact the Boards &
Commissions Support Clerk at 241 4919 at least five (5) working days prior to the meeting.
Civil Service Commission — February 24, 2015 Page 13
I
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COUNTY OF KAUAI '- i- ti;�,.r+ �
Minutes of Meeting
OPEN SESSION
Board/Committee:
CIVIL SERVICE COMMISSION
Meeting Date7
January 27, 2015
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room 3
Start of Meeting: 3:03 p.m.
End of Meeting: 3:42 p.m.
Present
Chair Roy Morita; Vice Chair John Low. Members: Elizabeth Hahn; Richard Jose; Karen Matsumoto
Also: Deputy County Attorney Philip Dureza; Director of Human Resources Janine Rapozo; Boards & Commissions Office Staff.
Support Clerk Barbara Davis; Administrator Paula Morikami.
Excused
Members: Cathy Adams; Nancy Golden
Absent
Chair Morita called the meeting to order at 3:03
SUBJECT
DISCUSSION
ACTION
Prior to the start of the meeting, Council Administrative Assistant Eddie
Topenio gave the Oath of Office to reappointed Commission member Richard
Jose and newly appointed Director of Human Resources Janine Ra ozo
Call To
Chair Morita called the meeting to order at 3:03
Order/Roll Call
p.m. with 5 members present.
Approval of
Open Session Minutes of December 16, 2014
Ms. Hahn moved to approve the minutes as
Minutes
circulated. Mr. Jose seconded the motion.
Motion carried 5:0
Communication
CSC 2015 -01 Memo dated December 17, 2014 from Councilmember
Yukimura regarding Articles of Interest RE: Workplace Wellness Programs
Mr. Low moved to receive the communication.
and Injured Employees
Mr. Jose seconded the motion. Motion carried
5:0
Business
CSC 2015 -02 Memorandum from the Civil Service Commission to
O
Neighbor Island Merit Appeals Board/Civil Service Commissions and
Bargaining Units regarding the appointment of the new Director of Human
Resources
%>7Z,
Ms. Hahn moved to approve. Mr. Low seconded
5
the motion.
Ms. Matsumoto questioned why the memo was being sent to DHS. Staff
LA
explained this was the same formatting/contacts used by other counties when
�1—
Civil Service
Open Session
January 27, 21
Page 2
SUBJECT
DISCUSSION
ACTION
they appointed a new director with the contact information updated. Ms.
Rapozo stated she was fortunate to meet a lot of the people last week and will
assist Barbara in getting the additional names. Staff suggested the Commission
approve the content of the memorandum so when the additional contact names
are available the memo can be sent out.
Ms. Hahn amended the motion to approve the
content of the memo. Mr. Low seconded the
amended motion. Motion carried 5:0
CSC 2015 =03 Goal setting for the Director of Human Resources for fiscal
year 2015/2016
Staff advised the Commission in accordance with the Sunshine Law, goals
have to be set in Open Session as there are no provisions in the statutes for
discussion in a closed session. Mr. Low asked if they could discuss what
the Commission is looking for in executive session without discussing the
Director's goals. Staff said that the Director would be helping the
Commission in setting the goals. Deputy Attorney Dureza agreed that there
is not an exception covering goal setting in the HRS (Hawai`i Revised
Statutes).
Mr. Low said he thought they would be kicking around suggestions and was
not prepared to discuss goals. He would like to see what had previously
been set as goals to use as a guideline. Chair Morita noted last year's
budget session at Council included goals that were set by Thomas Takatsuki
for FY 2015, and suggested they use part of those for the goals. Asked if
Ms. Rapozo had any personal goals she noted that she has not had time to
revisit that lately and would like to make sure they are online, and whether
or not any have been accomplished or are falling behind. She is trying to
ensure they work toward becoming that HR department that everyone
expects them to be, and to determine what transitional movements they
need to make. At the forefront there is a lot of catchup that needs to be
Civil Service
Open Session
January 27, 21
Page 3
SUBJECT
DISCUSSION
ACTION
done; that is where she is focusing in addition to working with the
departments to see what their needs are. Chair Morita noted it is budget
season and Ms. Rapozo has lost 3 key people. He does not wish to
overburden her with goals, but would be curious to see what her goals
would be. Ms. Rapozo said an immediate goal is reorganizing to see how to
make this work given the financial situation and whether they need to hold
off with the 3 vacancies, but still accomplish what they need to accomplish.
There is a dollar funded position in the budget and would it be more fruitful
to fill that position and keep one of the manager positions open. HR was
asked to cut $169,000 from the budget so we are still massaging the
reorganization to see how it would best meet the needs.
Ms. Hahn brought up the County's budget presentations a couple of weeks
ago. It seems this particular department, not only for its own internal
workings, could have a big opportunity to reinvent the wheel, so to speak,
for the whole County. The Department of Human Resources is in a unique
position to brainstorm and envision a new era for the County of Kauai.
The budget is a catalyst for change for the whole County, not just the HR
Department, and she would like to see that kind of thinking. All of the good
plans will not be feasible unless it falls within the overall limitations and
constrictions, which can be a good thing because it will call for a greater
amount of cooperation amongst all the different agencies and departments.
Mr. Low said he was compelled to add, because it has been bothering him
for the past year, that the Task Force, after approval from the County
Council and the blessing of the Administration, came to the Commission to
start working to turn this into Human Resources from just a Personnel
Department and expand the service provided to the County. The
Commission accepted that and went through some difficult issues to do that.
He realizes the County is short on the dollars, but things that absolutely had
Civil Service
Open Session
January 27, 21
SUBJECT
DISCUSSION
ACTION
to occur will be looked at again and he finds it hard as a Commission to tell
the new Director this is what we think you ought to do when the County is
not sure what they want to do at this point. Mr. Low said he could see
setting very general goals with the biggest one being as Ms. Rapozo stated
about helping the other departments reorganize the best they can and to see
if there are further consolidations of Human Resources services that can be
done by pulling from other departments to free up a position. It is difficult
at this point without clear direction.
Chair Morita asked Ms. Rapozo where they were with the evaluation
training. Ms. Rapozo said she is looking at tweaking the evaluation tool a
little bit to add on for trending, whether it is downward or upward, and then
they can look at scheduling something within the next 6 months. Chair
Morita said he would look at that as a goal. Ms. Rapozo asked for
clarification that they were speaking of the executive appointee evaluation
to which the response was yes. Mr. Low thought that was a very legitimate.
goal to continue that to implementation by all the departments affected.
Chair Morita said goal setting was new to this Commission and what he
would like to do is set that particular one as a goal and wait for Ms. Rapozo
to come up with her goals. Mr. Low said he would like to see what the
Director comes up with as goals or recommendations to address the
$169,000 budget issue.
Ms. Morikami said another option is what other commissions do in that they
jointly set the goals with the director. Ms. Rapozo explained the hearing
schedule for budget and noted prior to the March submittal to Council they
could work on the goals together. and what resources it would take to get
those goals done.
Civil Service
Open Session
January 27, 21
moms,
SUBJECT
DISCUSSION
ACTION
Mr. Low moved that the Commission ask the
Director to prepare a report on what she feels are
the important goals and objectives of her
position and the department in general to include
addressing the issue of the County's request to
cut $169,000, the status and proposal for the
executive evaluation and how they wish to go
forward with FY 2015 goals. Ms. Hahn
seconded the motion. Motion carried 5:0
CSC 2015 -04 Review Department and Commission's procedures and
forms for filing appeals
Staff noted it was unfair to Deputy Attorney Dureza as he has not be part of
the meetings before. It was Deputy Attorney Courson who wanted to help
make sure the Department and the Commission's forms are better aligned in
order to provide more.of a one stop shop for the employees by being given
the steps they need to take them through the Administrative Review before
bringing their appeal to the Commission. Staff is proposing adding two
new sections to the Commission's form to allow the appellant to indicate
whether they want their appeal heard in an open or closed meeting and a
short provision governing the filing of an appeal..
