HomeMy WebLinkAboutFY 2018 Budget Presentation (Department of Parks & Recreation)Department of Parks and Recreation
I. MISSION
Promoting and Enhancing the Quality of Life for the residents of our island home Kaua'i
by maintaining and improving park , recreational facilities , and neighborhood centers; and
by providing and encouraging programs for youth and adults of all ages.
II. INTRODUCTION
On November 4 , 2006 , the electorate ofKaua'i voted to change the Kaua'i County Charter
creating the Department of Parks and Recreation (DOPR). The department continues to
improve the organizational structure, daily operations and a place in County government.
The DOPR strives to steady the course , improve the delivery services , respond to the
community concerns , improve on the efficiencies on each facility by being fiscally
responsible and address the overdue maintenance needs of our aged facilities while meeting
the demands of each park facility . DOPR completed the move of the Facility Maintenance
Division to streamline government operations. This budget proposal reflects the needs
of the department to continue to work in providing the community with recreational
programs and facilities within the financial means of this County as well as delivering the
repair and maintenance to all County facilities within a reasonable time
III. GOALS
The Department of Parks and Recreation is comprised of eight divisions:
Administration, Fiscal/Personnel, Convention Hall , Parks Maintenance & Beautification ,
Recreation , Planning & Development, Facility Maintenance and Wailua Golf Course. The
goals ofDOPR are to maintain the core services to the community ; improve the quality of
and repair , upgrade , improve all the County facilities that are enjoyed b y the visitors and
residents of Kaua 'i.
2018 DOPR Budget Presentation Page 2
Camping Fees Collected by Park Rangers
% Increase
Fi sea I 14-15 Fiscal 15-16 Difference or Decrease
Ranger Nakata (working supervisor) $3,720.00 $90.00 -$3 ,630.00 -97.6 %
Ranger Ortiz (morning shift) $15,540.00 $15,505 .00 -$35 .00 -0.2%
Ranger Shimamoto (afternoon/evening) $3,350.00 $1,690.00 -$1,660.00 -50%
Ranger R0ss (morning shift) $5,880 .00 $3,180 .00 -$2,700 .00 -46%
Ranger Stem afternoon/evening) $2,430.00* $245.00* -$2,185.00 -----------------
Ranger Kaleiohi (morning shift) $840 .00** $1,881 .00 +1,041 .00 +123%
Ranger Serquina afternoon/evening) $915.00** $4,020.00 +3,105.00 +339%
Ranger Lewis afternoon/evening) $1,540.00** $3,455.00 +1 ,9 15 .00 +124%
Total Overall $34,215.00 $30,066.00 -$4,149.00 -11%
*Ju l 1, 2015 to Dec 31, 2015 when Lawrence Stem left to work in the Liquor Department
** 3 month period {April , .May, June 2015)for Kaleiohi, Serquina and Lewis
Permit Section:
Currently our Permitting Section consists of a Permit Clerk, which is an 89 day contract hire and
a Commercial Activities Permit Clerk. The Permit Clerk works out of the Pi'ikoi Building and
mans the Main Permit Counter Monday thru Friday, from 8:00am to 4:00pm. The daily duties
included, preparing deposits from the daily sales, issuing camping permits to walk-in customers ,
issuing camping permits to mail-in and email requests, and issues permits for pavilion , ball field
and neighborhood centers. The Permit Clerk also replies to requests for information received by
walk-ins, phone, mail and email. This Permit Clerk contract will expire on May 7, 2017. We are
anticipating filling the position as quickly as possible with the approval of the request to return
funding to the currently dollar funded position. This current position was not filled when the last
Permit Clerk retired on December 31 , 2014 , on the recommendation of the Vacancy Review
Committee which claimed the position was a "duplication of services" and recommended that
neighborhood centers do issuing of permits instead. This meant closing the primary, 8 hour, central
permitting loca tion, in favor of 5 , limited hour locations, some of which are only open 2 or 3 hours
on certain days. Closure of the Main Permitting Counter created confusion and frustration for
local residents and for visitors to our island with the new, limited, operating hours and locations.
DOPR was able to on a trial basis hire an 89 day contract hire to cover the Main Permit Counter
during the past summer, the difference was almost immediate. Comments from the general public
were almost immediate , they were extremely happy that an 8 hour , 5 day a week , central location
was again open to service their requests for permits. DOPR has managed to continue the 89-day
contract funding to this position but with a cost to other services.
2018 DOPR Budget Presentation Page 8
Fiscal 14-15 Fisca l 15-16 Fiscal 16-17
Camp i ng Fees $22,473.00* $9 ,384.00 ** $39,214.00*****
Camping F ees (mai l -in requests)*** 9,735.00***
Camp i ng Fees (coverage)**** 1,026 .00 ****
*Permit Clerk retired December 31 , 2014 (Jul y 1 to December 31 , 20 1 4)
**January 1 , 2015 to January , 31 , 2015 (Commercial Activities Permit Clerk) and June 1 , 2015 to
June 30 , 2015 (Temporary Hire Permit Clerk) only
***Work done b y Commercial Activit i es Permit Clerk while Permit Counter closed (Februar y 1
to May 31 , 2015)
****Coverage of Front Counter done by Commercial Activities Permit Clerk
*****This amount is from July 1 , 2016 to February 28 , 2017 (Temporary Hire Permit Clerk)
As you can see , in the 8 months , July 1 , 2016 to February 28 , 2017 , the Front Permit Counter has
been opened , the Front Permit Counter has brought in $39 ,214.00 in camping fees alone.
