HomeMy WebLinkAboutFY 2018 Budget Presentation (Office of the County Clerk)
Jade K. Fountain -Tanigawa
County Clerk
S cott K. Sato
Deputy County Clerk
Lyndon M. Yoshioka
Elections Administrator
COUNTY OF K U ‘IA
Office of the County Clerk
Council Services Division
Elections Division
2018 Budget Presentation
Submitted to Council: March 10 , 201 7
Departmental Budget Review: April 10 , 201 7
Fiscal Year 201 7 -201 8 Budget Presentation Page 1
OFFICE OF THE COUNTY CLERK
COUNCIL SERVICES DIVISION
Mission
To efficiently, accurately, and respectfully provide the public (general public, County
Administration, and other agencies) and the Kaua‘i County Council with the staff support and
assistance r equired to carry out the Legislative function of the County of Kaua‘i .
Goals & Objectives
The Council Services Division provides support services to the Count y Council, and consists of
four (4 ) sections – Research, Records Management, Support S ervices (C lerical), and Support
Services (Secretarial Assistants).
Division Goals:
1. To recognize that all members of our staff are valued and that the contributions they each
make, strengthen our organization and help to carry out our mission of delivering
efficie nt public service .
2. To treat everyone that comes into contact with the Council Services Division with
respect, while at the same time recognizing the importance of providing exceptional
customer service.
3. To efficiently and effectively p rovide staff and s upport services to the Kaua‘i County
Council in the preparation of Council and Committee Meeti ngs , and to perform the
necessary follow -up work a s required .
4. To p rovide information and related documents on legislative and/or County matters when
requested by the public. If information cannot be delivered within the time frame
requested, a response to the request shall be provided no later than the time frame
established pursuant to the provisions of the Uniform Information Practices Act (UIPA ).
Section Summ ary:
1. Records Management. To maintain records of the Legislative Branch, including legal
documents and operational records of the County. To file documents of the County
Council and the Office of the County Clerk and retrieve records requested by the
Co uncil, the Administration, the public, and other agencies. (The Records Management
Section is not the county -wide repository of all county records.)
Fiscal Year 201 7 -201 8 Budget Presentation Page 2
Goals:
a. Provide records -related assistance to the Kaua‘i County Council, staff of the
Office of the Coun ty Clerk, the County Administration, the public, and other
agencies in a timely manner.
b. Continue indexing/scanning system to hasten records retrieval and for records
protection.
c. Process documents received in a timely manner.
Objectives:
a. Maintain the cu rrent database indexing system in Microsoft Access.
b. Maintain the current electronic filing system on Laserfiche.
c. Continue the computerization of the indexing system for selected records series.
d. Continue the scanning, verifying, and indexing of selected records series.
e. Continue the digitization project by verifying, separating, and indexing the
vendor -scanned documents.
f. Fulfill records requests on a priority basis within ten days after the request is
received, with “ASAP” requests being researched immed iately.
g. Process rules and regulations and transmit them to the State of Hawai‘i, Office of
the Lieutenant Governor within three (3) working days after received by the
Office of the County Clerk for filing.
h. Maintain records pursuant to the Kaua‘i County Charter.
i. Update the Office of the County Clerk “Sale -Item List.”
2. Support Services (Clerical). To provide all the clerical support for the County Council
and the Office of the County Clerk. In addition to the day -to -day typing of letters and
documents, the Support Services Section is responsible for preparing and posting agendas
of meetings , public hearings, and workshops, including posting agendas on the County’s
website with applicable attachments , staffing meetings and compiling documentation
prior to and after such m eetings, preparing minutes and C ommittee R eports, processing
claims against the County of Kau a‘i, processing and distributing mail delivered to the
County Councilmembers and the Office , preparing legal notices for publication ,
recording al l necess ary legal documents as required with the Bureau of Conveyances ,
handling the sale of ordinances, handling cash deposits, posting resolutions to the
County’s website and servicing the public by providing documents pursuant to the UIPA .
