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HomeMy WebLinkAbout2015_0526_AgendaPacketA IFW Roy Morita Members: Chair Nancy Golden Elizabeth Hahn Jeffrey Iida John Low Richard Jose Vice -Chair Karen Matsumoto COUNTY OF KAUAI CIVIL SERVICE COMMISSION NOTICE OF MEETING AND AGENDA Tuesday, May 26, 2015 2:00 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 3 4444 Rice Street, L-1hu'e, HI 96766 Oath of Office for new member Jeffrey Iida CALL TO ORDER ROLL CALL EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes § §92-4 and 92 -5 (a) (4), 92 -9 (a)(1-4) (b), the purpose of this executive session is to receive and approve Executive Session minutes and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and take such action as appropriate. ES -009 Executive Session Minutes of April 28, 2015 Pursuant to Hawaii Revised Statutes § §924 and 92 -5 (a) (2) (4), the purpose of this executive session is to consider the hire, evaluation, dismissal or discipline of an employee or officer of the County where consideration of matters affecting privacy will be involved, provided that if the individual concerned requests an open meeting, an open meeting shall be held, and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and take such action as appropriate. ES -0010: RFA 2015 -01 Commission's consideration of rescheduling a Communication filed 2/17/15 appealing applicant's disqualification for the Civil Engineer II and Civil Engineer III position by the Human Resources Department (Continued from 4/28/15) An Equal Opportunity Employer 0 ES -0011: RFA 2015 -02 Communication filed 2/19/15 appealing the classification or reclassification of a particular position by the Department of Human Resources (Continued from 4/28/15) ES -012: CSC 2015 -11 Discussion for initial 6 month job performance review for the Director of Human Resources, due 6/30/15 a. Selection of Stakeholders RETURN TO OPEN SESSION Ratify Commission actions taken in Executive Session for items: ES -009, ES -010, ESA1, and ES -012 APPROVAL OF MINUTES Open Session Minutes of April 28, 2015 CSC 2015 -04 Review Department and Commission's procedures and forms for filing appeals (On- going) CSC 2015 -06 Discussion on adopting Guidelines for Implementing Civil Service Commission Procedures for the Selection, Evaluation and Dismissal of the Director-of Human Resources and possible decision - making to schedule a Public Hearing on adding such Rule Changes as Subchapter 7 (On- going) DIRECTOR'S REPORT TO INCLUDE ANY UPDATES ON THE TRANSISTION PLAN CSC 2015 -010 May 2015 Director's Report ANNOUNCEMENTS Next Meeting Tuesday, June 23, 2015 — 3:00 p.m., Mo'ikeha Building, Liquor Conference Room 3. ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92 -7 (a), the Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §924 and shall be limited to those items described in H.R.S. §92 -5(a). c: Deputy County Attorney Nicholas Courson Civil Service Commission —May 26, 2015 Page 12 PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the name of pthe testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony to: Civil Service Commission Attn: Barbara Davis Office of Boards & Commissions 4444 Rice Street, Suite 150 L-1hu`e, HI 96766 Email: bdavis@kauai.gov Fax: 241 -5127 Phone: 2414919 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241 -4919 at least five (5) working days prior to the meeting. Civil Service Commission — May 26, 2015 Page 13 COUNTY OF KAUAI Minutes of Meeting OPEN SESSION n, fit Board/Committee: CIVIL SERVICE COMMISSION Meeting Date April 28, 2015 Location Mo'ikeha Building, Liquor Control Commission, Meeting Room 3 Board/Committee: CIVIL SERVICE COMMISSION Meeting Date April 28, 2015 Location Mo'ikeha Building, Liquor Control Commission, Meeting Room 3 Start of Meeting: 2:00 p.m. End of Meeting: 4:04 p.m. Present Chair Roy Morita; Vice Chair John Low. Members: Nancy Golden; Elizabeth Hahn (2:38 p.m.); Richard Jose; Karen Matsumoto Also: Deputy Attorney Phil Dureza; Boards & Commissions Office Staff Support Clerk Barbara Davis; Administrator Paula Morikami; Director of HR Janine Rapozo Excused Absent SUBJECT DISCUSSION ACTION Call To Chair Morita called the meeting to order at 2:00 Order/Roll Call p.m. with 5 members present. Executive Deputy Attorney General Halvorson read the Session Hawai'i Revised Statutes provision as detailed on the agenda to take the Commission into Executive Session for ES -006 to