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HomeMy WebLinkAboutFY 2018 Budget Presentation (Office of the Mayor)COUNTY OF KAUA 'I Office of the Mayor FY2018 Budget Presentation March 23, 2017 Mayor Bernard P. Carvalho Jr. Managing Director Wallace G. Rezentes Jr. --------I ,· e;e Halo Halo zozo Growing Kaua'I responsibly. Office of the Mayor I. Mission The mission of the Office of the Mayor is to carry out the vision for Kaua 'i by directing the management of all executive departments, offices, and agencies. The Office of the Mayor also serves as a liaison between the County Council and administration, supports boards and commissions, responds to citizen concerns, facilitates the County's State and Federal legislative agendas, coordinates internal communications among departments, and external communications with the general public, the State, and Federal governments. In addition, the Office of the Mayor manages the Life Choices Kaua 'i office, and monitors compliance with two federal laws, the Equal Employment Opportunity (EEO) and Americans with Disability Act (ADA). II. Vision Mayor Carvalho's vision includes and will continue to focus on community: • An island that is sustainable; • Values of our native culture; • A thriving and healthy economy; • Caring for all, from keiki to kupuna; • Providing a responsible and user-friendly local government. III. Successes and Achievements County's Financial Status: The County's Fitch Rating was upgraded from AA-to AA. Transparency in Government: Improved public access to records and information. Public Information: Our Public Information Office provides timely information to the public through various media sources including social media. Collaboration: Engage, communicate and collaborate with county and state departments, Council members, legislators, and the Hawaii congressional delegation and with the mayors through the Hawaii Council of Mayors to address issues and concerns pertinent to our residents. Adolescent Treatment & Healing Center: We received $5 million from the State Legislature for the design and construction of our first adolescent treatment and healing center to be built. FY 2018 Budget Presentation Page 1 Equal Employment Opportunity/ American with Disabilities Act: No formal complaints were filed for this fiscal year when as much as 10-12 formal ADA complaints were filed in prior years. Boards and Commissions: Our staff assists 15 Boards and Commissions, 3 advisory committees (Mayor's Advisory Committee for Equal Access, Arborist, and Committee on the Status of Women), and 4 Life's Choices Kaua 'i subcommittees, comprising of over 167 resident volunteers. Access to agendas and/or minutes of these meetings are easily accessed at www.kauai.gov/boardsandcommissions. Boards and Commissions Sponsored Training: There has been continuity in the number of board members and commissioners attending training, considering their 3 year cycle of appointment. This year we will be holding our trainings in the fourth quarter as we are making some revisions to our trainings based on changes in Robert's Rules of Order and our desire to provide our members with the most current and accurate information. FY 14-15 FY 15-16 FY 16-17 Course Description Attendance Attendance Attendance Effective Meeting Management 18 18 To be held (primarily for Chairs, Vice Chairs) 4/7/17 To be held Orientation for Board/Commission Members 20 21 515117 To be held Basic Parliamentary Procedures 19 14 6/2 /17 Evaluating Board/Commission Appointed NA 12 To be held Department Heads 7/7/17 New Course Offering: The Office of Boards and Commissions in partnership with Ka Huli Ao Center for Excellence in Native Hawaiian Law, held a free Native Hawaiian Law Training designed for members of state and county boards, commissions, councils, and lawmakers. The event took place on January 11, 2017, with 48 attendees from various boards /commissions , county employees and council members. The training focused on the trust obligations of the state and county governments particularly in relation to Native Hawaiian cultural and natural resources. Equal Employment Opportunity/ American with Disabilities Act: The EEO / ADA Coordinator brings together components of the Civil