Fiscal Year 201 7 -201 8 Budget Presentation Page 3
Goals:
a. Post and upload all agendas and attachments using Optical Character Recognition
(OCR) Software to the County’s website , and distri bute and mail as necessary,
notices of meetings and public hearings as required by law.
b. Complete all minutes accurately within the 30 -day requirement established by the
“Sunshine Law ”, and complete Committee Reports drafted by the Research
Section by the third working day following the meeting.
c. A nswer all telephone calls by the third ring and exercise proper phone etiquette.
d. Adhere to the e stablish ed standardized format for all clerical work produced.
e. Provide the necessary training and exposure so that all clerical support staff will
be capable and confident when staffing meetings including reporting and
transcribing minutes within the established time frames.
f. Type , distribute, and mail (including securing signatures when necessary) all
letters and memos within three (3) working days of request.
Objectives:
a. Council Services Assistant s have embarked on a rotational system where th ey are
provided with the “down time” necessary to complete their minutes accurately
utilizing proper grammar and punctuation with in the required time frame.
b. Review all written material (minutes, Committee Reports, memorandums, etc.)
for accuracy to ensure the proper use of grammar and punctuation, while keeping
with the intent of the speaker.
c. To utilize the Standardization Guide that was developed by the Council Services
Assistant II, when drafting / formatting memos, bills, resolutions, certificates, etc .
in order to achieve a standardized product.
d. Continue the c lerical rotation , with respect to clerical assignments , mail
distribution , and tasks accordingly.
3. Research Section. To perform all legislative staff functions, including comprehensive
research and writing necessary for the efficient operation of the Office of the County
Clerk and the Kaua‘i County Council.
Fiscal Year 201 7 -201 8 Budget Presentation Page 4
Goals:
a. To invest in the development of each member of the Research Section so that
every staff member is c onfident and capable with staf fing any Council
Committee, project , or request.
b. To p rovide a three (3) day turnaround for project assignments. For projects that
are more complex in nature, s taff will need to work with the “Requestor” to
determine an agreed upon date . Encouraging staf f to work with the “Requestor”
will help to build a strong working relationship.
c. To meet on a weekly basis to provide the status of projects, an update on
upcoming events, solicit different ideas of how to approach complex assignments ,
and to discuss an y difficulty experienced with certain projects/assignments.
d. Provide assistance to the State Legislature , Hawai‘i State Association of Counties
(HSAC), National Association of Counties (NACo), and the Western Interstate
Region (WIR) when requested , and dev elop / maintain relationships with
respective counterparts in the various organizations.
Objectives:
a. Staff all meetings and hearings and provide information requested by the County
Council and its Committees so all meetings can be conducted efficiently.
b. Work closely with the County Administration, the public, and other governmental
and private agencies to ensu re the smooth flow of accurate information .
c. Draft legislation, C ommittee R eports, certificates of achievement, letters, news
releases, speeches, a nd requests for “I nvestigation and R eport ” (“Personal
Requests”) with accuracy and on a timely basis.
d. Initiate the necessary follow -up to requests for information.
e. Assist in the preparation of the County and Hawai‘i State Association of Counties
(HS AC) L egislative Packages which is annually submitted to the State
Legislature. Provide assist ance /information to the County Administration relating
to their respective Legislative Packages, when requested.
f. When requested, draft testimony to be submitted to th e State Legislature and
Congress .
g. Provide the public and other interested organization s with requested information
on Council and County matters within seven (7) business days. Should more time
be needed, the request for additional time should be commun icated to the
requestor.
Fiscal Year 201 7 -201 8 Budget Presentation Page 5
h. Assist the County Council in the preparation, sc heduling, and enactment of the
a nnual County Operating and Capital Imp rovement Programs (CIP) Budgets and
Resolution establishing the County of Kaua‘i’s real property tax rates.
i. Pro vide the necessary research and supporting documentation to assist in the
development of the Operating and CIP Budgets and Resolution establishing the
County of Kaua‘i’s real property tax rates .
4. Support Services (Secretarial Assistants ). Council Services currently has three (3)
Secretarial Assistants responsible for providing clerical assistance to each County
Councilmember as well as serve as the liaison between the Councilmembe r s and the
respective Sections within the Office.
As these positions and t he functions that they provide continue to evolve, we strive to
find the best staffing model that w ill enable our Office to successfully address the needs
of all seven (7) Councilmembers.
Goals:
a. Determine the individual needs and expectations of each Co uncilmember.
b. Provide assistance to each Councilmember on a timely basis (scheduling meetings
and appointments, mak ing travel arrangements, etc.).
c. Utilize the pCard System correctly to ensure that all transactions comply with the
established policies and procedures for pCard use.