approve Executive Minutes of 3/24/15 and ES -007: RFA 2015 -01 to review a request for consideration of S rescheduling applicant's disqualification and ES- 008: RFA 2015 -02 appealing the classification or reclassification of a particular position by the C)`\ Department of Human Resources. Ms. Matsumoto moved to go into Executive Session at 2:00 p.m. Mr. Low seconded the motion. Motion carried 5:0 Return to Open Ratify Commission actions taken in Executive Session for items: Session ES -006. ES -007 and ES -008 Mr. Low moved to ratify all actions taken in Executive Session. Ms. Matsumoto seconded the motion. Motion carried 6:0 Civil Service Commission Open Session May 27, 2014 Page 2 0 0 SUBJECT DISCUSSION ACTION Approval of Open Session Minutes of March 24, 2015 Ms. Hahn moved to approve the minutes as Minutes circulated. Mr. Jose seconded the motion. Motion carried 6:0 Business CSC 2015 -03 Goal setting for the Director of Human Resources for fiscal ye 2015/2016 (Deferred to April 28) a. 2016 HR Budget Presentation Ms. Rapozo noted the Department of Human Resources' 2016 budget presentation to the County Council was included in the Commission's meeting packet. On page 10, no. V, are the goals and objectives for 2015/2016, which covers the upcoming fiscal year for the County. There were 3 overall goals: 1. To support all County departments, employees and the general public with the full range of human resource functions while recognizing the current budgetary challenges of the County; 2. To continue to standardize and centralize various human resource functions that will lead to greater efficiencies; 3. To attract, support, and retain a qualified and diversified workforce by fostering employee development and providing a safe environment. Under each goal are the listed the objectives to achieve those goals. Ms. Rapozo suggested they jointly look at establishing the goals for the department and her position. Chair Morita asked about the goal the Commission had set regarding the evaluation process for executive appointees. Ms. Rapozo said that was item 2. c). Mr. Low pointed out that the goals for last year and her accomplishments were really outstanding considering the vast amount of change they went through. In particular the vacancy report was the only one that fell a little bit short at 92 % or 94 % considering that when Mr. Low came on the Commission the department was usually 60 to 90 days behind, so the department really deserves a big thank you. Ms. Rapozo acknowledged it is the team effort and she has to Civil Service Commission Open Session May 27, 2014 Page 3 SUBJECT DISCUSSION ACTION give kudos to the staff. Chair Morita thanked Ms. Rapozo for her presentation during the Council budget hearings and noted Councilmember Yukimura's kind words to her. One of the hot topics was training and Ms. Rapozo did make it very clear on the training for supervisors. Ms. Rapozo thanked Chair Morita and Ms. Matsumoto for being at that hearing and felt their presence weighed a lot on the Council. Ms. Matsumoto referenced the centralized repository and asked if HR was working with the County Clerk's Office, which is the central records keeper. Ms. Rapozo said she was referring to the County's Sharepoint site through which all departments can access from their computers. The department is working on putting all their forms on that site for easy access and to keep them up to date. One of the goals with HRIS is to get a full time person, however the Task Force continues to move forward. The IT Department is working on procuring the modules to add on to the system for Time and Attendance, On- Boarding which is putting all the new hire forms on electronically, and an employee Self- Service program whereby they can make changes to their address or phone numbers. Asked if there was a time frame in terms of efficiency or usefulness, Ms. Rapozo said they should be able to move towards greater efficiency within the next six months. At some point Administration needs to look at how much longer that system is going to be able to function as it is very old. Ms. Hahn said that was a concern of hers. Mr. Low moved to adopt the 2015/2016 goals as set by Ms. Rapozo. Ms. Hahn seconded the motion. Motion carried 6:0 CSC 2015 -04 Review Department and Commission's procedures and forms for filing appeals (On- going) Ms. Rapozo explained that Deputy County Attorney Nick Courson is the lead on