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HomeMy WebLinkAbout03/29/2017 CIP Budget - All Other Departments CIP Budget—All Other Departments Honorable Arthur Brun Honorable Mason K. Chock Honorable Ross Kagawa Honorable Derek S.K. Kawakami Honorable Mel Rapozo Honorable JoAnn A. Yukimura (present at 10:52 a.m.) Excused: Honorable Arryl Kaneshiro The Committee reconvened on March 29, 2017 at 9:05 a.m., and proceeded as follows: Councilmember Kawakami: Alright, good morning everybody. Our Budget & Finance Committee Chair is excused for the day, so I will do my best to do my duty to this County and run the show. We are reconvening the Budget & Finance Committee for Fiscal Year 2017-2018 Departmental Budget Reviews. Today on the agenda, we have All Other Departments Capital Improvement Project (CIP) Budget, excluding Information Technology (IT). So that being said, I would like to suspend the rules if we have anybody signed up for public testimony. There being no objections, the rules were suspended to take public testimony. SCOTT K. SATO, Deputy County Clerk: Our first registered speaker is Dennis Eguchi, followed by Buddie Ayudan. Councilmember Kawakami: Gentlemen. DENNIS EGUCHI: Good morning. My name is Dennis Eguchi, and I am from Kekaha. I would like to thank the County Council for giving us the opportunity to come and say something. I kind of represent some of the people in the community and basically, what they are asking is that we have an issue with the landfill and part of it is because at a certain point in time, we were told there was going to be a regression plan put in place and that the landfill was going to leave the community. With that being said, there was a monetary value set to kind of appease the community for hosting the landfill. Well, the community feels that we went past the period where the County said they were going to actually relocate the landfill. So the community is saying, "Hey, do you know what? Make it fair for us. This was what was agreed on way back when and going forward, this is how it is going to be status quo." The community would like to be able to see some money influx into the community so that we could continue one of our projects that we are working on. Basically like I said, we have had two (2) community meetings to ask them, "What do you folks want to do because of the landfill?" Overwhelmingly, they came out and said, "Well, we want to do a particular project." With that being said, I am only relaying what the community has said, "Treat us fairly." Thank you. Councilmember Kawakami: Thank you. Next speaker, please. March 29, 2017 CIP Budget—All Other Departments Page 2 Mr. Sato: The next speaker is Buddie Ayudan, followed by Patrick Pereira. BUDDIE AYUDAN: Good morning, Council. My name is Buddie Ayudan. We are here to help the most western town in the whole United States, Kekaha. We have been literally working with a few things in the community and as Mr. Eguchi stated, we already know wholeheartedly what the community wants to do. A lot of the Council people there are seeing what the community looks like and see how well they respond to a lot of things in our community. I know we will be hosting this landfill for a while and every Administration that has come in, has tried earnestly to see if we can get a new landfill, but evidently with the problems that are arising, we know that it will be at Kekaha for a long time. The expansions have drawn a few eyes raised, but our community is kind a wholesome community, so we do not react like some communities. It has to be there. We have to deal with it. We humbly ask the support from our County and our Council in moving forward in aiding us in the ways that can help our community. If anybody has any questions about anything, you can ask me or you can ask any one of the members from our Kekaha organization. Thank you. Does anybody have anything to ask? Councilmember Kawakami: No, I do not think so. What we can do is if there are questions, we could call you back up at the end of the testimony. Mr. Ayudan: Thank you. Councilmember Kawakami: Thank you. Next speaker, Mr. Pereira, please. Good morning. PATRICK PEREIRA: Good morning, Councilmembers. For the record my name is Patrick Pereira. I am a resident of Kekaha and I am here to support what Buddie and Dennis had to say. As you know, the landfill has been in Kekaha since 1953. This community host benefit is something relatively new to the people there. Kekaha is not a place where people are going to call you up daily and complain to you or the Mayor. They are more subdued and more plantation-style, but that does not mean we have to treat them that way. When I say "treat them that way," I mean that if Kekaha is taking all the garbage and rubbish and let me remind you, toxic waste because they dug up Kilauea who had toxic waste in the soil, and they did not ask questions of Kekaha community about burying the waste there, but they brought to the Kekaha landfill because it is a landfill, right? They got rid it of there. How does it help Kekaha people? It does not help them at all. How can we help Kekaha people? I think we have to put a larger price tag on dumping at Kekaha landfill, and if we could, and I know money is hard, we need to see that the people there get a little bit more sharing in the revenue of this County. I think the landfill is safety and health. The rubbish dump is number one. If the people were to make a human chain across the road and say, "No more dumping over here until the County can pay us a fair share for this rubbish dump," what is going to happen? Of course, they are going to throw me in jail, I know that. But I would not mind going to jail for that, really. So when you figure out the budget and I know all of you is representative of all of the people on Kauai, but when you figure out the budget, try to think really hard on that. Okay? Please. Thank you, and thank you for letting me come up here and open my fat mouth. I appreciate it. March 29, 2017 CIP Budget—All Other Departments Page 3 Councilmember Kawakami: Thank you, Mr. Pereira, and thank you to the...do we have any other registered speakers? Mr. Sato: The next speaker is Garrett Agena, followed by Harold Vidinha. GARRETT AGENA: Good morning, Council. My name is Garrett Agena. I am from Kekaha. All we are here for is reiterating some of the things that they have said and like I said, we represent the community. We do not say anything or ask for anything without the community's support. If some of you were there at the community meetings, then you know the support that we have. I believe there were in excess of three hundred (300) plus people, more like four hundred (400) people at our community meeting. So when we make a community meeting, we ask the community what they want, and that is what they want. They want to get compensated favorably for hosting the landfill, which looks like for I do not know how many more years. So that is all we are here for, asking for your support. Do not forget how long