HomeMy WebLinkAbout15A2060 EXECUTIVE ASSISTANT TO THE MAYOR 20131114DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF KAUAI
EXECUTIVE ASSISTANT TO THE MAYOR 15A2060
EM -5
Duties Summary:
Provides top -level staff and executive assistance to the Mayor in matters affecting
the County; renders executive direction and control over functions and programs as
assigned by the Mayor; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for providing top -level staff and
executive assistance to the Mayor and for rendering executive direction and control over
functions and programs as assigned by the Mayor.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements
does not preclude management from assigning such duties if such duties are a logical
assignment for the position.)
• Reviews materials, reports, policies, resolutions, records and other
communications relating to the general administrative matters and makes
recommendations for their disposition based upon the knowledge of the polices
of the Mayor;
• Advises the Mayor by providing pertinent information or pointing out workable
solutions;
• Reviews and recommends reduction or addition of specific programs based upon
the knowledge of the Administration's goals;
• Conducts administrative investigations and management, legislative or other
highly specialized studies and makes appropriate reports and recommendations;
• Prepares administrative directives and memoranda in behalf of the Mayor;
• Prepares testimonies, reports and testifies before legislative committees;
• Obtains information and progress reports of assigned departmental programs
and activities from executive agencies of the County, State and Federal
governments as required;
Executive Assistant to the
Mayor 2 15A2060
• Serves on various administrative committees as assigned by the Mayor and
represents the Mayor before civic, community and other public groups to explain
county programs and goals;
• Supervises the functions and activities as assigned by the Mayor;
• Prepares public statements, press releases and speeches for the Mayor;
• Prepares drafts, analyses and comments on proposed bills and other reports for
the legislature or the Council;
• Reviews legal decisions, opinions, rules and of the County Attorney and keeps the
Mayor informed of their significance and effect in administrative and legislative
matters;
• Coordinates the activities between the Administration, Council and departments
of the County and with other governmental jurisdictions and their departments as
assigned by the Mayor; and
• Supervises assigned employees.
Minimum Qualification Requirements for the Class:
Training and Experience: A combination of education and experience substantially
equivalent to graduation from an accredited college or university with a baccalaureate
degree in the field of public or business administration, economics or a related field and
six (6) years of responsible administrative experience in government or in private
business.
Knowledge of: governmental organization and functions; principles and practices
of public administration, organization and management; principles and practices of
public relations; research methods and techniques; administrative analyses;
governmental finance administration and budgeting; report writing; public speaking,
statutes and ordinances relating to government functions and operations; pertinent
Federal laws and regulations.
Ability to: conduct studies on and prepare top -level management
recommendations relating to operations, organizations, administrative standards,
finance administration and budgeting; obtain, analyze and evaluate facts; prepare
reports; make sound management decisions; coordinate varied and complex work
programs; analyze legal decisions, interpretations and directives; deal tactfully and
effectively with other governmental officials and the public.
Executive Assistant to the
Mayor 3 15A2060
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper for performance of the
d uti es.
This is an amendment to the specification for the class EXECTUTIVE ASSISTANT
TO THE MAYOR, which was approved on November 29, 1999, and is to be
substituted for that specification.
APPROVED: NOV 14 2013
(Date) THOMAS T. TAKATSUKI
Acting Director of Personnel Services