this, but is absent today and therefore asked for a deferral. Ms. Hahn moved to defer this item to the next meeting. Mr. Jose seconded the motion. Motion carried 6:0 CSC 2015 -06 Discussion on adopting Guidelines for Im lementin Civil Civil Service Commission Open Session May 27, 2014 0 SUBJECT DISCUSSION ACTION Service Commission Procedures for the Selection, Evaluation and Dismissal of the Director of Human Resources and possible decision - making to schedule a Public Hearing on adding such Rule Changes as Subchapter 7 On- oin Ms. Hahn moved to defer CSC 2015 -06. Mr. Jose seconded the motion. Motion carried 6:0 Director's CSC 2015 -09 Anri12015 Director's Report Reports a. January -March 2015 Quarterly Report to the County Council Ms. Hahn referenced Bargaining Unit 14 which puts Ocean Safety together with the Sheriffs Department and asked whose thinking was that. Ms. Rapozo said that was the Legislature. They have been facing difficulties trying to come up with a contract because it is two very different groups of employees. Mr. Low asked with these two groups together does that in any way influence hiring one way or the other for either one. Ms. Rapozo said what they are fighting for is in looking at their salary scale they came from Unit 3 which was clerical and the Sheriffs are saying they are closer to Police while Water Safety is saying they are closer to Fire. Now we have to come to some middle ground, and a lot of what is in the contract would be articles supporting what they do which is very different from clerical staff. Announcements Next Meeting: Tuesday, May 26, 2015 — Z:DO p.m. Adjournment Ms. Matsumoto moved to adjourn the meeting at 4:04 p.m. Mr. Low seconded the motion. Motion carried 6:0 Submitted by: Barbara Davis, Staff Support Clerk Reviewed and Approved by: Roy Morita, Chair ( ) Approved as circulated. ( ) Approved with amendments. See minutes of meeting. C C ) Department of Personnel Services County of Kauai Internal Complaint Form in ink for each item below. Attach additional mazes if Complaint Information: Name: Bargaining Unit• Position Number & Title (if currently or formerly employed by state): Division/Branch/Section: Mailing Address: Phone Number: (Home) (Work) Representatives Name, Address and Telephone Number (if any): ■,'�.I 1 1 11 1 t is Recruitment Ae Examination Classification/Reclassification Af butiai Pricing of Ae 1 er Employment / 1'1 Adversely Affecting Civil Service Employees 1l.1 Other Adverse 111 1 11 1 1 1 1 That 11 1 Ye 1 LI !1 1'1 VI Collective tin Process A. Cite the specific personnel law, rule, or written policy, which you allege has been misinterpreted, mksppHed or violated. B. Provide complete statement 1 facts 1 support your .g i Attach copies 1 supportive 1 I II 11 copy o policy have been 1 -1 statements I It witnesses, 11 other i 1 1 1 I ! 1. C. Remedy Sought. How can this complaint be resolved? Submit the signed complaint form appropriate DPS forms, if applicable, and supporting documentetion to the Director of Personnel Services, by hand delivery or mail: County of KaoA Department of Personnel Services, 4444 Rke Street, Sadie 140, Uhne, Hawaii %76613401 FOR OFFICIAL Use ONLY Receipt verified by: Date Received: C .SL as /.s- o A/ DATE RECEIVED: Appeal to the CIVIL SERVICE COMMISSION/MERIT APPEALS BOARD 4444 Rice street, Suite 150 LIHU'E, KAUAI, HAWAII %766 Telephone (808) 2414919 • Fax (808) 241 -54% Submit original plus eight (8) copies of this form to the above address. Use black ink or a typewriter to complete this form. Use additional pages as necessary. Name, address, and telephone number of the Appellant: Is the Appellant a County employee: Yes No 2. Name, address, and telephone number of Appellant's authorized representative (if any): 3. Name of the Mayor, the Director of Human Resources or appointing authority or a designee acting on behalf of one of these individuals whose action is being appealed: 4. Pursuant to HRS 76 -14, this appeal is being filed for an action under the following category (check all applicable): _ Recruitment $ Examination Classification or reclassification of a particular position Employment action taken under Chapter 76, HRS, (appellant must be a civil service employee excluded from collective bargaining) 5. Date action taken: 6. Date notice of action was received by Appellant: 7. Statement of legal wrong caused by the action of the Mayor. Director of Human Resources or an appointing