Rights Act of 1964 including language access, the Equal Employment Opportunity Act and the Americans with Disabilities Act under one umbrella. Our EEO /ADA coordinator is training and working with assigned individuals in each department to meet the unique needs of each Department and to ingrain equal access into the daily workings of each Department. While there have been 10-12 formal ADA complaints annually in the past, once again there been no formal complaints filed for this fiscal year. The County continues to FY 2018 Budget Presentation Page 2 benefit from greater County employee awareness, from problems being addressed before escalating into formal complaints, and from improved employee knowledge of how to access services. Rather than day-long highly technical trainings, our EEO /ADA Coordinator provides on-going ADA awareness and customer service training and meets one-on-one or in small groups to discuss issues that Departments are encountering. Additionally, the Coordinator has built strong working relationships with State of Hawai 'i offices which have resulted in problem resolution at an early stage, the opportunity to bring specialists to Kaua 'i to provide technical training at low or no cost to the County, and the appointment of the Coordinator to the State's Language Access Advisory Council. In upcoming months, ADA access specialists from the Disability and Communications Access Board to update Parks & Recreation and Public Works employees on new technical standards, and the Office on Language Access will provide training on accommodating people with low English proficiency as required by the Civil Rights Act. Life's Choices Kauai Program: • In honor of Alcohol Awareness Month, Life's Choices Kaua'i, ·· Department of Liquor Control and Kaua'i Police Department School Resource Officers coordinated and participated in its Annual Sticker Shock event on April 22, 2016. Approximately 50 people (youth and adults) traveled from Kapa'a to Waimea Times/Big Save Supermarkets to place stickers on all alcohol products to remind adults that it is illegal to purchase alcohol for minors. This year's annual event will be held on April 28. • This year Life Choices Kaua 'i hosted a Drug Summit on October 7, 2016 at the Marriott Resort and Beach Club. The summit provided valuable education for the 250+ attendees from non for profit agencies, substance abuse counselors, prevention and treatment providers, government and community leaders, social workers, probation officers, judiciary officials, and various other stakeholders. Topics presented on: Chemical Dependency, Drugs and the Unborn Child, Kaua'i Police Department's (KPD) K9 Unit, Drug Crime Trends, Alcohol "The Billion Dollar Industry'', and Medical Marijuana Pros and Cons. Presenters were Physicians, Attorney's, Police Officers, Certified Substance Abuse Counselors (CSAC's), Child Welfare Services Social Workers and a person in recovery. The summit included and award ceremony to recogruzmg outstanding achievements of individuals in the Substance abuse field and community. 7.0 Continuing Educational Credits (CEU's) were given to those who attended all day. FY 2018 Budget Presentation Page 3 • Adolescent Treatment and Healing Center: A community workday was held at the site of the future Adolescent Treatment & Healing Center. Participants included Life's Choices Kaua'i Staff, Kaua'i Drug Court Clients and Staff, Judiciary's Community Service Worker Program Staff and Probation Officers, Prosecuting Attorney, YWCA, Women in Need, KCCC Inmates and Staff and Ke Akua Mana Church. The County received final subdivision approval, Dedication Deed, and Preliminary Plans. On March 1, the County filed all of the permits required for zoning. • Pre-school and After-school Pilot Program: The County partnered with the Hawaii Community Foundation to allocate funding to various prevention programs on Kaua 'i. The remaining balance of $49,928.22 was disbursed in 2015 as follows. This is the final awards from this Grant in Aid from County Council. 