we have supported that landfill and the big mountain that I have to look at every time I go towards Mama. It is going to be there forever. So please with your support, we know that you are going to give us our fair share that we are asking for. Thank you. Councilmember Kawakami: Thank you, Mr. Agena. Next registered speaker, please. Mr. Sato: The next speaker is Harold Vidinha, followed by Taryn Dizon. Councilmember Kawakami: Good morning, Mr. Vidinha. HAROLD VIDINHA: Aloha. My name is Harold Vidinha, and I am the President of the Kekaha Hawaiian Homestead Association. I am here to say that I have seen the benefits of the funds that you have allocated before. A lot of people failed to come out and participate in the last project. After seeing the results, you have the community one hundred percent (100%) I would venture to say, behind these projects that the gentlemen here before me is the reason why they are asking for more funds. But I can assure you as the President of my association, that they are very pleased with the way that the group used the funds that you allocated. So I am here to support whatever you do to help us at Kekaha as a whole. Thank you very much. Councilmember Kawakami: Thank you, Mr. Vidinha. Mr. Sato: Our last speaker is Taryn Dizon. Councilmember Kawakami: Good morning. TARYN DIZON: Good morning. I am not so good even though I am the younger one out of the group. I had to write it down. I did want to say that my name is it Taryn Dizon. I am from Kekaha and I am also a beneficiary from the funds that March 29, 2017 CIP Budget—All Other Departments Page 4 was projected from the solarized Kekaha. I do have fifteen (15) panels on my home now and I am really thankful not only to my financial burden that life costs to our family, but really thankful that this provides better life opportunities for us. I am here again to support not only the community to allocate funds into our roots as we continue to host the mauna. From the boat, it seems we need a name for it. I do realize how important protecting and supporting our community responders and infrastructures are our top priorities, but supporting our roots and providing that balance has an unmeasurable impact to our people. I feel very special and proud of being born and raised on the island of Kaua`i. Growing up, life was not easy. My mother was a single parent who worked her butt off to ensure we had a great life. I was lucky to be surrounded by caring family who brought me to practices, fed me, and treated me as I was one of theirs. I was even lucky when my mom showed up with her police car and uniform. My mother was a transplant to the island. The community gave my brother, Jordan and I, the biggest opportunity of our lives. Having our mother's strong mind did make life's choices easier, but the life experiences our community gave us will never be experienced anywhere else. Calling my friends and seeing who had a better dinner was priceless. Now, I have a family with two (2) amazing boys, Mauka who is nine (9) and Makai who is six (6). As their mother, I choose to raise them here where their parents are from and to continue the generational knowledge they are absorbing. Makai asked to be in Miloli`i daily. He is wondering why we always gets big waves, but sometimes we do go out on big waves. He does not understand it. Mauka would give up anything to be in choir. I also have a privilege to be their soccer coach. I have three (3) Hawaii Youth Soccer Association (HYSA) soccer teams with twenty-one (21) boys. Even playing in a competitive league, I created the tales around the new Kaleimalu Park in Kekaha. We are the first soccer team out of Kekaha. I remember when we first started. We challenged the champions from the previous season, 15-0. The boys played hard. They left the field with great smiles. As a team, we worked so hard to be top in our division. It is adversity at its finest. Supporting our community here helps create opportunities. Investing in our community is the foundation of sustainability to maintain our heritage by ensuring we have the resources to provide opportunities for everyone. We are here to humbly ask to continue to fund our community. Thank you. Councilmember Kawakami: Thank you for your testimony. That was all we had on the list of registered speakers. Does anybody else in the public wish to testify on the agenda item? Seeing none, I want to thank the community members from Kekaha. I know you folks showed up all day last week as well. I wish to sway a bit from typical protocol and I know you have traveled far to come here. If there are any Councilmembers that have any questions for any of the testifiers, I would like to open up the floor briefly for questions. Councilmember Kagawa. Councilmember Kagawa: Thank you, Councilmember Kawakami. I was wondering if I could ask some questions regarding this specific line item in the CIP of the Administration. Councilmember Kawakami: Absolutely. When we get to the line item in the CIP budget, we will open it up for questions as well. Councilmember Kagawa: Would you be open to taking that item first then they do not have to stay for the rest of the day? March 29, 2017 CIP Budget—All Other Departments Page 5 Councilmember Kawakami: We sure can. Absolutely. We can take it out of order. I do not see too many people for Habitat Conservation Plan. Council Chair Rapozo: If you do not mind, I just have one (1) question. Because you wanted to do the Administration first, is that what you wanted? Councilmember Kagawa: Yes. Councilmember Kawakami: Councilmembers, at this time, I am opening it up for questions for the testifiers because we had one (1) testifier say that if we had any questions, and so because they traveled so far, if we have any questions for Mr. Ayudan, then we can call him up. Council Chair Rapozo: I just had a question and it is more of a comment and then a question as to how they feel about the additional...right now, let me just state this and if anyone wants to come up and address it, if you do not mind, Councilmember Kawakami. Right now as we look at CIP Budget, there is an increase to the Host Community Benefit (HCB) Fund of $198,508. So that takes the budget for the Fiscal Year 2018 to $727,503. I do not know if you were aware of that increase. It is a formula based on the tonnage, last year's tonnage. Right now, again with the current budget as it is proposed in the CIP, is $198,508 additional, which will take the balance to $727,500. I guess with that, I would ask what your thoughts are on that. Mr. Ayudan: So your question would be? Council Chair Rapozo: Number one, were you aware that the increase of almost $200,000 was being proposed? Mr. Ayudan: Okay. At the last Citizens' Advisory Community (CAC) meeting, the Host Community Benefits meeting, the ledger was given to us on the financial report. I think it was Mr. Furfaro's regime that made it at a percentage on the increase of the tonnage. With that being said, the budget that comes down to our Host Community Benefits funds