authority or a designee acting on one of these individuals, or a statement as to how such action has adversely affected or aggrieved the Appellant. Include a concise statement of the facts pertinent to this appeal 90-SZOZ :)S:) LI legl a.insua 01 Mainaa JOI 'suoisSIWWo� pue spaeoq 10 a3l j4o aqj 10 a.ie� ui 'aalliwwo� palas uoissiWWO:) aqj of wnpueaowow leiluapijuo� a ui uoissiwwo� aqi Aq pap.iem iol aq jjeqs salepipue:) paieuiwou jo sawnsa�j •S •alepipuej auo uegj aaow ou aieuiwou of pamolle aq 11eqs aagwaw uoisslwWO:) 43e3 at •uoile.iapisuoa aol salep!pue� aleulwou ol'saagwaw opillo -xa Suipn��ui 'saagwaw uoissiwwo� •E :uoissaS 8nijn38x3 ul •sa}epipue:) leilualod ayl io sawnsai ayi uielgo ��egs'saauiwou Suipuawwo�aa ui palsa.ialui a.ie o4m lsaagwaw opigo -xa Ruipn��ui 'saagwaw uoissiwwo� •Z •ssa:)oad uoileuiwou JOI Wall epuaSE uoissas aniln�axa Isod 01 uoissiwWO :) •Z uoIOssivauao:) 841 Aq salepipue) paleuivaoN :was •suoiisanb awes aqj palse aq Heys saiepipum IId •suoilsanb maimalui dolanap 01 uoissiWWO:) at •apew a.ie saguep ji uoildinsap uoilisod papuawe Ida:):)e of uoilow a uo ajon 01 uoissiWWO:) •£ •uoildia� sap uoilisod aqj of apew aq of a.ie saguep ji auiw ialap of uoissiWWO:) •Z •uoildinsap uoilisod aqj 10 Mainaa ay1 JOI W911 epuage Isod of uoissiwwo� •Z :uoi}dinsaa uolIIsod aoi3a.iia munosab uewnH ay} guipae28a* Buinn0110; 844 op pjnoys uoissiWWO:) ayl NZ'(q)Z'(e)Z `Z 'Z sdajS ao3 aopaaia sa3inosaa uewnH 84110 u01.13313S : = � uo as Nui}uawaldwi I uewn 841 ,a pue W1 io; sa IIni� J minimum qualifications set forth by the County Charter are met. 60 Commission to request that the Office of Boards and Commissions schedule interview(s) with the qualified nominees. 7. Commission to post agenda item for the selection of the Human Resources Director. 82 Commission to take action on a motion to select the Human Resources Director from the list of qualified nominees. 9. Commission to inform the Mayor of its selection. Cl, Step 2: If no selection is made in Step 1, then the Commission will move to Step 2 and utilize option available under Step 2. Ste 2 a : Recommendation of Candidates by a Select Committee 1. Commission to post item on the agenda to appoint Select Committee members and identify the scope for a three. member permitted interaction group. (The Chairperson appoints the Select Committee members and the Commission defines the scope of the tasks for the Select Committee at a noticed meeting). 7 2. The Select Committee will establish all advertisements and chose the publications for any such advertisements. 3. The Select Committee will review all applications /resumes. 40 Resumes of applicants shall be forwarded by the Select Committee in a confidential memorandum to the Commission for review to ensure that minimum qualifications set forth in the County Charter are met. 50 The Select Committee may interview the candidates deemed qualified by the Commission. 60 The Select Committee may select up to five finalists for the Commission's review and prepare a report on the finalists. 2 CSC 2015 -06 7. Commission to post executive session agenda for acceptance of the Select Committee's report and recommended finalists. 89 Commission will review the report, may accept the report, and if necessary conduct additional interviews with the finalists. 9. Commission to take action on a motion to select one of the recommended finalists at a noticed meeting. 10. Commission to inform the Mayor of its selection. Ste 2(b)@. Recommendation of Candidates by Consultant 1. Commission to post agenda item to take action on selecting a consultant to provide a list of candidates. 2. Commission will delegate the procurement obligations to the Office of Boards and Commissions. 39 Office of Boards and Commissions will define the scope of work for the consultant and prepare the procurement documentation. 40 Office of Boards and Commissions will determine who will sit on the. review and selection committee to select the consultant and advertise for resumes through the Department .of Finance /Purchasing Division, 5. Office of Boards and Commissions to draft the consultant contract. 6. Legal review by Office of the County Attorney, 78 Review and Selection Committee meets to review resumes and rate the consultants. 86 Consultant is selected and executes contract with the County. 9. Consultant will establish all advertisements and choose the publications for any such advertisements. 