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Home My WebLink AboutFY 2018 Budget Presentation (Emergency Management Agency). Fm\J 'B·W' fJO ""I ~ ~ ', ' .J • I .! ' . '• ,• 1 ... " * Emergency Management Agency 2018 Budget Presentation April 6, 2017 Elton S. Ushio Emergency Management Administrator ---11 1 1 Halo Halo zozo Growing fil'.IU01 responslbly. Emergency Manageme nt Agency I. Mission & Vision Mission Statement To protect lives and property in the County ofKaua'i by coordinating and integrating efforts among all levels of government and the private sector to mitigate against, prepare for, respond to and recover from natural disasters, acts of terrorism and other threats and hazards. Vision The Kaua'i Emergency Management Agency strives to actively promote and enhance whole-community preparedness, resilience and safety in the face of numerous threats, hazards and disasters that can potentially affect our island communities. II. FY 2017 Successes and Achievements Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives: • Updating of the County of Kaua'i Emergency Operations Plan (subject to availability of funding); o Kaua'i Emergency Management Agency (KEMA) was unable to secure sufficient funding for a complete EOP update. However, staff was able to develop and/or update products that will serve as functional annexes in a phased update. • Review and maintain other supporting plans, policies and procedures; o KEMA developed, updated and/or enhanced various products: • Tropical Cyclone Pre-Impact Incident Action Plan • Tropical Cyclone Immediate Post-Impact Incident Action Plan • Mosquito-Borne Disease Outbreak Incident Action Plan • Lights on Rice Incident Action Plan • Waimea Town Parade Incident Action Plan • Flash Flood W aming Quick Reference Checklist • Tsunami Advisory/W atch/W aming Quick Reference Checklist • Mass-Casualty Incident Quick Reference Checklist • Explosive Device /Ordinance Quick Reference Checklist • CHEMP ACK Response Quick Reference Checklist • Mass Casualty Incident Response Plan • Evacuation Shelter Response Plan • EOC activation level updates 2018 Budget Presentation Page 1 • Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field responders, rmalizing guidelines and expanding Incident Action Plan development; o Expanded AHIMT-trained personnel and position-specific trained personnel via hosting of the AHIMT 0-305 course and sending personnel to position-specific training. o Utilized AHIMT for various events, such as EOC activations, large event Incident Action Planning and Dengue /Zika response planning o Guidelin~ development continues, as KEMA has been comparing and coordinating with other jurisdictions to ensure statewide consistency • Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; o Performed maintenance and equipment upgrades to various EOC components, such as battery backups, PCs, redundant communications systems, projector bulb replacements , etc. o FY 2015 Homeland Security Grant Program (HSGP) funding is being used to replace the 13 year-old EOC projectors and screens. o KEMA is proposing to utilize FY 2017 HSGP funding to continue and finalize the updates. • Continue skills development and enhancement via training and exercise participation. o KCDA accomplished this on the agency and stakeholder levels, via various training and/or exercise opportunities in addition to real-world events /activations. This ties in with Goal 2 below, which provides additional details. Goal 2: Maintain KEMA's training and exe r cise program to support the whole- community approach to emergency management. Objectives: • Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private-sector non-governmental and community-based emergency management partners; KEMA met this goal and associated objectives by planning and maintaining a very robust training and exercise program. Coordinated/hosted various trainings such as: Search and Rescue for Community Disaster, All-Hazard Incident Management Team training, Office of Bombing Prevention trainings, Incident Command System 300 /400 and more. Exercises included: CHEMPACK, Mass Casualty Incident , Hurricane Shelter, and more As an example, I offer the following summary from the start of FYl 7 through the remainder of calendar year 2017: 2018 Budget Presentation Page 2 EVENT DATE(S) Venue Makani Pahili 2016 Hurricane Exercise Week July 11-16, 2016 Various Visitor Industry Seminars (2) June 1, 2016 KEMA EOC Responder Seminar