The URL can be used to link to this page

Home My WebLink AboutFY 2018 Budget Presentation (Department of Public Works)RECEIVED 17 M AR 20 Pl2 :59 COUNTY OF KAUA '! c~c : ... :: r1 ·--r 1 '". I , ·• \,' :·.' ., ·-.I' Department of Public Works FY 2018 Budget Presentation MARCH 10, 2017 Lyle Tabata Acting County Engineer ---------I ·" e;o Halo Halo ZDZD Growing Kaua'i responsib l y. ADMINISTRATION Department of Public Works I. Mission The Department of Publi c Works (DPW) Mission is to deliver excellent ser v ice to our constituents , and suppmi th e health and safety of their communit ie s , with sustainable se r v ic es and solutions. II. Public Works at a Glance (Admin and Six Divisions) • Administration • Oversees and Man a ges Six Divisions with over 270 employees. • Provides Cost-Effective Administrative Support for FY 2018 Operating Budget of $52 ,709,132. • • • Provides Cost-Effective Administrative Support for FY 2018 DPW CIP Budget of $9 ,164 ,111. Provides General Policy Guidance to the Department's Si x Divisions . The depaiiure of County Engineer Larry Dill has left a void which I have filled as Acting County Engineer and assisted by CIP Manager Keith Suga to support the day to day activities of th e Department. The Di v i s ion Heads have also become a Team taking on a more active role in Departmental awareness to assist each other without hesitation. Additionally a management change in the Division of Solid Waste Management has Keith Suga being assigned oversight of the Division at this time. • Building Division • Code Enforcement , Maintenance and Project Management • Issued 788 Building Pennits, 1 ,222 Electrical Permits, 1,257 Plumbing/Gas Pennits , 4 ,762 Sign code Pennits , and 663 Photovoltaic /Solar Permits , for a total value of $217 ,945 ,537 in FY 2016. • Conducted 9 , 125 Building , 5 ,328 Electrical, 6,598 Plumbing/Gas Inspections for a total of 21,443 total code inspections in FY 2016 • Project Management of Building projects . o Assuming the lead PM for the TIGER Grant project improvements with a value of $13.8 million. o In the process of implementing the Innovative Readiness Grant from the Department of Defense for the Kawaihau Elevated Boardwalk. • Automotive Division • The Automotive Division has felt the effect of retirement of seasoned employees which has affected the ability to meet the demands and requests of the various departments, agencies and the community in regards to equipment supply and vehicle and equipment maintenance and repairs . • Procured new vehicles and equipment to modernize the fleet and keep the County operating efficiently. • The current budget includes a host of equipment that will be a boost to recover from several years of deferring vehicle and equipment replacements. A total of $3 ,240,000 is submitted for approval which will come with a debt service in the way of lease FY 2018 PW Budget Presentation Page 1 . . payments of $784,984 per year. These spent toward replacing vehicles and equipment for Solid Waste , Waste Water , and Roads Division . • Engineering Division • Capital Improvement Program (CIP) Project Management (From March 2016 through February 2017) o Completed designs in-house for approximately $2 ,770 ,000 worth of construction projects . o Substantially completed approximately $2 ,380 ,000 worth of construction projects . o Collector Road fed aid program, support will be required to help advance IWR recovery, leveraging County funds of 20% to the Fed aid 80%, with Engineered Plans , Specifications and Estimates as re quired to be approved before work can begin. • Regulatory Review o From March 2016 to February 2017 , completed the regulatory re view of 53 subdivision projects and other large de ve lopment projects , with an average review time of 40 days . • Safe Routes to School (SRTS) o Support Hawai'i Department of Transportation (HDOT) SRTS e ducational outreach to non-participating Kaua'i schools to step up participation to apply for Infrastructure Grants to improve pedestrian and bicycle facilities . o Currently working on design of approximately $1,160,000 worth of SRTS projects awarded in 2014 for infrastructure upgrades for 5 elementary schools on Kauai . • Roads Division • Base Yard operations , Levees maintenance , Bridge and Road maintenance and construction. • In the process executing present local roads Island Wide Resurfacing (IWR) Preserved I Improved I Renovated I Resurfaced in FY 201 7. • DPW has not waivered or given up on funding our Roads backlog , in this budget significant monies towards the coming 2018 FY IWR has been designated by the Administration to demonstrate the need to provide a safe roadway surface for our public . The decision , additional Highway fund an extra $4 ,782 ,375 for a total of $6,000,000 for IWR . The plan is to implement a diverse menu of pavement preservation techniques to begin to extend and recover the condition of our roads . At the same time leverage part of these funds for the 20% match to add to 80% fed aid funding. Roads Division and Engineering Divisions will work seamlessly towards fulfilling these needs . • Base Yard maintenance 867 Work Orders (WO) completed in FY '16. • Expended $44,335 in outside service tree maintenance to protect the County Rights of Way(RoW). • Hanapepe & Waimea Levee compliance o Accomplished goal of maintaining levee compliance that permits participation on the National Flood Insurance Program. • Bridge Road and Traffic Signs maintenance and construction o Special Construction Crew bridge maintenance 583 WO completed. FY 2018 PW Budget Presentation Page2 • Wastewater Division • Operates and maintains four Wastewater Treatment Facilities, and Sewer collections and pumping systems located at Wailua, Lihue, Ele' ele, and Waimea. • Ongoing Capital Improvements for all Wastewater Treatment Plant (WWTP) and Sewage Pump Station (SPS) facility upgrades to meet State Department of Health (DOH) Operations and Maintenance (O&M) enviromnental compliance. • Completed Island-Wide Supervisory Control & Data Acquisition (SCADA) system construction project is 90% complete ($5.2 million) • Design commenced for Rehabilitation ofWailua SPS #3 ($286,000) • Contracted for design for Wailua SPS No. 3 rehabilitation, Hanama'ulu sewer collection system rehabilitation, and 'Ele'ele sewer collection system rehabilitation. • Completed the Waimea R-1 distribution system Preliminary Engineering and Environmental Assessment project ($397,000), partially funded by Environmental Protection Agency (EPA) grant • Solid Waste Division • Operations of Kekaha Municipal Solid Waste (MSW) Landfill, Refuse Transfer Stations (RTS) at Hanalei, Kapaa, Lihue, and Hanapepe. • On May 23, 2016 the Department of Public Works Solid Waste Division received the NOVO for National Pollutant Discharge Elimination System (NPDES) Permit Violations at four Refuse Transfer Stations from Department of Health (DOH) Clean Water Branch (CWB). An official response was to the NOVO was transmitted to DOH CWB on June 24, 2016. • Kekaha Landfill received 83,740 tons MSW (Municipal Solid Waste) in FY 2016. • Waste Diversion, County contracts diverted approximately 64,767 tons from the landfill for an overall recycling rate of 44% in FY 2016. • Estimated revenues projection for FY 2018 is $3.55 Mas opposed to program prior to PA YT at $2.8 M due largely to the increased fee for the 96 gallon