10. Consultant will review all applications /resumes. 3 CSC 2015 -06 11. Consultant shall forward resumes in a confidential Op memorandum to the. Commission for review to ensure that minimum qualifications set forth in the County Charter are met. 12. The Commission shall submit in a confidential memorandum a certified list of the qualified candidates to the consultant. 130 Commission to post agenda for acceptance of the consultant's report and identification of qualified candidates. 14. Commission will review the report, may accept the report, and, if necessary, conduct interviews of the qualified candidates. 15. Commission to take action on a motion for appointment of any of the qualified candidates at a noticed meeting. 160 Commission to inform the Mayor of its selection. Ste 2 c : Commission Developed Selection Process 1. Commission to post agenda item to discuss and develop its own process to select the Human Resources Director, 2. Commission to take action on identified selection process and follow procedural requirements designed in the process to select the Human Resources Director, 3. Commission to take action on a motion for appointment at close of the selection process at a noticed meeting. 40 Commission to inform Mayor of its selection. II. Implementing RPPC Rule 1- 14: -5, Provisions for the Evaluation of the Human Resources Director Evaluation Procedures: 1. Commission to post agenda item to discuss the evaluation procedures to fulfill annual evaluation requirement of the 4 CSC 2015 -06 Human Resources Director's performance as required by the RPPPC .RUle 1:44 -5. 2. Commission to distribute evaluations as provided in the Administrative Policies and Procedures of Human Resources. 3. Commission to post executive session agenda item to discuss the performance of the Human Resources Director to conclude the evaluation. 4. Commission to administer evaluation with the Director of Human Resources and create a memo to personnel file attaching the evaluation. C III. IMplri�enting,RP,,lul;e 1 -14 -f, Provisions for the Dismissal of the Human Resources Director Dismissal Procedures: 14 Commission to post executive session agenda item to discuss dismissal of the Human Resources Director: 2. Following discussion in executive session, .unless waived by the Human Resources Director to hold an open session, Commission may take action to dismiss the Human Resources Director by majority vote of the Commission C 7 without an adjudicatory hearing. IV. Authority for the Director of Human Resources to Appoint a Deputy: The Director of Human Resources may appoint a Deputy Director of Human Resources to assist with his or her duties. The Director of Human Resources shall develop and periodically review the position description for the Deputy of Human Resources position. A copy of the position description shall be kept on file with the Department of Human Resources. 5 CSC 2015 -06 DEPARTMENT OF HUMAN RESOURCES DIRECTOR'S REPORT TO THE CIVIL SERVICE COMMISSION MAY 2015 Budget hearings and follow up questions from the County Council were the primary focus this month. The department's budget hearing was held on Thursday, April 16, 2015 and responses to subsequent follow up questions related to current vacancies, eliminated and dollar funded positions, and County savings for flexible spending programs were completed. The County's annual awards banquet was held on May 7, 2015 at the Kauai War Memorial Convention Hall. Honorees included those employees who completed 15, 20, 25, 30, 35, and 40 years of government service and employees who retired in 2014 (attached). In addition, departmental "Employee of the Year" awards were presented to those employees in each department who exhibited superior work performance, work efficiency, community service, and special acts beyond the scope of their duties. For the Human Resources Department, Erin Takekuma was honored for 15 years of service, Janine Rapozo for 20 years of service and Tom Takatsuki and Crystal Fujikawa as our retirees. Jill Niitani was promoted to the vacant HR Manager II position on May 1, 2015. As part of the reorganizational plan for.the department, Jill's new role will include overseeing all of the various divisions. The HRIS Task Force continues to meet and is making progress on various projects. Staff continues to work with the consultants on the On- Boarding project designed to provide electronic completion of new hire forms. In