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HomeMy WebLinkAbout2015-8-13OpenSpaceCommissionMinutesApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Public Access, Open Space and Natural Meeting Date August 13, 2015 Resources Preservation Fund Commission Location Mo'ikeha Building — Meeting Room 2A/2B Start of Meeting: 1:07 p.m. End of Meeting: 3:21 p.m. Present Members: Chair Patrick Gegen, Dorothea Hayashi, Linda Dela Cruz, Teddy Blake, Karen Ono, Jett Jasper Also present: Deputy County Attorney Adam Roversi; Planning Department Staff: Nani Sadora, Duke Nakamatsu; Boards and Commissions Staff: Administrator Jay Furfaro, Support Clerk Darcie Agaran Excused Shaylyn Kimura, Randall Blake Absent Joseph Figaroa k -^.SV "La .» .. ..^zs.,. > .......... c. r.. ,.,. -•. .. _ n. :.%„ -.:. E° ,�.. .-.: r^, : C . A - '.. ': .... 2 t ' .''1` w.:.r. >._ �>.... ✓>. .r.avucCx:¢z-`- e „cT.._�C�Srv?�.. ,.. u *a .r.. rxeD., «.>u... w.>-sc ... ter..._ ?}xx.S2...a._...�..r. �,. '�az.:»..r�P:.a_wr+....., ....,or_...a3.-g �'-.. i/F.3....>... ���.¢v. v.> iltr�5.. ..r...c^+... >.a.. �.a..?v?Y -v-.. y...._a,.... SUBJECT DISCUSSION ACTION Prior to the start of the meeting, Council Administrative Assistant Eddie To enio gave the Oath of Office to new Commission Member Jett Jasper. Call To Order Chair Gegen welcomed and congratulated Commissioner Jasper on joining the Chair Patrick Gegen called the meeting to order Commission. He also thanked Commissioner Jasper for stepping up. at 1:07 p.m. with six (6) Commissioners present constituting a quorum. The meeting commenced with a roll call of the Commissioners, Planning Staff, and the Deputy County Attorney. Approval of With no suggestions for revisions to the agenda, Chair Gegen stated the Agenda agenda will stand as-is. Announcements There were no announcements. Approval of Minutes of June 25, 2015 Meeting Minutes Minutes of July 9, 2015 With no comments or corrections to the meeting minutes, Chair Gegen called for a motion. Commissioner Dela Cruz moved to approve the minutes of June 25, 2015 and July 9, 2015. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 2 SUBJECT DISCUSSION ACTION Commissioner Hayashi seconded the motion. Motion carried 6:0. Receipt of Items There were no items to receive for the record. for the Record Public Comment All public testimony pursuant to HRS 92 (Sunshine Law) There was no public testimony. Unfinished Business H.1. Update on recommendation to County Council for condemnation resolution for a portion of TMK (4) 2 -6- 003:017 to obtain a pedestrian public beach access easement to Kukui`ula Ba through hrough the former Hoban property and discussion on alternative pedestrian public beach access options to Kukui`ula Bay, Ms. Sadora noted that Deputy County Attorney Jodi Higuchi- Sayegusa, who was off - island at the time, would normally provide the update. Ms. Sadora stated that Attorney Higuchi - Sayegusa informed her that communication with the Commission's support will be sent to Administration to have it go for condemnation. Chair Gegen asked if the communication that was originally submitted on January 23, 2014 will be sent to Council to which Ms. Sadora replied that it should be on its way to Council soon. Chair Gegen stated that he's glad to hear that and thanked Ms. Sadora for the information. Chair Gegen briefed Commissioner Jasper that Kukui`ula Bay has been identified as a potential easement on the Open Space Commission list. He further explained that the County currently possesses an easement for a Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 3 SUBJECT DISCUSSION ACTION sewer that goes over the property, but they will most likely go through the condemnation process to acquire the easement. Commissioner T. Blake moved to defer this item to the next meeting. Commissioner Dela Cruz seconded the motion. Motion carried 5:0. (Commissioner Hayashi was not present for the vote) H.2. Review and discussion on 4.860 -acre archaeological parcel in Po`ipu located at TMK: (4) 2 -8- 031 -199. A handout from Ma-lama Koloa was provided to the Commission. Chair Gegen stated that Commissioner T. Blake has taken the lead on this item. He explained that Ma-lama K61oa is the community group that is interested in this parcel and is working to acquire it. Chair Gegen added that the Commission had a chance to look at the parcel from the outside. Chair Gegen asked if there were any updates from Commissioner T. Blake or Ms. Sadora. Ms. Sadora stated that she and Commissioner T. Blake are working together to produce an acquisition plan for the Commission's review. She explained that the handout is the preliminary information provided by Commissioner T. Blake that will be assembled into an acquisition plan. Ms. Sadora stated that she was not able to compile the information into the correct format before the meeting, so the Commission may discuss the information that was provided. She added that the acquisition plan will be ready at the next meeting for the Commission to decide how they want to proceed. Chair Gegen pointed out that point No. 2 states a 50150 acquisition by the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION County of Kauai and the Hawaiian Island Land Trust. He asked if there have been discussions with