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Home My WebLink AboutFY 2018 Budget Presentation (Transportation Agency)~' •• , ,._ ff I I V ''" RECEIVED COUNTY OF KAUA'I Transportation Agency 2018 Budget Presentation Ma r ch 15, 2017 Celia Mahikoa Executive on Transportation Jeremy Kalawai' a Lee Program Specialist III I. Mission To provide the Kaua'i community with accessible transportation services with professionalism and the Aloha spirit. II. Vision Living out our Mission of"Holomua Kaua'i Me Ke Aloha" (Moving Kaua'i with Aloha) III. Fiscal Year 2017 Successes and Achievements I l l Bus Stop Passenger Shelters !!"'....!:! Fiscal Year 2017 saw the completion of 17 locations through Phase II of the Bus Stop Improvement Project. Phase I and II combined completed the upgrade of 23 existing bus stop locations island wide. Improvements to the stops included larger concrete pads to accommodate a wheelchair lift pad, trash and recycling cans, shelter with bench seating, photovoltaic solar lighting, information case and bike racks. Kaua'i County was awarded $1.5 million by the state legislature last fiscal year to complete Phase III of the bus stop improvement project which will provide shelter for bus riders at an estimated 22 additional bus stops. Phase III is projected to be completed by early 2018. Community involvement has remained a priority in this project. We have successfully forged community partnerships and relationships with Public Works and Parks and Recreation to monitor and maintain our community facilities. We have also collaborated with Public Works to coordinate different project scopes and timelines, resulting in increased efficiencies and cost savings for County projects. The many hands that helped to make the work light, Phase II project blessing held in Nawiliwili 2018 Budget Presentation Page 1 III. Fiscal Year 2017 Successes and Achievements (continued) D J TIGER Grant (Rice Street Transit Improvements) --- The TIGER Grant (Rice Street Transit Improvements) provides an opportunity to redesign transit service along this important town core thoroughfare to more effectively address the transportation needs of the community. The County's project team is collaboratively working on the redesign of Rice Street, which includes the re-siting, development, and inclusion of 4 bus stop locations into Rice Street improvement plans. !!I ! Computer-Aided Dispatch and Automated Vehicle Locator System ----- This transit-specialized software was procured primarily with federal funds to significantly improve the efficiency of paratransit scheduling, eliminate the manual tracking of ridership data, and provide the foundational technology required to implement real-time software applications for transit users. The system also contributes to a safer work environment for bus drivers and riders by providing vehicle location information, as well as an alternative method of communication beyond the 2-way radio system. The successful deployment of this system has been an all hands on deck operation. With the dedication and collaborative efforts of the Agency's dispatch team, drivers, and administrative team, we have successfully completed our first year of full operation with a scheduling success rate ranging from 85%-92%. Our team continues to make small adjustments and consistently seeks ways to increase the effectiveness and efficiency of service to our customers. Digital 2-way Radio Conversion This year we completed the Digital radio cutover. Moving from the old analog system to the new P25 system took coordinated efforts with the County Telecommunications Officer. We replaced and upgraded bus mounted radios and support portable radios. The new system provides clearer and better service range for our team and was a necessary step as the County upgrades the radio and telecommunications network. 