addition, work continues on the reconciliation of vacation accruals and correction of inaccurate pay codes. CHGEA members in Units 2, 3 and 4 ratified new two year contracts for the period July 1, 2015 to June 30, 2017. Unfortunately, a contract agreement for Unit 14 could not be reached and therefore, arbitration is scheduled to proceed. In the interim, Unit 14 members will be afforded the contract terms from unit 3 until a new contract is completed. The continuation of step movement plans was included in all ratified contracts and therefore, staff are verifying dates for the over three hundred (300) affected employees and preparing the necessary payroll certifications in time for the July Is` implementation date. io D 0 Following are highlights and statistics from the various divisions: Administrative Services and Benefits • One hundred thirty -five (13 5) employees attended the medical open enrollment informational sessions held at the Convention Hall in April in preparation for open enrollment. Eighty -three (83) employees made enrollment changes during open enrollment that was held from April 1St -30`h, • A one year contract extension for the County's Flexible Spending Benefits Program was finalized with Allstate in April. As such, open enrollment for the upcoming fiscal year started on May 41h and continues through the 22nd. Glitches in the online enrollment have been reported and are being worked out by the vendor. A new one year contract was awarded to Worklife Hawaii for the County's Employee Assistance Program for the upcoming year. • New Hires: Accounting Assistant (89 -day) (2) Assistant Building Inspector Clerical Assistant Engineering Support Technician III Equipment Operator I1 Lifeguard (3) Lifeguard (on -call) Park Caretaker (2) Payroll Specialist Plumber I Swimming Instructor (89 -day) • Exit Interviews Conducted: 2 of 7 • Leave Sharing: 1 • Reference Checks: 11 • Transactions: New Hires 7 Separations 12 Reallocations 4 Promotions 3 Demotions 0 Transfers 3 Pay Increase 379 Suspension 2 Leave Without Pa 31 Other 96 Seasonal 0 Classification and Pay and Labor Relations A Step 2 hearing was held with HFFA on April 61h regarding a class grievance on transfer requests where employees with grade seniority were not given priority. 2 • A Step 2 hearing was held with UPW on April 17'h regarding a suspension given to an employee without just or proper cause. • Reallocations Processed: Accountant III to Payroll Clerk Building Inspector to Building Permit Clerk Building Plans Examiner to Supervising Plumbing Inspector Civil Engineer I to Civil Engineer V Deputy Chief of Police to Assistant Chief of Police Driver's License Clerk I to Driver's License Clerk II (2) Fire Fighter Trainee to Fire Fighter I (8) Legal Clerk III to Legal Clerk II Lifeguard to Water Safety Officer I Police Officer I to Police Services Officer (2) Recycling Specialist to Recycling Specialist Trainee Supervising Plumbing Inspector to Plumbing Inspector Swimming Instructor to Pool Guard Water Safety Officer I to Water Safety Officer II (2) Water Safety Officer I to Lifeguard Water Safety Officer II to Lifeguard Recruitment and Exam • Staff conducted a job search by reviewing current vacancies for another participant in the County's Return to Work Program. Employment options are reviewed based on permanent restrictions preventing a return to the employee's usual and customary duties. • Administrative Reviews were held on April 22nd and April 301h with individuals that were not qualified for the Police Evidence Custodian I position. In one case, the review resulted in the acceptance of the individual's application; in the second case, the original decision was sustained. • Two staff members participated as a panel member and facilitator for twenty -six (26) KPD Q promotional interviews. • Staff assisted KPD in developing behavioral -based interview questions. • A suitability review was held on April 14th with an applicant for a Lifeguard position. • Recruitments: Accountant I Accountant Trainee Agricultural Land Use Inspector Assistant Chief of Police Bus Driver (Substitute) (exempt) Deputy County Attorney (exempt) Deputy Director of Planning (exempt) Deputy Manager /Engineer (exempt) Economic Development Specialist IV (exempt) (2) Executive Assistant to the Mayor (exempt) Field Operations Clerk (exempt) Information Technology Project Coordinator Interim County Auditor (exempt) Janitor Working