Objectives:
a. Meet individually with each Councilmember to determine their expectations and
type of assistance that they need/require.
b. Assess how to best serve each Council member and establish standard procedures
for dealing with the following:
Scheduling appointments and meetings.
Maintaining their individual calendars.
Notifying / providing reminders as necessary.
Scheduling travel arrangements for all Councilmembers utilizing the
pCard System.
Process all requests for reimburs ement timely, and in compliance with the
established policies and procedures.
Prepare on a timely basis, all forms required for mileage and cell phone
reimbursement.
Fiscal Year 201 7 -201 8 Budget Presentation Page 6
Successes and Achievements
Overall Achievements:
1. Received an A+ rating by Ballotpedia (formerly known as the Sunshine Review ) for
Government Transparency for the fifth consecutive year .
2. Continued to enhance and maintain the County Council’s Facebook page. This initiative
is an effort to b e more accessible to the public and encourage publi c participation in
County government. During the period of February 201 6 through February 201 7 , the
Council’s Facebook page has :
Weekly Total Reach: The number of people who have seen any content associated with
the Council’s Facebook page (Unique Users ).
February 1 -June 30 59,835
July 1 -November 30 115,611
December 1 -February 28 35,472
210,918
Weekly Total Impressions: The number of impressions seen of any content associated
with the Council’s Facebook page (Total Count).
February 1 -June 30 181,760
July 1 -November 30 318,556
December 1 -February 28 97,791
597,107
Weekly Reach of Page Posts: The number of people who saw any of the Council’s
Facebook page posts (Unique Users).
February 1 -June 30 52,712
July 1 -November 30 103,086
December 1 -February 28 33,801
189,599
Weekly Total Consumers: The number o f people who clicked on any of your content.
Stories that are created without clicking on the Council’s Facebook page content (Liking
the Council’s Facebook page from timeline are not included) (Unique Users).
February 1 -June 30 3,946
July 1 -November 30 9,145
December 1 -February 28 2,101
15,192
Fiscal Year 201 7 -201 8 Budget Presentation Page 7
Weekly People Talking About This: The number of people sharing stories about your
page. These stories include liking the Council’s Fa cebook page, posting to the Council’s
Facebook timeline, liking, commenting on or sharing on of the Council’s Facebook page
posts, answering a posted question, responding to one of the Council’s events,
mentioning the Council’s Facebook page, tagging the C ouncil’s Facebook page in a
photo or checking in at the Council’s location (Unique Users).
February 1 -June 30 2,721
July 1 -November 30 3,860
December 1 -February 28 1,253
7,834
The Council’s Facebook page has accumulated 725 total “Likes.”
3. Completed the codification of the Kaua‘i County Code 1987, as amended, and
Supplement #1 (2013), #2 (2014), #3 (2015), and #4 (2016) which are available online.
The online version of the C ode will be updated twice a year (December & June). A
printed supplement will be available once a year (June).
4. Assisted the Office of the County Clerk, Elections Division with the 2016 Primary and
General Elections.
Other Achievements:
1. Records Manageme nt. (S tatistic s provided are from July 1, 201 6 to February 2 8 , 201 7 ,
and they may include cross references.)
a. Non -agenda c ommunications scanned, indexed, and filed:
b. Agenda -related items scanned:
c. Council and Committee minutes scanned, indexed, and f iled:
d. Executive Session minutes and related documents scanned,
indexed, and filed:
e. Committee Reports scanned, indexed, and filed:
f. Resolutions scanned, indexed, and filed:
g. Bills scanned, indexed, and filed:
h. Public Hearing transcripts scanned, ind exed, and filed:
i. Affidavits of Publication scanned, indexed, and filed
(includes related notices):
1,290
1,317
106
151
72
51
40
17
45
Fiscal Year 201 7 -201 8 Budget Presentation Page 8
j. Studies scanned, indexed, and filed:
k. On average, twenty (2 0 ) communications on the weekly meeting
agenda were indexed and filed.
l. On average, there were fifteen (15 ) requests a week to retrieve
and research documents.
m. Vendor -scanned documents that have been indexed, corrected,
and verified:
8
5 ,548
2. S upport Services (Clerical) and Research Sec tion. (Statistics provided are from
July 1, 201 6 to February 2 8 , 201 7 .)
