HomeMy WebLinkAbout2016_0726_Minutes Open_APPROVEDCOUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Approved as circulated 9/27/16
Board /Committee:
CIVIL SERVICE COMMISSION
Meeting Date
July 26, 2016
Location
Mo'ikeha Building, Liquor Control Commission, Meeting Room
Start of Meeting: 3:03 p.m.
End of Meeting: 3:20 p.m.
3
Present
Vice Chair Richard Jose. Members: Fely Faulkner; Elizabeth Hahn; Jeffrey Iida; Karen Matsumoto (3:07 p.m.)
Also: Deputy Attorney Teresa Tumbaga; Boards & Commissions Office Staff Support Clerk Barbara Davis; HR Manager Jill Niitani
Excused
Chair John Low
Absent
SUBJECT
DISCUSSION
ACTION
Call To
Vice Chair Jose called the meeting to order at
Order /Roll Call
3:03 p.m. with 4 members present.
Approval of
Open Session Minutes of May 24, 2016
Mr. Iida moved to approve the minutes as
Minutes
circulated. Ms. Faulkner seconded the motion.
Motion carried 4:0
Director's
CRC 2016 -08 June 2016 and July 2016 Director's Reports
Reports
Ms. Matsumoto entered the meeting at 3:07 p.m.
Ms. Niitani noted that HR Director Rapozo and another staff member was on
Oahu for the firefighter negotiations. A lot of the Department's focus was
getting the summer hires processed. A lot of time was also given to the July 1
pay increases for SHOPO, Fire, lump sums for units 3 and 4 as well as the
creation of the new bargaining unit 14 for Ocean Safety. Also flexible
spending and open enrollment concluded in June with effective dates for July
1, 2016. UPW repricing concluded with our island this month on July 13 and
14. Completing the organizational charts was a big success for all of the
Mr. Iida moved to receive the Director's
departments to be able to post and maintain those charts and make it easier to
Reports. Ms. Hahn seconded the motion.
identify positions that may be changing. That was a big thing with the County
Motion carried 5:0
Council this year in making sure that positions were accounted for so we have
that posted on SharePoint for departments to be able to use and submit with
any type of reallocation. The other project we are working on is the PTS
program for the part-time, temporary, and seasonal employees. We are
working with the State and looking at probably January 1 with the rollout (of
Civil Service Commission
Open Session
July 26, 2016
01M
SUBJECT
DISCUSSION
ACTION
the PTS deferred compensation retirement plan). We are focusing a lot on the
training efforts as this year one of our goals was supervisory training so we are
trying to break that down to skills and different competencies to train our
supervisory staff and employees. This was a really big push from Council as
well as the Administration.
Ms. Hahn said the mediation sessions held with the Kauai Fire Department
staff as a follow up to workplace violence complaints was a red flag to her and
asked if there was anything that could be shared. Ms. Niitani said they are
training more of their staff to do internal investigations for the different
departments and one of our recommendations at the end of the investigation is
to do mediation. With workplace violence, just based off the language in the
policy of what a threat is, we felt mediation was something that would be
helpful for the people involved and both parties were in agreement with that.
It went well and we would like to be able to do more of that mediation /conflict
resolution for a lot of the issues like workplace violence or problems with
employees who do not get along which stems from people not communicating.
Mediation allows for that in a non - threatening forum of being able to vent all
of your concerns without someone interrupting you. Part of the employee
development is having those types of services available for our departments so
we can resolve these issues before they blow up into bigger problems which
would eventually come back to our office through a grievance or the
Attorney's Office as a lawsuit. Ms. Faulkner asked if the mediators were on
staff or outsourced. Ms. Niitani said we try not to use County funds; we try to
look for free services and for Federal mediators. Mediation does not
necessarily stop disciplinary action from taking place, but we want to focus on
how they are going to be interacting going forward.
Mr. Iida moved to accept the Director's reports
for June and July. Ms. Hahn seconded the
motion. Motion carried 5:0
Executive
ES -07 Executive Session Minutes of May 24 2016
With no questions or discussion forthcoming on
Civil Service Commission
Open Session
July 26, 2016
01M
SUBJECT
DISCUSSION
ACTION
Session
the Executive Minutes, the Commission did not
convene in Executive Session.
Ms. Hahn moved to approve the executive
session minutes as circulated. Mr. Iida seconded
the motion. Motion carried 5:0
Announcements
Next Meeting: Tuesday, August 23, 2016 — 3:00 p.m.
Adjournment
Ms. Hahn moved to adjourn at 3:20 p.m. Ms.
Faulkner seconded the motion. Motion carried
5:0
Submitted by:
Barbara Davis, Staff Support Clerk
O Approved as circulated.
() Approved with amendments. See minutes of
Reviewed and Approved by:
meeting.
Richard Jose, Vice Chair