cart, higher than anticipated number of 96 gallon cart selections, and higher than anticipated participation rate (fewer customers opting out of service). • Preparation continues for the Enviromnental Impact Statement for the new County Landfill. The Final Environmental Assessment/Enviromnental Impact Statement Preparation Notice (EA/EISPN) was published on February 8, 2013 in compliance with Hawai'i's Environmental Review Process pursuant to HRS Chapter 343. • Recycling Education and Awareness. The County Recycling Office continues to promote and maintain awareness of the dozens of diversion opportunities available to residents, visitors, and businesses. For a comprehensive list and explanations of programs, see www.kauai.gov /recycling . III. Challenges • Planning for future improvements while continuing to meet the day to day needs and demands of the community. • Utilizing limited funds in the most efficient manner while maintaining satisfactory le vels of service. • The upswing of the economy has limited the recruitment of potential qualified personnel, which makes succession planning more difficult. • Continuing to maintain a positive working relationship with our union partners. FY 2018 PW Budget Presentation Page 3 IV. Overall Department Goals The Department of Public Works Administration seeks to support the six Divisions within the Department, by ensuring manpower, equipment and materials needs are met adequately. • Implement systems that will serve to reduce complaints and 'emergencies' which will allow us to focus on proactive activities. • Implement the Mayor's Public Works Holo Holo 2020 projects. • Ensure the health, safety and welfare of the public. Goals /O b.i ectives Success Measurements Outcomes Goal #1 Implement systems that will serve to reduce citizen complaints and 'emergencies' which will allow us to focus on proactive activities. 1. Enhance media relations by # of monthly updates in the Send communications that providing infonnation on form of media releases. affect the community as soon public works programs, as possible. projects, services and # number of media releases achievements annually Messages which are clear and concise . 2. Improve relations with # of presentations provided to Perform timely project community groups and community groups and other meetings securing community other governmental and non-governmental and support and buy -in, employ governmental agencies nongovernmental agencies Design Charrette process through periodic, scheduled annually when ever possible. information exchange sessions, to learn community needs and concerns and to educate the community regarding department responsibility, funding, and projects 3. Public inquiries requiring Provide a response within 2 Meet expectations. response. working days, if more detail study is required supply an estimated timeline. Goal #2 Implement the Mayor's Public Works Holo Holo 2020 projects . 1. Hanapepe Road Have 100% Plans, May 2018 Resurfacing/Improvements Specifications & Engineering Retrofit estimates (PS&E) to bid construction phase. FY 2018 PW Budget Presentation Page4 2. Kawaihau , Hauaala, Have 100% Plans, May 2018 Mailihuna Road Specifications & Engineering Improvements estimates (PS&E) to bid construction phase. 3. Poipu Road Improvements Have 100% Plans , May 2018 Specifications & Engineering estimates (PS&E) to bid construction phase. 4. Puhi Road Improvements Construction complete May 2017 Ph. I 5. Sheltered Bus Stop Construction complete February 2017 Improvements Ph . II 6. New Landfill Environmental Impact Complete end FY 201 7 Statement (EIS) Phase, Traffic and Roadway Engineering Feasibility Study (TRFEFS), Wildlife Management Plan (WLMP) Goal #3. Ensure th e h ea lth, safety and welfare of the public. 7. Suppmi the needs of PW Insure adherence of the No adverse activities Divisions delivery of County wide safety program. programs for health and safety for our employees Actively participate on the County wide safety committee Active PW participation 8. Support the needs of PW Insure compliance of all No adverse activities Divisions delivery of regulatory agency programs for health and requirements, State and safety for the public Federal. Insure compliance of all All regulatory needs met by County Ordinances. CoK 9 . Anini Bridge #2 -annual Complete the installation of a Complete construction by inspections reveal more temporary bridge that will Summer 2017 deterioration, move towards span the existing bridge to a temporary fix now. provide more time to work through a permanent solution. I 0. County owned Roads poor Complete some immediate Complete repairs by fall 2017 . conditions. repairs at identified hot spots around the island on heavy traveled roads. FY 2018 PW Budget Presentation Page 5 Comparative Graphs Public Works Administration FY 2017 Operating Budget F Y 2018 Operating Budget 600,000 500,000 400,000 300,000 200,000 100,000 0 •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2017 an d FY 2018 Co mp arison Sa l ary and Wages Benefits Ut il ities Veh i cle/Equip, Lease FY 2018 PW Budget Presentation Operat i ons •Sa l ary and Wages •Benefit s •Ut i l i ties •Vehicle/Equip, Lease • Operations FY 2017 FY 2018 Page 6 FY 2017 FY 2018 $+I -0 /o +I - Salary and Wages 665,555 622,408 -43,147 -6.5% Benefits 300,789 341,549 40,760 13.6% Utilities 1,200 1,200 0 0.0% Vehicle/Equip, Lease 0 0 0 0 .0% Operations 129,854 110,294 -19,560 -15.1% 1,097,398 1,075,451 -21,947 -2.0% V. Operating Budget Discussion The Public Works Administration budget saw a decrease overall in Salary and Wages but an increase in Benefits consistent with County wide increases . Over all the goal was to remain flat and we have. The total Public Works FY 2018 budget is approximately $54 million increase over last year's 2017 budget of $48 million . The most significant you will see is the increase in the Roads Division IWR budget of $4.8 million and another $1.3 million for the Uhu'e Civic Center Utilities. The balan ce of the other Divisions financial budgets have remained flat except for the ERS Benefits contribution amounts which are an allowance inserted in advance of pending possible collective bargaining mcreases. FY 2018 PW B udget Presentation Page 7 I. Mission BUILDING DIVISION Douglas Haigh, P .E., Chief The mission of the Division of Building is responsible code enforcement and facility development. All programs are responsible for providing the people of Kaua 'i with safely constructed public and private facilities. II. Successes and Achievements • Completion of the Hardy Street Improvements project. • Completion of Moanakai Road Seawall Repairs . • Building Pennit System -improvements to electronic plan review in partnership with Department of Finance Information Technology Division . • Securing FHWA funding and Department of Defense Innovative Readiness Training Grant for the construction of the Lydgate Park-Kapaa Bike /Pedestrian Path Kawaihau Elevated Boardwalk Phase . III. Ch all enges • Filling vacant positions in a timely fashion due to lack of qualified applicants . • Managing multiple projects with minimal staff • Getting to 100% electronic plan review IV. Goals & Objectives • Ensure that the minimum construction standards contained within the Kaua 'i County Codes, and referenced building trade codes , are adhered to. • Continually update the Kaua 'i County Code