Supervisor 3 0 • Lists Referred to Departments: Written Exams Administered: Payroll Maintenance Worker I Payroll Clerk Plumber I Plumbing Inspector Pool Guard Recycling Specialist Trainee - Summer Youth Programs (seasonal) Victim/Witness Counselor Vehicle Titles & Registration Technician Accountant III Boards and Commissions Administrator (exempt) Building Permit Clerk Bus Driver (substitute) (exempt) Customer Service Representative Economic Development Specialist IV (exempt) Emergency Services Dispatcher I Equipment Operator II Executive Assistant to the Mayor (exempt) Field Operations Clerk (exempt) , Human Resources Manager II Landfill Worksite Supervisor Legal Clerk II Park Caretaker I Payroll Clerk Pipefitter Helper Plumbing Inspector Police Evidence Custodian I Police Services Officer Recycling Specialist Trainee Summer Youth Programs (seasonal) Swimming Instructor Wastewater Plant Operator IV Assistant Building Inspector Beautification Parks Maintenance Supervisor Emergency Services Dispatcher I Landfill Worksite Supervisor Pipefitter Helper Police Services Officer Senior Clerk • Payroll audit still not complete and therefore, staff continues to work with PKF Pacific Hawaii in finalizing information, 0 D Letter was sent to the State Board of Trustees for Deferred Compensation requesting for Kauai County's participation in the State's Deferred Compensation Retirement Plan for Part-time, Temporary and Seasonal Employees (PTS) Program. This program would eliminate contributions to social security for part-time, temporary and seasonal employees and instead, place these funds into a deferred compensation plan for these qualified employees. The County would benefit financially in lowering its employer contribution to social security estimated to be about $65,000 per year. Employee Development and Health Services Forty -one (41) employees received Hepatitis B vaccinations this month; remaining shots will continue to be individually coordinated in this manner. • The management audit for the Transportation Agency was completed and forwarded to the Managing Director for review and follow -up. A workplace investigation was conducted and completed for the Fire Department;. • Equipment/Driver Training: Cat 950 Pay Loader (2 Public Works employees) Automated Refuse Truck - Single Axel and Double Axel -Both Auto Car Trucks (6 Public Works employees) Scag Riding Mower (2 Public Works employees) 5 EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 15 YEARS OF SERVICE Employees Department/Auencv ERIN TAKEKUMA DEPARTMENT OF HUMAN RESOURCES ROBERT AKI DEPARTMENT OF PARKS & RECREATION TEDDY PERREIRA DEPARTMENT OF PARKS & RECREATION RUSSELL WELLINGTON DEPARTMENT OF PARKS & RECREATION EDDIE ANDRES DEPARTMENT OF PUBLIC WORKS CHONO FERNANDEZ DEPARTMENT OF PUBLIC WORKS BERNARD ORNELLAS DEPARTMENT OF PUBLIC WORKS WARREN WATAYA DEPARTMENT OF PUBLIC WORKS SHERRI YASUTAKE DEPARTMENT OF PUBLIC WORKS ® KALANI ABREU FIRE DEPARTMENT EUGENE ANCHETA FIRE DEPARTMENT DODD APAO FIRE DEPARTMENT RONALD BUSH FIRE DEPARTMENT EHREN EDWARDS FIRE DEPARTMENT DANFORD KAEO FIRE DEPARTMENT CURTIS LANGSTAFF FIRE DEPARTMENT JAYSON PABLO FIRE DEPARTMENT COREY SAKAI FIRE DEPARTMENT JED SMITH FIRE DEPARTMENT TIMOTHY TERRAZAS FIRE DEPARTMENT PAUL APPLEGATE POLICE DEPARTMENT ARNOLD CAYABYAB POLICE DEPARTMENT JESSE GUIRAO POLICE DEPARTMENT LUCAS HAMBERG POLICE DEPARTMENT KAREN KAPUA POLICE DEPARTMENT ELLIOTT KE POLICE DEPARTMENT JASON OVERMYER POLICE DEPARTMENT MARK OZAKI POLICE DEPARTMENT VERNON SCRIBNER POLICE DEPARTMENT Employees ERWIN WRIGHT, JR. JANINE RAPOZO EDMUND PASCUAL CHARLES RAPOZO CATALINA AGOOT ROBERT CREMER, JR. ROSSIKEDA © CONRADINANOD REX NAKAMURA KYLE PACHECO TROY TANIGAWA GEORGE VOLKER JR BRIAN FUJII NEAL ISERI DEBRA PEAY GARY HUDSON SOLOMON KANOHO ERIC PAJDAK NAOMI CORTEZ EDWINA TANAKA JONI ARAKAKI KENNETH CARVALHO MICHAEL CONTRADES NORBERTO GARCIA BRANDY LEDESMA DEREK LORITA LEN NITTA CLAYTON OKAMOTO PARIS RESINTO JAMES RODRIGUEZ SHANE SOKEI TODD TANAKA EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 20 YEARS OF SERVICE Department/Agencv DEPARTMENT OF FINANCE DEPARTMENT OF HUMAN RESOURCES DEPARTMENT OF PARKS & RECREATION DEPARTMENT OF PARKS & RECREATION DEPARTMENT OF PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT OF OF OF OF OF OF PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC DEPARTMENT OF WATER DEPARTMENT OF WATER DEPARTMENT OF WATER FIRE DEPARTMENT FIRE DEPARTMENT FIRE