Mr. Low suggested waiting for Deputy Attorney Courson's return to have
him look at the forms, and then work on it as a team.
Ms. Hahn moved to defer this item until the
Attorney has returned. Ms. Jose seconded the
motion. Motion carried 5:0
Ms. Hahn asked if there was a checklist a person could follow if they were
filing an appeal listing paperwork they need to complete for each of the
steps along with a space they can indicate the day they filed it. Mr. Low
said he would like to see Deputy Attorney Courson working with HR to
Civil Service
Open Session
January 27, 21
Lome
SUBJECT
DISCUSSION
ACTION
make sure it works for them and we are not causing unnecessary work or
delay.
Director's
To include any updates on the transition plan
Reports
CSC 2015 -05 a. Weekly R ort Ending December 4, 2014
b. Weekly Report Ending December 11, 2014
c. Weekly Report Ending December 18, 2014
d. Weekly Roort Ending December 24, 2014
Ms. Rapozo said these reports finish out Mr. Takatsuki's tenure. She is
looking to revise the format for future reports. The report to the Mayor used to
be weekly and now it is every three months, but Tom felt it was easier to track
by the week. In trying to look for the best way to do the report(s) there will
still be some of the same things being repeated. Asked about on -going
negotiations, Ms. Rapozo explained the various bargaining units and their
contractual dates. She noted that the negotiations were very enlightening, and it
was important to be able to meet the people. It is important that all of the
jurisdictions keep in contact with each other so that one is not doing something
that may affect the rest of us, Chair Morita asked if someone is TA' d into Ms.
Rapozo's position when she is off island. Ms. Rapozo said technically the
Central Payroll Analyst is at a manager level so there is still one manager.
Ms. Hahn asked if there was anyone on staff who could TA to which Ms.
Rapozo said this is something she is looking at.
Mr. Low moved to receive the Director's
Reports. Mr. Jose seconded the motion. Motion
carried 5:0
Executive
Deputy Attorney Phil Dureza read the Hawai'i
Session
Revised Statutes provision as detailed on the
agenda to take the Commission into Executive
Session for ES -001 to approve Executive
Minutes of 12/16/14 and ES -02: RFA 2014 -03
Civil Service
Open Session
January 27, 21
Page 7
SUBJECT
DISCUSSION
ACTION
for possible decision- making on Findings of
Fact, Conclusions of Law and Order.
Ms. Matsumoto moved to go into Executive
Session at 3:38. Ms. Hahn seconded the motion.
Motion carried 5:0
ReturntoOpen
Ratify Commission actions taken in Executive Session for items:
The meeting resumed in Open Session at 3:41
Session
ES -001 and ES -002
p.m.
Ms. Hahn move to ratify actions approved in
Executive Session. Mr. Low seconded the
motion. Motion carried.
ES -001— approved as circulated
ES -002 — approved for distribution
Announcements
Next Meeting: Tuesday, February 24, 2015 — 3:00 p.m.
Adjournment
Ms. Matsumoto moved to adjourn the meeting at
3 :42 p.m. Mr. Jose seconded the motion.
Motion carried 5:0
Submitted by: _
B
() Approved as
O Approved w:
Davis, Staff Support Clerk
amendments. See minutes of
Reviewed and Approved by:
meeting.
Roy Morita, Chair
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• To support all County departments, employees and the general
public with the full range of human resource functions
• Attract, value, support, and retain a fully- staffed, qualified and
diversified workforce
• Continually improve and support the effectiveness of individual
employees and encourage career and professional development
• Foster a diverse, productive and safe work environment
• Enhance the quality and delivery of services through technology
Training and implementation of the
Executive Appointee Evaluation
FM
4/15/2014
10
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Complaint Iniormadon:
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Appeal to the
CIVIL SERVICE COMMISSION/NIERIT APPEALS BOARD
U.K:
4444 Rice Shvek Sufte 150
1:
Submit original plus eight (8) copies of this form to the above address.
Use black Ink or a typewriter to complete this form. Use additional pages as necessary.
j
- Is the llant a County ty em o
pl yee: _Yes No
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tl = •i .L= • 1� Fitl!. •1 ■ _ 11 i i ► =te.' 1�= = •; : • • •. 1 . L• I 1 • 1:1 = •. MY .! 71 7#1! 1! • / *71 -.I V
' 1.= •i 11 =.•.= L• 1 • - il1�' :.: :. 7.:• I .- •.= 1.! -.. •1 ?. =.i =.•
Recruitment & Examination
_ Classification or reclassification of a particular position
_ Employment action taken under Chapter 76, HRS, (appellant must be a civil service employee excluded from
collective bargaining)
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•1.:S 1 •1 .Ir u.i1[• I =:. !. V ■ . 11 -..1 i =r •. h= = • = 1 : ';• ' 1 1.•
�s
�,mm�sSion
10. 1 would like to have my appeal heard in a meeting:
Open to the Public
Closed to the Public
Rules of the Civil Service Commission /Merit Appeals Board provide as follows:
§1 -38 Filing of appeal. (a) Time. Any person who has a standing to appeal shall file a petition of appeal to the
commission within twenty (20) calendar days after notice of the action was sent by the director or appointing authority.
(e) The commission shall not proceed on an appeal unless all internal complaint procedures, including administrative
review and departmental complaint procedures have been exhausted.
This is to certify that to the best of my knowledge, information, and beliefs, every statement contained herein is true
and no statement is misleading nor interposed for delay.
Date:
Appellant's Printed Name
Printed Name of Appellant's
Representative (if any)
(amended 1/2015) 2
Appellant's Signature
Representative's Signature
Guidelines for Implementing the
Civil Service Commission Procedures for the
Selection, Evaluation, and Dismissal of the
Director of Human Resources
Subchapter 7
I. Selection of the Director of Human Services
For Steps 1, 2, 2(a), 2(b), 2(c) the Commission should do the
following regarding the Director of Human Resources Position
Description.
1. Commission to post agenda item for the review of the
position description.
2. Commission to determine if changes are to be made to the
position description.
3. Commission to vote on a motion to accept amended
position description if changes are made.
48 Commission to develop interview questions. All candidates
shall be asked the same questions.
Step 1: Nominated Candidates by the Civil Service Commission
1. Commission to post executive session agenda item for
nomination process.
2. Commission members, including ex- officio members, who
are interested in recommending nominees, shall obtain the
resumes of the potential candidates.
In Executive Session.
3. Commission members, including ex- officio members, to
nominate candidates for consideration.
4. Each Commission member shall be allowed to nominate no
more than one candidate.
5. Resumes of nominated candidates shall be forwarded by the
Commission in a confidential memorandum to the
1 CSC aols -06
Department of Human Resources (HR) for review to ensure
that minimum qualifications set forth by the County Charter
are met.
69 HR shall submit in a confidential memorandum a certified
list of the qualified nominees to the Commission.
79 Commission to request that the Office of Boards and
Commissions schedule interview(s) with the qualified
nominees.
8. Commission to post agenda item for the selection of the
Director of Human Resources.
9. Commission to take action on a motion to select the
Director from the list of qualified nominees.
10. Commission to inform the Mayor of its selection.
Step 2: If no selection is made in Step 1, then the Commission will
move to Step 2 and utilize option available under Step 2.
Ste 2(a): Recommendation of Candidates by a Select
Committee
10 Commission to post item on the agenda to appoint Select
Committee members and identify the scope for a three -
member permitted interaction group.
(The Chairperson appoints the Select Committee members
and the Commission defines the scope of the tasks for the
Select Committee at a noticed meeting).