Fisca l 1 4-1 5 F isca l 15-1 6 F isca l 16-17
$32,002 .88 * $33,2 1 7.88**
I ncl u des $29,632 .88 Spouti n g I ncludes $29,632 .88
Faci l ity Fees H orn fees Spout i ng H orn Fees $39,214.00 ****
$10,051 .00*****
inc l udes $5,611.00
Faci l i t y F ees (coverage)***** $700.00 *** Spouting Horn F ees
*Permit Clerk retired December 31 , 2014 (July 1 to December 31 , 2014)
**January 1 , 2015 to January , 31 , 2015 (Commercial Activities Permit Clerk) and June 1 , 2015 to
June 30, 2015 (Temporary Hire Permit Clerk) only
***Work done b y Commercial Activities Permit Clerk while Permit Counter closed (Februar y 1
to May 31 , 2015)
****This amount if from July 1 , 2016 to February 28 , 2017 (Temporar y Hire Permit Clerk)
*****Coverage of Front Counter done by Commercial Activities Permit Clerk
In Jul y 2013 , we were able to hire a second Permit Clerk who 's primary duty is to handle all
commercial activities applications and permitting. This person was quickly trained in camping
reservations and permitting and stepped in to cover handling mail in requests for camping permits
along with doing her regular duties as the Commercial Acti v ities Permit Clerk. This clerk's duties
include but not limited to commercial activities permitting (surf schools), applications for
commercial activity designations of County party facilities , she is current l y preparing for the next
round of public hearings for lunch wagon vendor locations around Kaua 'i . This clerk will also
step in to cover the Front Permi t Counter in times when the current temporar y hire Permit Clerk is
not able to come to wo r k.
2018 DOPR Budget Presentation Page 9
3. Assistive Listening Device Cases
In 2002, we implemented Americans with Disabilities requirements pertaining to the
availability of Assistive Listening Devices for the hearing-impaired . The purchase of
ALD's included 2 storage cases which provided secure storage for the ALDs and their safe
transport. During the year, we were able to replace these original cases which had severe
deterioration due to age and heavy use . These replacements were implemented at
significant savings ; $400 /case online purchase vs . $1600 /case quoted by the original
vendor.
4. New County Seal for Inaugurations
In time for the 2016 Inauguration , we implemented the replacement of the old wooden
County seal used for uncounted past inaugurations and which was badly termite-infested.
Hanging the old seal which weighed in excess of 300 lbs . above the theatre 's stage was a
challenge during preparations for each inauguration. The new seal weighs approximately
100 lbs. and is constructed of vinyl and a metal frame making it termite-proof and is now
stored in a new cabinet located in the theatre's side stage. This new storage makes it
accessible when needed and we can expect the new seal to serve many future inaugurations.
5. Theatre Flat Roof Repairs
Since funding was not available in the FY 17 CIP Budget , new roof replacements for the
exhibit hall roof and the theatre's flat roof could not be implemented. We were however,
able to perform repairs of the existing theatre flat roof that was leaking badly. These repairs
included the removal of 2 small trees growing near the roof drain outlets, cleaning surfaces
of the flat roof and the application of water-proofing over the old roof to stop leaking.
These repairs should suffice for a short time but in no way replaces the needed installation
of new roofs in the future.
6 . Value of the Security Camera Surveillance System
As depicted in our FY 17 Budget Narrative , we began installing a security camera
surveillance system in 2015 and 2016 due to a rash of glass door and window pane
vandalism that cost upwards of several thousands of dollars to repair. In September 2016,
the surveillance cameras to the north end of the Convention Hall captured the image of a
hooded and masked individual using a slingshot to break the floor-to-ceiling window
located there. Although this incident was reported to the Kaua 'i Police Department, the
person could not be apprehended because of his mask. However, in October 2016, another
individual broke into the kitchen and the manager 's office. The surveillance camera
captured a clear image of this person and the Kaua 'i Police Department detectives were
successful in his apprehension. He is now being prosecuted for not only this burglary but
also for other Lihu 'e area burglaries committed.
7. Safety Data System (SDS)
The worldwide implementation of the Safety Data Systems (SDS) for workplace safety
covering chemical identification presented another opportunity for improvement at the
Convention Hall. In FY 17 , we are incorporating this new system. Safety Data Sheets
identifying all chemicals in use at the Convention Hall have been placed in appropriate
locations to allow not only their identification but also other useful safety data pertaining
to their use.
