HomeMy WebLinkAbout2015_0623_Minutes Open_APPROVEDCOUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Approved as circulated 8/25/15
Board /Committee:
CIVIL SERVICE COMMISSION
Meeting Date
June 23, 2015
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room
Start of Meeting: 3:00 p.m.
End of Meeting: 4:18 p.m.
3
Present
Chair Roy Morita; Vice Chair John Low. Members: Nancy Golden; Elizabeth Hahn (3:01 p.m.); Jeffrey Iida; Richard Jose; Karen
Matsumoto
Also: Deputy Attorney Nick Courson; Boards & Commissions Office Staff. Support Clerk Barbara Davis; Administrator Jay Furfaro;
Director of HR Janine Rapozo
Excused
Absent
SUBJECT
DISCUSSION
ACTION
Call To
Chair Morita called the meeting to order at 3:00
Order /Roll Call
p.m. with 6 members present. Chair Morita
asked to take the agenda out of order and instead
of going into Executive Session he would like to
start with Open Session first.
Approval of
Open Session Minutes of May 26, 2015
Mr. Iida moved to approve the minutes as
Minutes
circulated. Mr. Low seconded the motion.
Motion carried 6:0
Ms. Hahn entered the meeting at 3:01 p1m,
Business
CSC 2015 -04 Review Department and Commission's procedures and
forms for filing appeals (On- going)
Staff suggested tabling this item until such time as the Attorney and
Director have time to work on the forms and to bring it back at that time.
CSC 2015 -06 Discussion on adopting Guidelines for Implementing Civil
Service Commission Procedures for the Selection, Evaluation and Dismissal
of the Director of Human Resources and possible decision - making to
schedule a Public Hearing on adding such Rule Changes as Subchapter 7
On- oin
Civil Service Commission
Open Session
June 23, 2015
Page 2
SUBJECT
DISCUSSION
ACTION
Attorney Courson noted he anticipated completing this item faster that CSC
2015 -04 and it can be left on the agenda as on-going.
Director's
CSC 2015 -012 June 2015 Director's Report
Reports
Ms. Rapozo summarized that it has been a very busy time for HR with new
hires for the summer enrichment program as well as the Mayor's Office
internship programs. It has also been busy with classification changes due to
the separation of the Solid Waste Division and the Roads Division so a lot of
time was spent with Public Works to get all of the positions converted. With
the approval of the contracts for HGEA's units 2, 3, and 4 along with the
SHOPO raises for the police officers and the Hawaii firefighters raises that
are all due on July 1, the focus has been working on payroll certifications for
almost 1,000 employees at this point. Chair Morita asked if HR is looking at
filling their 2 other vacant positions to which Ms. Rapozo said yes, an HR
Specialist I and an HR Specialist II position have been posted; depending on
the response received will determine what level they will be hiring at. There is
also the vacant dollar funded position, which will focus on the HRIS system
that was approved in next year's budget, so there are two vacancies we are able
to hire for and they have been posted. Ms. Matsumoto asked if the HRIS
specialist will be an HR specialist or an IT person. Ms. Rapozo said they have
it as an HR specialist, but the applications coming in are not looking favorable
so we may need to re- evaluate that. Ms. Hahn asked if the HRIS platform is
going to be around for the County for a while, or are we still trying to patch
something that is outmoded, and if so is there any alternative? Ms. Rapozo
said when she first came on board it was determined they would not be
purchasing a new system, and they need to look into how to maximize the
usage of what the County has. The IT manager is taking the lead on this and at
this point he feels it is doable. The system was geared towards the payroll side
so we need to make sure we maximize the HR side. Chair Morita questioned if
the 58 workers' compensation claims noted under the Employee Development
Civil Service Commission
Open Session
June 23, 2015
Page 3
SUBJECT
DISCUSSION
ACTION
Health Services were for the calendar or fiscal year. Ms. Rapozo said that is
what they reviewed with their 3rd party administrator for the quarter so they are
active claims. We average around 10 claims opened per month, and try to
close out claims as we go along so there is an active list of a little over 100 at
any one time. These 58 cases are what we reviewed with our carrier and are
more problematic cases we want to see how we can move forward.
Executive
Mr. Jose moved to go into Executive Session at
Session
3:10 p.m. Mr. Iida seconded the motion.
Motion carried 7:0
Deputy Attorney Nick Courson read the Hawai'i
Revised Statutes detailed on the agenda to take
the Commission into Executive Session for ES-
013, ES -010: RFA 2015 -01 and ES -012: CSC
2015 -11.
Return to Open
Ratify Commission actions taken in Executive Session for items:
The motion and second to return to Open
ES -013, ES -010: RFA 2015 -01 and ES -012: CSC 2015 -11.
Session
Session at 3:47 p.m. was withdrawn to allow the
Commissioners to also evaluate the Director.
The meeting resumed in Open Session at 4:17
p.m.
Mr. Low moved to ratify the Commission's
actions taken in Executive Session. Mr. Iida
seconded the motion. Motion carried 7:0
Announcements
Next Meeting: The July meeting is cancelled.
August meeting will be held on the 251h at 3:00 p.m.
Adjournment
Ms. Hahn moved to adjourn the meeting at 4:18
p.m. Mr. Iida seconded the motion. Motion
carried 7:0
Civil Service Commission
Open Session
June 23, 2015
Submitted by:
Barbara Davis, Staff Support Clerk
() Approved as circulated.
O Approved with amendments. See minutes of
Reviewed and Approved by:
meeting.
Roy Morita, Chair