20 The Select Committee will establish all advertisements and
chose the publications for any such advertisements.
3. The Select Committee will review all applications /resumes.
40 Resumes of applicants shall be forwarded by the Select
Committee in a confidential memorandum to HR for review
County Charter are met.
2
5. HR shall submit in a confidential memorandum a certified
list of the qualified candidates to the Select Committee,
64 The Select Committee may interview the candidates
deemed qualified by the HR.
79 The Select Committee may select up to five finalists for the
Commission's review and prepare a report on the finalists.
88 Commission to post executive session agenda for
acceptance of the Select Committee's report and
recommended finalists.
9. Commission will review the report, may accept the report,
and if necessary conduct additional interviews the finalists.
10. Commission to take action on a motion to select one of the
recommended finalists at a noticed meeting.
119 Commission to inform the Mayor of its selection.
Ste 2(b)@. Recommendation of Candidates by Consultant
1. Commission to post agenda item to take action on selecting
a consultant to provide a list of candidates.
20 Commission will delegate the procurement obligations to
the Office of Boards and Commissions.
3. Office of Boards and Commissions will define the scope of
work for the consultant and prepare the procurement
documentation.
4. Office of Boards and Commissions will determine who will
sit on the review and selection committee to select the
consultant and advertise for resumes through the
Department of Finance /Purchasing Division.
50 Office of Boards and Commissions to draft the consultant
contract.
69 Legal review by Office of the County Attorney.
7. Review and Selection Committee meets to review resumes_ _
and rate the consultants.
3
8. Consultant
County.
98 Consultant
publicatior
108 Consultant
11. Consultant
is selected and executes contract with the
will establish all advertisements and choose the
is for any such advertisements,
will review all applications /resumes.
shall be forward resumes in a confidential
memorandum to HR for review to ensure that minimum
qualifications set forth in the County Charter are met.
129 HR shall submit in a confidential memorandum a certified
list of the qualified candidates to the consultant.
13. Commission to post agenda for acceptance of the
consultant's report and identification of qualified
candidates.
14. Commission will review the report, may accept the report,
and, if necessary, conduct interviews of the qualified
candidates.
15. Commission to take action on a motion for appointment of
any of the qualified candidates at a noticed meeting.
16. Commission to inform the Mayor of its selection.
Ste 2(c): Commission Developed Selection Process
1. Commission to post agenda item to discuss and develop its
own process to select the Director of Human Resources.
2. Commission to take action on
and follow procedural require
to select the Director.
3. Commission to take action on
close of the selection process
4. Commission to inform Mayor
identified selection process
!ments designed in the process
a motion for appointment at
at a noticed meeting.
of its selection.
II. Provisions for the Evaluation of the Director of Human
Resources
in
Evaluation Procedures:
18 Commission to post agenda item to discuss the evaluation
procedures to fulfill annual evaluation requirement of the
Director's performance as required.
2. Commission to distribute evaluations as provided in the
Administrative Policies and Procedures of HR.
3. Commission to post executive session agenda itemIto
discuss the performance of the Director to conclude the
evaluation.
4. Commission to create memo to personnel file attaching the
evaluation.
III. Provisions for the Dismissal of the Director of Human Resources
Dismissal Procedures:
1. Commission to post executive session agenda item to
discuss dismissal of the Director of Human Resources.
2. Following discussion in executive session, unless waived by
the Director of Human Resources, Commission may take
action to dismiss the Director by majority vote of the
Commission without an adjudicatory hearing.
5
DEPARTMENT OF HUMAN RESOURCES
DIRECTOR'S REPORT
TO THE
CIVIL SERVICE COMMISSION
FEBRUARY 2015
With the final certification of the election results received in late December, the department was
able to officially change its name to the "Department of Human Resources ". As a result, staff
have been busy in updating all of our forms, brochures, flyers, etc. with the new name. At the
same time, all office forms are being systematically numbered for better management and control.
Many staff hours have been dedicated this past month in gathering documents, policies and
procedures and other information in working with the contract auditors (PKF Pacific Hawaii)
tasked to review the office's payroll and hiring procedures. Staff from PKF Pacific Hawaii spent
three (3) days in early February on site reviewing various documents for compliance.
The quarterly report was submitted to Council that included new hires, reallocations, promotions,
transfers and vacancies for the period October 2014 - December 2014 (see attached).
With the current fiscal situation, all departments are required to justify the need to fill positions to
the Vacancy Review Committee. The committee looks at ways to reduce the size of government
where appropriate, re- describe vacant positions to create efficiencies, and serve as a sounding
board to explore organizational, personnel and technological alternatives. Basically, the
committee's role is to try and re- engineer government by reallocating and re- describing positions
to meet departments' needs, rehire as needed, eliminate if possible and share or move duties to
another department as appropriate.
Estimates for fiscal year 2015 -2016 personnel expenditures were provided to all departments to
complete their budget submittals. Step movements, across the board pay increases and within
range progression amounts were calculated for all employees.
The HRIS Task Force continues to meet on a regular basis. On- Boarding, Employee Self- Service
and Time and Attendance modules will be the first additions to the current HRIS system as an
initial step towards creating efficiencies in our information system. Staff continues to work on
correcting/adjusting payroll codes to be in line with labor agreements.
0 7 a.
Following are highlights and statistics from the various divisions:
Administrative Services and Benefits
• Posters were printed of the Customer Service Mission statement and Values statement to
be displayed in the various conference rooms around the County.
• Staff working with NEOGOV to prepare the various forms that are used during a New Hire
Orientation for use with an online On Boarding Program.
• Employees are still experiencing problems with enrollments and changes with the EUTF;
currently, there is about a one (1) month backlog.
• The County's Leave Sharing Policy has been revised and includes payroll procedures for
departments to use if an employee is a participant in the program. Work has been on -going
with our IT staff to ensure that payroll codes are properly accounting for both donor and
recipient accrual records.
• New Hires: Assistant Water Plant Operator
Bus Driver (fulltime)
Mechanical Repair Worker
Park Caretaker I
Park Caretaker I (89 -day contract)
Police Services Officer (10)
Program Support Technician
Wastewater Plant Operator Assistant
• Exit Interviews Conducted: 5
• Leave Sharing Applications: 2 (1 accepted and 1 denied)
• TDI Applications: 2 (1 approved and 1 denied)
• Transactions:
New Hires
17
Separations
12
Reallocations
5
Promotions
0
Demotions
0
Transfers
5
Pay Increase
237
Suspension
3
Leave Without Pay
23
Other
62
Seasonal
3
Miscellaneous Changes
17
• For security reasons, changes were made among various staff members regarding access to
the HRIS system
2
Classification and Pay and Labor Relations
• A SHOPO Joint Labor Management meeting was held over three (3) days on Oahu.
Topics of interest included the use of body cameras, tattoo policy, and exclusive
representation by SHOPO at employee grievances. In addition, a presentation was made
on "Education Based Discipline ".
• Impasse was declared for HGEA Units 2, 3, 4 and 14. The Employers have agreed with
HGEA on an alternate impasse procedure which would have arbitration concluded by
October 2015.
• Research was conducted into service credit (including grade seniority) for employees
returning back from a leave of absence from an exempt appointed position to a Unit 11 or
Excluded Managerial position. As Rules of the Director and collective bargaining
agreement language states, employees should be treated "as if they never left ", credit was
given (including grade seniority) for all service time in exempt appointed positions.