1 Aloha School Early Learning Center Inc. $8,500.00 2 Island School $8,500.00 3 Partners in Development Foundation $3,000.00 4 YWCA of Kauai $5,500.00 5 Big Brothers Big Sisters Hawaii, Inc. $8,000.00 6 Boys & Girls Club of Hawaii $8,000 .00 7 Child and Family Services 8,500.00 Total Grant Funds HCF 50,000.00 • Grant Funding: With a grant in aid from the County Council of $30,000.00, and $10,000.00 in special projects funding , Life's Choices was able to issue funds to 16 agencies, and 3 high schools for activities /events for 2016. "·-·· -.. litle.i !«illU ... -l.!.Tiiftn•••~ 1 PAIRS PTSA Project Graduation Kaua'i High $2 ,000.00 2 Waimea Project Grad Project Graduation Waimea High $2,000.00 3 Kapa' a High School PG Project Graduation Kapa' a $2,000.00 Subtotal $6,000.00 1 Ka Ulukoa Kauai Volleyball Volleyball Club $2500 .00 2 Care Hawaii Inc. IOP Program $2400.00 3 Child & Family Service EAlaHou $2500.00 FY 2018 Budget Presentation Page4 4 The W of Kauai NBC Volleyball Camp $2500.00 5 The W of Kauai NBC Basketball Camp $2500.00 6 Kauai All Girls Rodeo Assn-Garden Island Barrel Racing Club $2500 .00 YMCA 7 Friends of Kauai Drug Court Preventing Recidivism $2500.00 8 Women in Need Team Building, Bonding & Balancing $2500.00 9 Kauai Team Challenge The Leadership Challenge $2500.00 10 Storybook Theatre M. Jeffers Dads Day $2500.00 11 Child & Family Service Kauai Girls Court $2500.00 12 Friends of Children's Justice Positive awareness-abused/neglected Center Keiki $1000.00 13 Kauai Youth Football Football Summer Event & Supplies $2,500.00 14 Leadership Kauai Ropes Course with WHS $2,500.00 Mana W ahine Workshop for Adult 15 Kumano I Ke Ala 0 Makaweli ·Women $2,500.00 Mana W ahine Workshop /Ceremony 16 Kumano I Ke Ala Girls $2 ,500.00 Subtotal $38,400.00 TOTAL $44,400.00 Sister Cities: • Three (3) students and chaperon Mr. Motoyasu Nishime arrived from Ishigaki, for a student educational/homestay program . The students were winners of an annual speech contest in Ishigaki City , and the top prize was a visit to Kaua'i from August 20-26, 2016. Kaua'i High School hosted the students. • This year, was the 7th trip to Kaua'i by the Kyoto Tachibana High School Marching Band Performance. 115 students, teachers and parents were welcomed, and on August 21, 2016 performed at a concert at the Kaua 'i War Memorial Convention Hall. • Iwaki sent six (6) people to Kaua'i, for the annual Kaua'i Marathon. They included Mr. Shou Sakuma Iwaki Sunshine Marathon winner, Ms. Noriko Ishikawa, Iwaki Sunshine Marathon winner, Mr. Hisashi Ishikawa, Mr. Goto, Iwaki City Tourism and Commerce Department, Mr. Miyazaki, former Iwaki Vice Mayor, who ran the half marathon and Mr. Tsuneo Suzuki, escort , and President of the Iwaki Hawaii Exchange Association • On September 1, 2016, a group ofYaeyama Tourism Committee from Ishigaki visited Kaua'i. They were on Kaua'i to meet with business and tourism officials and visit several local sites. The group later met with Mayor Carvalho in Ishigaki and on Yaeyama Island during the Mayor's visit to Ishigaki in October 2017. • On September 28 -October 6, 2016, Mayor Carvalho and a delegation of 12 people traveled to Japan and visited two (2) sister cities; Iwaki City, Fukushima Prefecture, and Ishigaki City, Okinawa Prefecture , and Odawara City, in Kanagawa Prefecture. Mayor Toshio Shimizu of FY 2018 Budget Presentation Page 5 Iwaki City invited Mayor Carvalho to the 50th anniversary ceremony on October 1st, in Iwaki City. An official document was also signed by the two Mayor's on the 5th anniversary of Sister City Relations. Other highlights included meeting 70 students from Taira Elementary School, who were impacted by the 2011 tsunami disaster; donation of a dozen books on behalf of the County to the International Sister City Comer at Iwaki City Library; visit with an Iwaki Little League baseball team and an invitation by the Mayor to visit Kaua 'i for a goodwill game. Other areas of interest by Iwaki City included agriculture, education, sports, culture and arts and economic development. In Ishigaki, the delegation met with Mayor Nakayama and a number of government and business leaders. Agriculture, textile, tourism, culture and arts, and preservation are among their economic assets. • Kaua'i hosted the Mayor's Inaugural Kaua'i-Japan Sister City Goodwill Golf Tournament at the Wailua Golf Course on October 14, 2016. Twelve players representing Kaua'i's sister cities of Iwaki, Fukushima