July 11, 2016 KEMA Incident Management Team Workshop (Pre-Impact) July 12, 2016 KEMA Incident Management Team Workshop (Post-Impact) July 13, 2016 KEMA Mass Care Hurricane Sheltering Workshop July 14, 2016 O'ahu Communications Functional Exercise July 15, 2016 Field American Red Cross Shelter Exercise July 16, 2016 KCC August 8 -12, 93rd Civil Support Team Exercise Week 2016 KE MA/Field August 9 -11, Search and Rescue for Community Disaster 2016 KEMA Federal Procurement Disaster Assistance Team (POAT) Training October 28, 2016 KEMA NOAA/NWS 2016-2017 Wet Season Brief and Climate November 15, Outlook 2016 KEMA November 30, Department of Health CHEMPACK Tabletop Exercise 2016 KEMA January 30- All-Hazard Incident Management Team 0305 February 3, 2017 KEMA Mass Casualty Incident Tabletop Exercise February 6, 2017 KEMA February 21 , Protective Measures Course 2017 KEMA Surveillance Detection for Law Enforcement & Security February 22 -24, Professionals 2017 KEMA WebEOC Training March 9, 2017 KEMA ICS 300/400 April 4-7, 2017 KEMA April 18 -20, MGT 346 EOC Operations and Planning for All-Hazards 2017 KEMA Department of Health Zika Tabletop Exercise May 11, 2017 KEMA May 15-19, Makani Pahili 2017 Hurricane Exercise Week 2017 Various EOC Responder Seminar May 15, 2017 KEMA EOC Call Taker Workshop May 15, 2017 KEMA Visitor Industry Seminars (2) May 16, 2017 KEMA Hurricane Shelter Tabletop Exercise May 17, 2017 KEMA Communications Functional Exercise May 18, 2017 Field CERT /RACES EOC Seminar May 19, 2017 KEMA American Red Cross Shelter Exercise May 20, 2017 Field June 26-27, MGT 343 Disaster Management for Water and Wastewater 2017 KEMA 2018 Budget Presentation Page 3 August 28- September 1, 93rd Civil Support Team Exercise Week 2017 KEMNField • Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises; • Coordinate and support county-level participation in offsite training and exercise opportunities. ,_, ... .. .. E\lE _NT DATE(S) Venue July 18-19, Medical Management of CBRNE Events 2016 O'ahu July 25 -29, Rope Rescue Technician 2016 O'ahu September 6 - National CERT Conference 11,2016 California October 12 -13, Communication Assets Survey & Mapping Tool 2016 O'ahu All-Hazard Incident Management Team -Operations November 14 - Section Chief 17, 2016 Maui November 28 - All-Hazard Incident Management Team -Incident December 2, Commander 2016 Maui December 5-9, Rescue Systems 1 2016 Maui July 10-14, Makani Pahili 2017 Hurricane Exercise Week (HI -EMA) 2017 O'ahu Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency Res p onse Team (CERT ) p ro e:ram and other initiatives. Objectives: • Continue community outreach efforts via regularly-scheduled events; 0 Performed outreach with emergency management partners, community associations /groups , visitor industry partners, etc. throughout the year on issues such as hurricane preparedness, tsunami and overall community hazard awareness and resiliency. 0 Working with the Hawai 'i Emergency Management Agency and the Hanapepe/'Ele'ele Community, initiated and supported implementation of the Hawai 'i Hazards Awareness and Resilience Program (HHARP) in the community (ongoing). 0 W orking with Hanalei Watershed Hui on development of an area evacuation plan for the Hanalei/Haena community. 2018 Budget Presentation Page4 • Continue to work with schools via outreach and readiness drills; o Conducted and/or participated in student education/outreach, site visits , drills, career day events, etc. • Continue to support and expand the CERT program; o Supported continued grant funding of the CERT program and participated in CERT meetings /graduations. o Supporting the update of CERT plans, policies, and procedures. • Produce quarterly media releases relating to community awareness, preparedness and resilience. o Another active Central Pacific Hurricane Season in 2016, along with numerous EOC activations and media engagements resulted in KEMA exceeding the quarterly release objective. Examples include: • Hepatitis-A Outbreak information • Weather-related press releases • Agency name change /Charter Amendment information • Tsunami information • Emergency Management-related contributions to Mayor's Public Broadcasting System "Insights" show appearance • Mosquito-borne disease awareness /information • Hazmat/WMD exercise awareness /information Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications, interoperable communications, redundant voice/data systems, and emergency notification