• Reallocations Processed: Appraiser I to Appraiser II
Civil Engineer II to Engineering Support Technician III
Equipment Operator II to Equipment Operator III
Fire Fighter I to Fire Fighter Trainee
Fire Fighter Trainee to Fire Fighter I
Laborer I to Laborer II (3)
Law Office Assistant to Legal Clerk II
Police Evidence Custodian II to Police Evidence Custodian I
Program Assistant to Executive Assistant
Treasury Clerk II to Motor Vehicle Registration Officer
Treasury Operations Manager to Accounting Technician
Water Safety Officer II to Water Safety Officer IV (2)
• Desk Audits: Civil Engineer I to Civil Engineer II
Tax Relief Services Technician to Senior Tax Services
Relief Technician
• New Classes Adopted: Staff Services Supervisor
Supervising Waterworks Inspector
Recruitment and Exam
• Recruitment staff participated in a live online demonstration of new enhancements for our
NEOGOV recruitment software.
• To assist KPD with recruitment efforts, monthly exams will be scheduled beginning in
March of this year.
• Recruitments: Accounting Assistant
Automotive Mechanic I
Clerical Assistant (Community Relations)
Emergency Services Dispatcher I
Equipment Operator II
egat-Crefk -ll-
Park Maintenance Operations Chief
Police Services Officer
3
• Lists Referred to Departments:
Written Exams Administered:
Administrative Reviews:
Payroll
Transportation Operations Assistant
Welder
Accounting Assistant
Bus Driver
Clerk Dispatcher I
Customer Service Representative I
Fire Captain
Fire Fighter II
Fire Fighter III
Legal Clerk III
Plumber I
Police Captain
Private Secretary
SCADA Project Manager /Inspector
Transit Fleet Mechanic
Transportation Operations Assistant
Clerical Assistant (Community Relations)
Customer Service Representative I
Emergency Services Dispatcher I
Park Caretaker II
Police Lieutenant
Police Sergeant
Civil Engineer I, II and III
Supervising Building Inspector
• Staff completed and distributed employee W -2s on January 29th.
• Response completed for a UIPA request from the Grassroots Institute for pay information
for all employees including position title, salary range, overtime, other pay, health and
retirement costs for the last three (3) years.
• Tracking legislative bills related to tax credits for taxpayers who purchase bus passes since
the County has a pre -tax program (HB 674) and ERS reporting requirements being subject
to penalties (SB 1090); the County is currently in compliance.
• Processed vacation payout for four (4) employees.
Employee Development and Health Services
• Completed and distributed forty -one (41) OSHA logs and summaries to all departments.
Logs must be posted from February 1St to April 30th.
• Staff worked with various departments regarding various employment issues related to
ADA requirements, FMLA requirements, drug and alcohol testing, TROs (temporary
restraining orders), etc,
aff conducted two-(4mediutimmsessions with�mptoyeesiravingdifficultywcrking
together.
El
• Eight (8) new workers' compensation claims were filed this month; five (5) medical
claims, two (2) indemnity claims (loss time) and one (1) controverted claim (denied
pending investigation).
• Equipment/Driver Training: Aerial Bucket Truck (1 PW employee)
Bushwacker (3 Parks employees)
Chipper (4 PW employees)
Manitex Boom Truck (1 PW employee)
Refuse Truck (1 PW employee)
• Other Training: A Day in the Life of an Effective Supervisor (Glenn
Furuya) (38 attendees)
First Aid/CPR Training (19 attendees)
5
Bernard P. Carvalho, Jr.
Mayor
Nadine K. Nakamura
Managing Director
January 16, 2015
DEPARTMENT OF HUMAN RESOURCES
County of Kauai, State of Hawaii
4444 Rice Street, Suite 140• Lihwe, Hawaii 96766
TEL (808) 2414956 FAX (808) 241 -6593
TO: Chair Mel Rapozo, County Council
FROM: Janine M.Z. Rapozo, Director of Human Resources 'Ir
VIA: Nadine K. Nakamura, Managing Director) esy'4Al
SUBJECT: October- December 2014 Quarterly Report
Janine M.Z. Rapozo
Director
As per Section 19 of the FY 2014 -2015 budget ordinance, attached is the October - December
2014 quarterly report that includes new hires, transfers, reallocations, promotions and vacancies
for the second quarter.
"Thank you.
.Aft.
ANEQUAL OPPORTUNITYEMPLOYER
,..:...;
� ao�s -o7 6
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
OCTOBER 2014 - DECEMBER 2014
NEW HIRES
Position Number
Department/Divfsidn
Current Position Title
Current Salary
Rating
Current Annual
Salary
Justification
Funding Source
Effective Date
2501
Civil Defense
Grant Coordinator
SR -24
$53,364
Vacant since 07/01/14
General Fund
10/16/14
E -15
County Attorney
1st Deputy County Attorney
EXEMPT
$98,748
Vacant since 12/01/14
General Fund
12/19/14
E -40
CountV Attorney
Depu_q Coun Attorney
EXEMPT
$800000
Vacant since
12/01/14
General Fund
12/16/14
E -46
County Attorney
Dep County Attorney
EXEMPT
$85,000
Vacant since 07/31/14
General Fund
11/17/14
E -68
County Attorney
Deputy County Attorney
EXEMPT
$82j(100
Vacant since 04/01/14
General Fund
11/03/14
E -121
lcountyAttomey
Private
Secrete
SR -20
$68,412
Vacant since
12131/13
General
Fund
10/16/14
2205
Liquor
Liquor Control
Investi atorTrainee
SR -14
$33,720
Vacant since 07/01/14
Liquor Funds
10/16/14
1213
Parks & Rec -Malnt
Groundskeeper
BC -2
$350256
Vacant since 08/01/14
General Fund
12/01/14
T -2019
Planning
Planner
SR -16
$370464
Vacant since 07/01112
State Funds
11/03/14
305
Police
Police Records Clerk
SR -11
$290988
Vacant since 08/2S/14
General Fund
12/29/14
342
Police
Crime Scene Specialist
I
SR -18
$40,548
Vacant since 03/22/14
General Fund
10/01114
2821
Prosecuting Attorney
Legal
Clerk
111
SR -14
$33,720
Vacant since 09 /01/14
General Fund
10/27/14
2825
Prosecuting Attorney
Legal Clerk
111
SR -14
$33,720
Vacant since 09/02114
General Fund
11/17/14
2826
Prosecuting Attorney
Legal
Clerk III
SR -14
$33,720
Vacant since 10/16114
General Fund
10/16/14
2827
Prosecuting Attorney
Legal perk III
SR -14
$330720
Vacant since 10/16/14
General Fund
10/16/14
2828
Prosecutin Attome
Legal Clerk III
SR -14
$330720
Vacant since 10/16114
General Fund
10/16/14
E -88
Prosecull Attorn
Deputy Prosecuting Attorney
EXEMPT
$77,500
Vacant since 06/0.1/14
General Fund
10/16/14
1868
Public
Works-Bldgs
Plumber
BC -10
$49,074
Vacant since 05/27/14
General
Fund
12/16/14
1901
Public Works-Bidils
Janitor
II Part time
BC -2
$17,628
Vacant since 06116/14
General
Fund
10 16 14
9420
Transportation
Clerk Dispatcher I
SR -12
$310236
Vacant since 07/09/14
General
Fund
12/01/14
10396
Trans rtation
Clerk Dispatcher
l
SR -12
$310236
Vacant since 11/01/14
General
Fund
12/01/14
9394
Transportation
Clerk
Dispatcher 11
SR -14
$350112
Vacant since 08/21/14
General Fund
11/01/14
E -19
lWater
Manager and Chief
Engineer JEXEMPT
$107,335
Vacant since 02/01/14
Water Fund
12/18/14
Excludes short-term (on -call, seasonal, 89 -day) Building Revolving Fund and Project Funded positions
Page 1 of 1
i
i
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
OCTOBER 2014 - DECEMBER 2014
TRANSFERS
IlMosItion
I Department/Dhdsion..