Prefecture, and Suo Oshima, Yamaguchi Prefecture competed with a team comprised ofKaua'i golfers. The Kaua'i team won the team trophy. • USA-Japan Minyo Cultural Exchange took place on December 23, 2016 with dancers and teachers from Japan, San Francisco, California, O'ahu and Kaua'i. This exchange captured the antiquity of Japanese culture through dance. • In February 2017, the Mayor and Council Chair Mel Rapozo led the Filipino Chamber of Commerce of Hawaii's 26th trade mission to the Philippines. While in Manila, they met with government, business, and industrial leaders . The Hawaii delegation was also received by Philippine Foreign Affairs Secretary Perfecto Yasay Jr. and Philippine Assistant Secretary for American Affairs, Maria Andrelita Austria. During a day trip to Davao, the Mayor and Chair Rapozo met with city officials for a discussion on their fresh fruit industry. In a ceremony held in Urdaneta, Kauai's Sister City, located in the province of Pangasinan, the Mayor and Chair Rapozo were presented with the key to the city by Mayor Amadeo Perez IV. Certificates and Proclamations: • Over 150 proclamations and 250 certificates were written to recognize and honor extraordinary contributions and special community events. D.C. Consultant: Smith Dawson & Andrews, the County's Washington, D.C. consultants, continue to focus on aligning County priority projects with federal grant opportunities while assisting us with implementation of current grants, including the 2015 TIGER grant ($13.8 Million). SDA also assisted the County in applying for the Bus and Bus Facilities grant, which the County was awarded-$580,000. As necessary, SDA serves as a liaison with Federal Agencies regarding our interests in discretionary opportunities, such as funding for affordable housing, economic development programs or saving the Lihue Post Office. SDA is currently producing the Kauai project focused federal grants book, which they provide to our departments annually. This year the book will also reflect the priorities of the new Administration, which is still working out the details of their priorities by Agency. FY 2018 Budget Presentation Page 6 On the policy side, SDA partners with the County to identify key policy issues and critical legislation and regulations. SDA provides regular legislative updates (including hearings, status of bills and grants) to the Mayor's office. By tracking legislation as it moves through Congress, SDA ensures the County is well positioned to "weigh in" when necessary. SDA provides annual input regarding the appropriations process, making requests to the Congressional delegation on our behalf for funding for critical programs. In no particular order, SDA's activities regularly include the following: 1. Appropriations-Determining appropriate funding levels for federal programs important to the County and filing requests for support for those programs from with the Congressional delegation in the regular appropriations process for FY 2017 and FY 2018. 2. Federal Agenda-Monitoring issues of interest and benefit to the County projects and communicating with the County departments regularly and as necessary. Sending weekly and/or monthly updates of hearings, legislation, grants and Congressional/White House activities. Tracking and providing the County departments with hundreds of grant announcements and recommending various projects that might align with the funding. SDA provides the County with regular summaries of Congressional hearings and legislation. 3. Economic Development-Participates in webinars and meetings conducted with the U.S. Department of Housing and Urban Development, U.S. Department of Transportation, U.S. Department of Agriculture, U.S. Department of Health and Human Services, U.S. Department of Defense, U.S. Department of Energy, U.S. Environmental Protection Agency, U.S. Department of Commerce and U.S. Department of the Interior. Sends along relevant info, questions and highlights as necessary. Facilitates meetings between the Mayor and county staff and the federal agencies. 