2018 Budget Presentation Page 2 III. Fiscal Year 2017 Successes and Achievements (continued) I I! North and South Shore Transit Feasibility Study ----- Led by the Planning department, working closely with the Transportation Agency, the study will provide an extensive proposal containing transit operational solutions and a financial plan to help alleviate traffic congestion in the North, South, and East coast (visitor destination areas) ofKaua'i. The Transit Feasibility Study is scheduled to be completed by June 2017. This important study provides the visitor destination area data and proposals for inclusion in the recommendations of the Kaua'i Bus Short Range Transit Plan. I l l! Short-Range Transit Plan !!*....,- The Short Range Transit Plan is connecting the dots between the Transit Program of the Kaua'i Multimodal Land Transportation Plan, the Transit Feasibility Study and the transportation sections within various Community Plans. In the effort to be as inclusive as possible, there has been an extensive outreach effort to elicit feedback about the plan. The goals and scope for the Short Range Transit Plan are expanded upon in the "Fiscal Year 2018 Goals and Objectives" section of this report. Community member engaged during round two of island wide community meetings, East District 2018 Budget Presentation Page 3 IV. Fiscal Year 2017 Challenges Overtime Expenses The Transportation Agency is committed to maintaining reliable bus service for its many valuable customers, and primarily due to the ongoing occurrence oflong-term absences of as many as seven bus drivers at one time, has found it necessary to again maintain an extremely high level of overtime expenses in fiscal year 2017. Detailed overtime payment information has been provided to Council by the Human Resources Department under separate cover, which reinforces the fact that over 95% of the overtime expenses are incurred through front-line Bus Driver and Clerk Dispatcher staffing that prevents the need to negatively impact service to the public. Larger Transit Buses The pilot program to implement the use of larger transit buses for peak fixed route service is an initiative that has been delayed due to ongoing requests for review and consideration by the driver's union regarding the potential impacts of larger vehicles on the existing classification of driver positions. A request has been made for the union to provide management with the specific concerns needing to be addressed, which will then be utilized to determine the next step required to proceed with assigning the larger vehicles to the high-ridership routes. Meanwhile, the vehicles donated to Kaua'i County by the City & County of Honolulu continue to be taken on bi-weekly runs to keep them in good running condition. Implementation strategy and steps have been drafted in the anticipation of a successful outcome. V. Fiscal Year 2018 Goals and Objectives ! !! Bus Stop Passenger Shelters ~~ As noted in the Fiscal Year 201 7 Successes and Achievements section, the Transportation Agency recently completed its Holoholo 2020 Bus Stop Improvements, Phase II construction contract with Alaea Corporation (Cushnie Construction), a Kaua'i-based construction company. To date, we have completed improvements to 23 bus stop locations that include shelters with seating, lighting, bicycle racks, and trash/recycling receptacles across the island. The County has also been provided $1,500,000 in supplementary funding from the legislature to shelter an estimated 22 additional bus stops in Phase III of construction. The Transportation Agency will be proceeding with the bid for Phase III by spring of2017, and anticipates having the remaining bus stop shelters completed by early 2018. Upon completion of phase III, an assessment will be made to determine how best to prioritize remaining