and warning systems. Objectives: • Commence and complete Phase III of the 800 MHz P25 Maintenance Upgrade project; o KEMA completed Phase III of the 800 MHz P25 Upgrade in February of 2017. • Continue to expand and enhance redundant operational and interoperable communications capabilities; o KEMA has continued to expand and enhance redundant and interoperable communications via training, exercises, planning and hardening. • Maintain notification and warning systems while expanding the number of trained user/operators; o KEMA maintained notification and warning systems, trained additional users/operators and worked with the State to expand/modernize outdoor warning sirens via Phase III of the Siren Modernization Project. • Complete Phase III+ of the Siren Modernization Project. o U nfortunately, due to State contractor issues, Phase III has yet to be completed and will require additional procurement actions by the State. o In the interim, KEMA is coordinating with our State partners to perform controller and solar upgrades to 15 older "MCMCP" sirens, commencing in the current fiscal y ear and concludin g shortl y afterwards . 2018 Budget Presentation Page 5 Goal 5: Leverage grant funding to supplement KCDA's prevention, preparedness, res p onse , recove ry and miti g ation efforts. Objectives: • Continue to leverage, implement and manage Homeland Security Grant Program funding; o KEMA secured $570,000 in FY 2016 Homeland Security Grant funding o KEMA managed approximately $1,819,221 in open Homeland Security Grant funding • Continue to leverage, implement and manage Emergency Management Performance Grant funding; o KEMA secured and managed $130,000 in FY 2016 Emergency Management Performance Grant funding o KEMA utilized Emergency Management Performance Grant funding to fill the Plans and Operations Officer position starting September 1, 2016. • Implement and manage other sources of grant funding, as feasible; o An active 2016 Central Pacific Hurricane Season and lean staffing until the latter part of 2016 limited additional grant efforts. o KEMA staff supported: • The Local Emergency Planning Committee's grant fiscal management via the Grant Coordinator; • KPD's E-911 via the Telecom Officer; • Management and implementation of State CIP funding toward Phase III of the 800 MHz project (Telecom Officer and Grant Coordinator); and • Ongoing application and anticipated awards to support a HanakapI' ai Stream Gage and Shelter Hardening initiatives via the FEMA Hazard Mitigation Grant Program (Grant Coordinator as lead) • Fill vacant grant-support position with Homeland Security Grant funding. o KEMA hired a Grant Fiscal Specialist, funded by Homeland Security Grant funding on September 16, 201.6. III. FY 2017 Challenges Two FY 2017 objectives were not accomplished: • Updating of the County of Kaua 'i Emergency Operations Plan; o Insufficient County and grant funding resulted in KCDA post postponing this endeavor. We commenced with phased/incremental updates by staff, in lieu of sufficient funding. Internally-developed and/or updated products that will serve as functional annexes: • Tropical Cyclone Pre-Impact Incident Action Plan 2018 Budget Presentation Page 6 • Tropical Cyclone Immediate Post-Impact Incident Action Plan • Mosquito-Borne Disease Outbreak Incident Action Plan • Lights on Rice Incident Action Plan • Waimea Town Parade Incident Action Plan • Flash Flood Warning Quick Reference Checklist • Tsunami Advisory/Watch/Warning Quick Reference Checklist • Mass-Casualty Incident Quick Reference Checklist • Explosive Device /Ordinance Quick Reference Checklist • CHEMP ACK Response Quick Reference Checklist • Mass Casualty Incident Response Plan • Evacuation Shelter Response Plan • EOC activation level updates • Completion of Phase III+ of the Siren Modernization Project o Unfortunately, due to State contractor issues, Phase III has yet to be completed and will require additional procurement actions by the State. o In the interim, KEMA is coordinating with our State partners to perform controller and solar upgrades to 15 older "MCMCP" sirens, commencing in the current fiscal year and concluding shortly afterwards. IV. Fiscal Year 2018 Goals and Objectives Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives: • Continue phased updating of the County of Kaua'i Emergency Operations Plan (subject to availability of funding); • Review and maintain other supporting plans, policies and procedures; • Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field responders, f"malizing guidelines and expanding Incident Action Plan development; • Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; • Continue skills development and enhancement via training and exercise participation. 