a. Agendas prepared, meetings staffed:
i. Council
ii. Special Council
iii. Executive Session
iv. Workshops
v. Committee
vi. Advisory Committees
vii. Length of Meetings (H ours)
b. Committee Reports prepared:
c. Minutes prepared:
i. Council / Special Council Minutes
ii. Committee Deferred Minutes
iii. Public Hearing Minutes
iv. Executive Sessions
v. Workshops
d. Public Hearing Notices and Publications:
17
0
46
1
13
5
140
44
13
38
14
42
1
14
Fiscal Year 201 7 -201 8 Budget Presentation Page 9
e. Ordinance s adopted:
f. Resolutions adopted:
g. Total typing assignments (including daily communications, bills, and
Resolutions, etc.):
h. Request for Investigation and Service (Personal Request) forms drafted and
typed (includes follow -up, response to constituent, etc.):
i. Certificates drafted and typed:
j. New Project Assignments – Requests for information, request for research,
letters, memo randa , etc. (This would range from simple to complex issues):
k. Legislative Packages: Staff assisted in the p reparation of the annual County
Legislative Package and the Hawai‘i State Association of Counties (HSAC)
Legislative Package, and assisted in lobbying efforts at the State
Legislature.
l. Council Recap Memos and approved Council Meeting Minutes were placed
o n the County website, as soon as possible (depending upon when
signatures were obtained).
12
46
513
225
73
4,183
Challenges
1. Records Management Section.
a. Completing the i ndexing of scanned images and verification of documents.
b. Keeping current with indexing and scanning of records.
2. Support Services (Clerical) Section.
a. Completion of minutes within thirty (30) days remains a constant challenge due to
the frequency of meetings held, and in s ome cases, the current daily
responsibilities (reception duties, typing assignments, etc.) limits the available
time and concentration needed.
3. Research Section.
a. To p erform all duties and numerous tasks within established deadlines and
provide the nece ssary follow -up.
Fiscal Year 201 7 -201 8 Budget Presentation Page 10
b. Provide the necessary s ervice to all Councilmembers in a timely fashion while
recognizing that each Councilmember has varying degrees of expectations.
c. Standardize workflow, process d eliverables , and adhere to establish ed protocols ,
and w hen appropriate, provide these items within a specified timeframe.
4. Support (Secretarial Assistants) Section.
a. Work collaboratively to provide the necessary assistance to each Councilmember
utilizing a primary Secretarial Assistant – Councilmember system while providing
assistance when necessary.
b. Following established protocol and standards while meeting the expectations and
needs of seven (7), individual Councilmembers.
Upcoming Initiatives
1. Prepare for the 2018 Primary and General Elect ions – assisting in securing the
necessary space for election operations.
2. Formulate a staff survey to identify areas that the staff feels they need assistance ,
training, exposure, etc. Results of the survey will be used to develop appropriate
opportuniti es for our employees .
3. Develop an employee “cross -training” plan.
4. Evaluate, develop, and update our current records management system based on b est
m anagement p ractices and p rocedures.
5. Focus on “Team Building” and employee morale .
6. Continue “Succession Planning ” for both the Council Services and the Electio n s
Division .
7. Develop a plan to encourage effective communication between the staff and also
between the staff and Councilmembers.
8. Update the Office of the County Clerk’s Social Media Plan in order to inc rease the
number of people who use the Coun cil’s Facebook page.
9. Work with the elementary schools on -island to provide students with the opportunity
to experience the legislative process (attend meetings, etc.).
Fiscal Year 201 7 -201 8 Budget Presentation Page 11
Comparative Budget Graphs
FY 2018 FY 201 7
Wages $ 1,884,324 $ 1,843,194
Benefits $ 1,013,799 $ 948,799
Operations $ 655,844 $ 672,813
Equipment/Leases $ 58,000 $ 58,000
Utilities $ 20,700 $ 20,700
$ 3,632,667 $ 3,543,506
Fiscal Year 201 7 -201 8 Budget Presentation Page 12
Succession Planning
The Council Services Division has continued the process of succession planning by identifying
current staff members that have shown the potential to fill key leadership positions within the
Division in the near future. Through active succession planning, we have the ability to increase
the availability of experienced and capable employees that are prepared to assume these roles as
they become available. As a Division, we aim to:
Identify those with the potenti al to assume greater responsibility in the organization
Provide critical development experiences to those that have the ability to move into key
roles
S upport the development of high -potential leaders
T he Council Services Division is actively i ncreasing continuity and succession training to assist
in institutionalizing as much knowledge as possible for the continued success of the Division.