Current Position Title
JlCunrenlSalary
Rating
Current Annual
salary . -
Justification
Funding Source
EfKCtiveDate
None
Includes changes In position numbers
Information In parentheses represents former department/division, position, salary rating, salary, or funding
r
Page 1 of l
I
I
i
i
1
1,
1
r
Page 1 of l
I
I
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
OCTOBER 2014 - DECEMBER 2014
REALLOCATIONS
Position Number
DepartmaK/Dlvision
Current Position Tide
Currentsa ary
Rating
Current Annual Salary
Justificadon
Funding Source
Effective Date
2703
Council Services
Records Mgt Analyst IV (Records Mgt
Analyst III )
SR -22 SR -20
$62,424 $570720
Career progression
General Fund
12/16/2014
E -121
121)
County Attorney
Private Secrete Law Office Mgr II
SR -20
SR -20
$680412 $49,968
Operational needs
General Fund
10/01/14
122
County Attorney
Supervising Legal Clerk (Law Office
Manager II )
SR -20 SR -18
$49,968 $460188
Operational needs
General Fund
10/01/14
125
CountyAttomey
Supervising Legal Clerk (Legal
Clerk M
SR -18
SR -16
$46,188 $42,684
Operational needs
General Fund
10/03/14
703
Fire
Payroll Specialist Account Clerk
SR -18 SR -11
$40,548 ($360468 )
Operational needs
General Fund
10/15/14
746
Fire
Accountant I Accountant Trainee
SR -18 SR -16
$430812 $40,548
Career progression
General Fund
10/16/14
2525
Fire -Ocean Safety
Lifeguard (Water Safety Officer I
SR -13 SR -15
$32p460 $35112
Recruit at lower level
General Fund
10/01/14
2205
Liquor
Liquor Control Investigator Trainee (Liquor
Control Investigator III )
SR -14 SR -21)
$33,720 $71,124
Recruit at lower level
Li uor Fund
362
Police
Secrete
Public Safety Worker 1
SR -16 SR -35
$36,468 $350112
Operational needs
General Fund
12/01/14
2825 (9109 )
Prosecuting Attorney
Legal Clerk III (Receptionist/Sr
Clerk )
SR -14 NA
$33$720 $280872
Operational needs
General Fund
10/16/14
2826 (9103)
Prosecuting Attorney
Legal Clerk III Law Office Asst
SR -14 (NA)
$330720 ($36,468 )
Conversion to Civil
Service
General Fund
10/16/14
2827 9104
Prosecuting Attorney
Legal Clerk III
(Law Office Asst )
SR -14 NA
$33,720 $33,720
Conversion to Civil
Service
General Fund
10/16/14
2828 (9085 )
Prosecuting Attorney
Legal Clerk III Law Office Asst
SR -14 NA
$33 720 $36,468
Conversion to Civil
Service
General Fund
10/16/14
1438
Public Works-Eng
Construction Inspector II (Construction
Inspector 1)
SR -19 SR -16
$49,968 $44,388)
Career progression
General Fund
10/16/14
1925
Public Works -SW
Landfill Laborer II (Landfill
Laborer I )
BC -4 BC -3
$371716 $36,252
Career progression
SW Fund
11/16/14
1859
Public Works- Wastewtr
Wastewtr Plant Op Asst ( Wastewtr Plant
Op IV )
BC -5
BC -13
$39,228 ($540732)
operational needs
Sewer Funds
12/04/14
9312
Transportation
Bus Driver
Van Driver
BC -7 BC -5
$42,420 $39,228
Operational needs
General Fund
11/01/14
9456
Transportation
Transit Fleet Mechanic (Utility Worker
BC -8 (BC-5)
$44136 ($390228)
Operational needs
General Fund
10/01/14
2433
Water
Customer Service Rep I (Customer Service
Rep II )
SR -31 SR -13
$29,988 $320460
Foperational needs
Water Fund
11/01/14
Excludes temporary reallocations
Information in parentheses represents former department/division, position, salary rating, salary, or funding
Page 1 of 1
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
OCTOBER 2014 - DECEMBER 2014
PROMOTIONS
In parentheses represents former department /division, position, salary rating, salary, or funding
Page 1 of 1
CurrentSalary
P
on Number
Department/Division
Current Position Tide
Rating
Current Annual Salary
Justification
Punding Source
Effective Date
Park Caretaker II position vacant
1
7 1633
Parks & Rec -Maint
Park Caretaker 11 Park Caretaker)
WS-2 BC -2
$37,716($35,256 )
since 12/01/13
General Fund
10/01/14
Police Records Unit Supervisor (Police
Police Records Unit Supervisor
3
491
Police
Evidence Custodian 11 )
SR -20 SR -16
$49,968 $44 388
position vacant since 11/01/13
General Fund
12108/14
Civil Engineer III position vacant since
1444
Public Works-Eng
Civil Engineer III Civil Engineer II
SR -22 SR -20
$53,364 $47,400)
08/16/13
General Fund
10/16/14
Refuse Collection Equipment Op (Refuse
Refuse Collection Equipment Op
84
869
Public Works -SW
Collection Crew Leader )
BC -10 BC -9
$49,068 $47,268
position vacant since 10/01/14
SW Fund
10/01/14
Solid Waste Worksite Attendant (Laborer
Solid Waste Worksite Attendant
1
7 939
Public Works -SW
II )
1 BC -5 (BC -3 )
1$39,228 $36,252
position vacant since 09/1,S44
I SW Fund
10/26/14
In parentheses represents former department /division, position, salary rating, salary, or funding
Page 1 of 1
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Page i of 6
Total Days
Fiscal Year
Fiscal Year (FY14-
position
Current
Current Annual
iPundingSource
ve
Vacant
Va
15)•Estlmated
Number
De .
Pa _..
en Ohrision
. d
Current
Sad Rating
Salary 8.
Sad
Salary Justification
Date
Date
WCUO 2A21Moee
u�wvu:yi�/mJ�
aTotalDayS
cant
Salary Savings
General Fund
E-74
Auditor'
Office
Auditor II*
EXEMPT
42 500 ` 015•
General Fund
01/08/13
723
184
21,425
E -73
AudFtar'
Office
Audit Manager*
EXEMPT
47 500 u ' a ` 015•1
1 r ,� �r 4 General Fund
$351121 ^x >% a General Fund
$1 17- ; cf General Fund
$1 le s
k TM+ iC, �y General Fund
$94,454 , r,; General Fund
w !�
$42,684 t� � er } �; General Fund
67,512 x �w General Fund
$82,140 } , yS``� "� 8 = General Fund
$47,400 Y . a r ,; A r•�, General Fund
r
13
518
184
23 945
27
Council
rvices
Council Services Administrator
EM-5
10/18111
1171
184
N/A
E-2702
Council
rvices
Council
an
Assistant
EXEMPT
10/27/14
66
66
6,349
E -271
Council
ices
Secretarial Assistant
EXEMPT
1 13
366
184
N/A
NEW
County
!torn
De County Attorney
EXEMPT
07/01/14
184
184
N/A
E -1
County Attorney
D Coun Attor
EXEMPT
12/19/14
13
13
3t364
12
Cou
orn
le
IClerkIll
SR -14
09/09/14
115
115
$ 13 "B
135
Elder! v Affairs
Program Spedalist
II
SR -22
12/31/14
1
1
185
21
Finance-
dministration
Risk Management Insurance Coord
SR -26
1WI114
1
1
$ 225
217
Finance-
eal Property
Real Property Appraiser IV
SR -22
03/31/14
276
184
$ 23,895
218
Finance
eal Pro rty
Appraisal Su Support Services Adm
App pp
SR -24
`
$68,412 ti Kati.f v` General Fund
$44j470 General Fund
12/31/14
1
1
$ 187
222
Finance-
eaI Property
Real Property Appraiser V
SR -24
10101/13
457
184
22m418
Temporarily filled with short -term hire General Fund
254
Finance-
eal Property
Tax Manager*
EM -5
$57,330 unting Assistant) (12/20150)
02/01/13
699
184
$ 28,901
153
Fina
R reasu
Treasury Operations Manager
SR -24
$73 032 General Fund
1 3I 14
1
1
200
642
Fire
Fire Captain
SR -25
$88o752 General Fund
41, A
12 31 14
1
1
243
652
Fire
Fire Captain
SR -25
96 024 General Fund
12/31/14
1
1
$ 263
626
Fire
Fire Prevention Inspector 11
SR -23
$82,056 n ' Jj %: General Fund
_ r
10/01/14
92
92
$ 20,683
695
Fire
Fire Flahter Ill
SR -21
82,056 General Fund
1WI114
1
1
225
i
787
Fire
Fire Ffthter I
SR -17
General Fund
12/31/14
1
1
164
703
Fire
Payroll Specialist
SR -18
General Fund
07 1 14
169
169
$ 18j774
254
Fire-Ocean Safety
Program Support Technician II
SR -13
$32,460 General Fund
07/01/14
184
184
$ 16,363
Page i of 6
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Page 2 of 6
total Days
FlscaMer (.