2018 DOPR Budget Presentation Page 14
II. UPCOMING INITIATIVES
1. Status of the Creative Technology Center
The following is a progress report by Susan Kaneko , President & CEO of the Kaua 'i
Economic Development Board, covering the status of the Creative Technology Center that
is proposed to be built on the grounds of the Convention Hall:
"The Kaua 'i Creative Technology Center has completed an updated market analysis and business
plan update in response to recent considerable changes in the creative industries market. The
initial feasibility study that supported the development of Kaua 'i Creative Technology Center
(CTC) business model was prepared in 2012 . At that time , the KCTC was primarily focused on
digital media and film w ith much of the estimated market demand to be generated from building
the film production and post-production industry on Kaua 'i. However , supplemental research
identified significant volatility within Hawaii 's film industry as well as changes within the film
production and post-production industry globally that would affect the initial business model
developed for the CTC. Prior to initiating the Fea s ibility Study update , the project team worked
with the Kaua 'i Economic Development Board (KEDB), the KEDB Creative Technology Center
Committee and other project stakeholders to establish a baseline for prioritizing the desired
impacts and types of businesses to be supported by the CTC.
Both the updated feasibility study and business plan indicate that the core value of the KCTC will
be its programs and services as they will have the greatest impact on helping the KCTC 's Primary
Beneficiaries build the Creative Industries sector on Kaua 'i . Currently , KEDB is awaiting federal
funding confirmation to continue planning and development work that explore ecosystem mapping ,
makerspace integration , site assessment , facility schematics and econometric modeling. The
updated outlook for the facility will be in Phase I which is has been right-sized to an 8 ,500 sq . ft .
KCTC facility that will serve as a focal point to bring together th e se value offerings as well as to
provide the physical infrastructure (e .g., space and broadband) for CTC users . Due to the infancy
of the Creative Industries sector , the facility should be designed to allow for a Phase II that
comprises future expansion of approximately 3 , 000 sq . ft ., for a total of approximately 12 , 000 sq.
ft . "
2 . Floor Tile Replacement Project
In FY 18 , we plan to replace the entire floor tile covering in the 2 exhibit halls , kitchen,
lobby , manager's office , ticket office, restrooms and storage rooms that date back to 1964
and 1970 respectively , when the Convention Hall and Exhibit Hall B were built. We expect
the procurement & contractual process to be completed by the end of 2017 and
commencement to be in January 2018 . We project this renovation to cost approximately
$450 ,000 with about 10 ,000 square feet of floor area to be included.
3. Exhibit Hall Air Conditioning Chiller Replacement Project
Concurrent with the Floor Tile Replacement Project , we will also be replacing the existing-
aging (circa 1970) exhibit hall air conditioning chiller unit. Included in this project will be
the installation of air conditioning for the lobby which does not have air conditioning. This
project 's estimated cost is $450,000 . The e x isting air conditioning system has broken down
several times due to deterioration and age ; most notably during the Office of Economic
Development's September 2015 Small Business Fair. Only constant monitoring and
service b y O ' ahu Air Conditioning and Plumbing, the service contractor, keeps it operating.
2018 DOPR Budget Presentation Page 15
4 . Kitchen Improvements
In recent fiscal years , it was our plan to improve the kitchen's utility and appearance. We
had planned to install an exhaust hood for our stove and ceramic wall tile on the existing
walls to make the kitchen more appealing . Due to higher-than -expected costs ,
implementation was not possible. Our goal is to achieve a certified kitchen designation for
the Convention Hall 's kitchen. In FY 18 , we are requesting funding in the Operating
Budget to accomplish these improvements .
5. Closure of the Convention Hall
In order to accomplish the major renovation projects and improvements described in #2 , 3 ,
& 4 above, it is imperative and necessary to close use of the Convention Hall beginning
January 1, 2018 to June 30, 2018 . This planned closure is required not only for safety
reasons but also to permit the orderly prosecution of the renovation work by the selected
contractors and enable the timely completion of all the work involved. We are cognizant
of the expected loss of revenue and while this revenue loss may not be recouped, the facility
improvements planned certainly will benefit all future users of the Convention Hall .
III. CHALLENGES
1. Insufficient Parking
The Convention Hall's existing parking lot has only 269 marked onsite parking stalls to
serve a facility that has a 1096-seat theatre and exhibit halls that can accommodate
approximately 400 people. It is no longer possible to host simultaneous events in the
theatre and exhibit halls. Coupled with this problem, other entities in the adjacent Uhu'e
County Park , Wilcox School, Boys & Girls Club and adjoining businesses also use our
parking lot for their own purposes. If we are to increase future revenue flow and keep the
Convention Hall the venue of choice, this situation must be addressed. Should the Creative
Technology Center be completed in the near future without any additional parking
facilities, this will greatly worsen the problem.
2. Homeless Issue
The Homeless issue at the Convention Hall is worsening with each passing year. There
are many homeless encamped in the nearby Lihu ' e County Park who are parking their cars
in our parking lot continuously thereby preventing available parking stalls for Convention
Hall users . Now , increasingly other homeless are coming in the late night hours to sleep
within the exterior entrances of the Convention Hall. If there is an event such as a party or
theatre performance, the likelihood of interaction between the homeless and our users is a
definite possibility. In 2016 , a homeless person built a fire that necessitated the Parks
Director to call the Police and Fire Departments for assistance . These homeless have
urinated and defecated in the doorways thereby creating a health hazard. On many
occasions, teachers from the DOE have had to threaten to call the police to get them to
move away due to the presence of children. We are aware that the homeless problem is
ongoing. Our course of action has been to evict them whenever they are observed in or
near the Convention Hall. We belie v e the close proximity of the Salvation Army attracts
the homeless for food and they subsequently use the Convention Hall for shelter.