to meet current building industry codes , which reflect the latest industry standards, and changing technologies . • Provide effective training and adequate staffing to increase the efficiency of services to the public in the review , issuance, and enforcement of building , electrical , plumbing , and sign pennits. • Improve implementation of electronic building permit applications . • Complete conversion from paper plans to 100% electronic plans for building permits. • Complete design of Piikoi Building Renovations providing new offices for the Planning Department , Parks and Recreation Department, Victim Witness Office, and Liquor Control. Upon obtaining new funding proceed with construction. • Ongoing development of the Ke Ala Hele Makalae bike & pedestrian path . Priority phases are Kawaihau Elevated Boardwalk and the Lydgate-Kapaa Bike & Pedestrian Path Phases C&D . V. Operating Budget Discussion Increase in Operations is due to: • Increase due to brining the Utilities for elctricity, water and waste water payments back into the Department through the Division , and the Increase in Operations for the Civic Center security. FY 2018 PW Budget Presentation Page 8 Comparative Graphs Building Division Inspection Section FY 2017 Operating Budget FY 2018 Operat i ng Budget 2% •Salary and Wages •Benefits •Uti l ities •V ehic l e /Eq u ip, Lease • Operations FY 2017 a n d FY 2018 Comparison • Salary and Wages •Benefits •Utilities •V ehicle/Equip, Lease •Operations 1,400,000 ~------------------------~ 1,200,000 1 ,000,000 800,00 0 600 ,000 400,000 200,000 0 FY 2017 FY 2018 Sa l ary and Wages Benefits Util i ties Vehicle/Equip, Operations Lease FY 2017 FY 2018 $+I -0 /o +I - Salary and Wages 1,276,353 1,229,119 -47,234 -3.7% Benefits 644,222 695,960 51,738 8.0% Utilities 0 1,310,000 1,310,000 100.0% Vehicle/Equip, Lease 0 0 0 0.0% Operations 40,045 53,270 13,225 33.0% 1,960,620 3,288,349 1,327,729 67.7% FY 2018 PW Budget Presentation Page 9 I. Mission AUTOMOTIVE DIVISION Dwayn e Adachi, Superi nte ndent The mission of the Automotive Division is to manage and maintain the equipment and vehicle fleet of the Department of Public Works as well as other County of Kauai agencies , enabling the County to provide core services to all districts and communities. II. Successes and Achievements • The Automotive Division has been moderately successful in meeting the demands and requests of the various departments , agencies and the community in regards to equipment supply and vehicle and equipment maintenance and repairs due to inadequate facility conditions and staffing issues. • Procurement of new vehicles and equipment to modernize the fleet are critical in keeping the County operating efficiently. New Vehicles and Equipment received in FY2017 include: • (2) 20 Cubic Yard Side Loading Refuse Trucks -Solid Waste • (1) Hook Lift Truck-Solid Waste • Design of a 1 ,500 sq. ft. second floor storage area is being completed by Engineering Division. Construction of this additional storage area will allow us to utilize overhead space and create more useable square footage at ground level for vehicle and equipment repair. • The Fuel Site Renovation Project at Princeville Police /Fire Substation was completed in August 2016. This project included replacement of Two (2) 2,000 gallon above ground storage tanks (AST) and replacing them with one (1) new 8,000 gallon AST, installation of new fuel dispensers and upgrades for all plumbing, overhead lighting and electrical infrastructure. Total project cost was $229,382.61 • Building maintenance such as roofleaks and structural repairs to our 39 year old facility are ongomg . III. Challenges • Meeting the demands and requests of the many different divisions , departments and agencies we service on a daily basis as equipment and fleet ages and deteriorates. • Recent retirements has caused a loss of years of experienced mechanics which has affected the timeliness of repairs. • Timely hiring of qualified personnel to fill vacant positions has been a continuous challenge. FY 2018 PW Budget Presentation Page 10 IV. Goals • Provide vehicle and equipment maintenance and support for all departments and agencies , allowing County employees to perfonn their duties effectively. • Modernize the County's vehicle and equipment fleet, providing all agencies with reliable and efficient units. • Offer support and disaster relief services to all agencies and the community in emergency situations. V. Objectives Objectives Success Measurements Estimated outcome Analysis of manpower needs, and Create a method of succession A smoother addressing the need for transitioning planning for anticipated transition from retiring employees to new hires. vacancies on going due to lack replacing of qualified applicants. vacancies. Repair and maintenance service interval Improved maintenance interval Improved service on time completion percentage , limit completion percentage . to our customers . diverting resources from scheduled work. Average vehicle and equipment repair Improved vehicle and equipment Improved service turnaround time repair turnaround time. to our customers. Industrial accident rates (currently Reduction of industrial accident Reduction to zero averaging one per year) rates with improved training accidents . opportunities from HR. Comparative Graphs Automotive Division FY 2018 Operating Budget FY 2018 Operating Budget • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2018 PW Budget Presentation •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations Page 11 FY 2017 and FY 2 01 8 Comparis o n 1 ,800,000 ~-------------------------~ 1,600,000 _........ __ ...,...._ __________________ _ 1,400 ,000 -+----------------------- 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Salar y and Wages Benefits Uti l it i es Veh i cle/Equip, lease Operations FY 2017 FY 2018 $ + / -0 10 +I - Salary and Wages 1,249,761 1,314,587 64,826 5.2% Benefits 503,778 572,754 68,976 13.7% Utilities 36,150 36,150 0 0.0% Vehicle/Equip, Lease 55,602 92,722 37,120 66.8% Operations 1,686,906 1,382,244 -304,662 -18.1% 3,532,197 3,398,457 -133,740 -3.8% VL Operating Budget Discussion FY 2017 F Y 2018 The increase in Salary, Wages and Benefits is the directly related the increases of collective barganing across the board . The increase in Vehicle /Equipment leases is result of the new purchases . The decrease in operations reflects the moving of more funds to the General Funded operations away from Highway Funds . At the end of the day the total Automotive division expenses remain flat. FY 2018 PW Budget Presentation Page 12 I. Mission ENGINEERING DIVISION Michael Moule, PE, Chief of Engineering The mission of the Engineering Division is the protection of the public's health, safety, and property, as well as the environment, through proper planning, design, development, operation , and maintenance of the County's infrastructure, and through administration of the sediment and erosion control , stonn water runoff system , driveway approach, land use, and complete streets codes, resolutions, and ordinances. II. Successes and Achievements • Maintained an average review time for subdivision plans, grading plans, and other construction plans of 30 to 45 days . • Grading pennits: o Reviewed, processed , and issued: 24 pennits; o CmTently open and active: 36 permits o Inspected and closed out: 10 permits o An