Ascal Year (FY14-
cantRaseo.K
Pasldwn
Currant
Currant Annual
15j: • total0iys
►' • EstYrnatad
Number
DeperApaM/OlWslan
Curreny_Pospbp Title
Sala ry.
R
e
11,11
w
SavkW
LT -253
Fire-
n Safety
Lifeguard
SR -13
$32,460
General Fund
01/01/14
36S
184
$ 16,363
$320460 y YY4� rr;,
2525
Fire-Oceian
Safety
Lifeguard
SR -13
General Fund
05 /16/14
230
184
$ 16,363
1863
Fire
Ocelsn
Safety
Water Safety Officer IV
SR -21
$44,388 u .,`
General Fund
04 /02/13
639
184
$ 22,376
may{
$44,388 T sa z
lanxx35'
1044
F re
n Safety
Water Safety Officer IV
SR -21
General Fund
04 /16/14
260
184
$ 22,376
2538
Fire
n Safety
Water Safety Officer IV
SR -21
$44,388
$44,388
General Fund
07/01/14
184
184
$ 22,376
2539
Fir
n Safety
Water Safety Officer IV
SR -21
General Fund
07/01/14
184
184
$ 22,376
._,
$1 `. r ",j ^d ;.'
9537
Housin
Planner V
SR -24
Federal Funds
12/01/13
396
184
N/A
r
1 >+ r�
9539
Housing!
Housing Asst Specialist III
SR -20
Federal
Funds
07/01/11
1280
184
A
$1
9563
Housinal
Pub Hse & Dvl mnt Prvrn Specialist 111
SR -24
General Fund
03/01/14
306
184
N/A
$70188 sr vF s
9564
Housing
Pub Hsg & Dvl mnt Prom Specialist III
SR -24
Federal Funds
31/14
1
1
192
_'
Zvi
9541
Housing
Senior Clerk
SR -10
$1 r J' ` "
Federal Funds
07/01/13
549
184
N/A
,
E-45
Mayor's
Rice -B & C
Administrative Aide
SR -24
$70,188
General Fund
10/16/14
77
77
$ 14,807
,
$650736
2204
Liquor
Liquor Control Commission Secretary
SR -20
Liquor Fund
12/31/14
1
1
$ 180
$730032
127
OED
Economic Development S ialist IV
SR -24
General Fund
12/31/14
1
1
$ 200
1 Temporarily filled with short-term hire
9210
OED
Clerk-Typist
SR-8
$1 m Compliance list)
General Fund
04 /01/14
275
184
N/A
N
OED
Enforcement Specialist
SR -24
$502000
General Fund
07/01/14
184
184
25,205
E-
OED
Sustainab Green Manager
EM -5
$98,796
General Fund
12/31/14
1
1
271
1958
=OED
Golf Course
Casher I
SR -SO
19 740 Part time position
$16 860 Part time position
Goff Fund
12/31/14
1
1
54
19
Parks &
eC•Golf Course
Golf Course Marshal
SR -8
Goff Fund
12/31/14
1
1
46
1625
Parks &
ee -Ma1M
Parks Administrator
EM -3
$70,668 - General Fund
$1 General Fund
04 101/14
27S
184
$ 35,624
1916
Parks &
ec -MaIM
Groundskeeper
BC -2
03/01/13
671
184
N/A
General Fund
182
Parks &
ec -Maint
Heavy Truck Driver
BC -7
12/29/12
733
184
$ 21,387
6 t r General Fund
1
Parks &
ec -Maint
Park Caretaker II
WS-2
11/01/14
61
61
$ 6,303
6 ' ? .; i J' General Fund
Parks & Reo-Malnt
Park Caretaker I
BC -2
10/01/14
92
92
$ 8,886
;S420426
6 . General Fund
Parks & Ret
-Maint
Park Caretaker I
BC -2
08/25/14
129
129
$ 12,460
6 General Fund
6 General Fund
Parks &
ec -MaMt
Park Caretaker I
BC -2
12/31/14
1
1
$ 97
Parks &
er -Malnt
Park Caretaker)
BC -2
09/30/14
93
93
$ 8,983
Page 2 of 6
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Page 3 of 6
Toh4 Oeys
Fiscal Year (FY1
spian
Currmrt
CumMAnnual
EHxUrre
Vaca nt
- TohlDays
ZYear
DepergiMM/Dhrhbn
[orient Positlon Title
Salary Ratksg
Salary Justin tion
Funding Source
Date
u wyF u/ei/iw
Gant
1985
Parks &
ec -Maint
Tree Trimmer
Hel er
BC-4
36,972
Z, I
$41,952 7 '
$48,024 c s:k r ' , £° -
General Fund
07 0 14
184
184
Parks & net
-Maint
Aerial Truck Operator
BC -7
General Fund
07/01/14
184
184
$ 21,148
2649
Parks &
ec- Permits
Parks Permit Cleric
SR -11
General Fund
12/31/14
1
1
$ 132
$31,236 ` I -. y.
1893
Parks &
eo-Recreation
Recreation Worker I
SR -11
General Fund
08/15/14
139
139
$ 114895
General Fund
E-7
Personn
I
Director of Personnel Services*
ORDINANCE
$77,280 Y - "a� f
$113,268 bit ;y r
$113,268 4' ;�
(10/20140
01/22/13
709
184
$ 380958
Person
HR Manager 11
EM -3
General Fund
11/01/14
61
61
$ 18,930
210
Personnel
HR Manager R
EM -3
General Fund
12/31/14
1
1
$ 310
212
Personno
HR Specialist I
SR -20
$14
General Fund
07 /01/12
914
184
N/A
$41,064 `c _ �?�� � o-
th F '•
2002
Planningi
Land Use Permit Technk9an
SR -15
General Fund
12/31/14
1
1
$ 113
General Fund
..