Vacant Positions
The Council Services Division currently has the following vacant positions:
Pos ition #E -66 – Council Services Review Officer (Dollar Funded)
Position # E -76 – Legislative Assistant (Funded)
Position #E -271 4 – Secretarial Assistant (Dollar Funded)
Position #E -2701 – Council Services Assistant I (Dollar Funded)
Position #E -38 – Legal A nalyst (Funded)
D ivision’s Budget Discussion
The Office of the County Clerk , Council Services Division ’s FY 201 7 -201 8 budget request
reflects a $89,161 or 2 .52 % inc rease from FY 201 6 -201 7 . Please note that the Council Services
Division has taken on the budgetary and operational responsibilities of the Office of the County
Auditor while the Office has remained vacant. T he Council Services Division does not have
many variable costs budgeted for the operations of the Legislative Branch.
Additional Info rmation
Attached please note the Office of the County Clerk Table of Organization effective
July 1 , 201 6 .
Fiscal Year 201 7 -201 8 Budget Presentation Page 13
OFFICE OF THE COUNTY CLERK
ELECTIONS DIVISION
Mission
The Elections Division’s mission is to:
1. Provide open, accessible, fair, and secure ele ction services for the residents of the County of
Kaua‘i; and
2. Provide County Agencies with quality document reproduction services in an expeditious
manner.
Goals and Objectives
Conduct elections in accordance with Federal, State, and County laws.
Establis h and implement sound policies and procedures which ensure the integrity of the
electoral process.
Offer services which are convenient and accessible for all election stakeholders.
Provide quality document reproduction services to county agencies in a time ly and
cost -effective manner.
Evaluation of Goals & Objectives for Fiscal Year 201 6 -201 7
1. 2016 Elections
Overall, the 2016 Elections appears to have gone well thanks to the excellent work of staff in the
Elections and Council Service Divisions, and the h undreds of election day volunteers around the
island.
Online voter registration and same day voter registration 1 (SDVR) were both well received by
voters, and we processed a record number of absentee mail ballots . As anticipated, the number
of voters cast ing a ballot prior to election day surpassed the polling place voter turnout for the
second consecutive election cycle, and w e expect this trend to continue as more voters learn
about the ease and convenience of casting a ballot by mail or at early voting . Notable election
statistics are depicted in the following sections.
Voter Counts
2016 2014
Primary Election 43,036 41,165
General Election 44,332 41,869
1 Also known as election day voter registration or late voter registration .
Fiscal Year 201 7 -201 8 Budget Presentation Page 14
Voter Turnout
Primary
Election
General
Election
Precinct Turnout 5,281 12,004
Early Voting Tu rnout 2,348 4,741
Absentee Mail Turnout 4,644 10,480
Total Turnout 15,273 27,225
No. Voters 43,036 44,332
Turnout % 35.5 61.4
Voter File Maintenance
Number
Voter Affidavits Processed 11,273
Voter Declinations Filed 2 6,186
Purge / Deceased (a) 706
Purge / Moved Away (b) 236
Purge / Self Cancellation (c) 92
Purge / Felony Incarceration (d) 0
Purge / Pursuant to NVRA 2 -cycle Inactivity 3 (e) 2,675
Purge / Total (a + b + c + d + e) 3,709
Election Day Official Recruitment and Training
Recruited
(a pprox.)
Trainings
Sessions
Polling Place Officials 250 8
Counting Center Officials 80 1
Ballot Delivery & Collection Officials 30 1
Control Center Officials 50 3
Totals 410 13
2 Approximate number of individual s who applied for or renewed a driver license but declined to
register to vote .
3 Number of voters purged from the rolls for non -respon se to a federally mandated notice.
Fiscal Year 201 7 -201 8 Budget Presentation Page 15
2. Online Voter Registration System.
The online voter registration system (OLVRS) was established pursuant to Act 225, SLH 2012.
From its initial roll out on August 3, 2015 to November 9, 2016 (2016 General Election), the
OLVRS processed:
1,113 new voter registrations;
1,917 voter registration updates (re -registrations); and
3,030 total transactions.