2018 DOPR Budget Presentation Page 16
The Kaua'i War Memorial Convention Hall has improved with each passing year. We are
confident that all of the investments in it has made it a more attractive and desirable venue and
will also preserve it for future generations to enjoy.
ADOPT-A-PARK & HO'OLOKAHI PROGRAMS
The Adopt-A-Park Program provides volunteers a process to assist the Department of Parks and
Recreation with maintaining county parks by adopting a park or sections of parks for a minimum
period of one year. During that period, volunteers can work to help keep the condition of the park
in good condition. They also provide an extremely valuable service by reporting any vandalism
that they may observe so that remedial action by DOPR Park Maintenance can be undertaken in a
timely manner. Another helpful role is the elimination of graffiti that occur in many of our parks,
bus shelters, and pavilions and even on the playground equipment. For those volunteers who are
interested in only short-term projects, this program offers them an opportunity to contribute by
doing a one-day project. Through this program,
we have had many groups from off-island who have done mass painting of picnic tables, pavilions
and other types of cleaning.
The Ho'olokahi Program is also a volunteer-based program that provides volunteers the
opportunity for construction or completion of projects such as a bus shelter, installation of softball
homerun fencing, batting cages, etc. The lack of dedicated funding has largely relegated this
program dormant in recent years but has been utilized as a way for community groups to pursue
their desired projects on a case-by case basis with funding approved by the Director of Parks &
Recreation.
Both programs are intended to supplement and not replace County workforce efforts. The Kauai
War Memorial Convention Hall Manager continues to serve as coordinator for both programs.
I. SUCCESSES AND ACHIEVEMENTS
1. Provided materials needed by Rupert Rowe and his volunteers in the on-going restoration
and maintenance as part of the stewardship ofKaneiouloma Heiau in Po'ipil.
2. Provided paint and supplies to the Po'ipil Beach Rotary Club in repainting the miniature
pavilions at Salt Pond Park.
3. Support provided to the clients of the Kaua'i Drug Court in cleaning and repainting the
restrooms and pavilions as well as landscaping at Hanama'ulu Beach Park.
4. Funding to purchase and construct 10 picnic tables by the Friends ofKamalani Park. Five
of these tables were kept at Kamalani and four were distributed to other County parks with
one placed on the lawn fronting the Historic County Building in Lihu'e.
5. Provision of supplies to the Hanama'ulu Community Association in maintenance of the
Hanama'ulu Japanese and Filipino Cemeteries.
6. Support provided to the Kau'hane O'Mokulele in their maintenance efforts at Weliweli
Park in Po'ipil and to establish a Disc Golf Course.
7. Funding provided through the Ho' olokahi Program to the Koloa Youth Baseball
Association in building a batting cage for their youth.
8. Support provided to the Easter Seals of Kaua'i clients in monthly cleanup efforts at the
Bryan J. Baptiste Sports Complex pavilion.
2018 DOPR Budget Presentation Page 17
II. CHALLENGES
As shown repeatedly over the past decade , these two programs have proven their value with the
continuing donation of thousands of man-hours by the volunteers in helping to maintain and
protect our parks and facilities. However , particularly with the Adopt-A-Park Program , the
challenge remains to find volunteers to adopt all of our parks. We have found that there is a great
reluctance to participate in programs /projects that are oflong duration.
III. UPCOMING INITIATIVES
1 . Continue working in coordination with Parks Maintenance in the elimination of graffiti .
2. Work with groups or individuals interested in building picnic tables.
3. Continue to support Hui Malama 0 Kaneiouloma with restoration efforts at Kaneiouloma
Heiau .
4 . Encourage more participation and recruitment of volunteers for the Adopt -A-Park
Program .
2018 DOPR Budget Presentation Page 18
articulating aerial lift. Having more staff trained on these pieces of equipment provides
opportunities for Temporary Assignment to operate this equipment when the regular
operator is on leave , and serves as a starting place for promotional opportunities within the
division. Providing and attending training classes is an extremely important and positive
part of what we're trying to accomplish in the maintenance division. The Parks Division's
response to emergency evacuations of equipment from low lying areas has improved with
the numerous Tsunami warnings we have experienced. Post event de-briefings have
identified potential problems , and man y of these have been resolved .
• New, More Professional Equipment -In the past year we have been able to provide the
staff with small equipment replacement items , but more importantly we have been able to
continue replacing trailers, hand-held trimmers , field marking machines, mowers and
utility carts , that were deferred for replacement or purchase in previous budget years. Park
Maintenance is completing the purchase of a 20 ton roller that will be used to help maintain
all park facilities from playing fields, parks and parking lots . Once these vehicles and
equipment are in service, we expect to see an increase in productivity on many levels. Staff
is working well with the Purchasing Division in developing better specifications and the
bids received are highly competitive. With better equipment , staff morale has improved.
• Inter/Intra Department Communication -In most areas, we continue to improve
communication between DOPR divisions and other departments. Good professional
relationships are being fostered between DOPR divisions , and improvements are noted in
our communication and coordination with Public Works , Finance , Purchasing, Water, and
the Mayor's Office to name a few.