2004
Planning
PlannerVll•
SR -28
44424
PIA0151
11/25/23
402
184
2Z395
Temporarily filled with short-term hire (TVR
2010
Planning
Planner VII
SR -28
$64,920 Permit Enforcement Research
General Fund
07/01/12
914
184
32 727
Temporarily filled with short-term hire
2031
Planning
Records Management Analyst
SR 118
$1 (Enforcement Cs Mgt )
General Fund
D7 /01/12
914
184
N/A
1317
Police
Police Services Officer
PO-5
$56,604
Federal Funds
01/23/14
343
184
$ 28,535
$564604 t c }
1318
Polite
Polite Services Officer
PO -5
Federal Funds
01/23/14
343
184
$ 28,535
j a
f r ;'
$56,604 T1 Fi
$56,604
$561604 YL
556604
1319
Pollee
PoBce Services Officer
PD -5
FedenlFUnds
01/23/14
343
184
$ 28,535
1320
Police
Ponce Services Officer
PO -5
Federal Funds
01/23/14
343
184
$ 28,535
1321
Police
Police Services Officer
PO-5
Federal Funds
01/23/14
343
184
$ 28,535
1322
Police
Pollee Services Officer
PD -5
Federal Funds
01123114
343
184
29153S
358
Police
Ponce
Services Officer
PO -5
General Fund
05 6 14
220
184
28,535
f
$560604 < d j
$56,604 ' r, 4 i _°
$560604 h iu `' e'
$580950 = sr ^u:
$581950' r ntu s ? y
361
Police
Police Services Officer
P0-5
General Fund
05/26/14
220
184
$ 28,535
419
Police
Police Services Officer
PO -5
General Fund
05/26/14
220
184
$ 280535
526
Police
Polite Services Officer
PO S
General Fund
05/26/14
220
184
$ 28,535
447
Polite
Police Officer I
PO-7
General Fund
07/28/14
157
157
$ 251357
511
Polce
Police Officer l
PO -7
General Fund
09/30/14
93
93
$ 15,020
$58,950 �, -, tx �;J W z '
" }� �' T
$911800 z , 1 �
Police
Ponce Officer 1
110-7
General Fund
05/26/14
220
184
$ 298717
404
Pollee
Detective
PO 11
General Fund
12/31/14
1
1
$ 252
_,
$69,120 r tirr G^ a
$96,636
Police
Poke Sergeant
PO -11
General Fund
05/26/14
220
184
$ 34,844
405
Police
Police Lieutenant
PO 13
General Fund
07 /31/14
154
154
$ 40,772
ff
92 604
General Fund
446
Police
Police
Lieutenant
PO -13
OS 2 14
220
184
683
102,492 T .r c'f' ^ y� ; ?
General Fund
1 0 14
31
31
8#70"S
3
Polite
Police
Ca In
EM -3
351
PoBce
Assistant Chief
EM-7
$127 fi92
General Fund 112/31/14
1
1
350
Page 3 of 6
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Page 4 of 6
Total Days
Fiscal Yar
Fiscal Year (FY14-
position
Current
Current Annual
Effective
Vacant
VWWCr0k*M Dam
15)- Total Days
15) Estimated
Number
Depera
mWIDIvIsIon
Current Poddo..nTitle
Salary Rating
Salary lustiRadon
Funding5ource
Date
uw„y,yyar/:a.
vaaq
Salary Savings
309
Police
Program Support Tech I
SR -11
$30,036
General Fund
0:V16/13
715
184
$ 15,141
Temporarily filled with short-term hire (polic
3621
Police
I
Public Safety Worker
5R -15
$33,756 Clerical Assistant)
und
11/11/13
416
184
$ 170017
532
Police
Clerk
SA -8
$26,700
Fund
06/19/13
561
184
$ 13,460
y
$44 388 5 *
$68,412 ti ,v ' ` ;-
$36,468 ' r "' `'
491
Police
Police
Evidence Custodian
11
SR -16
und
und
FFund
12/09/14
12/31 14
23
1
23
1
$ 2j'797
$ 187
312
Police
Supervising Em Services Dispatcher
SR -23
321
Police
Em Services DI
tcher I
SR -16
und
10117114
76
76
$ 7g593
$3 468 E` {'
473
Police
Emergency Services Dispatcher I
SR -16
Fund
1 14
57
S7
$ 5o695
130
Polka
School Crossing Guard
SR -5
$6,157
und
09/25/13
463
184
$ 30104
Temporarily filled contract hire (Police
130 5
Police
School Crossing Guard
SR -5
$61157 Computer s Tech )
General Fund
03/13/09
2120
184
$ 3,104
1308
Police
School Crossing Guard
SR -5
$6157
General Fund
01/13
518
184
3104
1307
Police
School Crossing Guard
SR -5
$64157
General Fund
04/01/08
2466
184
3104
Temporarily filled with short -term fare
Police
School Crossinj Guard
SR -5
$6v157 Ba and for
General Fund
04/0V03
2466
184
jr104
Temporarily filled with short-term hire
1310
Police
School Crossing Guard
SR -5
$60157 (Background Investigator)
General Fund
04 101/08
2466
184
$ 31,104
1311
Police
Schooi crossing Guard
SR -5
611157
General Fund
06/11/13
569
184
3p104
Temporarily filled with short-term hire
1315
Police
School Cross) Guard
SR -5
$6,157 ound Investigator)
General Fund
04/01/08
2466
184
3104
Temporarily filled with short-term hire
131
Police
School Cr Guard
SA -5
$6,157 B kwestl M
General Fund
2466
184
104
T -28
P
Attom
Victim /Witness Counselor 11
SA -22
$47,400 Federal Funds
$42,684 General Fund
04(11 /14
265
IIIIIIIIIIIIId
184
23 895
802
Public Works Adm
Departmental Personnel Assistant it
SR -17
03/01/14
306
184
$ 210517
$49,074 Highway Fund
j.
t Fund
$2 Highway
1332
Public Auto
Auto Mechanic I
BC -10
12/31/13
366
184
$ 240739
1342
Public Works -Auto
Body &Fender Repairer
BC -30
11/01/09
1887
184
N/A
?4• r
$600012 5w General Fund
n
$1 z e " -,'r " s ' s : General Fund
1527
Public Works-Buildings
Code Enforcement Officer
SR -26
11/01/14
61
61
$ 10,029
100
Public Works-Buildinp
Building Inspector
SR -19
03/31/14
276
184
N/A
T •-
$42,684 General Fund
$47,274 t - General Fund
$47,274 " "• General Fund
14371
Public - Buiklings
Building Permit Clerk
SR -13
12/31/14
1
1
$ 117
153
Public Works- Buildin
Maintenance Worker l
BC-9
07/01/13
549
184
$ 23,831
1535
Public Works-Buildings
Maintenance Worker I
BC -9
07/31/14
1S4
154
$ 19,946
$56,172 General Fund
1
Public Works-Buildings
Supervising Plumbing Inspector
SR -23
11/01/14
61
61
Page 4 of 6
BUDGET ORDINANCE - SECTION 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Page 5 of 6
Total Days
Fiscal Year (
FiscaPYear (Fy14-
Position
Current
Current Annual
Effective
�a
1S3 - Total Days
35) - Estlimated
Number
Current Position Title
Salary Rating
Salary Justification
Funding Source
Date
v. * Dnft
amumb 1011=1
a"Pt
Salary Savings
1856
Public Works-
Buildin
Elec- Electronic Equip Repairer
BC -11
$1 General Fund
07/16/13
534
184
N/A
$490068 General Fund
$1 r r x General Fund
1016
Public Works-Buildings
Plumber I
BC -10
10/29/14
64
64
$ 81604
1427
Publk
rks Eng
Eng Drafting Technician I
SR -13
08 /01/13
518
184
N/A