locations to utilize any remaining bus stop improvement funds. !I I Short-Range Transit Plan ~~ The Transportation Agency and Planning Departments Transportation Planner are working collaboratively to carry out the successful completion of the Short-Range Transit Plan. The plan has and will include significant outreach efforts, conduct extensive research of existing conditions of the bus service operation and administration and will provide recommendations on changes and additions to improve the effectiveness and efficiency of bus service on the island in alignment with the Multi.modal Land Transportation Plan. 2018 Budget Presentation Page4 IV. Fiscal Year 2018 Goals and Objectives (continued) Short-Range Transit Plan (continued) m m ----- Paratransit service performance will be thoroughly evaluated with a goal of determining whether services are being offered in the most cost effective manner possible. Actions to be taken include staff interviews, stakeholder/community outreach efforts, and a paratransit service plan to improve the efficiency and effectiveness of paratransit bus service on Kaua'i. The paratransit evaluation will include task-level deliverables related to procedures and policies, technology, staffing needs, eligibility requirements and the certification process, travel training, transit integration strategies to shift trips or part of trips to fixed route service, Medicaid reimbursement for paratransit trips, fare structure, fleet and maintenance needs, and organizational structures and agreements . Improved customer service features such as, revamped bus schedules, fixed route, and paratransit service brochures, will significantly improve the quality and readability of information being provided for the public. The resulting new and updated formats will be provided in print, and will also be utilized on our website as the starting point to update the quality of information offered for the public on the Agency web site. A marketing plan to better reach our market segment to increase our base ridership and begin to reach into the untapped visitor industry is currently being developed and will be the first in the agency history. A robust financial business plan to accomplish the recommended goals, will consist of both service and non-service elements of the Kaua 'i Bus. Consisting of fare structuring, organizational assessment, technology improvement potentials, capital facility needs, and opportunities for community partnerships. The Short-Range Transit Plan will also provide recommendations for identifying locations and funding for satellite base yards to support transit expansion. A draft plan is preliminarily scheduled to be available for presentation to the County Council by the summer of2017. Bus Stop Adoption The Transportation Agency will continue to work towards establishing a bus stop adoption program. The adoption program will define how best to coordinate the repair and maintenance needs at each stop with the resources available for bus stop maintenance through volunteer groups, Public Works, and Parks & Recreation. Increases in Bus Service Efficiency Actions already being undertaken are anticipated to contribute to greater efficiencies in public transit operations, beginning next fiscal year . As team members continue to excel in learning and applying the capabilities of the new scheduling software recently installed, additional adjustments to existing routing will be identified and employed to increase the efficiency of both paratransit and fixed route bus service. Additionally, the initiative of placing larger vehicles in service on peak service time routes will provide greater passenger capacity and comfort for riders with minimal additional expense. Increased operating efficiencies will allow for the redirection of resources to areas needing additional service. 