the Hawaiian Island Land Trust. Commissioner T. Blake explained his ideas of acquisition options for this parcel. He stated that the easiest route would be to convince the landowner to put it in a conservation easement. The second option would be a 50150 acquisition by the County of Kauai and the Hawaiian Island Land Trust. Commissioner T. Blake explained that the reasoning behind this is that it is not a high -priced item. He added that the Hawaiian Island Land Trust and the Trust for Public Land have not sought after land in the South and West areas of Kauai, so there are many properties that they would be interested in. Commissioner T. Blake believes it is low hanging fruit for them, which is why he approached this second option. The last option would be an acquisition by the County of Kauai. All acquisition options would result with a stewardship agreement in favor of Malama Koloa and Cultural Surveys Hawaii. Commissioner T. Blake stated that a benefit of Koloa being designated as a Federal Highway Administration Scenic Byway is that it could possibly be another source of funds. Chair Gegen stated that he feels it would potentially be a good acquisition. Chair Gegen thanked Commissioner T. Blake for the update. He noted that Commissioner T. Blake has had two (2) roles in this; one (1) as a Commission member and the other as a community member on behalf of Malama Koloa. Commissioner T. Blake stated that they haven't approached the landowner yet. He's waiting for them to generate a presentation that will probably be led by Staff. Chair Gegen asked if there were any comments, questions, or concerns. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 5 SUBJECT DISCUSSION ACTION Commissioner Hayashi congratulated Commissioner T. Blake for all his hard work. She hopes they will be able to acquire this parcel and appreciates the fact that the stewardship will go to Ma-lama Koloa after the acquisition. Commissioner T. Blake thanked Commissioner Hayashi. He added that the Commission will see why they are excited by reading Hal Hammatt's email at the bottom of the handout. Chair Gegen stated that he appreciates the order in which Commissioner T. Blake is looking at potentially acquiring this parcel. He also appreciates Commissioner T. Blake working with Staff and working on the acquisition plan as a member of Ma-lama Koloa. Chair Gegen noted that after discussions take place, it will come back for a full vote of the Commission in order to proceed. Ms. Sadora stated that everything outlined in the handout is what they plan to outline in the acquisition plan. She wanted the Commission to understand that when they are producing an acquisition plan, they are trying to provide as much information as they can to Administration and Council for their review, so that there is possible movement where consideration for acquisition was provided on the frontend. She added that the stewardship agreement is important to outline, as well as the communication with the landowner. She also stated that they are still in the beginning communication stages. Ms. Sadora noted that this is the time they would work with Angela Anderson at HILT to request for their support. She reiterated that she will have the acquisition plan outline at the next meeting, which will include the communication from Attorney Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION Higuchi- Sayegusa regarding the kind of expenditures they will have. Ms. Sadora clarified that the acquisition plans will not be provided outside of the Department until the Commission supports it 100 %. Chair Gegen stated that the idea is to continue working on this portion of the acquisition plan before contacting the landowner. Ms. Sadora added that they do not want to contact the landowner if the Commission is not clear on the direction they want to move. She stated that the Commission will vote on whether or not they want it to move. Chair Gegen asked the Commission if anyone has concerns with Commissioner T. Blake and Ms. Sadora continuing to do the preliminary work. Administrator Furfaro suggested a motion to show that the Commission is in agreement with having Ms. Sadora continue bringing the business to a head for acquisition. Chair Gegen stated that the item being on their agenda means that it is something the Commission is interested in and is looking at, but they are not asking for it to go beyond the Commission. Ms. Sadora noted that the Commission previously voted to proceed with acquisition and to assign Commissioner T. Blake and herself to work on it. She explained that the presentation of information was an update for the Commission, and the acquisition plan will be available at the next meeting. Administrator Furfaro stated he's fine with that and he wanted to make sure the Commission had something on record indicating that they are Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 NM SUBJECT DISCUSSION ACTION sending resources. Commissioner T. Blake asked if money is expended from the Open Space Commission Fund when the County Attorney spends time on an item to which Chair Gegen replied he doesn't think so. Chair Gegen stated that there has been discussion regarding potentially hiring outside counsel for some of the acquisitions, but the