$1 _ r General Fund
9052
Public
rks -Eng
Civil Engineer I
SR -18
10/16/11
1173
184
N/A
$45,576 General Fund
14
Public Works-En
CIMI Engineer it
SR -20
07/09/14
176
176
$ 21,976
$47,400$ <
; ` General Fund
1444
Public Works-En
CMI Engineer 11
SR -20
10/17/14
76
76
$ 9,870
T-1977
Public Works4ng
Construction Inspector II
SR -19
,` N
$1 General Fund
$47,268 �,'s• Highway Fund
$36,255 ? t Highway Fund
11/15/08
2238
184
N/A
87
Public rks -Roads
Equipment Operator II
BC -9
11/01/14
61
61
$ 7,900
901
Puhlk Roads
Laborer II
BC -3
09 /01/14
122
122
$ 12,118
T
$1 " ">i. ; Highway Fund
$57,948 ry �ti t} " SW Fund
$400791 S , y > i c SW Fund
$40,788 ' , ` SW Fund
$42,684�`f ;, = SW Fund
939
Public Works -Roads
Laborer II
BC -3
03/04/14
303
184
N/A
1055
Public Works
SW
tarldflU Worksite Su
F 112
12/31(14
1
1
$ 159
960
Public
ks -SW
Refuse Collector
SC-6
D6 /16/14
199
184
$ 20,563
962
Public W
ks -SW
Refuse Collector
BC 6
10/26/14
67
67
$ 7,487
1855
Public W
ks -SW
Senior Account Clerk
SR -13
05/16/14
230
184
$ 21,517
$47,268 :9 �� SW Fund
$1 i2i SW Fund
$1 .jr,�r3 , c f SW Fund
$390228 < a �, v Sewer Fund
$39,228 ' - +. F' Sewer Fund
$420420 a r Sy General Fund
$42,420 r 4 ", General Fund
86
Public W
rks -SW
Refuse Collection Crew Leader
BC -9
10/01/14
92
92
$ 13,914
1064
Public Wprks.SW
Refuse Collection Crew Leader
BC -9
09 /05/11
04 /01/14
1214
275
184
184
N/A
N/A
1927
Public W
rks SW
Solid Waste Worksne Attendant
8C -5
17
Publk
Wastewtr
Wastewtr Pint Operator Assistant
BC-5
12/31/14
1
1
$ 107
1859
Public W
rks Wastewtr
Wastewtr Pint Operator Assistant
BC -5
07/27/14
158
158
$ 36,981
9311
Transportation
Bus Driver
BC -7
12/31114
1
1
$ 116
9312
Tra n
Bus Driver
BC -7
11/01/14
61
61
$ 70089
r
$42,420 ' a General Fund
9452
Transportation
Bus Driver
BC -7
12/01/14
31
31
$ 3,603
•, u
$31,236 General Fund
9412
Transportation
Clerk Dispatched
SR -12
51/18/14
44
44
$ 31765
$43,812 "} ' < General Fund
$39,228 General Fund
$44,136 J ?,} fir; r General Fund
$98,748 ,,r' ` - . t,, .I Water Fund
Z =, fit.
$29,988 Water Wltd
9324
Trans don
Departmental Trans ortation Coord
SR -20
03/01114
306
184
$ 220086
9298
Tran n
Utility Worker
BC -5
11/15/14
47
47
$ 5,051
94
Trans n
Transit Fleet Mechanic
BC -8
08 /18/14
136
136
$ 160445
E -3
Water
Deputy Manager Engineer
ORDINANCE
12/19/14
13
13
$ 3,517
243
Water
Customer Service Representative I
SR -11
05 /01/14
214
184
$ 15,137
.. ::.
$48,024 `' t ? Water Wnd
$40548 `' -� Water fund
$35,112 ��,4": Water Fund
$79,104 �'r LV
; ` F °, Water Fund
2403
Water
dark Dispatcher II
SR -14
09 /01/14
122
122
$ 16,052
2
Water
AcmuntaMl
SR -18
0 2/01/14
334
184
$ 200441
2499
Water
Clerical Assistant
SR -15
10/23/14
70
70
$ 6,734
23
Water
Civil Engineer VII
EM -7
12/31/05
3288
184
$ 390877
,
$75,960 ' < Water Fund
$42,132 Water Fund
$55,500 Water Fund
235
Water
Civil Engineer V
SR -26
02/01/14
334
184
$ 38,292
245
Water
lovil
Engineer 11
SR -20
05/25/10
1602
184
$ 21,239
2476
Water
Civil Engineer V
51145
11/16/13
411
184
$ 270978
Page 5 of 6
awwr ORDR ma -SErnON 19
QUARTERLY REPORT
JULY 2014 - DECEMBER 2014
VACANCIES
Excludes short-term (�n -call, seasonal, 89 -day) Building Revolving Fund and Project funded positions
Toter
CouirVS
General Fonds
Grant ode
llquortund
L Fund
Fund ,
Total Days
. Fund
Water Fund
Total N ol
Vacant Positions
Fiscal Year VM
Fiscal Year (FY14
(F Fu
)
129
86
8
1
lFundingSource
3
Vacant
2
22
Position
Vacant Positions
Current
Current
Effective
Va KV f0<m.om
15) •Total Days
15) - Estimated
Number
Depa
ent/DMslon
Current. Position Tide
Selary Rating
Salary Justification
0
Date
0=0' / =4.
Vacant
Salary Savings
2351
Water
Waterworks Project Manager
SR -24
$51,312 Water Fund
$39,480 yr Water Fund
$40,548 fl e a1,5 L • Water Fund
11/16/12
776
184
$ 25,867
2483
Water
Vacant Positions
Waterworks Inspector ll
SR -19
03/16/12
1021
184
$ 19,902
2
Water
Project Assistant
SR -18
03/16/14
291
184
$ 20,441
2409
Water
2
Pi er Helper
BC -5
$36,960 ?; n?R�� s r G Water Fund
$47,928 rk' "�s 1r Water Fund
E "r
$38,460 , �y t Water Fund
$46,236;1 �yJ`` l u; Water Fund
Vacant Positions
09/16J33
472
184
$ 180632
241
Water
AM)
Water Plant Operator I
BC -11
05/16/13
595
184
$ 24,161
2312
Water
2
Assistant Water Plant Operator
BC -5
06 /02114
01/02/01
213
5112
184
184
$ 190388
$ 23,308
2441
Water
$ 44,756
Welder
BC -10
$ 473,518
2449
Water
Autamotive Mechanic I
8C -10
$49,068 k b'. ��;. 1 . r, Water Fund
$370704 Water Fund
$790104 ;.. ,sz� ^ Y r�,"; Water Fund
$47,928 Water Fund
12/31/14
1
1
$ 134
245
Water
Plpefltter Helper
BC -5
03/01/14
306
184
$ 19,007
2460
Water
Chief of Water Resource & Planning
EM -7
10 101j13
01/01/12
457
1096
184
184
$ 39,877
$ 24,161
2469
Water
Hvy Veh & Constr Equip Meth 1
BC -11
$49,932 Water Fund
249
Water
Water Plants Superintendent
SR -24
03/16/14
291
184
$ 25,171
$48,D48 Water Fund
2491
Water
Water Reid 0 Su rindentent
SR -24
04 /08/10
1729
SB4
$ 240221
Excludes short-term (�n -call, seasonal, 89 -day) Building Revolving Fund and Project funded positions
"saw I as shown may not be fully reolited due to funding of short -term and other positions to meet operotionol requirements
Page 6 of 6
Toter
CouirVS
General Fonds
Grant ode
llquortund
L Fund
Fund ,
SON Waste
. Fund
Water Fund
Total N ol
Vacant Positions
(F Fu
)
129
86
8
1
2
3
5
2
22
Total N al
Vacant Positions
tPardafty FWWW7
5
5
0
0
0
0
0
0
0
Total N al
Vacant Positions
(JJOaor Funded)
20
13
3
0
0
Z
2
0
0
Total N
Vacant Positions
AM)
104
11
1
2
5
7
2
2
�•Esdmsted
(FWAL Irip
Selery Savings - AN Vaca nt W Ily /Partlally Funded Positions
- 07M01*o4XM15)
$ 2,004,635
1 $ 1,212,056
$ 195,295
$ 180
$ 100
$ 44,756
$ 61,641
$ 17,088
$ 473,518
"saw I as shown may not be fully reolited due to funding of short -term and other positions to meet operotionol requirements
Page 6 of 6