only shows yearly. What we are looking for into the future is to increase that funding. Instead of working on it on that percentage basis, we are looking at a more rounded way of getting funded because we know we will host it for a long time. So instead of only looking at it on a tonnage review, we are looking at it on a so-called "we are going to be the holders of this landfill." I am not sure. This is only my opinion. I am not sure because you kind of just gave me information that we already know. But our community feels that by being burdened with this landfill and futuristically looking at we are going to have it forever, and are not even sure if we are going to move the landfill. So we are looking at it on a down-range point of view where possibly we know we get x amount every year. Possibly, we can look at it in a phase where we know we are going to have say, let us put a dollar figure rounded out to $150,000. We know we are going to get not $150,000. I am sorry. Council Chair Rapozo: Let us just say based on this, about $200,000 a year. March 29, 2017 CIP Budget—All Other Departments Page 6 Mr. Ayudan: Say it is $1, okay? We want to figure out a way, where we can use this dollar that we know for ten (10) years and maybe even try and get portions of it placed in to do what the community's projects are. X amount in advance per se or give us that ability that we know we will get that much funded to the projects that they want to get done. So say the project may last two (2) years, but we need $4 instead of $1. We want to make sure that our County and our Council can fund it to us specifically just to do what the community wants to do. Council Chair Rapozo: I guess, and I am not sure if this has been explained or requested of the Mayor. I am not sure. Right now with the Host Community Benefit money as you know, it is based on the tonnage. It is $2.38 per ton of the prior year. That is how you get your allocation. That is what the Ordinance specifies. So I am not sure if you are asking for a dollar amount per year. What I am hearing you saying if you had a project...right now, your balance is $727,000. If you had a project worth $2,000,000 over a 3-year period, that we would front the $3,000,000 over the two (2) years and just hold back the future payments of the HCB or Host Community Benefit. Is that what you are suggesting? Mr. Ayudan: Well, that is my suggestion. We all normally gather the community together and filter through all of the pros and cons of everything, and then we will come back and come back with the final statement on how we want to do things. Council Chair Rapozo: Let me just say that is actually possible right now. Let us say the CAC, because that is the managing commission if you will. So let us say you had a project that was valued $2,000,000 and you wanted to do it over a two-year period and the Citizens Advisory Committee said, "Yes." They could very well come to the Administration and say, "This is the project we want to do. Obviously, it is more than we have in the balance." So the County and the Council would have to basically find that money from somewhere else, put it into the Host Community Benefits, and then the future Host Community Benefit revenue would go back to where it was borrowed from. It is almost like a loan. That is in existence today. The question is or the issue is number one, getting the CAC to put that on the recommendation, and getting the Mayor to approve it. We as the Council, cannot approve a CAC project or a HCB project. We can fund it, but at the end of the day, the Mayor is the one who say, "Okay, come to this body and this body will appropriate the funds" however we would need to. I think that is the process that is in existence today. Mr. Ayudan: Okay, I will let Dennis explain some things. Mr. Eguchi: For the record, Dennis Eguchi. Just to clarify, are you talking about $200,000 per year to the Host Community Benefits? Council Chair Rapozo: That is the current formula. Mr. Eguchi: Okay. With the total sum of $700,000 sitting in the kitty. March 29, 2017 CIP Budget—All Other Departments Page 7 Council Chair Rapozo: Yes. Mr. Eguchi: I think one of the things that you mentioned is that maybe one of the processes would be to have the CAC come up with a proposal as far as the project, and then maybe go through the Mayor and have it funded, right? Council Chair Rapozo: Right. Mr. Eguchi: Well unfortunately, you notice that we are here and we basically do not represent the CAC. The reason being is that the CAC does not very well represent the concerns or the...how should I put it? The projects that the community is actually looking at. The process has been normally that some people in the community go ahead and write up a grant, propose it to the CAC, and then get it funded. The problem with that is that when we do that on our last run, I think it took us almost two (2) years to go through the process. It is sad in a way because it is the community's money and this is the pulse of the community saying, "This is what we want," but yet, we had to go through hoops and hurdles to actually get the money. Council Chair Rapozo: I just have to make sure that we understand the Host Community Benefit is controlled by an Ordinance that requires the CAC. So if you do not want to go through the CAC, then you have to go through the Mayor or this body to approve those funds from the projects outside of the Host Community Benefit. Mr. Eguchi: Okay. Council Chair Rapozo: That is the other option. We cannot use the Host Community Benefit money and not go through the CAC. I hope you understand. Mr. Eguchi: Right. Council Chair Rapozo: That is just the law. Mr. Eguchi: Right. Council Chair Rapozo: That is how it was written. Mr. Eguchi: Right. Council Chair Rapozo: If you have a project—and the big man just walked in—if you have a project and let us say that the community wants to initiate out in Kekaha and this is for any community, you folks have the luxury of the Host Community Benefit Funds, but again, that is governed by the CAC. So if you wanted to do something that the CAC may not want to do, then it is really convincing the Mayor and the Council that is a good project, worthwhile project, and that if the Mayor and Council agrees and the funding is available, then it would go down that road. Mr. Eguchi: Okay. March 29, 2017 CIP Budget—All Other Departments Page 8 Council Chair Rapozo: But that would be the only alternative. The Host Community Benefit, again, if the CAC is not representative of the community, then you have to change out the CAC. Mr. Eguchi: Right. Council Chair Rapozo: That is just the reality of it. Honestly, I wish we could give you $1,000,000 a year, but also, I was here when the CAC was formed and the HCB was formed. That whole process was designed where the projects would go through the CAC, which I believe the CAC, in fact, was elected by the community. Mr. Eguchi: No. Council Chair Rapozo: No, I am just saying that is how it was when it started. It was elected. So