Voter registration data from the OLVRS is securely transmitted directly into the voter
registration database so significantly reduces the number paper voter registration applications
that require manual processing. This automated p rocess is a major advancement in election
administration since it not only increases the overall efficiency of the voter registration process
but also improves the integrity of the voter rolls by reducing the opportunities for data entry
(keypunching) erro rs.
3. Same Day Voter Registration.
Pursuant to Act 166, SLH 2014, same day voter registration (SDVR) was launched in
conjunction with early voting services beginning with the 2016 Primary Election . This major
election reform eliminated yet another impedi ment to voter participation by allowing qualified
residents to both register to vote and cast a ballot at early voting. SDVR services will be
expanded to the polls on election day beginning with the 2018 Primary Election.
Services were generally well rece ived and no major issues were encountered. Sixty three (63)
individuals utilized SDVR services during the Primary Election early voting period and number
increased to one hundred eighty nine (189) for the General Election.
4. Drive -thru Voter Registration .
Drive -thru voter registration services were offered on the day before and day of the Primary
Election voter registration deadline, and on the General Election voter registration deadline. The
public was appreciative of the services and over the course o f three (3) days, a total of one
hundred seventy (170) voter registration forms were received.
5. Legislation .
The 2017 Legislature began with eighty five (85) election related bills (45 House bills and 40
Senate bills). As of March 3, 2017, three (3) Hou se bills and ten (106) Senate bills are still alive.
Three (3 ) bills are of particular interest to our office since they represent major election reforms,
which election officials statewide have supported for many years.
House Bill 1401 and Senate Bill 334 would e nact voting by mail uniformly across all
counties for all elections commencing in 2020.
Senate Bill 8 55 would establish an affirmative opt -out automatic voter registration
process for all qualified applicants applying for or renewing a driver’s lic ense or civil
identification card.
A summary of bills is provided at the end of this narrative.
Fiscal Year 201 7 -201 8 Budget Presentation Page 16
Goals and Objectives for Fiscal Year 201 7 -201 8
1. 201 8 Elections Preparations .
The 2018 Elections will include the following contests:
United States Senate;
Uni ted States Representative;
State of Hawai‘i Representative (Districts 14, 15, and 16);
Mayor; and
County Council.
During the upcoming fiscal year, preparations will focus primarily on two areas: 1) procurement
of goods and services required to conduct the elections, and 2) recruitment of election day
officials required to support election services.
Procurements include:
Absentee Mail Envelopes (3 -types required: size 11, ballot mail -out; size 10, ballot
return; and size 9, secret ballot);
Voter Final Confir mation Mailing Vendor (Federally mandated final voter notification
required prior to purging voters from the voter file);
Voter Registration Notification Mailing Vendor (Pre -election notification providing
election specific information); and
Absentee Ballo t Mass Mailing Vendor (Initial ballot mailing for the Primary and General
Elections).
Election Day official recruitment consists of the following:
Approx.
no. r e quir ed
Polling Place Officials 250
Counting Center Officials 80
Ballot Delivery & Collectio n Officials 30
Control Center Officials 50
Totals 410
Fiscal Year 201 7 -201 8 Budget Presentation Page 17
2. Statewide Voter Registration Database Migration
The cutover from the current mainframe based voter registration system to the new, server based
system is scheduled for June 30, 2017. This timelin e will allow for election officials to gain
sufficient familiarity with the new voter registration system to properly administer the 2018
Elections.
Policies and procedures to govern use of the new system are being developed, and
comprehensive user manuals and staff training curriculum are being drafted with the assistance
from BPro Election Software, the system developer. Training will begin in early March 2017,
and consist of online Skype® video conferences and in -person sessions at the Office of
Electio ns.
3. Same Day Voter Registration at the Polls on Election Day.
Same day voter registration (SDVR), which was partially implemented in conjunction with early
voting services during the 2016 Elections, will be expanded to polls on election day beginning
wi th the 2018 Primary Election. (SDVR services will continue to be offered during the early
voting periods.)
Policies and procedures are being developed to ensure the security and integrity of the voter
rolls. However, due to procedural requirements to ful fill federal and state voter registration laws,
individuals utilizing SDVR services on election day will be advised to expect delays
Additionally, anyone utilizing SDVR services on election day may be directed to their correct
polling place to cast a ball ot, if they are not already in the correct polling place based on their
residence (physical) address.
Succession Planning
We do not anticipate any staff departures in the immediate future , but are working with the
C ounty C lerk and Deputy County Clerk to es tablish a succession plan for the Election s Division .
