HomeMy WebLinkAbout15A2030 ACCOUNTING SYSTEMS ADMINISTRATOR 20091229DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF KAUAI
ACCOUNTING SYSTEMS ADMINISTRATOR 15A2030
Duties Summarv:
Plans, directs, and coordinates the design and revision
of the accounting system for the County of Kauai; plans,
directs and coordinates the various centralized accounting and
related activities of the entire County government, including
the pre- auditing of expenditures and issuance of warrant
vouchers; directs the maintenance of all control accounting
records and the preparation of County financial statements and
reports; and performs other duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for
planning and directing various centralized accounting and
related activities to include the analyses and over -all
development of the County's accounting system, the maintenance
of general and control ledgers for the General Fund and other
funds, and the preparation of all financial statements for the
County of Kaua'i.
Examples of Duties:
Plans, assigns, directs, coordinates, and reviews all
work relating to the maintenance of a general accounting
system for the County, including the maintenance of general
and subsidiary control ledgers, related records reflecting the
budgetary status and financial condition of governmental,
proprietary, and other funds of the County government;
recommends and participates in the design, installation,
methods and procedures of new and improved accounting systems;
directs, coordinates and reviews the development and operation
of a data processing system for financial applications; plans,
prepares, analyzes, and oversees the Comprehensive Annual
Financial Report, interim financial reports and statements,
Single Audit Report completion along with supporting
worksheets, and other reports as needed; performs, oversees,
reviews County financial system operations, year -end closing
procedures and rollover, and monthly period end closing
reports; directs, coordinates, and reviews the central claims
and payroll pre- auditing functions; ensures existing GASB and
GAAP procedures are adhered to and implements new GASB
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Administrator
15A2030
pronouncements for GAAP reporting; prepares financial
schedules for long -term liabilities, fixed assets, etc.;
plans, prepares, analyzes, and reviews fixed asset worksheets,
including depreciation schedules of new and deleted fixed
assets; oversees risk management operation by assisting with
insurance procurement, obtaining actuarial costs, and
overseeing workers' compensation postings to departments;
posts, reconciles, approves, and tracks adjustments, journal
entries, expenditures and revenues, transactions, payroll and
A /P, general ledgers, and other departmental statements;
creates fund accounts, revenues and expenditure general ledger
accounts, project accounts, etc.; cooperates with and assists
external auditor in auditing the financial records of the
County; prepares circulars and memoranda necessary to inform,
instruct, and advise County agencies, employees, and the
public regarding the County's financial operations; trains
county fiscal personnel on the financial system, accounting
and reporting issues; furnishes data for the preparation of
County budgets; assists departments and agencies with budget
input as needed; integrates County's operating budget into the
general ledger; keeps abreast of changes in laws, methods,
procedures and practices that may affect the financial affairs
of the County and recommends legislative initiatives or
amendments as necessary; plans, assigns, directs and reviews
the examination of the accounts and inventory of departments
and related activities as needed; prepares budgetary
requirements of the Accounting Division for the Director of
Finance; implements and controls budget expenditure for the
division; recommends personnel actions such as hiring,
transfers, disciplinary actions, promotions, etc. for the
division to the Director; participates in meetings and
conferences with officials or other governmental agencies, as
required; act and sign on behalf of the Finance Director and
Deputy Director in their absences or as authorized designee.
Minimum Qualification Requirements for the Class:
Training and Experience: A combination of education and
experience substantially equivalent to graduation from an
accredited college or university with major work in accounting
or a related field and six (6) years of professional
accounting experience, four (4) years of which shall have been
in a supervisory capacity.
Knowledge of: principles, methods and techniques of
public administration, governmental accounting (Government
Accounting Standard Board (GASB) and Generally Accepted
Accounting Systems 3 15A2030
Administrator
Accounting Principles (GAAP)), and finance administration;
preparation and analysis of financial statements; budget
administration and expenditure control; revenue and budget
structure; auditing principles and practices; electronic
computer; laws and regulations relating to finance and
accounting; functions, organizations, and procedures of County
departments and agencies; principles and practices of
supervision.
Ability to: administer a comprehensive accounting and
fiscal control system to insure proper conformance with legal
requirements and procedures of governmental accounting;
develop, determine and recommend County -wide accounting
policies, procedures, and methods; plan, organize, direct, and
review the work of others; direct the preparation of
comprehensive financial statements and reports; advise,
assist, and instruct other employees in accounting and
financial matters; draft and interpret laws, ordinances, and
regulations; communicate effectively orally and in writing;
maintain effective working relationships with personnel from
other County departments and other governmental agencies.
Health and Phvsical Condition Requirements:
Persons seeking appointment to positions in this class
must meet the health and physical condition standards deemed
necessary and proper for performance of the duties.
This is an amendment to the specification for the class,
ACCOUNTING SYSTEMS ADMINISTRATOR, which was approved on
June 9, 1988, and is to be substituted for that
specification.
APPROVED:
—� (Date) MALCOLM C. ANDEZ
Director of Personnel Services