increasing number of grading pe1mits being reviewed, approved , and inspected are for large projects including subdivisions and major developments . • Road permits: o Currently open and active: 30 permits o Inspected and closed out: 28 permits • Driveway permits: o Reviewed, processed, issued and issued: 53 pennits o Inspected and closed out: 50 pennits. • Completed the following construction projects: o Wailana Pedestrian Bridge Replacement (Bridge is open to pedestrian traffic as of February, 2017, vehicle guardrail to be installed by April 30, 2017) o Koloa Road Guardrail and Safety Project (Federal aid) o Hoala Street to Rice Street path project o KPD Security gates. o Islandwide Bus Stops Phase 2 • Started construction on the following projects: o Puhi Road Rehabilitation Phase 1 -Concrete pavement substantially complete as of February 28, 2017; asphalt tie-ins, fine grading, grassing, pavement ride quality testing, signs, and markings scheduled to be completed by April 2017. o Kapahi Bridge Replacement-Projected completion May 2017. • Completed in -house design for the following projects : o 2017 Island-wide Roadway Resurfacing project, o Po'ipu/Kipuka Crosswalk, flashing beacons, and curb ramps. o Safe Routes to School crosswalk improvements (Rectangular Rapid Flashing Beacons) at Kekaha Elementary School, Kalaheo Elementary School, and Kapa'a Middle School. • Currently managing consultant design for the following projects: o 'Opaeka'a Bridge replacement o Pu'u'opae Bridge replacement o Kanaele Road repair and stabilization FY 2018 PW Budget Presentation Page 13 o Uhu'e Town Core Mobility and Revitalization Project (TIGER Grant) (co-managing this project with other departments and Divisions) o Hanapepe Road Resurfacing. o Puhi Road Rehabilitation , Phase II o Safe Routes to School for King Kaumuali'i Elementary School and Koloa Elementar y School. o Salt Pond Sewer Line . o Aliomanu Road Stabilization o Twin Reservoirs Decommissioning o 'Anini Bridge #2 Repair o Islandwide Bus Stops Phase 3 • Managing consultant for the biannual National Bridge Inspections Program. • Selected consultants and negotiating design contracts for the following Federal Aid roadway projects: o Kawaihau Complete Streets project (includes a roundabout at the intersection of Kawaihau Road, Ma'ilihuna Road, and Hau'a'ala Road , as well as sidewalks and crossing improvements). o Po 'ipu Road Multimodal project (includes two proposed roundabouts, sidewalks , turn lanes, and bicycle lanes). • Currently working on procuring consulting services on the following projects: o Kalaheo Elementary School Safe Routes to School Project o Collector Road Resurfacing and Reconstruction 2018 (Koloa Road , Maluhia Road, Olohena Road , and more) • Currently conducting in-house design of following projects: o Mahea Road Sidewalk. o Mai Road Sidewalk. o Hanapepe Bridge Repairs. • Working with Planning Department to revise roadway design standards to accommodate changes to subdivision requirements, to create more efficient road standards , and to implement complete streets. • Assisted various Departments and Divisions with the following survey requests: o Kawaihau Elevated Boardwalk survey o Mahea Road sidewalk survey III. Challenges: • Staffing: o Engineering Division continues to struggle to fill some vacant positions, and has also had staff on extended leave during this fiscal year. These issues have resulted in delay on some projects. We cmTently have two vacant positions, both of which we hope to fill by the beginning of the fiscal year. o New employees recently brought into vacant positions have allowed us to re-start several projects that were temporarily on hold . o As the economy continues to recover, there are an increasing number of projects and permits being submitted for review and being constructed by developers and others. The vacancies make it challenging to keep up with the rate of submittals and construction. • Consultant procurement for Federal Aid projects: FY 2018 PW Budget Presentation Page 14 o The Federal Highway Administration (FHW A) and the Hawai 'i Department of Transportation (HDOT) have oversight of the County's Federal Aid projects , which typically are funded 20% by County funds and 80% by Federal Funds. FHW A and HDOT have recently instituted new requirements and procedures for Federal Aid projects. These requirements have resulted in significant delays in finalizing consultant contracts for the Po'ipu Road Multimodal Improvem en ts Project and the Kawaihau Complete Streets (Safe Routes to School) project. IV. Goals & Objectives • Continue to improve in-house design capabilities o Durin g the last year, we completed design of 3 projects , including topographic survey (where needed), geometric design , and plan production. • Implement Complete Streets o We are developing designs in house for simple (primarily restriping) projects to add crosswalks, mark pedestrian lanes, and provide bike lanes. o We are incorporating Complete Streets principles in our major projects , sometimes with negligible additional cost, for example we have changed striping plans to provide paved shoulders that allow motorists to overtake bicyclists without delay. • Review pennit fees and propose fee adjustments if deemed appropriate o No action this year , due to workload. Comparative Graphs Engineering Division FY 2018 Operating Budget FY 2018 Operating Budget •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2018 PW Budget Presentation •Salary and Wages •Be nefi ts •Uti l ities •Vehicle/Equip, Lease •Operations Page 15 FY 2017 and FY 2018 Comparison 1,000,000 800,000 600,000 400,000 200,000 0 Salar y and Wages Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations Benefits Utilities FY 2017 1,111,668 613,694 0 0 58,191 1,783,553 V. Operating Budget Discussion FY 201 7 FY 2018 Vehicle/Equip, Operations Lease FY 2018 $ + / -0 /o + / - 1,084,010 -27,658 -2.5% 640,447 26,753 4.4% 0 0 0.0% 0 0 0.0% 84,171 25,980 44.6% 1,808,628 25,075 1.4% Engineering Divisions Salary , Wages , and Benefits remain flat with no salary increases but increase in benefits however off set b y hiring new employees at a lower base rate that those who retired . Increase in Other Services is due to including $30 ,000 for on-call surveying services. FY 2018 PW Budget Presentation Page 16 I. Mission HIGHWAYS & ROAD CONSTRUCTION DIVISION Edmond P.K. Renaud, Chief The mission of the Roads Division is to maintain County roadways in a manner that will safely convey vehicular and pedestrian traffic, and to maintain drainage facilities and provide County- wide support with equipment and labor. II. Program Description The Roads Maintenance Division perfonns roadway pavement, shoulder, bridge, sidewalk/driveway /curb /gutter, levee and appurtenances maintenance and repairs; installation and maintenance of traffic and safety devices; installation, maintenance and repair of signs and road markings. The Roads Maintenance Division supports the Department of Parks and Recreation and the Solid Waste Division on a regular basis and supports other agencies on an as-needed basis. The Division also plays a key role in disaster response. III. Successes and Achievements • Improvements in recording and tracking of public complaints improved response and accountability. • Documentation of Road Division Management Procedures and Standard Operating Procedures (SOPs). • Island Wide Road Resurfacing o 2016 -2017 Crack Fill and Surfacing Seal Coating has been completed successfully the first for Roads Division . o Island Wide Road Resurfacing 2016-2017 is out to bid. o 2017-2018 Crack Fill and Surfacing Seal Coating is out to bid. o Island Wide Road Resurfacing Preventative Maintenance Treatments of Crack Fill and Surface Seal Coating to be done annually. Future funding allocations will be split 25% for Crack Fill and Surface Seal Coating, 50% to Local Road Resurfacing treatments of Overlay or Reconstruction and 25% to Collector Roads as County match towards Fed Aid support. • Completed the Design and Installation of Irrigation System for Waimea & Hanapepe Levees, which also included planting sod cover, and training of County personnel. • Training on the Maintenance Management Information System (MMIS) Management Productivity Enhancement Tool (MPET.NET), as contracted by the Four Winds Group, admin staff for the optimum use of highway funds. o An initial survey conducted in 2012 was followed by a second analysis ofroad pavement condition in 2016, and will be conducted every 4 years ongoing. The survey have included intersection to intersection points established by GIS (Geographic Infonnation System) mapping from centerline . • Inventory roads /streets • Condition of the pavement • Traffic signs, object markers, delineators • Traffic pavement markings • Guardrails FY 2018 PW Budget Presentation Page 17 • Bridges, culverts, drainage systems on the County-Right-of-Ways • Utilities on the County Right-of Ways • Vehicle /equipment safety and training is ongoing. IV. Challenges • The backlog of road repairs and maintenance continues to grow without a source of adequate funding. • The Roads Division fields daily complaints and requests for maintenance of Roads in Limbo, Private Roads and Paper Roads. The public is often frustrated when they learn that the County does not own the road and therefore will not maintain it. • Meeting new mandated traffic sign reflectivity requirements. • Increasing public expectations. V. FY16 Goals & Objectives Goal 1.0 To keep County roads and bridges safe for public use Objective 1.1 Employ varied and targeted pavement repair treatment methods to reduce overall roadway life cycle costs Reconstruction Asphalt cement overlay Seal coat Patching, crack sealing. Goal 2.0 To anticipate and address road, bridge and drainage needs Objective 2.1 Work with IT to use GIS (Geographic Information System) mapping to identify problem areas and pinpoint public safety concerns. GIS will be an integral part of Pavement Maintenance Management Program and of the Management Productivity Enhancement Tool I Maintenance Management Infonnation System . Objective 2.2 Work with the County Planning Department, County Attorney and legislative bodies to address roads in limbo and paper roads. Goal 3.0 To insured Levee safety and compliance are within federal requirements. Objective 3.1 Control encroachment, trespassing, obstructions and other liabilities. Goal 4.0 To make the best and most efficient use of the Division's resources Objective 3.1 Reorganize personnel and equipment assignment to make operations more efficient. Goal 4.0 To improve internal and public communication Objective 4.1 Provide ongoing supervisory training in planning, scheduling, report- writing, cost analysis, purchasing system, morale-motivation training, and accountability. Goal 5.0 To instill pride in the jobs that we perform Objective 5.1 Create objective quality measures for work performance FY 2018 PW Budget Presentation Page 18 Comparative Graphs Highways Division FY 2018 Op e rat i ng Budget F Y 2018 Operating B u dget • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2017 and F Y 2018 Comparison • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations 10,000 ,000 ~-------------------------~ 9 ,000 ,000 -r-:----------------------------;=;:---1 8 ,000,000 _.__ ____ -'--------------------1' 7,000,000 -------------------------· 6,000,000 ----------~--------------!! 5,000,000 +-----------------------"----r-- 4,000,000 --!---...., ...... ;::-""""":lll ·---......,--------------- 3,000,000 2,000,000 1 ,00 0 ,000 0 -1-__ iiim __ ._--r--' Salar y and Wages B enefits FY 2018 PW Budget Presentation U tilities Vehicle /Equip , Operations Lease FY20 1 7 FY 20 1 8 Page 19 FY 2017 FY 2018 $+I -0 /o + / - Salary and Wages 4,049,784 4,105,089 55,305 1.4% Benefits 2,067,718 2,308,606 240,888 11.6% Ut i lities 895,780 545,780 -350,000 -39.1% Vehicle/Equip, Lease 686,428 675,014 -11,414 -1.7% Operations 5,061,131 8,856,692 3.795,561 75.0% 12,760,841 16,491,181 3,730,340 29.2% VI. Operating Budget Discussion The increase in Salary, Wages and Benefits is directly related to the increases of collective bargaining across the board . The decrease in utilities is based on KIUC completing the street lighting conversion started in 2016 retrofitting all of our County streetlights to LED technology . Equipment leases matching last year's represents another investment of new equipment to continue the replacement of our aging equipment fleet. The investment of last year and this year should greatly improve equipment availability to service our community . The Operations budget increases reflect a commitment by the Administration towards Island Wide Resurfacing funding above the $1.2 million with an increase to $6 .0 million to complete a blend of Pavement Preservation techniques, ranging from preventive to major preservation , rehabilitation and reconstruction of our local roads . In addition using 20% matching funds to complete work on our Fed Aid Collector roads to leverage 80% for a goal of another $6.4 million. FY 2018 PW Budget Presentation Page 20 WASTEWATER MANAGEMENT Edward Tschupp, P.E., Chief I. Mission Statement The mission of the Division of Wastewater Management is to protect the public's health, safety, and the environment by developing and operating the County's wastewater infrastructure. II. Successes and Achievements • Negotiated Cost Share agreement with private developer to provide for rehabilitation of Hanama 'ulu and Kapaia SPS facilities . Preparing to bid for construction of project (approximately $3 million) • Completed the new CmTiage House mezzanine superintendent and maintenance persom1el office, improvements were completed in-house by Public Works staff. • February 2017 Operator License examinations had high pass rate at all license levels. • Capital Improvement Program (CIP) construction completed for two significant projects , 'Ele'ele WWTP Improvements and Island-wide SCADA System Upgrades. • Energy conservation measures identified for future CIP, particularly involving the possible use of Lihu'e Digester gas. • Completed on-site Coco Palms sewage pump station odor control improvements. Hiring design consultant for odor controls for area makai of Kuhio Highway. • Completed Preliminary Engineering and EA for an R-1 recycled water distribution system for Waimea (partially EPA grant funded). Submitted grant application for additional EPA funds for design & construction. • Sewer rate study in progress. • Completed NPDES permit-required studies for Wailua WWTP to identify long tenn compliance with federal and state water quality requirements. • Contracted for design for Wailua SPS No. 3 rehabilitation , Hanama 'ulu sewer collection system rehabilitation, and 