it was representative. You had to go run for that thing. If that has changed, that has changed. My point is this, unless we change that Ordinance, and I do not know how we do that because the Host Community Benefit nationwide is based on that concept of a Citizen Advisory Committee. It would have to be a separate appropriation for that specific project. Mr. Eguchi: Okay. With that being said, I would think that since the CAC is supposed to be representing the community, maybe that would be the best route maybe, right? But with that being said, the basic fact for us is, is $200,000 a year enough money for hosting the landfill for the last fifty (50) and going forward maybe even for another ten (10) or twelve (12) years. Basically, that is what we are here about also. Council Chair Rapozo: Yes. Mr. Eguchi: Number one is the amount of money that we are looking at? We have a disconnect. Council Chair Rapozo: I am not going to disagree with you on that. Mr. Eguchi: Okay. That is the first issue. The second issue is that we can go ahead and try to address this with the CAC because the CAC actually sent out a flier, a survey, asking the community, "Hey, what do you folks want to do?" Unfortunately, the survey came back that said, "Do you know what? We would like to continue the Kekaha Solar Project," but to-date, nobody has acted on what the results were and knowing what the community said this is what we want. So we are just here representing the community, number one, saying, "Hey, do not take us cheap, and number two, the community is actually looking at continuing on photovoltaic project. If so and we have to go through the CAC and talk to the honorable Mayor, then so be it. But the first one is the funds because we cannot go anywhere without the funds whether we do it outside of the CAC or conjointly with the CAC. Council Chair Rapozo: Again, it could be a multiple revenue stream. March 29, 2017 CIP Budget—All Other Departments Page 9 Mr. Eguchi: Right. Council Chair Rapozo: Like anything we do on this body and this County, it is all based on availability of funds. Mr. Eguchi: Right. Council Chair Rapozo: As you can see, we are struggling right now trying to figure out how we are going to get through this budget. On the issue of the survey being sent out and the responses, that we can follow-up on as far as our staff can follow-up with the CAC to find out if, in fact, what were the results and kind of press them to move forward on the project, if that is what the community wants. Mr. Eguchi: Right. Council Chair Rapozo: That part, we can do. We cannot direct them. We cannot tell the Mayor what project to do, but if that is in fact the desire of the Kekaha community, then obviously, I think we should move forward. Mr. Eguchi: Right. Thank you. Are there any more questions? Councilmember Kawakami: Thank you. Councilmember Kagawa. Councilmember Kagawa: Dennis, so the first increment of the solarized project, those funds were gained through the Host Community Benefit? Mr. Eguchi: Yes. Councilmember Kagawa: How much was the first increment about, roughly? Mr. Eguchi: I think when we put in our grant it was up to $800,000. Councilmember Kagawa: $800,000. Mr. Eguchi: And we asked for, I think about $750,000. Councilmember Kagawa: Okay. Then, I guess for the Councilmembers, last year, I think during the budget you folks remember that you voted for it. I did propose $1,000,000 to be added to complete the solarized project, but we did not have the five (5) votes. We will have that opportunity again should the time come. I think it is finding out the process of which is the best way to ensure whatever moneys we add for the solarized project actually gets there and there are no hoops that they have to jump through to finish the project. I think if you look at $1,800,000 that they have received so far, if you minus $800,000, that means $1,000,000 of other projects and they have a balance of, I believe March 29, 2017 CIP Budget—All Other Departments Page 10 $727,000 now. So that means $280,000 or so went to small types of projects that typically go through small grants. That is the status. Is that correct? Mr. Eguchi: Right. Councilmember Kagawa: Thank you. Councilmember Kawakami: Councilmember Brun. Councilmember Brun: Mr. Eguchi, how much more would it cost to finish the solarized project? Mr. Eguchi: There are approximately seven hundred (700) owner-occupied homes and we have done just about two hundred (200) homes. So with that being said, it took us $750,000 to do two hundred (200) homes. So $750,000 by another five hundred (500)? Councilmember Brun: About $1,500,000. Mr. Eguchi: Yes. What we would like to do is knowing that we cannot get the money all at once, maybe we can do it in phases. The community at- large, which is the number one priority for them. The reason being is that they go ahead and compare their monthly savings per household. The Kekaha people are kind of laid back. They are procrastinators, but they always say, "Well, it is not going to happen in Kekaha. It never ever happens in Kekaha. Nobody gives us anything in Kekaha." But then when they are given and compare it with their neighbors, then they always say. "Wow." So with that being said, can I have Garrett tell you basically what the savings per household is and how fast the money is returned? Councilmember Brun: Out of five hundred (500) left, do you know if all five hundred (500) will want solar? Mr. Eguchi: We have had two (2) community meetings thus far. The first community meeting was to close the solar project and to let everybody know it was closing. Instead, we had over four hundred (400) community members show up to say, "We do not want it to close. We want it to continue." Councilmember Brun: Okay. Mr. Eguchi: With that being said, our second meeting only drew two hundred fifty (250) people. But at the second meeting, we told everybody, "If you were present at the first meeting, then do not sign in." Well, lo and behold, more than two hundred (200) people signed up. So that means they never came to the first meeting. Only in two (2) meetings, just because we are saying we are going to close the solar project, we had over six hundred (600) people in the community to come out and say, "Hey, we do not want you folks to do that. Please, if we can, we would like to get something also." Thank you. March 29, 2017 CIP Budget—All Other Departments Page 11 Councilmember Brun: Thank you. Councilmember Kawakami: Mr. Agena. Mr. Agena: A little information on the savings and economic impact of that project so far. We are looking at ten (10) years, a minimum of$3,000,000 put back into to our whole community of Kaua`i. That is probably $150 per household, multiply that by twelve (12), by the amount of systems out there. In twenty (20) years, which is supposedly the life of the solar, it is $6,000,000 that gets put back into our economy and that is the way we generate revenue for the County. So that is a very small estimate of how much we are saving, minimum $120 to $150 