2018 Budget Presentation Page 5 VI. Budget Overview Salary and Wages Benefls lJtti!s Vehi:le{Equp( Lease Operati>ns Fund: GENERAL FUND FY 2017 2,9®,751 1,397,279 81,500 11,1~1 215.995 4,606,686 FY 2018 , 2,961,299 1,582,174 88,~0 19 (.QQ.1 24Q,571 4,891,915 $+/-O/o+/- 2.1% 13.2% 9.0% 70.2% ~ 6.2% FY 2017 Operating Budget FY 2018 Operating Budget • Salary and Wages •Benefits •Utilities • Vehicle/Equip, Lease • Operations l 0% 5% _l -·---·-- •Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease •Operations FY 2017 and FY 2018 Comparison 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Salary and Wages Benefits 2018 Budget Presentation Utilities Vehicle/Equip, Operations Lease FY 2017 13 FY2018 Page 6 Si!~!Y -anc1_W.~~ Benefts UtaEs Veh~f!l~1..~ Operatbns Fund: HIGHWAY FUND _QeparbneQt: TRANSPDRTA TION FY 2017 FY 2018 $+/- 803,JZS ~,_?88,3 _20 184,545 350,~ 396l907 46,059 0 0 0 650,001 ~@,00~ 0 1,1n.001 1.21z.001 40,()()() ~~1,~ 3,~52,~? 570,604 O/o+/- 60.3% 13.1% 0.0% 0.0% 3.4% 19.1% FY 2017 Operating Budget FY 2018 Operating Budget • Salary and Wages •Benefits •Utilities • Vehicle/Equip, Lease • Operations 0% -----·---~ ·-·-· _______ _j_ __ , ________ , _______ ,_. __ _ FY 2017 and FY 2018 Comparison 800,000 600,000 400,000 200,000 0 • Salary and Wates •Benefits •Utilities •Vehicle/Equip, Lease • Operations ll FY 2017 FY2018 Salary and Wages Benefits Utilities Vehicle/Equip, Operations Lease 2018 Budget Presentation Page 7 Changes from Fiscal Year 2017 to Fiscal Year 2018 001-4 5 02-693 .10-03 and .10-07 Data access for the vehicle mounted tablets was increased ( +$7 ,3 70) to align with FY 2017 actuals , and moved from "Phone" to "Internet/Cable/Data" to more accurately categorize the expense type. 001-4502-693.43-01 With the installation of bus stop passenger shelters, the County's solid waste team, roads and facility maintenance crews have begun taking care of bus stop and passenger shelter maintenance. Additional funds are being requested ( +$20,000) to provide parts and supplies for shelters. 001and201-4502-693.01-01 Regular Salaries (and corresponding fringe accounts) The Transportation Agency's budget request for fiscal year 2018 reflects a significant increase in Bus Driver salary ( +$484,545) and corresponding fringe benefit line items with no proposed changes to transit service levels due to several factors: 1) the need to include the proposed contribution increase for the Employee Retirement System, 2) an allowance for pending collective bargaining raises, and 3) the last of several years' worth of supplemental allocations of federal grant funds were completely drawn down during fiscal year 2017, leaving just the annual allocation. Each year, the Transportation Agency budget is prepared projecting the receipt of an annual allocation of Federal Transit Administration (FTA) grant funds for operations that typically fluctuates between $900,000 and $1,000,000 made available for draw down at varying times each fiscal year. The entire grant award is provided to the Hawai'i Department of Transportation (HDOT) who allocates a portion for HDOT Administrative costs, and forwards the remainder of the funds to the outer island sub-grantees for transit operations. Kaua'i County consistently expends and requests reimbursement for its annual alloc~tions on a timely basis. Several years ago, the Federal Transit Administration began reviewing all ofHDOT's outstanding grant funds, noted an excessive number of older grants with remaining balances HDOT had not expended, and notified them that the remaining funds were to be drawn down within a reasonably short period of time or be deobligated. Because Kaua'i County directly operates the transit system, it is the only FT A grant sub-recipient in Hawai'i with the flexibility of promptly requesting reimbursement for allowable costs of