Commission would need to vote in order to disburse the funds. Commissioner T. Blake asked if the Fund is strictly for acquisition to which Chair Gegen replied yes, with the exception of 5% that can be used for administrative costs. Commissioner T. Blake asked if outside counsel is included in the 5% to which Chair Gegen replied yes. Ms. Sadora stated that unless he has to utilize the Attorney's services, most of the work will be done through Staff. With no further comments, the Commission moved onto the next agenda item. H.3. Review and discussion on past recommendations and prioritization of the Commission's work plan/timeline of events and activities including spreadsheet of Commission's task list. Chair Gegen asked Ms. Sadora if there was anything she would like to bring up to which she replied no. Ms. Sadora stated this item could be integrated with Agenda Item No. 9. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION Chair Gegen agreed with Ms. Sadora. He added that this is the opportunity for Commissioners to reference items that were discussed in the past or is on their spreadsheet. Commissioner Hayashi asked if it includes the events and activities that they are currently planning to which Ms. Sadora replied that the purpose of the task list was to track the outcome of properties that the Commission is interested in. It was geared to be a quick reference to see what was done and the outcome instead of having to review the minutes. Ms. Sadora asked Commissioner Hayashi what she was looking for in terms of an activity list to which she replied their report for the year. Chair Gegen stated that they will discuss it under New Business. With no further comments, the Commission moved onto the next agenda item. HA. Review and discussion on Kaha Kai Condominium parcel located at TMK: (4) 2- 8- 017:016. Chair Gegen stated that this parcel is where the Nukumoi Surf Shop is in Po`ipu, fronting the Kaneiolouma Heiau. He added that Rupert Rowe and the Hui currently have a stewardship agreement for that area. They are looking at potentially acquiring that piece of property. Chair Gegen stated that the Commission sees a lot of value in what Rupert and the Hui is doing. He explained that the Commission expressed to Rupert and the Hui that if they need assistance, to come before the Commission and the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION Commission will decide if they are able to assist or not. Commissioner Jasper asked who the current landowner is to which Chair Gegen replied the Knudsen Trust. Commissioner Jasper asked if Brennecke's runs the Nukumoi Surf Shop. Commissioner T. Blake stated that Brennecke's leases the parking lot on the Maha`ulepu side of the restaurant. He added that the parking lot is Knudsen property, which is part of the condominium. Chair Gegen stated that at this point, the Commission has not been asked to move forward. Commissioner T. Blake asked if this is a trust or individual members of that trust to which Ms. Sadora replied that it's identified as an LLC under the Tax Map Key, which is owned by the trust. Ms. Sadora stated that Rupert requested for this to be a standing agenda item. He felt there may be movement happening, so he wanted the opportunity to provide an update, if any. She added that it was also a way for the Commission to move forward, should they need to. Ms. Sadora explained that there is an acquisition plan that was reviewed by the Commission. It's pending any kind of movement to be able to move beyond the Commission. Chair Gegen explained that Rupert was trying to make it as "friendly" as possible before the Commission gets involved. Ms. Sadora stated that there is no update, at this point, from Rupert. She Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 mom SUBJECT DISCUSSION ACTION explained that it's not only Rupert communicating to her, but she calls him as well to check if there are any updates. Commissioner T. Blake asked Ms. Sadora if this parcel encompasses all of the CPR or only the Nukumoi parcel. Ms. Sadora replied that it's all of it, with the intent that they are looking at Nukumoi because that is how it is identified on the Tax Map Key. Chair Gegen asked the Commission if there were any other questions to which there were none. Administrator Furfaro stated that the Commission must come to some kind of conclusion on these Unfinished Business items. He explained that if the Commission would like to keep an itein on the agenda, it would be motion to defer to the next agenda; if discussion is finished, it would be a motion to receive. Chair Gegen stated that past practice was to revisit and discuss the next agenda items under Item I, Next Meeting Date and Agenda Topics for Discussion. However, he would prefer to follow Robert's Rules of Order as prescribed. With no objection, the Commission revisited Unfinished Business Item Nos. 1, 2, 3, and 4, and Chair Gegen called for a motion. Commissioner Hayashi left the meeting at 1:46 p.m. Commissioner Ono moved to defer Unfinished Business Item Nos, 2, 3, and 4 to the next meeting. Commissioner T. Blake seconded the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 11 SUBJECT DISCUSSION ACTION motion. Motion carried 5:0. (Commissioner Hayashi was not present for