• Customer Service -The division is on-going to improve our delivery of customer service.
Phone calls and emails are returned promptly. Residents feel they are being listened to and
they see resolution of their issues more quickly than before. Administration and staff are
willing to meet at the parks with community members to discuss issues and to take action
on them. Administration and staff are more responsive and respectful to the ideas and
feelings of park users through these direct interactions.
• The tree-trimming crew continues to focus on emergency work that needed to be addressed
in parks island-wide. The crew addressed trees at: 1) camp grounds, 2) neighborhood
centers, 3) all other park facilities, 4) emergency needs as they arise , 5) assist with Building
Maintenance.
• In the past , DPW Roads has assisted DOPR with the repair of beach parking lots. Recently,
DOPR was informed that DOPR would need to perform these repairs. This mandate was
provided during the past winter .season on the Northshore to include Black Pot Park ,
Hanalei Pavilion, Waioli and Pine Trees Park , Ha'ena Beach Park , Anahola Beach Park,
Kealia Park, Lihi Park, and Nawiliwili Park. These facilities are on a bi-annual schedule.
II. CHALLENGES
• Staffing -Filling of vacant positions over this past year has made a big difference in re -
establishing our maintenance programs in all parks. The Department is continuing to work
with HR Department to fill as man y vacancies as soon as possible. The challenge in the
2018 DOPR Budget Presentation Page 21
next fiscal year will be to balance our budgets (personnel costs are the highest portion of
our budget), to hire as many replacements in a timely manner and to allow staff to be able
to transfer to different locations.
• Aging Facilities -An on-going challenge is the continual maintenance & improvements to
aging facilities and infrastructure. Securing funding to continue repairing our aging park
and recreation facilities is needed. Maintaining these aging facilities will continue to be
increasingly difficult and costly over time. Park maintenance and improvement projects
will need Council support in both the Operations Budget as well as the Capital Budget in
order to keep up.
• Communication -Good, clear, consistent communication is essential to the success of our
maintenance effort, yet many of our staff can only be reached through the use of their own
private cellular telephone. Answering and returning calls is mostly voluntary and
inconsistent. This continues to be a challenge in everyday scheduling of work, verification
of attendance , etc., but becomes even more critical when we have an approaching tsunami,
hurricane , or even an after-hours call out. When the budget can allow it , the Parks Division
would like to see the Department look into County-issued cell phones or a system of truck
mounted and hand held radios along with a standby /callout system.
• As the County moves to construct complete streets that include planters, fiscal constraints
make the maintenance of these areas more challenging . Without the addition of more staff,
DOPR will attempt to offer overtime which would be less expensive than hiring a full-time
body .
III. GOALS & OBJECTIVES
• Staff Training /Hiring -Training opportunities will continue to be provided and offered to
the park staff as before , but new training opportunities such as a tailgate safety training,
bucket truck/chipper, aerial lift training, and back hoe & uni-loader, bushwhacker mower
training as it has become part of our regular operation. We are focused on filling the
remaining vacancy and getting people excited and motivated to work.
• Playground Training -The Division has completed playground training that will help staff
identify maintenance needs at our playgrounds and expedite repair.
• Fencing/backstops -Our park and recreation facilities face on-going needs of fencing and
backstop replacement. The salt air and humidity have deteriorated the fences and a more
aggressive replacement practice will continue.
• Continue Existing Contracts -The two major contracts within the Parks Maintenance
Division are the portable toilet contract and the coconut tree trimming contract. We will
work to continue this contractual service throughout the next year. These services are
essential to maintaining park user convenience , sanitation, and safety.
2018 DOPR Budget Presentation Page 22
RECREATION:
I. SUCCESSES & ACHIEVEMENTS
Providing quality recreation and leisure programs is challenging and rewarding. Our
recreation personnel consistently strive to exceed expectations with the implementation of
programs and service. We have established a sound working relationship with the community
and have gained their confidence , rapport, support and respect.
Through continued support and participation, the recreation division is able to make a
difference in the quality of life for our citizens.
YOUTH PROGRAMS:
• Summer Enrichment Program
The 2016 Summer Enrichment Program was filled with enriching excursions, community
involvement , and a curriculum that inspired participants to see that art is an integral part of
our everyday lives .
From Kllauea to Kekaha, participants partook in a program that catered to the needs of an
elementary aged child. Outdoor activities were a regular part of the daily schedule and
encouraged participants to have an active and healthy summer. During excursions, our sites
visited various beach parks and pools where they were able to play in the sun and build
lasting friendships.
Through the program 's curriculum , participants explored a well-rounded presentation of
the arts. Participants were surprised to learn that the arts include more than visual
representations. Dance, poetry and music were among the other expressions of art that our
sites observed , researched and ultimately created. At our program 's end, sites app li ed what
they had learned from our curriculum to produce outstanding 'Oharra Day Performances.
Kekaha , Hanapepe and Kalaheo Neighborhood Centers , as well as Koloa Elementary
School comprised the four west side sites of the Summer Enrichment Program. The staff
at each site was creative in utilizing the unique resources at their centers and within their
communities to enhance their programs. For example , the Kalaheo staff used the
neighborhood center gym to facilitate mini basketball tournaments that encouraged the kids
to work within teams and also to be supportive of each other. Our Kekaha staff had their
local firefighters teach the kids about safety and have some water fun with them afterwards.