'Ele'ele sewer collection system rehabilitation. • Contract negotiations with consultants for design of Lihu 'e WWTP Process Improvements and Wailua SPS No. 1 rehabilitation. III. Challenges • Increasing Regulatory Compliance complexity, particularly with the National Pollutant Discharge Elimination System (NPDES) pennit for Wailua WWTP • Aging infrastructure • Developing and maintaining required specialty skills and licensing for our Wastewater Operators • Limited funding and small customer base • Anticipation of growth within wastewater service areas, and preparations to ensure capacity and capability to maintain service levels for new residential development. IV. FY18 Goals & Objectives • Continually improve Operations by staff development, safety and efficiency improvements, facility maintenance, and capital improvement projects . FY 2018 PW Budget Presentation Page 21 • Continually improve Operation and Maintenance practices and procedures, adopting more rigorous Asset Management procedures incorporating SCADA system infonnation , maintenance management software, scheduled equipment maintenance and replacement , adequate maintenance and repair equipment and supplies , and skilled maintenance personnel. • Continued Regulatory compliance. • Financial sustainability via sewer user fees that cover the cost of providing sewer service - Rate Study in progress. • Operator training , including the UH Wastewater Operator Training Program and other training opportunities. • Improve Bio-solids handling to develop beneficial alternative for Bio-solids management to reduce costs and save landfill space. (long tenn goal) • Seek funding opportunities , including grants and low cost loans to support CIP needs. • Continued development of wastewater reuse opportunities , particularly for the Waimea system , where grant funds are available , preliminary studies completed and reuse water user interest identified , including a County park. • Proceed with design for improvements at Wailua and Lfhu'e WWTP 's for continued facility improvements needed to maintain existing facility functionality and prepare for service area residential growth . Ob .iectives Success Measurements Outcomes Staff development and CEU s for license CEU s are current, license renewals Training -Provide staff renewals achieved? achieved. training opportunities for Staff progressing to Current vacancies for Grade IV career advancement and to higher level licenses? operators are problematic. 100% achieve CEU s for maintaining pass rate at February 2017 exams, licenses. including 3 Grade IV Operators. Continual progress on Compilation of system Updating O&M documentation on Operation and Maintenance O&M infonnation for sludge and septic hauling. practices and procedures. documentation and SCADA system providing more understanding of O&M operational infonnation. needs and practices? On-going work order documentation with MMIS. Financial Sustainability Rates and charges for Rate study in progress, anticipate system users that cover new rate schedule to be proposed Operation , Maintenance for adoption during calendar year and Replacement costs? 2017. Improve baseyard facilities for Develop Office Space at Completed. operation and maintenance Carriage House staff mezzanme Improve energy efficiency by Reduce water and New Blowers installed at Wailua & incorporation of energy electrical costs per 'Ele'ele WWTPs conservation measures into gallon treated Design project to consider energy planning and design of pending opportunities at Lfhu'e WWTP capital improvement projects (blowers, possible use of biogas). FY 2018 PW Budget Presentation Page 22 Improve Bio-solids handling to Tons /year bio-solids Volume of Sludge to the Landfill develop beneficial alternative diverted from landfill. reduced by new drying equipment for Bio-solids management to Reduce moisture content at Wailua and 'Ele'ele WWTPs. reduce costs and save landfill of sludge sent to landfill Working on stakeholder discussions space. on alternative sludge disposal to divert from landfill. Seek funding opportunities for SRF funded projects SRF funding continues to be grants and low cost loans to Grant funded projects prefen-ed CIP funding source. support CIP needs. EPA grant ($265,000) partially funded W aimea R-1 system planning, applied for additional grant for design & construction. Wastewater Reuse Gallons of reuse water 2015: Opportunities supplied? Llhu'e WWTP supplied 286 (Percentage of plant million gallons (R-1) flows diverted for Wailua WWTP supplied 70 million reuse.) gallons (R-2) W aimea WWTP R-1 distribution system planning complete, seeking EPA grant funding for design & construction Facility Improvements Design Funds appropriated? Wailua Phase 2 Process and (Lihu'e & Wailua) Contract(s) executed? Electrical Improvements Design work is under contract. Lihu 'e process improvements project negotiating design contract. FY 2018 PW Budget Presentation Page 23 V. Continually improve Operation and Maintenance practices and procedures, adopting more rigorous Asset Management procedures incorporating SCADA system infonnation, maintenance management software , scheduled equipment maintenance and replacement, adequate maintenance and repair equipment and supplies , and skilled maintenance personnel. • Continued Regulatory compliance. • Financial sustainability via sewer user fees that cover the cost of providing sewer service - Rate Study in progress . • Operator training, including the UH Wastewater Operator Training Program and other training opportunities. • Improve Bio-solids handling to develop beneficial alternative for Bio-solids management to reduce costs and save landfill space. (long tenn goal) • Seek funding oppmiunities , including grants and low cost loans to support CIP needs. • Continued development of wastewater reuse opportunities, particularly for the Waimea system , where grant funds are available , preliminary studies completed and reuse water user interest identified, including a County park. • Proceed with design for improvements at Wailua and Lfhu'e WWTP's for continued facility improvements needed to maintain existing facility functionality and prepare for service area residential growth. Comparative Graphs Wastewater Division FY 2017 Operating Budge t • Salary and Wages •Benefits Utilities •Vehicle/Equip, Lease • Operations FY 2018 PW Budget Presentation FY 2018 Operating Budget 1% •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations Page 24 FY 2017 and FY 2018 Co ,mparison 5,000,000 ~-------------------------~ 4,500,000 -1----~--------------------. ......---....,..1 4,000,000 +-----~----~-.-,---~ 3 ,500,000 +----------'-----------.,.---- 3 ,000,000 -+---------------------- 2,500,000 +------- 2,000 ,000 1,500,000 1,000,000 500 ,000 - 0 +-_. .. _..___,.___ Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations FY 2017 FY 2018 Salary and Wages 2,535,787 2,481,882 Benefits 1,323,433 1,442,051 Utilities 1,748,000 1,768,000 Vehicle/Equip, Lease 84,332 118,240 Operations 4,292,450 4,483,896 9,984,002 10,294,069 VI. Operating Budget Discussion Salaries and wages as a category are increasing due to: • Increas e s in the benefits. $+I -0 /o + / - -53,905 -2.1% 118,618 9.0% 20,000 1.1% 33,908 40.2% 191,446 4.5% 310,067 3.1% Utilities recognize the current low energy rates and are budgeted for anticipated stable performance or slight increase. Equipment Lease costs have been incrased to due to purchase a new vehcile and purcahse of a new trailer mounted septic maintenace equipment to support Parks operations on the northshore. Operations expense increased primarily due to increasing cost ofloan debt serivce of close to $300,000. FY 2018 PW Budget Presentation Page 25 I. Mission SOLID WASTE DIVISION Keith Suga, CIP Manager The mission of the Solid Waste Division (SWD) is to maintain public health and safety by providing reliable programs to properly manage municipal solid waste (MSW) for the Island of Kauai , and to maximize waste diversion on Kauai by providing cost-effective, convenient , and reliable waste diversion opportunities to Kauai residents through source reduction, reuse , and recycling. II. Vision • Maintain a balance of reliability , efficiency , and cost effectiveness for County solid waste management programs . • Identify and implement appropriate integrated programs to divert solid waste from the County landfill. The County passed a Zero Waste Resolution in 2011, establishing a goal to achieve 70% waste diversion through source reduction, reuse , recycling and composting by the year 2023 . • Further maximize waste diversion by promoting all existing waste diversion opp01iunities to the residential and commercial sectors as appropriate. Provide technical assistance to the commercial sector and private recyclers. Provide public education in schools and to the community at large. • Conduct County solid waste management programs and operations in accordance with applicable government regulations. III. FY 2017 Successes and Achievements • Solid Waste Staffing. In July 2016 we welcomed on board Donn Kakuda who filled the Solid Waste Engineer IV position. By way of educational background and private sector experience, Donn 's addition is a huge asset for Solid Waste as he has taken on existing and new project contracts . • Gas Collection and Control System of Kekaha Sanitary Landfill. The construction of a gas collection and control system flare for Kekaha Sanitary Landfill is substantially complete and fully operational since December 2016. • Refuse Transfer Station Improvements. Clean Water State Revolving Fund monies have been secured to fund the design and construction ofrefuse transfer stations (RTS) improvements at Hanalei , Hanapepe, Kapa'a and Lihue. The SWD has contracted design professionals and is moving forward to assure improved operations and conditions at the RTS's. • Waste Diversion. The County maintained a waste diversion rate of approximately 43% in FY 2017 which is consistent with the prior year. Waste diversion is accomplished through FY 2018 PW Budget Presentation Page 26 source reduction, reuse, recycling, and composting activities perfonned under County contracts and through the private sector. • Recycling Education and Awareness. The County Recycling Office continues to promote and maintain awareness of the dozens of diversion opportunities available to residents, visitors, and businesses. We provide educational presentations for schools and community groups upon request. For a comprehensive list and explanation of programs, see www.kauai.gov /recycling . • Electronic (eWaste) Recycling. Resource Recovery Solutions , LLC h a s established free eWaste recycling under County contract at the Puhi Metals Recycling Center. The program is for residents and businesses, and is available Monday through Saturday from 8 am to 4 pm . This is a significant expansion in service from the prior eWaste recycling program which was only available two days per month. The service has also been expanded to small appliances and other tools that were not covered in previous program. • Home Composting. The home composting program continues to be the most economical program, diverting organic waste at a cost of approximately $S.6S per ton. Bins are distributed at a rate of about 30 bins per month. The program includes an education component with a short video and live demo at the time of distribution to emphasize different aspects of bin setup and use to ensure residents are able to utilize the composting bin efficiently. We are also continuing our cooperation with several schools on the island to promote composting on campus . IV. FY 2017 Challenges: • Processing of Commercial Recyclables. The SWD awarded a new concession contract at the Kaua 'i Resource Center in December. The contract is to operate a HIS Certified Redemption Center, accept and process non-HIS recyclables from residents and businesses, and accept and process Deposit Beverage Containers from Certified Redemption Centers. The State certification of the HIS redemption center is still in progress. The new contractor has had challenges accepting recyclables, which has resulted in problems for cardboard recycling , intennittent closures of many of the redemption centers , and long lines at the redemption centers that have remained open. The temporary loss of the Kaua'i Resource Center redemption center, along with the intennittent closures of the other sites has been a major inconvenience to the public. The SWD is working to resolve these challenges. • Notice of Violation and Order (NOVO). On May 23, 2016 the Department of Public Works Solid Waste Division received the NOVO for National Pollutant Discharge Elimination System (NPDES) Permit Violations at four Refuse Transfer Stations from Department of Health (DOH) Clean Water Branch (CWB). An official response was to the NOVO was transmitted to DOH CWB on June 24, 2016 . Within that response included implementation schedules for stonn water best management practices (BMPs) and inspections. SWD has implemented various BMPs at all the refuse transfer stations per the revised Storm Water Pollution Prevention Plans. Procedures for weekly BMP site inspections have been initiated with corrective action and documentation follow up. Through numerous discussions between SWD, DOH CWB and DOH Solid and Hazardous FY 2018 PW Budget Presentation Page 27 Waste Branch we have identified a conceptual scope of work for future refuse transfer station improvements. These improvements will address NOVO items and get all locations to meet DOH CWB compliance requirements. • Unscheduled Closures for Green Waste Diversion operations. Unscheduled closure of green waste diversion sites continue to be a challenge, especially at the Hanalei RTS. Weather and site limitations at the Hanalei RTS pose significant challenges for operations to maintain a safe drop off area for residents while ensuring timely loading and transport of green waste so pennitted site capacity is not exceeded. It is anticipated that unscheduled closures will persist while work to develop permanent improvements is being completed. Design is underway for a top load drop off area for green waste . • Equipment. Due to the nature of SWD 7 day a week operations there has been numerous occasions with equipment being down for repairs and operations /service being affected. Most notable is the automated refuse trucks that service the islands residential refuse collection. These trucks run hard weekly and have frequently been in the Auto Shop for repairs . We have a request in for FY 18 budget consideration to replace two Automated Refuse Trucks. In addition we are working closely with SWD operations and Auto Shop to emphasize that routine maintenance