supplemental FT A grant funds forwarded for operations. This flexibility provided HDOT the ability to avoid deobligation of the funds by forwarding Kaua'i their unexpended funds as the amounts were incrementally determined over a period of five years. These supplemental federal funds provided the Kaua'i Bus four separate allocations of varying amounts, totaling nearly $1.9 million over a period of five years. Were it not for the supplemental allocations, sustaining the existing level of transit service could have only been accomplished through a significant increase in County General Funds or Highway Funds beginning four years ago. 201-4502-693.43-01 The Transportation Agency base yard driveway has been deteriorating, causing damage to several vehicles. Currently in need of repair to prevent further vehicle damage (+$40,000). 2018 Budget Presentation Page 8 VII. Vacant Position Listing and Recruitment Status Pos # Position Title 9412 Clerk Dispatcher I 9420 Clerk Dispatcher I 10395 Transit Safety Specialist 9430 Bus Driver: Full-Time 9436 Bus Driver: Full-Time 9344 Bus Driver: Substitute 9460 Bus Driver: Substitute 9461 Bus Driver: Substitute 9462 Bus Driver: Substitute 9463 Bus Driver: Substitute 9464 Bus Driver: Substitute 9465 Bus Driver: Substitute 2018 Budget Presentation Vacant Date 2/17 /2017 1 /4 /2016 2 /15 /2017 9 /2 /2016 11/13 /2016 1 /31/2017 2 /9 /2017 2 /9 /2017 2 /9 /2017 2 /9 /2017 2 /9 /2017 2 /9 /2017 Status Requesting for Paratransit Management Recruitment -Hire by June 1, 2017 3 /14 /2017: Approved for job posting Pending Review of On-Call Pool Pending Review of On-Call Pool Processing for Hire by April 1, 2017 Processing for Hire by May 1, 2017 Processing for Hire by May 1, 2017 Processing for Hire by May 1, 201 7 Processing for Hire by May 1, 2017 Processing for Hire by May 1, 2017 Processing for Hire by May 1 , 201 7 Page 9 VIII. Consolidated Worksheet CountyofKaua'i . Transportation Agency Integrated Budget: July 1, 2017 -June 30, 2018 March 15, 2017 Coun1y Highway .Pedaa1 Thlmlt Administnltion ltmi Description Gcoctal Fund Fund Sec. 5311 Sec. 5339 Sec . 5339 FY2018 l'Y2018 T\6001 Tl4020 Tl6020 QPERA'lJ..ONS 9330 T'ransoortation °'1!'!rRtions ManaRer (SR-24) 647.M 9324 Transoortation Onerations Assistant (SR-lSl 40128 9386 Tranmortation Ooerations "-'sistant (SR-IS) 41724 10395 Transit Safctv Specialist I SR-201 80000 9326 Clerk nionatcher II SR-141 38 592 9327 Clerk T>imalther D 1 SR-14 41 724 9394 Clerk DiSDatcher II SR-14 38 592 9434 Clerlt Dimatcher II SR-14 40 128 9322 Clerk Dimatcher I <SR-121 34.260 9325 Clerk Disnatcher I <SR 12\ 34.260 9412 ClcrlcDisoatcherl (SR-12} 34.260 9420 Clert Dispatcher I (SR-12) 31 740 10396 Clerk Dimatcber I (SR-12) 34.260 9441 Field Oncrations Clerk (SR-10) 30 468 10397 Field Ooerationa Clerk <SR-101 41724 9393 Heavv Vehicle Mechanic D lWS-lll 59.580 9392 Heavv Vehicle Mechanic I BC-11) 56148 9395 HeavvVehicleMechanicl HC-11) 56148 9456 Heavy Vehicle Mechanic I H<: .. 11) 56148 Bus Driven .. SSrm""" 848 · 111~ 7) 2 576 640 ·l.288.320 (50150\ Bus Driver.; -NIA 0 Bus Driver SalariQ Funded Bv Hil!hwav Pund 0.288 320 Salaries and Waees /Wages & Hourly Pay (on-call) (BC-07/BC-OS} 252,000 252 000 Overtime I Rcinuar 140 000 70,000 Shift Differentials I Tmrn Asaian rnremium oavl 25,000 25,000 r.mnlovee Benefits I Social Security 200,537 63,371 19,278 Emplovec Bene.lits I Health Fund 266 329 E1111>Joyee Benefits I Rdirement 406,247 153 531 Employee Benefits I Woricet's Com"""-•ation TID 1 15.834 Employee Benefits I Worlcer's Com"""sation MEDI I F.mplovee Benefits I Unernolo""""'t Comnensation 2,000 Other Post Emplovment Benefits 466136 180005 Utilities I Electricity 26000 Utilities I Water 4,000 Utilities I Telemwne 4,000 UtilitiQ I Sewer 4500 Utilities I Internet/Data/Cable 50,370 Other Services (Tow, Disposals,Frre E&liog,Pcst Blim, Safety Check) 15,739 Dues I Subscriptions <Radios, Diag.hallio, Scheduling} 20,000 &Dair & Maint/ Buildin2 20,000 . 