2018 Budget Presentation Page 7 Goal 2: Maintain KCDA's training and exercise program and support the whole-community approach to emergency management. Objectives: • Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private-sector non-governmental and community- based emergency management partners; • Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises; • Coordinate and support county-level participation in offsite training and exercise opportunities. Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency Response Team (CERT) program and other initiatives. Objectives: • • • • Continue community outreach efforts via regularly-scheduled events; Continue to work with schools via outreach and readiness drills; Continue to support and expand the CERT program; Continue to regularly issue media releases relating to community awareness, preparedness and resilience. Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications, interoperable communications, redundant voice/data systems, and emergency notification and warning systems. Objectives: • Maintain and enhance the 800 MHz P2S radio system. • Continue to expand and enhance redundant operational and interoperable communications capabilities; • Maintain notification and warning systems while expanding the number of trained user/operators; • Complete Phase III+ of the Siren Modernization Project; 2018 Budget Presentation Page 8 V. FY 2018 Budget Overview Deparbnent: EMERGENCY MANAGEMENT AGENCY FY 2017 FY 2018 f. + L -O/o+l- Salary and Wages 331,901 329,541 -2,360 -0.7% I 167,478 191,663 24,185 14.4% Benefl:s Utilies 90,450 ' 90,300 -150 -0.2% Veh~e/Equp, Lease 30,op1 30,001 0 0.0% Operati>ns 717.~® 727,033 ~ 1.J%, 1,337,338 1,368,538 31,200 2.3% FY 2017 Operating Budget FY 2018 Operating Budget 2% • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations 2% FY 2017 and FY 2018 Comparison Salary and Wages Benefits 2018 Budget Presentation Utilities Vehicle/Equip, Lease • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations Operations FY 2017 FY 2018 Page 10 VI. Consolidated Worksheet County ofKaua'i Emergency Management Agency Integrated Budget: July 1, 2017 -June 30, 2018 County State Item Descriotion General Fwxl CIP EMPG ADMINISTRATION FY2018 FY2016+ Cl6500 2500 EMERGENCY MANAGEMENT ADMINISTRATOR EMS 94,920 556 COUNTY TELECOMMUNICATIONS OFFICER SR-28 87,996 2504 GRANT COORDINATOR SR-24 59,448 2502 PUBLIC SAFETY SERVICES SECRETARY SR-18 64,176 9021 CD PLANS & OPERATIONS OFFICER SR-24 55,236 9403 GRANT FISCAL SPECIALIST SR-I 5 Regular Salaries 306,540 0 55,236 Vacation Credit Payout 1 Regular Overtime 20,000 Premium Pay 3,000 Employee Benefits I Social Securty Contnbu!Dn 25,966 4,226 Ernoloyee Benefits I Health Furxl Contnbution 28,679 4,734 Errmloyee Benefits I Retirement Contnbu!Dn 62,811 9,391 Errmloyee Benefits I Workers Conmensation TTD I Fnmloyee Benefits I Workers Compensation MEDI I Fnmlovee Benefls I Uneltlllovment ColtllCnsation 1 Mileage 600 Grant Ernoloyee Benefits I Other Post Fnrilovee Benefls 73,603 11,213 Utiliies I Electri::itv 80,000 Utiliies I Internet/Cable/Data 10,300 Trailing 2,150 Other ServX:es 32,000 40,200 Dues arxl Subscriptions 7,540 Special Projects 21,876 Copier 8,500 Other Rentals 97,900 R&M Buikiing 72,500 R&M EouK>rnent 467,700 rrrave l/ Airfare 3,860 4,600 Travel I Per Diem 2,658 100 Travel I Car Rental 1,300 300 Travel / Other Travel 500 Prnriu!: 1,248 Offi:e SUDnlies 1,000 Other S UDnlies 1,000 Propane 5,000 Postage arxl Freight 300 Other Exoense I Ur.:ollectable Grants 1 EQuiornent 30,000 2,100,000 Connuters arxl Accessories I Total OperatSig Exoenses $1,368,538 $2,100,000 $130,000 2018 Budget Presentation FederalFmds Total FY15 HSGP FY16 HSGP Btdget Cl5100 Cl6100 94,920 87,996 59,448 64,176 55,236 33,047 67,921 100,968 33 ,047 67,921 $462,744 $1 $20,000 $3,000 3,553 5,196 $38,941 3,000 4,775 $41,188 5,400 11,546 $89,148 $1 $1 $1 $600 $1 5,000 10,562 $100 ,378 $80,000 $10,300 35,000 10,000 $47,150 $72,200 $7,540 $21,876 $8,500 $97,900 $72,500 $467,700 11,500 10 ,000 $29,960 19,000 12,000 $33,758 2,156 2,000 $5,756 344 $844 $1,248 $1,000 2,000 $3,000 $5,000 $300 $1 565,000 436,000 $3,131,000 $1 $685,000 $570,000 $4,853,538 Page 11