The Koloa staff teamed up with the Koloa School Library to encourage the kids to continue
to learn even during summer vacation. Our Hanapepe staff reached out to the Hawai'i
National Guard who gracio usl y provided our participants with a mini field-trip to their
Hanapepe Armory. At the armory , the kids were educated and played with some of the
tools they use. These examples just highlight a few of the many opportunities the different
site staffs were able to provide for our participants.
Our east side sites included Kllauea Neighborhood Center , Kapa' a Neighborhood Center ,
Uhu 'e Neighborhood Center, King Kamuali'i Elementary School, and Wilcox Elementary.
All sites work tremendously hard to establish a strong Summer Enrichment program at
2018 DOPR Budget Presentation Page 26
First Annual Senior Olympics Pickleball Tournament was an event that will be
remembered for a long time. Media coverage by Dennis Fujimoto was exceptional as
attention was brought to the forefront with this new craze in the senior population on
Kaua 'i. Parks and Recreation , senior programs and Kaua 'i Hoohui 'O Recreation in
collaboration with Jack Hodges , USAP A District Ambassador State of Hawaii-West Region
afforded the opportunity for the tournament to be held on Kaua'i (for the first time). The
e v ent attracted visitors from Fresno California , Reno, Washington , Florida as well as
O'ahu , Maui and Big Island. Many seniors from Kaua'i also participated in the tournament
and medaled . The tournament was sanctioned which will allow teams that medaled to
participate in the 2017 Senior Garnes held in Alabama.
Ages and gender serviced at tournament:
Mens Doubles 50-59
Mens Doubles 60-64
Mens Doubles 65+
Womens Doubles 50-59
Womens Doubles 60+
Mixed Doubles 50 -59
Mixed Doubles 60-64
Mi x ed Doubles 65+
Totals 8 Brackets
8 Teams
6 Teams
7 Teams
12 Teams
12 Teams
10 Teams
14 Teams
1 2 Teams
81 Teams
FIRST ANNUAL SUMMER FUN PICKLEBALL TOURNAMENT was held on
Saturday, August 20 & Sunday , August 21 at the Kalaheo Neighborhood Center gym . The
tournament attracted 44 teams made up of 3 women 's brackets , ages 50-59 , 60 + Men's
Divisions ages 50-59, 60 + Sunday ended with Mixed Doubles , ages 50-59 , 60 + Winners
were awarded gold , silver and bronze medals . The tournament attracted player 's island
wide and a few visitors.
WINTER PICKLEBALL TOURNAMENT was held December 9 & 10 , 2016 at
Kalaheo gym . This tournament featured Men's and Women 's doubles only . Age groups
were open to all , therefore attracting younger players to team up with seniors. There were
3 skill level brackets , and over 30 teams participating . Winners were given medals in 1st
through 4th place .
PICKLEBALL DRILLS has prompted recreation to provide once a week drills to players
wishing to improve their game. With the assistance of Jack Hodges , West Region
Pickleball Ambassador , we are fortunate to have him lead the drills at Kaurnakani gym on
Mondays.
From 9-12 , three groups of 6-8 participants gather to learn and practice their skills at
pickleball. Due to limited gym usage, one day a month is set aside to provide an
opportunity to anyone NEW wanting to learn the game .
OUTDOOR PICKLEBALL COURTS has become the latest project that required our
attention. Due to limited space and time in Kalaheo and Kllauea gyms , players have
resorted to playing pickleball outdoors . This has prompted players to request for
permanent pickleball lines at tennis courts. To date, Hanapepe tennis courts has 2 courts
2018 DOPR Budget Presentation Page 34
II. IMPROVEMENTS
• Secured an integration software application (Web Trac), to allow for on-line registration
into our summer , winter and spring programs. Launched the software program with
Winter registration (245 children) on December 8 , 2016.
• Waimea pool renovation project walkways, roof and bath house is in the consultant /design
phase.
• Kapa 'a Pool New chair lift soon to be installed
III. UPCOMING INITIATIVES
• Our Recreation Division is committed to seek ways to realize productive and effective
services through a team of committed and dedicated workforce such as:
•
•
•
Develop goals in delivering services as a team at the workforce levels .
Leadership and Communications Training
Create within the workforce opportunities to develop job skills through the
mentoring of fellow employees who are willing to do performance coaching
and share their expertise for job productivity.
• Web Trac Software: Additional software applications for registration and reservations for
camping , classes, facilities, and sports leagues.
• Hanalei Courthouse Renovation: The Hanalei Courthouse infrastructure was developed
approximately 60 years ago. Major rehabilitation work is needed to open the building and
convert it into a community center. The groundbreaking ceremony was held on October
10 , 2016. Construction followed immediately. Anticipated construction completion date
is scheduled for July 2017. The center will provide a venue for community meetings ,
activities for seniors and youth , classes for all age groups , possible emergency needs for
police , red-cross and medical operations.
IV. CHALLENGES
• The Waimea pool renovation project has been somewhat of a challenge. Due to the fact
that the pool was constructed as a community project 45 years ago. Redesigning the bath
house is the most significant hurdle in the design and drainage , plumbing , ADA and
electrical codes that have changed significantly . We are also dealing with some historical
and archeological concerns because the building is over 45 years old , which could divert
funds for improvements.