4. Long Term Relationship Building-Corresponds with several House and Senate staff and Members on various issues including tax extenders, municipal bonds, appropriations, housing programs and funding, TIGER and transportation funding, landfill and FAA issues, NOAA sanctuaries, the Kaua'i HCP and other U.S. Fish and Wildlife issues, and letters of support for grants. IV. Challenges 1. Siting of the new Ma' alo landfill along Ma' alo Road. 2. Continuing to create and maintain a financially sustainable budget in order to provide the level of services our residents expect and demand. 3. Continue to pursue our counties' fair share of the Transient Accommodations Tax (TAT). 4. Addressing and funding the $126 million in roadway repair and maintenance. FY 2018 Budget Presentation Page 7 5. Determine ways to operate bus service and paratransit service to the public in a cost effective manner. 6. Finding appropriate methods to divert waste from our landfill in a cost effective manner. V. Fiscal Year 2018 County Strategic Goals & Objectives Goals: Objectives: Address the County's fmancial sustainability, make government more efficient, support public private community partnerships and build the Adolescent Healing & Treatment Center Obtain Council approval for long term financial planning and a reserve policy. With GFOA consultants develop a 3-5 year financial plan based on fixed costs, anticipated expenses, capital needs, and revenue generating opportunities Support the efforts of the Land Information Management System (LIMS) team to manage and formulate a county Geographic Information System (GIS) by combining data from various departments into one user friendly platform that will save time from having to retrieve data manually and be accessible to the public. Continue to support the Vacancy Review Committee's review of each vacancy to determine whether position can be eliminated, dollar funded, re-positioned, or shared among departments. The Committee will also continue to explore organizational structure changes to improve efficiencies. Work with contractors and the community to complete bus shelters. Complete 201H process for the Lima Ola Affordable Housing Project. Secure approval of zoning for Adolescent Healing and Treatment Facility and complete Request for Proposals. Support the implementation of Kauai Nui Kuapapa. Support cultural and agricultural stewardship agreements. Support programs for the future development of the Creative Technology Center. A long-term financial plan including a structurally balanced budget. FY 2018 Budget Presentation Page 8 A reserve policy as recommended by the Government Finance Officers Association. A concentrated and focus effort toward the maintenance of roads and bridges. Providing sufficient equipment for work crews. Provide feasible solid waste diversion through reduce, reuse and recycling efforts . Providing multi-modal transportation alternatives . Promoting renewable energy and reducing our reliance on fossil fuels. Developing a range of affordable housing opportunities island wide. FY 2018 Budget Presentation Page9 .. Department: MAYOR'S OFFICE FY 2017 FY 2018 f. +I -O/o+l- Salary and Wages 1,245,886 1,277,105 31,219 2.5% Benefits 685,186 710,533 25,347 3.7% Utilities 1,500 1,500 0 0.0% Vehicle/Equip, Lease 2 2 0 0.0% Operations 833.349 664.144 -169,205 -20.3% 2,765,923 2,653,284 -112,639 -4.1% FY 2017 Operating Budget FY 2018 Operating Budget 0% 0% •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2017 and FY 2018 Comparison 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 Salary and Wages FY 2018 Budget Presentation Benefits Utilities Vehicle/Equip, Lease •Salary and W a g e s •Benefi t s •Utilities •Vehicle /Equip , Lease • O perations Operations FY 2017 FY2018 Page 10 VII. Operating Budget Discussion The Office of Mayor FY 2018 budget reflects a decrease of 4.1 % or $112,639 over FY 2017. However, we erroneously duplicated a $60,000 funding request in both the Mayor's Office and Office of Economic Development. We will correct this duplication and reduce our budget accordingly in the May Supplemental budget. After this correction, the proposed FY 2018 would result in a 6.2% reduction over FY 2017. The previous level of funding for Project Graduation for the three (3) high schools will be reinstated to the Mayor's Office Supplemental budget in the amount of$2,000 per school. FY 2018 Budget Presentation Page 11