the vote) H.B. Review and discussion on Trust for Public Land request for the Commissioner Hayashi returned to the meeting Commission's consideration regarding the Embracing Kuleana at Waipa at 1:48 p.m. Proiect; Kaluanono, TMK: (4) 5 -6- 004:010 and Halulu Fishpond Access, TMK: (4) 5 -6- 004:017. Chair Gegen asked if there were any updates. Ms. Sadora stated that there is an acquisition plan that was supported by the Commission. At this point, they are still waiting for communication from Trust for Public Lands as they are waiting for the appraisal to be completed. Chair Gegen provided some background on this item stating that it came to the Commission's attention as a burning issue, but more due diligence is being done. However, there is a willing landowner who is looking to sell the parcels. Ms. Sadora added that Trust for Public Lands had a quick timeline because they were award monies from State Legacy Lands in June. However, the appraisals are causing the delay. Ms. Sadora stated that Trust for Public Lands is being as diligent as they can and is asking for continued support from the Commission. As soon as they can get the documentation together, they will be in a position to come before the Commission again to provide another update. Ms. Sadora stated that action can be taken at that point on what the Commission's desires. Commissioner T. Blake asked if there is another buyer for the parcels to Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION which Ms. Sadora replied no. Ms. Sadora stated that Trust for Public Lands, Waipa Foundation and the seller is in complete communication. They are working together to complete the appraisal, which is an important document to ensure that they are aware of the fair market value of the parcels. Commissioner Hayashi asked if they lost the funding due to the failing to meet the deadline to which Ms. Sadora replied no, they were already awarded the money from State Legacy Lands. She added that Trust for Public Lands continues to seek other community interests as well. Chair Gegen called for a motion. Commissioner T. Blake moved to defer this item to the next meeting. Commissioner Ono seconded the motion. Motion carried 6:0. H.9. Review and discussion on presentation to Council on June 24, 2015 regarding PL 2015 -01 Communication (05/07/2015) from Council Chair Rapozo requesting the presence of the Planning Director and the CountX Attorney to explain the process that occurs before and after the Public Access, Open Space, and Natural Resources Preservation Fund Commission selects properties for acquisition, including a detailed summary of the Commission's current priorities; and the Eminent Domain process, and how it relates to the Commission's process and the acquisition of properties. Chair Gegen stated that he took part in a conversation between Councilmember Chock, Planning Director Dahilig, and Ms. Sadora regarding the process and what improvements could potentially be made to it. He explained to the Commission that he created a rough draft of a Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 13 SUBJECT DISCUSSION ACTION process diagram. Chair Gegen stated he wanted the Commissioners to review it and provide their input, then it can be presented to the Planning Department. Ms. Sadora explained that when the Commission was created, the ordinance mandated that they were a recommending body, which meant that they would provide a recommendation list based on an annual report; now considered a biennial report. She stated that the Commission requested to include the dossier process as a means to communicate possible acquisitions to Council and Administration outside of the reporting period. Ms. Sadora added that the dossier and the acquisition plan is one in the same document. She stated that the Department is working with Councilmember Chock and Administration on how the process needs to look because there is no current process. Ms. Sadora explained that the Commission will discuss how they see the communication process happening. After they come up with a process, it'll be sent to the Department and Administration, and a final process will be developed. Ms. Sadora asked for a few minutes to retrieve copies of Chair Gegen's rough draft process diagram. Chair Gegen called for a motion to recess for ten (10) minutes. Commissioner Hayashi moved to recess for ten (10) minutes. Commissioner T. Blake seconded the motion. Motion carried 6:0. The Commission recessed at 2:00 p.m. The Commission reconvened at 2:12 p.m. Ms. Sadora distributed copies of Chair Gegen's rough draft process diagram to the Commission. Chair Ge en thanked Ms. Sadora and asked the Commission to make notes Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 14 SUBJECT DISCUSSION ACTION while he discussed the process diagram he composed. He stated that the document will be in Ms. Sadora's possession moving forward, so she can work on it on the Commission's behalf. Chair Gegen briefed the Commission on his thought process in creating the diagram. Chair Gegen asked the Commission if there were any questions or comments. Commissioner Jasper asked if the Mayor or Council have to provide an official recommendation back to the Commission. Chair Gegen stated that Council can "receive" their recommendation, which mean it will die. He added that the only way a recommendation can move forward is with Council approval. Chair Gegen felt that Administration should not be able to stop the recommendation process because their recommendations are supposed to go to Mayor and Council. Commissioner Jasper asked if there was a timeline to which Chair Gegen replied that there is no current process outlined. Ms. Sadora reiterated that the process the Commission is discussing is strictly what they believe should be the process. It will still need to go its course before coming to a final product. She added that the Department will be able to provide their input, as well as Administration and Council. Ms. Sadora suggested that in addition to Chair Gegen's last box, there should be additional arrows that show the different acquisition processes in the case of condemnation or when there is a willing landowner. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 15 SUBJECT DISCUSSION ACTION Ms. Sadora stated that there are other processes in place that are controlled by the Department to do their due diligence. She stated that the delay in the process is not for the purpose of not wanting to transmit the communication. It's to ensure that the communication is complete and that when it's gets to Council floor that the Councilmember's questions can be answered. Chair Gegen's concern is that what happens after the last box is no consequence to the Commission after they make their recommendation. It is the process that the Administration and the Council must go through to either follow through on the recommendation or kill it. He stated his argument is that if Administration has concerns about a recommendation, they can approach Council with their concerns, but at least the Commission has done their duty of submitting a recommendation to both the Administration and Council. Commissioner Hayashi stated that she believes the Commission should be able to provide the public with updates on their recommendations. As it stands right now, they do not know where the recommendations end up. Ms. Sadora stated that that's the process they are trying to create. Chair Gegen added that his idea was to have members from the Commission and /or Administration attend the presentation to Council, so questions can be answered, and it will also be available to the public. Commissioner Ono asked if there are categories that the Commission will Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 16 SUBJECT DISCUSSION ACTION look at in determining if a property is of potential interest to the Commission to which Chair Gegen replied yes. He stated that the Commission will look at the nine (9) principles that the fund is intended to be used for in determining a recommendation. Chair Gegen explained that the red boxes in the diagram are "decision boxes ". Following the diagram and moving through those decision boxes, he feels that the Commission will have done their due diligence in making their decision. Chair Gegen stated that if there is any clarification that is needed, he is open for any additions. Administrator Furfaro felt that the process diagram was missing a box that would demonstrate public purpose and public well -being in a condemnation process. He provided examples of public purpose that was provided in past condemnation efforts. Chair Gegen stated that he does not know if it meets the definition of public good, but the Commission has the nine (9) principles that they look at when determining a recommendation. From his viewpoint with the Commission, there may be multiple lines that extend off of the final recommendation box, but he does not know if that is part of the Commission's purview. Administrator Furfaro stated that it's not, but it needs to be included because it's an argument that happens with the County Attorney and the court. When there is an unfriendly condemnation, they need to demonstrate the public good. Chair Gegen stated that he understood the requirements, but felt that if the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 17 SUBJECT DISCUSSION ACTION Planning Department and /or Administration had difficulty discovering the public good, they would note that after the recommendation was made. Chair Gegen suggested that the Commissioners continue to review the process and determine if any revisions need to be made, and they can continue the discussion at the next meeting if that's the desire of the Commission. He feels that it would be beneficial to sit down with Director Dahilig after the Commission agrees on a process. Commissioner Hayashi asked how long are the appraisals valid to which Ms. Sadora replied it needs to be updated after six (6) months. Commissioner Hayashi left the meeting at 2:35 p.m. Ms. Sadora reiterated that multiple parties will be contributing to the process. She felt that it would be clearer for the other parties to work off of the Commission's expectations; although they may have an idea of how they see the process going. Ms. Sadora added that if Mr. Dahilig feels he has input that he'd like to add, then she can definitely include it. After that, there would be a meeting with Administration and with Council. She stated that if the other parties decide to have a meeting before the Commission, she will let the Commissioners know and it will become an Commissioner Hayashi returned to the meeting agenda item. at 2:36 p.m. Chair Gegen stated that if the meetings are going to be offline, he wants to ensure that he has the desires of the Commission beforehand. He added that he's okay with Mr. Dahilig reviewing their draft process, but would prefer not to present Mr. Dahilig's ideas to the Commission until they come up with their process. Ms. Sadora stated that she will respect the wishes of the Commission. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 SUBJECT DISCUSSION ACTION Commissioner T. Blake agreed with Chair Gegen's suggestion of having the Commission come up with their process before handing it over to the Planning Department. Ms. Sadora reminded the Commission that there is no process in place right now. She stated that this is a good, positive step. Ms. Sadora added that as they put the process together, it does not mean that it cannot be tweaked in the future. However, everyone will be on the same page as to what the process is. She stated that a final process will not happen overnight, and asked for the Commission's patience as they work through it and continue to look for the success of the Commission. Commissioner T. Blake moved to refer this item Chair Gegen called for a motion. to the next meeting. Commissioner Ono seconded the motion. Discussion: Chair Gegen asked the Commissioners to continue to review the process diagram. Motion carried 6:0. With no further discussion, Chair Gegen called for the question. New Business H.1. Discussion on 2015 public input process for developing the biennial list of priority projects to be reported to the Kauai County Council and the Mayor. Chair Gegen stated that Staff was asked to contact the local neighborhood associations to see if the Commission could interface with them. The intent was to have two (2) Commissioners attend a community meeting, present brief information about the Open Space Commission, and to solicit their input on potential properties for acquisition, Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 19 SUBJECT DISCUSSION ACTION Chair Gegen asked Ms. Sadora if she was able to contact the different community associations to which she replied yes. Ms. Sadora stated she has confirmed three (3) meetings in September. The first meeting is on September 1S` with the Kilauea Neighborhood Association at 7:00 p.m. at the Kilauea Neighborhood Center. The second meeting is on September 14d' with the Kekaha Community Association at 6:00 p.m. with the location to be determined. The third meeting is on September 22nd with the Hanapepe Community Association at 6:00 p.m. at the Hanapepe Library in the conference room. Ms. Sadora stated that the purpose of the community meetings is to interface with people that have an interest in how to best manage their community. She asked for 10 to 15 minutes to be able to provide an overview of the Commission, the Commission's current priorities, and that they are collecting input for the biennial report. Ms. Sadora stated that the surveys will be handed out during the meeting. The surveys could be completed and returned at that time, the Commission could leave information on how to communicate it back to the Planning Department, or if need be, another visit could be made back to the community to collect the surveys. Ms. Sadora stated that they are looking at the community's convenience, so they can solicit their participation. Commissioner Hayashi asked if it is okay for her to sit in at the Hanapepe meeting as a participant rather than a Commissioner to which Attorney Roversi replied yes, He stated that it is only an informational meeting, so he sees no conflict. Chair Gegen confirmed that no decisions will be made at the community Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 20 SUBJECT DISCUSSION ACTION meetings. He asked if there were any volunteers for any of the three (3) meetings. Commissioner T. Blake and Commissioner Dela Cruz volunteered to attend the Hanapepe meeting. Commissioner Jasper and Commissioner Dela Cruz volunteered to attend the Kekaha meeting. Ms. Sadora stated that she will contact Commissioner Kimura to see if she is able to attend the Kilauea meeting. She will contact Commissioner R. Blake as well. Chair Gegen stated that he is available to attend the meetings on the 1St or the 14th, if needed. Ms. Sadora stated that she's waiting for confirmation from Kapa`a, and she's working on setting up meetings for the Hanalei /Ha`ena area, as well as Waimea. She asked Commissioner T. Blake if there was an update for Koloa to which he replied he'll find out next week. Commissioner T. Blake stated they have a board meeting on the 181H Chair Gegen reiterated that the intent was to attend the community meetings in September and October, compile the survey results in November, and assemble the final report for submission in December. Ms. Sadora stated that the surveys will be available in the public libraries. She added that she communicated with Hoike and they agreed to run a PowerPoint for the Commission for as long and as often as requested. Ms. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 EMS SUBJECT DISCUSSION ACTION Sadora wasn't sure if the Commission decided to have a newspaper ad, but she is working with Mary Daubert on a public service announcement. She also wasn't sure if the Commission was interested in announcing it on the radio. Commissioner Hayashi asked if Ms. Sadora would be informing the public about the surveys to which Ms. Sadora replied that it is usually in the newspaper from the County. Commissioner Hayashi asked if the community groups needed to do any type of advertising to which Ms. Sadora replied that they could provide the website because the surveys will be available on the website as well. Commissioner Hayashi asked if Staff will be attending the community meetings to which Ms. Sadora replied yes. Ms. Sadora stated that the intent is to have two (2) Commissioners and Staff. Attorney Roversi stated that under the rules of the Open Space Commission, they are empowered to appoint Subcommittees. There can be groups of two (2) Commissioners going out in the community as Subcommittees representing the Open Space commission. Attorney Roversi stated that there should be a vote agreeing to the Subcommittees as presented. Given the fact that Commissioner T. Blake and Commissioner Dela Cruz have volunteered to attend HanapepCs meeting, Commissioner Jasper and Commissioner Dela Cruz have volunteered to attend Kekaha's meeting, and potentially Commissioner Kimura and Commissioner R. Blake to attend Kilauea's meeting, Chair Gegen called for a motion to appoint the Commissioner Ono moved to establish the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 22 SUBJECT DISCUSSION ACTION aforementioned as Subcommittees to represent the Commission with the Subcommittees as stated by Chair Gegen. understanding that he could be a stand -in if someone is not available. Commissioner T. Blake seconded the motion. Motion carried 6:0. Since they are establishing Subcommittees, Chair Gegen asked if they have to make some sort of provision if something comes up before the next Commission meeting. Attorney Roversi stated that they could create tentative Subcommittees if they have something that is not confirmed. Chair Gegen asked Ms. Sadora if she anticipates any meetings before September 10th to which she replied no. Commissioner Hayashi asked if the meeting calendar is complete to which Ms. Sadora replied no. Ms. Sadora stated she is waiting to hear back from Kapa`a, K61oa, and Hanalei /Ha`ena. She added that she still needs to reach out to Lihu`e. Chair Gegen stated that he hopes to meet with those communities after September 10th, so they can reassign Subcommittees for those areas. Commissioner Ono stated that Lihu`e does not have a community association that she is aware of and asked if the Commission would reach out to the businesses instead. Ms. Sadora replied that it's the same dilemma they are currently facing with Waimea. She stated that it is the Commission's decision if that is the arena they want to pursue. Commissioner T. Blake stated that Waimea Business Association is more germane to Waimea businesses; whereas Lihu`e Business Association includes different businesses from around the island, so it may not be site specific. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 23 SUBJECT DISCUSSION ACTION Ms. Sadora explained that they previously held meetings for the Lihu`e area at the Mo`ikeha Building, and they would encourage the community to attend; however, attendance was minimal. She added that the reason why they are going out to community meetings is because the community meetings are already established. Commissioner Hayashi asked if they should reach out to the L-ihu`e churches as a way to get the community together to which Ms. Sadora replied she's not sure if it is the correct setting to discuss community concerns. Ms. Sadora added that churchgoers are there for a different purpose, so they may not be open and /or understanding to participate. Ms. Sadora stated that there are a couple of free publications for the newspaper that they could utilize. She explained that they previously included the surveys in the newspaper, but the return was minimal. The website seemed to be the best way to generate responses. Chair Gegen asked Commissioner Jasper if he had any ideas on how to reach out to the Lzhu`e community given that he is from the Lihu`e area. Commissioner Jasper stated that he thinks the best way to reach out to people in Lihu`e would be going to the areas where people frequent the most. He added that he is not aware of any big organizations that meet, other than a Rotary Club, a Lion's Club, or maybe the Chamber of Commerce. Chair Gegen stated that he has attended the Lihu`e Business Association meetings a number of times and he feels that it could help get the word out. He added that the other option would be to hold the meeting at the Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 N SUBJECT DISCUSSION ACTION Mo`ikeha Building. Ms. Sadora stated that the input process will be advertised starting September 1st. She noted that the public will also have the option to attend the regular scheduled Commission meetings to provide their input. Chair Gegen asked for the Commissioners' thoughts to which Commissioner Ono suggested reaching out to the Uihu`e