Vacant Positions
The Elections Division currently has no vacant positions.
D ivision’s Budget Discussion
The Office of the County Clerk, Elections Division’s FY 201 7 -201 8 budget request reflects a
$174 ,89 3 or 23 .05 % de crease from FY 201 6 -201 7 . This decrease is due to an overall reduction
in personnel and operational expenses associated with non -election years.
Fiscal Year 201 7 -201 8 Budget Presentation Page 18
Comparative Budget & Graphs
FY 2018 FY 2017
Wages $ 256,329 $ 322,660
Benefits $ 167,888 $ 193,249
Operations $ 142,779 $ 203,254
Equipment/Leases $ 29,701 $ 39,700
Utilities $ - $ -
$ 596,697 $ 758,863
Fiscal Year 201 7 -201 8 Budget Presentation Page 19
201 7 Election Legislation
The following bills are still a live as of March 2 , 201 7 .
Bill No. Description Position
HB179 Establishes ranked choice voting for special election for Congressional races and for the election of council
members in counties that have adopted the method.
Comments
Only
HB1401 Enacts voting by mail uniformly across all counties for all elections commencing in 2020. Repeals and amends
provisions relating to polling places, including absentee polling places. Establishes voter service centers to
accommodate personal delivery of ballots. Appropriates funds.
Support
HB1581 Requires candidates for President and Vice President of the United States to disclose their federal income tax
returns in order for their nam es to appear on a Hawaii ballot.
None
HCR64 U rging the O ffice of E lections and C lerks of the C ounties to provide information factsheets about county charter
amendments, state constitutional amendments, and ballot initiatives that appear on the ballot at p olling places
statewide.
Comments
Only
SB111 Provides that the ballot of an absentee or military -overseas voter is valid even if the voter becomes ineligible to
vote after casting the ballot. Repeals the requirement that an absentee voter's ballot be deem ed invalid if the voter
returns the return envelope but dies prior to the opening of polls.
None
SB150 Requires candidates for president and vice president to provide a copy of each candidate's most recent income tax
return, in order to be included on the state ballot.
None
SB247 Requires recounts of election votes when the margin of victory is less than two hundred fifty votes or less than
one per cent of the votes cast, whichever is less.
None
SB327 Authorizes the electronic transmission of databases c ontaining driver's license and civil identification card
information to election officials and the statewide voter registration system. Requires the Office of Elections to
join the Electronic Registration Information Center and share information with count ies to encourage voter
participation and ensure integrity of voter registration rolls. Appropriates funds.
Support
Fiscal Year 201 7 -201 8 Budget Presentation Page 20
Bill No. Description Position
SB334 Enacts voting by mail uniformly across all counties for all elections commencing in 2020. Repeals and amends
provisions relating to po lling places, including absentee polling places. Establishes voter service centers to
accommodate personal delivery of ballots. Appropriates funds.
Support
SB336 Excludes from the definitions of "advertisement" and "electioneering communication" the commu nications of a
candidate's name on clothing or other attire not directly associated with that candidate's campaign committee.
None
SB337 Provides that a candidate committee shall not be required to file a statement of information for electioneering
commun ications made by a candidate committee that clearly identifies the communication as being paid for by the
candidate committee. Repeals the requirement that a candidate committee file a statement of information of the
names and addresses of all persons who contributed to the committee or the organization for the purpose of
publishing or broadcasting the electioneering communications.
None
SB462 Repeals the requirement that voters include their social security numbers when signing nomination papers or
when p etitioning the chief election officer to withdraw their signatures on nomination papers or other petitions.
None
SB855 Requires an affidavit on an application for voter registration to be included as part of the application for driver's
licenses and civil identification cards. Prevents processing of application for driver's licenses or civil identification
cards unless a voter affidavit is complete or declined. Provides that the submission of a voter registration
application either to register to vote or u pdate the voter's registration information constitutes a request for
permanent absentee voter status unless the applicant specifically indicates the applicant does not wish to be a
permanent absentee voter.
Support
SB1271 Proposes a constitutional amendme nt to allow individuals who are seventeen years of age but will be eighteen
years of age on or before the next state or local general election to vote at the state or local primary election
immediately preceding the state or local general election by which the citizen will attain the age of eighteen.
None
Fiscal Year 201 7 -201 8 Budget Presentation Page 21