87000 155.350 20,000 Reoair & Maint/ Vehicles 0 350,000 70732 Printillll: I Printin2 8,875 Supplies I Other (Shop, Janitorial etc< $500) 14000 5,828 Controlled .AssetJ (Soop Equipment, Tools, etc, $500-$1,499) 1,000 Other Small ·n:l,500-$4,999) 14,278 7722 Collective J:jlilftiniJJg (Shoes, Rain""8T lmll7 CDJ., Ctc) 16000 Puels 0 780,000 47,156 Driver TraininR & Workshons 0 l'.auinment 19,000 40000 Total n=:atina ~ $4,1Jl!,5UI :r.t,902.227 SS00,000 .>100,,-uu S60,000 2018 Budget Presentation Totlll Sec. 5339 - I DC!lding dra\11 $64,284 $40128 $41 724 $80,000 S38,S92 $41.724 $38,592 $40,128 $34,260 $34,260 $34,260 S31,740 $34.260 $30,468 $41,724 . $59..580 $56,148 $56 148 $56,148 $3,864,960 50 ($1,288,320 $504,000 $210,000 $50,000 $283,186 S266,329 $559,778 S15,835 $1 $2,000 $646,141 $26,000 $4,000 $4,000 $4,500 SS0,370 $15,739 $20,000 $282,350 S420 732 $8,875 $19,828 Sl,000 $22,000 $16,000 $827,156 $0 $59,000 $0 $7,14~,b:ll! Page 10 IX. Consolidated Worksheet (continued) County IB&)lway Federal Transit Administration Total Item Description General Fund Fund Sec . 5311 Sec. 5339 Sec. 5339 Sec . 5339 Rudef!l J4D.U7tu1 .-rH".n()N 9331 Executive on Transoortation (EM -31 97 872 $97,872 9334 PromllD Soecialist m (SR-24) 64,284 $64.284 9568 Accountailt II CSR-20) 48 828 $48,828 9332 Account Cieri: (SR-11 l 30,468 $30.468 9333 Administrative Specialist (SR-16} 46,932 $46,932 Vacation Payout I St Overtime 2,800 $2,800 Premium Pav (TcmJlQI8l'V Assiimment) 1,000 $1,000 Employee Benefits I Social :;ceurity 23020 $23,020 r.mt110\lee Benefit& I Health l'und 23,121 $23.121 Emolowe Benefits I Rctizcment 55,661 $SS 667 Emo l oyee Benefits I Worl<e:t's onTTD l $1 hmnlo"""' Benefits I Woricm's ComD<:l>S8tion MEDI I Sl Bmplovee Benefits /Unemplovment I SI Other Post F.mmovmcnt Bene.tits 65,008 $65,008 Dues & Subscrintions rHTA, CTAA, Website) 2,552 $2552 Consultation 0 I $1 conv Machine Lease 10500 $10,500 Advertis i lll! & Client Education 10,000 $10,000 Controlled AsselB IEauimnenl Furniture, etc $500 -$1 499) 1,000 8,000 $9,000 ummutcr reripbcrals, Suwlies CSl ,500 -$4 ,9991 4,000 82,033 48,000 $134,033 Travel I Airfiire, G=aal IBus In.,,..,,,tionffrDnsit Wotkshnn) 600 $600 Travel I Per Diem, General (Bus .lmpection Ir. S~AC) 480 $480 Travel I Car Rental & PaJIC'iM. General 40 $40 Travel I Other Travel General I $1 Travel I Airfare, Training l SI Travel I Per Diem, Trainiru? I $1 Travel I Car Rental & PmtinJ!. Ttainirur I $1 Travel I Otha', Traini112 I $1 Office Sunnlies 10000 $10,000 Other Exoensc I Uncollectablc Grant 1 Consttuction I $1 Vehic les I Leased 0 1 $1 Vehic les I Buses, Utilitv Vehicles 0 650000 384000 580 ,000 $1614,000 Comoutcrs and Accessories ($5,000 +l I $1 Total Administrative Expen&e8 $498,184 $650,002 $0 $82,033 $440 ,000 $580 ,000 n,iso,219 NI• r r ltnUJP.MFNT 1969 Mechanical K.CDllir Worlccr 52,lSB $52,188 955 Mechanical R..n.ir Worker 52,188 $52,188 Overtime 4,250 $4,250 Premium Pav ITC111nnnirv Assionmen!J) l 000 Sl,000 Employee Bcnefi!J I Social Security 8,638 $8638 Emplovee Benefits I Health l'und 19,032 $19,032 Employee Benefits I Retirement 20,894 $20,894 r.mmovec Benefits I Worl<ei's Comncnsation TI'D I SI Fn1n1,,,_ Benefits I Wotkets Comnen_ ... tion MEDI 1 SI Emnloyee Benefits I Unrmnlovment I 000 Sl,000 ()the.-Post Emnlovee Benefits 24,538 $24538 Kenair &; Maintenance rEnuioment) 90,000 $90,000 Collective BargaininR 500 $500 Pue! 1,000 $1,000 Total Small Eauinmcnt Expcoses $275.230 $0 $0 $0 $0 so $275,230 TOT AL EXPENSES $4 ,8 91,915 $3,552,229 SS00,000 $250,933 SS00 ,000 SS80 000 $10,275 ,077 Less Revenue to General Fund ($1, l 00,000) ($1,100,000 1 NET EXPENSES $3,791.915 S3 SSl,229 5500 ,000 $250.933 SSll,000 5580,000 $9,175,077 2018 Budget Presentation Page 11