Business Association, and they can introduce it to their communities. She felt that they would have a stronger voice than the Commission, especially since Uihu`e is business centric. Chair Gegen asked Ms. Sadora to continue looking into the Uihu`e Business Association. Ms. Sadora distributed to the Commission an example of the 2015 Public Input Survey. Chair Gegen commented on the survey stating that it looks familiar to one of their annual reports. Ms. Sadora stated that the Commission must decide on the survey's appearance. The Department felt that keeping the look consistent would be a trigger to the public that it refers to the Open Space Commission. Ms. Sadora mentioned that past surveys were a little overwhelming for the public, but it is up to the Commission on how they want it to look, what they want to include, etc. Ms. Sadora explained that the Commission will probably have a board that Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 25 SUBJECT DISCUSSION ACTION will include a quick description of the Commission at the Community Association meetings. It will be similar to the PowerPoint presentation that will be broadcasted on Ho`ike. She stated that it should be visually appealing to attract the viewers' attention. Ms. Sadora encouraged the Commissioners to provide their input. Commissioner Hayashi stated that the previous survey asked for too much from the public. She liked the simplicity of the example that was provided, and would approve of it. Ms. Sadora stated that the example is what they would place in the libraries. She suggested including the survey in the free publications to the newspaper, as well as a write up of the Commission's purpose. Ms. Sadora presented the PowerPoint presentation to the Commission that Ho`ike is willing to run. She explained that it would be looped and timed to allow people to read it. Again, Ms. Sadora encouraged the Commissioners to provide their input on what they would like to see and what they think the public would like to see as well. On the slide that shows the fund balance, Ms. Sadora stated that she thought about adding a bullet on the bottom of the chart to explain the change in funds from 2008 to 2009, which was when the acquisition of Black Pot occurred. Chair Gegen concurred with the idea, stating either a bullet below or a bubble above. He also suggested explaining why the fund increased exponentially. Ms. Sadora agreed that it would be a good idea. On the last slide, Ms. Sadora recommended enlarging the website, so it Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 mom SUBJECT DISCUSSION ACTION could be the focus to encourage the public to utilize the website. Chair Gegen stated that he liked it overall. He asked if they should identify some accesses that they are attempting to acquire. Chair Gegen is concerned that the public will assume that the Commission is only focusing on those three (3) properties. Ms. Sadora suggested rewording the heading for that slide and she could insert the accesses in the bottom portion of the slide. She recommended keeping it generic. Chair Gegen reiterated that he wants to ensure the public that if they know of an access that needs to be open, they should infonn the Commission. Ms. Sadora stated that she will work on a way to incorporate the current recommendations and the accesses on their activity list on a slide. Commissioner Ono suggested to include successful acquisitions to the slide that lists the Commission's current recommendations. Ms. Sadora concurred and stated she will include it. Chair Gegen asked Ms. Sadora if she had enough information from the Commission to continue moving forward to which she replied yes. Chair Gegen asked if the Commission would like to keep this item on the next agenda. He felt there seemed to be an agreeance amongst the Commissioners. With that, Chair Gegen called for a motion to refer this item to the next Commissioner T. Blake moved to refer this meeting. agenda item to the next meeting. Commissioner Ono seconded the motion. Motion carried 6:0. Next Meeting Chair Gegen announced the next meeting date is on Thursday, September Date and 10, 2015, at 1:00 p.m. at the Mo'ikeha Building — Meeting Room 2A/2B. Public Access, Open Space & Natural Resources Preservation Fund Commission Regular Open Session August 13, 2015 Page 27 SUBJECT DISCUSSION ACTION Agenda Topics Chair Gegen asked if there were any other items the Commissioners would for Discussion like to include on the next agenda to which there were none. Ms. Sadora asked the Commission if they would like to begin utilizing their second monthly meetings in October and possibly November. She explained that their timeline is cut short with the once a month meetings, so she is unsure if the Commission will have sufficient time to submit their report by December. Chair Gegen suggested making the decision in either September or October, and the Commissioners agreed. Adjournment Commissioner T. Blake moved to adjourn the meeting. Commissioner Ono seconded the motion. Motion carried 6:0. Chair Gegen adjourned the meeting at 3:21 p.m. Submitted by: J" cie Agar , Staff Support Clerk () Approved as circulated (} Approved as amended. See minutes of meeting. Reviewed and Approved by: Patrick Gegen, Chair