DEPARTMENT HOUSING AGENCY OFFICE OF THE MAYOR POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT POLICE DEPARTMENT POLICE DEPARTMENT POLICE DEPARTMENT POLICE DEPARTMENT WORKS WORKS WORKS WORKS WORKS WORKS EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 25 YEARS OF SERVICE Employees Department/Agency MICHELLE VIERRA COUNTY ATTORNEY JOHN HERRING DEPARTMENT OF FINANCE DONAVAN TRAVASO DEPARTMENT OF PARKS & RECREATION VICKI WATANABE DEPARTMENT OF PARKS & RECREATION CALVIN BRAUN DEPARTMENT OF PUBLIC WORKS TIMOTHY LARANIO DEPARTMENT OF PUBLIC WORKS DWIGHT MATSUSHIMA DEPARTMENT OF PUBLIC WORKS MARIO TRINIDAD DEPARTMENT OF PUBLIC WORKS RUSSELL COYASO DEPARTMENT OF WATER CHARLES_METIVIER FIRE DEPARTMENT SANDY ADACHI HOUSING AGENCY CHONG SUN U HOUSING AGENCY CYNTHIA AYONON OFFICE OF THE MAYOR MARLA TORRES -LAM OFFICE OF THE PROSECUTING ATTORNEY DARLA ABBATIELLO POLICE DEPARTMENT JON TAKAMURA POLICE DEPARTMENT a EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 30 YEARS OF SERVICE Employees Department/Agencv MARK MARSHALL CIVIL DEFENSE LORRIE ETO COUNTY CLERK RICKY WATANABE COUNTY CLERK, RANDALL SIMAO DEPARTMENT OF PARKS & RECREATION FELICIANO FERNANDEZ DEPARTMENT OF PUBLIC WORKS AVIS HIRAHARA HOUSING AGENCY to] C EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 35 YEARS OF SERVICE DOMINIC ALISNA DEPARTMENT OF PUBLIC WORKS WARREN KOGA DEPARTMENT OF PUBLIC WORKS MILES SUGAHARA DEPARTMENT OF PUBLIC WORKS EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS 40 YEARS OF SERVICE NICHOLAS LEVINTHOL DEPARTMENT OF PUBLIC WORKS EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS JODI HIGUCHI SAYEGUSA LYNDON YOSHIOKA MELANIE LUIS PATRISE PANCHO JACOB PLANAS VALERIE YADAO ERIC FUJIKAWA JASON KAGIMOTO VIRGIL KAPANUI CHRIS NAKAMURA KIM TAMAOKA JOHN P. CORNELL JUSTIN S. TABALNO KERRIBARROS KAEO BRADFORD SARAH BLANE ERIK SKINNER SHANLEE JIMENEZ VIVIAN AKINA SGT. RODERICK GREEN VINCENT LOPEZ EMPLOYEE OF THE YEAR COUNTY ATTORNEY COUNTY CLERK DEPARTMENT OF FINANCE DEPARTMENT OF FINANCE DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT OF OF OF OF OF OF PARKS AND RECREATION PARKS AND RECREATION PUBLIC WORKS PUBLIC WORKS WATER WATER DEPARTMENT OF WATER FIRE DEPARTMENT FIRE DEPARTMENT HOUSING AGENCY OFFICE OF ECONOMIC DEVELOPMENT OFFICE OF THE MAYOR OFFICE OF THE PROSECUTING ATTORNEY PLANNING DEPARTMENT POLICE DEPARTMENT POLICE DEPARTMENT TRANSPORTATION AGENCY EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS RETIREES Employees Department/Agency CHARLYN NAKAMINE AGENCY ON ELDERLY AFFAIRS DOMINADOR BUCASAS DEPARTMENT OF FINANCE GERALD ESTENZO DEPARTMENT OF FINANCE VERNA YAMASE DEPARTMENT OF FINANCE CRYSTAL FUJIKAWA DEPARTMENT OF HUMAN RESOURCES THOMAS TAKATSUKI DEPARTMENT OF HUMAN RESOURCES GEORGE AHLGREN DEPARTMENT OF PARKS & RECREATION JUNE ARAKI DEPARTMENT OF PARKS & RECREATION FRANK BARRETTO DEPARTMENT OF PARKS & RECREATION ROY HAMAMURA DEPARTMENT OF PARKS & RECREATION WARREN NONAKA DEPARTMENT OF PARKS & RECREATION FRED PATRICIO, SR. DEPARTMENT OF PARKS & RECREATION RAYMOND TOGUCHI, JR, DEPARTMENT OF PARKS & RECREATION RODNEY ADRIC DEPARTMENT OF PUBLIC WORKS DENNIS BONILLA DEPARTMENT OF PUBLIC WORKS RONALD DARVILLE DEPARTMENT OF PUBLIC WORKS MARLA FERNANDEZ DEPARTMENT OF PUBLIC WORKS MICHAEL KOERTE DEPARTMENT OF PUBLIC WORKS RUBEN LAGUNDINO DEPARTMENT OF PUBLIC WORKS CLIFFORD MATSUSAKA DEPARTMENT OF PUBLIC WORKS DARON NAKATA DEPARTMENT OF PUBLIC WORKS NELSON OSHIRO DEPARTMENT OF PUBLIC WORKS GEORGE VOLKER, JR.. DEPARTMENT OF PUBLIC WORKS LESLIE YASUTAKE DEPARTMENT OF PUBLIC WORKS RENA HORIKAWA DEPARTMENT OF WATER EDWIN RAMOS DEPARTMENT OF WATER DUANE ALBANO FIRE DEPARTMENT BRUCE CHAPIN FIRE DEPARTMENT ROBERT CRADDICK FIRE DEPARTMENT MARK JIMENEZ FIRE DEPARTMENT KAVIN KUWAMURA FIRE DEPARTMENT RAYMOND FURUIKE HOUSING AGENCY KATHRYN KATO HOUSING AGENCY FAY RAPOZO HOUSING AGENCY CHRISTINE NAKAAHIKI LIQUOR DEPARTMENT GLENN SATO OFFICE OF ECONOMIC DEVELOPMENT CHARLES SPITZ OFFICE OF ECONOMIC DEVELOPMENT D EMPLOYEE RECOGNITION PROGRAM 2014 SERVICE AWARDS RETIREES (CONTD) Employees Department/Aaency PEGGY SALBA - HONNETT OFFICE OF THE PROSECUTING ATTORNEY FRED DUYANAN PLANNING DEPARTMENT HENRY BARRIGA POLICE DEPARTMENT RANDOLPH CHONG TIM, SR. POLICE DEPARTMENT JAMES KURASAKI POLICE DEPARTMENT KATHLEEN LANGTAD POLICE DEPARTMENT DEAN MARTIN POLICE DEPARTMENT ALEJANDRE QUIBILAN POLICE DEPARTMENT GARY MIGUEL 'TRANSPORTATION AGENCY JAMES PURSELL TRANSPORTATION AGENCY