a month per house. So that is simply the math. Councilmember Kawakami: Those are real tangible results and I would like to congratulate you folks. Councilmembers, seeing no other questions, thank you so much for your testimony. Mr. Pereira. Mr. Pereira: Sorry, I am so slow. Councilmember Kawakami: We are slower. Mr. Pereira: I do not think so. Councilmember Kawakami: We are. Mr. Pereira: Well, I do not know if this body knows this, and this is just a point of information, but the Solarized Kekaha Project is not contained to Kekaha. When I say that, is that during the project's run, the boundaries were lifted. People on the outside could get the price that was granted to the Kekaha residents for a system on their roof. So Waimea people and Kalaheo people. I do not know how far it stretched and do not know how many there was, but for every five (5), we got an extra one (1). The money that was granted took care of one hundred forty-one (141) homes. The rest of the forty (40) homes were monies that were granted to us by this individual contractor. As far as people, "Hey, did you go and get the other grant for this?" "Yes, we did." We got $200,000 from one (1) contractor. I wish we could have used only one contractor, but that would create problems. We probably would get sued, the four (4) uncles, but it was open to the contractors that could. I just want you folks to know that the boundaries was not just Kekaha. The boundaries spread out into other communities. Thank you. Councilmember Kawakami: Thank you. Thank you for your testimony. I would like to call the meeting back to order and take a brief two (2) minute recess. There being no objections, the Committee recessed at 9:52 a.m. The Committee reconvened at 9:58 a.m., and proceeded as follows: Councilmember Kawakami: At this time, I would like to call upon Mr. Suga to lead us through the CIP Budget, excluding IT. I would like to take things out or order March 29, 2017 CIP Budget—All Other Departments Page 12 since we do have community members with interest in Host Community Benefits. If we can take Host Community Benefit in interest to the top of the day. Thank you. KEITH SUGA, Executive Assistant to the Mayor: Good morning. Keith Suga, County CIP Manager. Good morning Members. As requested, it would be the single double-sided sheet. On the bottom of page 1 would be the items for Host Community Benefits. As Council Chair Rapozo kind of mentioned briefly earlier, the current contribution being proposed is the $198,000 based on the 2016 annual tonnage at the $2.38 per ton unit price. So that is that particular line item second from the bottom, which would take the total balance as previously stated, to $727,000. Then, the second item on the bottom of the page is the interest calculation that the Department of Finance put together based on the available balance. So that turned out to be about $4,500. Councilmember Kawakami: Are there any questions on HCB? Councilmember Kagawa. Councilmember Kagawa: Thank you, Keith. I do not want to get into the whole history of it. Basically, if their allocation is $200,000 and we see that they got $1,800,000 so far in total, so we could say that probably for nine (9) or ten (10) years that this thing has been in effect. For me, I calculated it a little different. If I divide $1,800,000 by sixty-four (64) years since 1953, I come out to about $28,000 a year, whereas Council Chair Rapozo pointed out that we get $200,000, I see it a little different. I see the calculation as $28,000 per year. My question is, about four (4) years ago, I was told that the landfill was going to closing in six (6) or seven (7) years, four and a half (4.5) years when I started. Recently, we said, "Well, Ma'alo is not going to be ready. We are probably going to extend Kekaha another seven (7) years beyond where we are going to close it four and a half(4.5) years ago." I am wondering if there is any provision for when we change our mind from the original intent of where we dates of closure and when we extend. Is there penalty for us for breaking our side of the agreement that we add more, or just no, or can we just extend as long as we want and it does not change the terms of the payment? Mr. Suga: That is a good question. With regards to when the Host Community Benefits were established, that was established before I came on- board with the County. The contributions in the CIP for the past four (4) to four and a half (4.5) years since I have been here has kind of followed suit to what was established previously. In terms of specific timelines and provisions to make adjustments to the contributions, I want to lean on the Department of Finance to try to better answer that. Councilmember Kagawa: But as far as you know, there is no penalty... Mr. Suga: I am not aware, but also... Councilmember Kagawa: ...for when we change our mind and extend? Mr. Suga: I am not aware, but I am also certainly not one hundred percent (100%) up to speed on those logistics. March 29, 2017 CIP Budget—All Other Departments Page 13 Councilmember Kagawa: My concern as we extend, we are making that mountain, bigger, taller, wider, and uglier. I think it deserves some type of consideration of a penalty because this agreement was nine (9) years ago, we had a specific time in writing that we were going to end, and then we changed our minds...not changed our minds based on fraud, but based on the fact that Ma'alo is not ready. I think for me, I feel like there should be some type of penalty so we learn how to keep our agreements whether it is with anybody. When we say we are going to do something, let us do it or else there is a penalty, just like the courts operate. But there is none, as we know. Thank you. Councilmember Kawakami: Thank you. Councilmember Brun. Councilmember Brun: $2.38 per ton is what was established from when it first started or did we just came up with that number? Mr. Suga: I am not one hundred percent (100%) certain, but I believe the original unit price was a little bit lower. I think it was increased about four (4) or four and a half(4.5) years ago or so, and I believe it was during Council Chair Furfaro's chairmanship. There is a calculation or a percentage that derives the $2.38. I do not have it here with me, but there is a calculation. Councilmember Brun: All of our fees went up, right? Mr. Suga: Correct. Councilmember Brun: So we charge more fees? Mr. Suga: Correct. Councilmember Brun: With the fees going up, should we not be adding on to the $2.38? Mr. Suga: I believe there is a tie between the landfill tipping fee and the Host Community Benefits contribution. So when we did the increase to $119 that is when there was an increase in that unit price amount. Councilmember Brun: Okay. Mr. Suga: I am not sure the exact mechanics of how the calculation works, but I know it is tied. Councilmember Brun: Okay, so it is not a set dollar amount? It is a certain percent of the tipping fee. Mr. Suga: I believe so, yes. Councilmember Brun: So if the price goes up, we get more. March 29, 