• The Kalaheo center and gym roof are in need of repairs . Both center and gyms roofs are
leaking and its steel barriers are deteriorating. It has made it difficult to have programs and
events with inclement weather. We have tried numerous ways to deal with the ongoing
problems of fixing each problem as it pops up but to no avail. The roofs structure has
reached its useful life . Over the past few years , the roofing problem was addressed by
Public Works crews to provide for immediate but temporary repairs . The DOPR 's
Planning and De v elopment Division staff are working with roofing consultants to contract
for assessing, provide repair suggestions and plans of permanent roof repairs and /or
replacement.
2018 DOPR Budget Presentation Page 37
PLANNING AND DEVELOPMENT:
I. SUCCESSES & ACHIEVEMENTS
Completed Projects (July 2016 -Current)
• Ball Field Lighting -Lighting Retro-fit
o Anahola Village Park -Basketball Court
o Bryan J. Baptiste Sports Complex -Hockey Rink , Basketball Court, Tennis Court
o Kalawai Park -Softball Field, Tennis Court
o Vidinha Stadium -Parking lot , Baseball field
o Wailua Houselots -Tennis Court
o Wai1ua Homestead -Tennis Court
• Hanapepe Stadium
o Bleacher Replacement
o Press Box Replacement
• Isenberg Park
o Fencing-Replacing outfield fencing to offer more protection for neighbors from
baseballs .
• Score Board -Repairs
o Bryan Baptiste Sports Complex Football Field
o Hanapepe Stadium Football Field
o Vidinha Stadium Football Field -Replacement
• Kaumakani Neighborhood Center
o Repaired water damaged gym floor
• Parking Lot Improvements
o 'Anini Boat Yard
o Salt Pond Park -Barriers
o Hanapepe Bay View Park -Barriers
• Playground Repairs
o Wailua Homesteads
Ongoing Projects (Current -July 2017)
• Asset Management Program for all facilities
• Kapahi Park-Comfort Station Re-Roofing
• Parking Lot Improvements
o Black Pot Old Boat Yard
o Hanalei Pavilion
o Hodge Property
• Po'ipu Beach Park Improvements
• Playground Repairs
o Wailua Houselots
o Anahola Village Park
o Anahola Clubhouse Park
o Peter Rayno Park
• Vidinha Stadium
o Track & Field Improvements
o Baseball Field Improvements
2018 DOPR Budget Presentation Page 39
• Waimea Swimming Pool-Bath House Improvements
• Waioli Park -Fencing
Professional Service
• Black Pot Master Plan
• Bryan J. Baptiste Park Improvements
• Hanapepe Stadium Bleachers
• Hanapepe Stadium Improvements
• Kapa' a Soccer Field Improvements
• Kalaheo Gym Roof Improvements
• Spouting Hom Vendor Pavilions
• Standard Comfort Station Design
• Waimea Swimming Pool-Bath House Improvements
Plan/Design
• ADA Improvements (Waimea Park, Kekaha Garden Park, Vidinha Stadium)
• Waimea Sports Complex ADA Upgrades
• Resurfacing
o Kalawai (Tennis & Basketball courts)
o Koloa Park (Tennis & Basketball courts)
o Koloa Neighborhood Center (Parking Lot)
II. IMPROVEMENTS
• Training
o This year staff was able to participate in the following training opportunities for
professional development:
• Hawai'i Recreation & Parks Society -Annual conference
• National Recreation & Parks Association -Annual conference
III. CHALLENGES
• Project Costs
o Costs have been exceeded budget estimates for most projects. This is attributed to
a busy construction industry causing contractors to afford not to bid on County
projects .
IV. UPCOMING INITIATIVES
• Bryan J. Baptiste Park Improvements
• Waimea Park -Baseball Field Improvements
2018 DOPR Budget Presentation Page 40
2018 DOPR Budget Presentation Page 42
FACILITIES MAINTENANCE:
I. SUCCESS & ACHIEVEMENTS
Effective July 1 , 2016, the Facility Maintenance Division which was formerly under Public
Works , has been transferred to the Parks and Recreation Department. In this short time ,
which is less than a year , we have accomplished many challenges and adjustments .
• We have minimized the back log of outstanding work orders through the County.
• We have completed a Park inspection for each park facility throughout the Island creating
a list of repairs and /or upgrades to make each park functional and safer for the public and
children.
• We spent numerous man hours repairing the walkways throughout the Civic Center and
Police Department due to the reports of slipping and falling incidents . Public safety is a
high priority for our division .
• We have completed many roof replacements throughout the Island of Kaua 'i in regards to
the Parks Facilities :
Puhi Park Pavilion and Comfort Station , Puhi Bus Stops, Pua Loke Park Pavilion , Isenberg
Park Pavilion , Hanama'ulu Bus Stop , Koloa Park Pavilion, Lucy Wright Park Pavilion ,
Kealia Bus Stop.