items are addressed consistently avoiding the more severe issues. Also worth noting as a challenge is the old compactors at Hanapepe , Kapa'a , and Hanalei Refuse Transfer Stations. These compactors have gone down during the past year affecting transfer station operations. Future transfer station improvements and working closely with Auto Shop will help address this issue. • Used Motor Oil Collection Program. As stated in last year's report, the State Department of Health had traditionally provided funding in the amount of $63,333 per year to operate residential used motor oil and used motor oil filter collections at Refuse Transfer Stations and Kekaha Landfill. The program includes testing and hauling of used oil, containment systems, spill cleanup supplies in case of emergencies, and promotion. In FY 2016, this program diverted more than 15 ,000 gallons of used oil from improper disposal. The State will no longer be funding this program, and the County will need to assume program costs without State support in FY 2018 and moving forward. • Landfill Siting. The County continues to work on securing the commitment of the landowner and will continue to work to mitigate vehicle traffic related issues and Wildlife Hazard Mitigation planning relative to Lihue Airport in conjunction with the completion of remaining tasks in the EIS process for the proposed landfill at the Ma'alo Site. FY 2018 PW Budget Presentation Page 28 V. FY 2018 Goals and Objectives: Goals/Objectives Comp. by Outcomes Assure processing for commercial recyclables including certified asap Reopening of redemption center operators. redemption centers. Reliable recycling options for businesses. Provide public education in schools and to the community at large Ongoing Increased program participation Complete Construction of Improvements to Refuse Transfer Station An ticipated Improve Operational Components July 2019 stormwater and non-stormwater discharge while reducing or eliminating unscheduled closures Complete EIS for proposed new landfill Anticipated Satisfy Statutory Feb ruary disclosure 2018 requirement to allow commencement of processes to secure land entitlements VI. Performance Measures a. Waste Diversion Rate. The Waste Diversion Rate is the ratio of all waste diversion/recycling tonnage and the total generation tonnage (diversion/recycling tonnage + disposal). The waste diversion rate is an indicator of how effective existing diversion/recycling programs are at reducing the waste stream going into the landfill. b. Program Reliability L Refuse Collection Service . Refuse collection is one of the most widely used service provided by the Solid Waste Division, with a total exceeding 19 ,000 customers per week. Routes not collected at least by the day after originally scheduled will be monitored and causes will be identified and evaluated. 11. Mixed Waste Disposal at Refuse Transfer Stations. Refuse Transfer Station (RTS) operate approximately 352 days out of the year, providing small businesses and residents with an option to properly dispose of solid waste . Unscheduled closures will be monitored and causes will be identified and evaluated. m. Waste Diversion Programs at Refuse Transfer Stations. Segregated Greenwaste, Scrap Metal & White Goods, Used Motor Oil, Scrap Tires are accepted at all RTSs and the Landfill for residents. Small businesses may also divert FY 2018 PW Budget Presentation Page 29 greenwaste at these locations which operate approximately 352 days out of the year. Program participation is heavily dependent on reliability of the service. Unscheduled closures will be monitored and causes will be identified and evaluated. iv. Certified Redemption Centers. There are seven Certified Redemption Centers throughout Kaua'i accepting plastic, glass , aluminum and bi-metal beverage containers marked with the HIS symbol. These locations operate various days and hours indicated on the County's website at: www.kauai.gov/hi5 . Businesses and residents rely on these sites in order to redeem their deposits paid under this State program. Unscheduled closures of the redemption centers are tracked and reported to the State Department of Health and causes are identified and evaluated. v . Residential Drop-Off Program for Recyclables. The residential drop box program has 8 sites from Hanalei R TS to the Kekaha Landfill, where recyclables (tin cans , glass, corrugated cardboard, newspaper, mixed paper, plastic bottles & food trays, and aluminum cans) are received. Available bin space has a direct correlation to the likelihood that participants will recycle regularly . Occasions where full bins are reported will be monitored and causes will be identified and evaluated . c. Safety. The DSWM Operation is becoming more mechanized where advancements in technology can be utilized to minimize employee exposure to health and safety risks associated with manual labor. An example of this is the County's implementation of automated refuse collection and modified manual collection. Where manual labor is necessary, training and personal protective equipment will be employed to minimize risks of injury to employees. The DSWM reviews and updates standard policy and procedures as warranted to ensure risks to employees, customers and the enviromnent are minimized. VII. Vacant Position Listing No Vacant positions anticipated VIII. Itemized Listing of Grant Funds FY 2017 grant funds shown below. FY 2018 budget for Deposit Beverage Container Contract expected to be similar. Deposit Beverage Container Contract with State Department of Health Solid and Hazardous Waste Branch ASO Loo 14 047 Mod 4 ' .... - Expense Item Bud2et Salaries and benefits for 2 full time Recycling Specialists $143,729.30 Leases, rentals , utilities $14,020 .00 Mileage for inspections, travel contingency $3,640.00 Contract for CRC operations, office supplies $85,250 Total $246,639.30 FY 2018 PW Budget Presentation Page 30 Compa r ati v e Graphs Solid Waste Division FY 201 7 Operat i ng Budg e t FY 2018 Ope rati ng Budget • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2017 a n d FY 2018 C om parison •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations 10,000,000 ~----------------------~ 9,000,000 -t----'----'-------------------,-- 8,000,000 -+--------------------- 7 ,000 ,000 +------------------------ 6,,000,000 --~------------------ 5,000,000 -t------'-·--'--'"~----------'--"---~'-'-'- 4,000,000 -l--r"""'-£.:--:::ill ~--------------- 3,000,000 2,000,000 1,000,000 0 Sa l ary and Wages Salary and Wages Benefits Utilities Vehicle /Equip, Lease Operations B enefits FY 2018 PW Budget Presentation Utilities FY 2017 4,085,309 2,227,926 38,580 1,247,804 9,812,381 17,412,000 Veh i cle/E quip , Operations Lease FY 2018 $+I - 4,198,934 113,625 2,518,179 290,253 38,595 15 1,414,845 167,041 9,734,706 -77,675 17,905,259 493,259 FY 2017 FY 2018 0 /o +I - 2.8% 13.0% 0.0% 13.4% -0.8% 2.8% Page 31 XI. Operating Budget Discussion Salaries , Wages remain e d flat or slightly lower and Benefits incre a sed for a gain. Operations cost remained flat resulted in a no change budget for second year in a row. The investment continues at the same rate slightly higher than last year to replace aging equipment to meet the daily demands of the fleet is greatly appreciated and will go a long way towards effective service to our community. FY 2018 PW Budget Presentation Page 32