• Perimeter chain link fence replacement throughout the County:
Kapa'a Base yard , Wailua Homesteads Park , Lydgate Beach Park , Lydgate Soccer Field ,
Kapa'a Ball Park , Isenberg Field, Hanama 'ulu Beach Park , Police Department, Wailua
Waste Water Treatment Plant , Puhi Park , Koloa Ball Park , Waimea Athletic Field and
Kekaha Landfill.
• Civil Defense Radio Sites:
Kilauea Site -Removal and replacement of the aged and deteriorating floor joists , floor
panels and floor covering .
• Kahili Mountain Radio Site -Replaced two (2) doors and frames , two (2) stairs and
decking .
• Shearwater Compliant -Completed exterior lighting retrofit throughout the County. As of
present the County of Kaua'i facilities are Shearwater compliant.
• Historical Count y Building and Police Department-Remove and replace fault y main
electrical breakers.
• Facilities Maintenance Division also does a lot of special community events throughout
the year. The wooden stage is requested approximately 10 times per y e ar , although time
consuming , it provides a great communit y asset. Facilit y Maintenance also coordinates the
generator needs for all community events.
II. CHALLENGES
• Staffing -Filling vacant positions is one of our priorities . Recruiting has to be done as soon
as possible.
• Adapting to new software M-Pet purchased b y Department Parks and Recreation and the
County Kaua 'i. The challenge is to retrain and educate all of the Maintenance and
Janitorial staff.
• Vehicles are starting to be a challenge , we ha v e 8 vehicles high on the replacement list.
DO PR has add e d to 2017-18 budget for their replacement. These vehicl e s ar e having their
2018 DOPR Budget Presentation Page 44
challenges by continuously having to be brought to the Auto Shop for repairs . Due to their
high mileage , these vehicles are exhibiting a lot of wear from servicing County facilities
island-wide. The Facilities Maintenance Division is on call 24-7, therefore the vehicles
need to be reliable and in good working condition .
III. GOALS & OBJECTIVES
• Tools and Equipment -Acquiring new and replacing aging Tools and Equipment for
employees . This will allow our employees to complete a task in a safe timely manner.
Continue to provide a safe worksite .
• Upgrade our Maintenance Employee facilities to efficiently utilize the space . The added
the lumber racks to the 2017-18 budget will help attain this goal. With the lumber racks in
place , the shop floor space will increase estimated about 2 /3 . Employees will have more
floor space to prep projects and also keep the floor space more safe.
• The purchase of a new fork lift for Lihue Shop will be used on a daily basis to load and
unload building materials on and off the racks into their trucks. The forklift will be a great
asset to this division, it will save time and provide for loading and unloading building
materials in a safe manner. The forklift will also be used to lift materials when during
construction and repairs.
• The three Maintenance Shops: Llhu'e, Hanapepe and Kapa 'a , were recently inspected by
OSHA. DOPR is in the process of completing citation recommendations and recertifying
our employees for forklift certification.
2018 DOPR Budget Presentation Page 45
SUMMARY
The Department of Parks and Recreation (DOPR) strives to provide quality facilities and programs
for the residents and visitors of Kaua 'i. DOPR continues to insure a great park experience with
facilities that are clean, safe and appealing. During these times of financial challenges, DOPR
attempts to maintain and upgrade all facilities using the most efficient and economical means
possible .
The DOPR 2018 Budget reflects an overall decrease of 5. 7%, thanks in large part to finishing
maintenance projects on County facilities where these monies were eliminated from the budget
worksheet. The reduction in utility costs has allowed DOPR to invest money into much needed
replacement of equipment for Facilities Maintenance, Park Rangers and Park Maintenance and
Beautification Divisions.
DOPR has been mandated to care for the landscaping of Hardy Street as part of the Complete
Streets Initiative. Instead of assigning a permanent person for this area, DOPR will offer 4 hours
of overtime for the Beautification crew of 5 to maintain (once per month) at a cost of $12,281
annually , which is far less than the salary and benefits of a full-time employee. This pilot project
to Maintenance is an attempt to think outside the box in achieving a desired outcome using less
resources.
As the demand for better facilities and the addition of Facilities Maintenance, that has moved to
DOPR , there is an expected increase in overtime to address emergency issues that arise after
business hours. In addition , due to the increase in demand for stadium facilities, such as spring
football and winter baseball, all contribute to overtime. Moving forward, DOPR will do its part to
minimize overtime when possible.
The accomplishments of DOPR during Fiscal 2017 is considerable. From Park Maintenance,
Facility Maintenance, Planning & Development, Fiscal, Convention Hall, Wailua Golf Course and
Recreation , these divisions work diligently to provide the community ofKaua'i with the best parks
possible. Furthermore, none of these accomplishments could have been realized without the
collaboration and partnership of the other County departments and the County Council.
2018 DOPR Budget Presentation Page 55
FY 2008 -2017 Payroll (as of 1131/2017)
[~olumnl '• .Ji~~:i.~r~~O!l!!J.ln ,2
2008
134,497
2009
182,329
2010
172,010
2011
151,934
2012
178,442
2013
216,638
2014
' 172,402
2015
215,706
2016
228,931
2017 as of 1/31/17 payroll
250,000
200,000
150,000
100,000
50 ,000
198,765
Overtime Comparison FY2008-2017
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 as
of
1/31/17
payroll
2018 DOPR Budget Presentation Page 57