2017 CIP Budget—All Other Departments Page 14 Mr. Suga: Correct. Councilmember Brun: Okay. Thank you. Councilmember Kawakami: Councilmember Chock. Councilmember Chock: I would not mind more details on how the calculation is made. Mr. Suga: Okay. Councilmember Chock: Also, in regards to similar districts with this funding, what are the rates? I want to see its comparability because I guess what we are looking for is fairness too, is what I am hearing the request for. I want them to be able to get what is fair across the board. Thank you. Councilmember Kawakami: Thank you. Councilmembers, are there any other questions? I have a question. Keith, as we increase our recycling efforts and we increase diversion, are we expecting to see the Host Community Benefit Fund to continue to decline as well because the tonnages decrease? Mr. Suga: Correct, we should. If we are successful in our waste diversion, the amount of tonnage that would go to the landfill would decrease. Councilmember Kawakami: Okay. The next question is when we do finally relocate Kekaha, does that Host Community Benefits stop? Mr. Suga: The way the current set-up is, the contribution would end. Councilmember Kawakami: To Kekaha? Mr. Suga: Correct. Councilmember Kawakami: And shift to the new community that is hosting the landfill? Mr. Suga: That obviously, has not been established for wherever the next destination is, hopefully Ma'alo. But chances are there will be some type of similar benefit. Councilmember Kawakami: I wish I had thought of this question when we had the open discussion with the public, but it may seem silly, but there is money tied to this landfill that goes back to the community. Have we actually asked the people of Kekaha whether they really want this landfill to go away, or if they are willing to continue to host it knowing that there are funds available and that would continue to be filtered through? Have we had the discussion? March 29, 2017 CIP Budget—All Other Departments Page 15 Mr. Suga: Good question. Councilmember Kawakami: I do not know if we have asked the people of Kekaha. So maybe on a future agenda item, maybe under Public Works / Parks & Recreation Committee, we can have that frank discussion and be very honest as to whether the people want to continue to host this. I think that they should have a voice in it and if they see money coming in and they are able to live with it and are willing to host it, then we should go back to the negotiating table to see if we can increase the rate and increase the amount of money going to them because it is very hard to get a community to say, "Hey, e komo mai. Come and bring your trash to us." If it is the path of least resistance, we should take a gander at it. Thank you. Are there any other questions on the line item? Council Chair Rapozo. Council Chair Rapozo: Just real quick, and it is more for Keith's information. The whole purpose of the Host Community Benefit was to incentivize the community's or lessen the hurt...exactly what Derek is saying. When this was proposed way back when was proposed at $1,000,000 because what we wanted and hoped for was that when the new landfill was going to be sited, that the communities would be all raising their hands because, "hey, we will take it for that money." It is not going to happen for $200,000 a year. They are not going to say, "Yes, bring that opala for $200,000 a year." That is how it is done on the Mainland. That is the whole purpose of the Host Community Benefit. It has to be lucrative for that community to have that money to accept that social ill, that rotten landfill, or sewer plant, or whatever it is. We are not at that level, at the $200,000 a year level. Nobody is going to raise their hand to take that thing knowing it is going to be a thirty (30), forty (40), or fifty (50) year impact. So that is the thing where if we are serious about the Host Community Benefit, now, I get nervous when we say, "We do not know if the next community is going to get it." They are going to have to be part of that community wherever it goes. What I am afraid of is Kekaha, like Councilmember Kagawa pointed out, $28,000 a year over the last of that landfill is going to be even less after you figure out how long it is going to be there. Then, the new community comes in and it is going to be $1,000,000 a year from the beginning. Then where is the fairness to the Kekaha community? We have to recognize the community for hosting that rubbish. I know it is expensive, but at the end of the day, we have to figure out what that level is. As Councilmember Brun was saying or asking about the per ton rate, that money went up. It started off$80,000 a year. HCB started $80,000 a year and then it was tied to the tonnage, and when the tipping fees went up, the rate went up for the HCB. I do not know how we got to that number, the $2.38 or whatever it is. I think as we are looking forward, that has to be factored into the cost of the landfill wherever it goes. When we are talking about the cost, we have got to figure in the Host Community Benefit for that community, and it is a significant cost. Anyway, that was a little bit of history because I know it was before a lot of you were here, but that is just how it evolved and where is that number? Councilmember Kawakami: Mr. Tabata. LYLE TABATA, Acting County Engineer: Good morning, Council Chair Rapozo and Members. Lyle Tabata, Acting County Engineer. Just to make a correction, we March 29, 2017 CIP Budget—All Other Departments Page 16 have discussed the Host Community Benefit with the community already, but the specifics of the benefit have not been discussed. In general, the concept has been discussed with them, and so I just wanted to reassure the community in case they are watching, that it is in the plans. The $2.38 presently per ton cost right now, I believe was recently updated as far as three (3) years ago or four (4) years ago. So it was increased. I cannot recall, but I think the records will show the difference how much it was increased. I just wanted to affirm that it was increased. Councilmember Kawakami: Thank you for the clarification. Councilmembers, are there any further questions? Councilmember Brun. Councilmember Brun: With the Host Community Benefit like Kekaha, once we close that landfill, they will not get any of that, or are we planning on giving them an extra... Mr. Tabata: It is assumed that the additional...I would not say cost, but benefit, will cease, yes. So part of the different costs that go into the landfill we are even funding what we are calling the "post-closure." Once the landfill closes, there is going to be ongoing activities that we still need to do maintenance out there. Hopefully the gas collection system will materialize to the point that it becomes a usable gas and help us defray some of that cost elsewhere in the County with the reusable gas. It is a little bit deeper discussion than here on the floor right now and maybe we can do another session to discuss all of the different pieces that will come together for after the life. Councilmember Brun: Alright. Thank you, Lyle. Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: So just to clarify, two (2) to three (3) years ago, we changed the formula for calculating. Was that in response to us knowing that we are going to be extending the life and acknowledging that perhaps the prior amount was not significant enough knowing that we were going to be extending? Was that the reason why, or did we just increase it knowing we were paying too little from the beginning? Mr. Suga: The increase that was two (2) to three (3) years ago was tied to the landfill tipping fee increase, because it is derived, again, by percentage of the actual tipping fee. So when the tipping fees increase, therefore the Host Community Benefit also increased. Councilmember Kagawa: So it had nothing to do with our asking for extensions? Mr. Suga: I do not believe so. Councilmember Kagawa: It was just because the tipping fee went up by Ordinance. Mr. Suga: Correct. March 29, 2017 CIP Budget—All Other Departments Page 17 Mr. Tabata: I believe it is connected to the tipping fee. Councilmember Kagawa: Thank you. Councilmember Kawakami: Thank you. Are there any further questions? One (1) last question, is there anything that prohibits the beneficiaries of the Host Community Benefit Fund from opening a business and generating revenue? Mr. Tabata: It is a question for the Administration because they administer the program. We just fund it in Solid Waste. Councilmember Kawakami: Mr. Trask, maybe you can help us with that? MAUNA KEA TRASK, County Attorney: Aloha, for the record, Mauna Kea Trask County Attorney. In response to your question, Councilmember Kawakami, I believe that irrespective that the CAC is a non-Charter created commission, because it has advisory capacity to the Mayor and then the Mayor to this body, it does operate under the Sunshine law. It is a Board. They have promulgated rules and they have the authority to do that under Chapter 91. They have done that and pursuant to the County Code, there are provisions regarding the requirements to give public money to private entities. So that entails generally, you have to be a nonprofit registered 501(c)(3) or other incorporated organization formed to benefit the community. So this money cannot go to private businesses. They have some general standards, but you do not have any formally registered either. So you cannot just give money to like, I do not know, a private business for-profit. I believe they have their own rules that layout the guidelines in their grant application process. Councilmember Kawakami: So hypothetically, the community of Kekaha could form a nonprofit? Mr. Trask: Oh, yes. I used to go out there on Mondays years ago until I thought my presence was kind of inhibiting the process, but they are pretty accommodating in their requirements. I know E Ola Mao has acted as a fiscal sponsor for other non-incorporated groups that want to do certain projects, small grant application type of things, but the community could form its own 501(c)(3), definitely. Anybody could. Anything. Councilmember Kawakami: So hypothetically, they could create a 501(c)(3), create a nonprofit, and then could we view them as a nonprofit as far as providing this money as a Grant-In-Aid because we provide money to nonprofits and we do not put CACs in front of them. We just grant them money, and that was the discussion. We do not know where the money is being spent. We have this community that has this layer, I guess a protection, but it could also be viewed as a hindrance. If they were to go that step, is that a route to bypass the CAC and is that something that we want to even discuss? March 29, 2017 CIP Budget—All Other Departments Page 18 Mr. Trask: I think it is a big discussion point. The CAC concept and actually the larger Host Community Benefit or the HCB concept, is derived out of federal environmental justice ideas whereby socioeconomically depressed communities tend to host landfills. They tend to host big factories that have environmental effects. So one of the mitigating factors you could do is a Host Community Benefit, and that is the basis for this formation. From there, you get a Citizens' Advisory Committee to advise the policymakers on what is best, the ideas. The community determines via committee the best way to spend their own money. As far as bypassing it, I am not sure. We contract with a facilitator to go over this. We would with them, but that is kind of a further policy discussion to have. Councilmember Kawakami: Thank you. Is there any further discussion? Councilmember Chock. Councilmember Chock: Just a follow-up, if you do not mind. Is the CAC membership appointed by the Mayor? Mr. Trask: I cannot recall at this point. I do not recall. Councilmember Chock: Okay. I know the Office of Economic Development (OED) had a lot to say about the process. Mr. Trask: I think OED is the point County departmental agency that works with them, but I have not really done anything more than just some legal questions here and there over the past couple of years. Councilmember Chock: I will just throw it out there as a request to get clarity on the process for representation to the community. Thank you. Councilmember Kawakami: Council Chair Rapozo. Council Chair Rapozo: I will just re-ask that question because somebody should be able to answer that question, whether it is the Managing Director. Somebody has to be able to answer that question. I am not as patient as others. We have the resources in here and the question is very simple. Is the CAC appointed by the Mayor or elected? If they are appointed by the Mayor, when did that change because I remember it being an elected CAC? Somebody in here in this room or somebody a phone call away should be able to answer that question. Mr. Trask: I have to read my files. Council Chair Rapozo: I understand, Mauna Kea, not you. You are the attorney, but Public Works, or somebody wherever. I do not have the patience for "we are going to send it across is writing." No offense to my colleague on the left, but I cannot stand during budget when we ask a question and they cannot answer it. Mr. Tabata: Council Chair Rapozo, we are checking. March 29, 2017 CIP Budget—All Other Departments Page 19 Council Chair Rapozo: What? Mr. Tabata: We are checking right now. The people who administer the program will have the answer. Council Chair Rapozo: Okay. Mr. Tabata: Thank you. Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: While we are waiting, I have a short question, too. Keith, the CAC approved $750,000, previously. I do not think that the CAC would approve of only thirty percent (30%) of the households in Kekaha receiving the benefit with the rest. I think the problem is that they do not have enough funds to complete it and they do not want to use all of it for the grant, right? That is the quandary that they are in. As far as supporting the project, if they supported it the past, they would probably support it going forward, right? Mr. Suga: Yes. Councilmember Kagawa: My question is, if they have the funds, it is obvious they would support completing it because they supported it in the past. Mr. Suga: They meaning the CAC? Councilmember Kagawa: Yes. Mr. Suga: I would assume so. Councilmember Kawakami: Are there any other questions Councilmembers? Seeing none, going once, twice, sold. If you could proceed down the list for CIP. Mr. Suga: So totally up to the Council and under your chairmanship, Councilmember Kawakami, whether we wanted to follow the same type of procedure that we did last Friday for Public Works. I can take questions if there are certain projects per page then we do not have to go individually through each one. Again, I am open to any questions that you folks may have for page 1 on this single sheet. Councilmember Kawakami: Does anybody have questions for page 1? Mr. Suga: Just a reminder, as mentioned earlier, as part of the IT's budget presentation in the Department of Finance, they will go into detail for these particular CIP items. March 29, 2017 CIP Budget—All Other Departments Page 20 Councilmember Kawakami: I have one (1) question, but I would like to open up to Councilmembers first. On page 1, Councilmembers, do you have any questions? Yes, sir. Councilmember Kagawa: I have a question for Lenny or if Keith can answer it. Habitat Conservation Plan. Mr. Suga: Yes, sir. Councilmember Kagawa: My question is, I understand about trying to appease the Newell's Shearwater activists and other bird activists, but why are we spending money in an area that we have no expertise or jurisdiction in? Should the Habitat Conservation Plans not be delegated by somebody such as the Department of Land and Natural Resources (DLNR) or somebody that works with animals and wildlife? I think we all have to try to focus our energies so that we are not duplicating services, especially in areas where we have no expertise in. Mr. Trask: For the record, Mauna Kea Trask, County Attorney. I understand this is listed under the Office of the County Attorney, so I can speak briefly on this. Councilmember Kagawa, you are correct. The County is not wildlife experts. That is not one of our kuleana. We do not have a wildlife department or anything regarding that. However, up until this point, the federal government has interpreted the Endangered Species Act and various related regulations to say that the County as a corporate body politic through its actions; lighting stadiums, approving development, and dealing with feral cats, all of these things can affect...cause "takes" is the term, to endangered species. Of course the Newell's Shearwater, the 'as, is the number one thing that we know. Councilmember Kagawa: Okay. If that is the reason, I understand. Mr. Trask: So we are kind of a, I do not want to say victim, but we have been a defendant in that, and so we are trying to work to deal with that. Councilmember Kawakami: Are there any other questions? I have one (1) question. The Habitat Conservation Plan is a process to apply for an incidental take permit? Mr. Trask: Correct. Councilmember Kawakami: Have we been issued any incidental take permits up until this point? Mr. Trask: I can say with utmost confidence that we have been trying our best to work with various community stakeholders and government agencies to get one. My understanding up to this point is we are waiting for some kind of response from the federal government. The status of their programmatic review and the changes that are going on at that level are unknown at this time, but we continue to be March 29, 2017 CIP Budget —All Other Departments Page 21 courteous and try to work with them to get guidance on this because this affects everyone on Kaua`i very much. Councilmember Kawakami: I would agree. I would think that some of the frustration is the fact that we continue to be strung along. I am one hundred percent (100%) supportive of protecting endangered species, but what I have a tough time wrestling with is when we appropriate tons of resources to come up with this plan to mitigate our impacts on these species to be chasing a moving target. Say, for example, they want us to retrofit our lights. So we spend a lot of money retrofitting our lights for them to come back and say, "That is not good enough." When does it become a point where the federal government actually becomes honest with the County, with Kauai Island Utility Cooperative (KIUC), with the State of Hawai`i in saying, "Hey, we are never going to issue an incidental permit" because that seems to be the route that we are working on. It is been years upon years. We have affordable housing issues and we have road issues, and we continue to dump money to appease the United States Fish and Wildlife, but we just quite frankly, have not felt they have been honest partners with us. Mr. Trask: Again, I will again maintain that the County has worked in good faith in this process. Your concerns are valid and it is shared by many Department Heads and officers in the County. They do not feel that it is being reciprocated and then of course, the overarching legal concern is this body has heard, is that it is an important permit to get because as you know, without it, although the federal government may not work with us to get the permit, they have in the past and we acknowledge that in the future that they may irrespective enforce on us at any time. That would be a poor action on the federal side because we are doing our best to work with them, and for them not to work with us and violate us, I think, would be unfair. But nonetheless, they hold all of the cards. We continue to and I think as early as last month or the month before, Deputy County Attorneys assigned to this made contact with a very soft-hand, polite approach of what is going on, and there was not much response. Councilmember Kawakami: In the spirit of moving forward past this issue, could we maybe get a response back as to how much we have spent on consultants for the Habitat Conservation Plan and what measures the County is taking up into this point since we have been involved in the Habitat Conservation Plan as to what effects we have made on our side, because I would rather spend money saving these species directly than paying consultants for a plan that will never get us into an incidental take permit. Councilmember Brun. Councilmember Brun: Since we are talking about the birds, up at the Kapa'a High School. Do we take care of the girls' softball field or does the State? LEONARD A. RAPOZO, Director of Parks & Recreation: For the record, Director of the Parks & Recreation, Lenny Rapozo. That is a State facility. Councilmember Brun: Okay. I do not know if that is going to come under our plan, but they cannot put up the light post even though they are not using light during the fledging season. But they cannot put it up because it is in the direct path. March 29, 2017 CIP Budget—All Other Departments Page 22 Mr. Rapozo: That would be a State conservation plan. Councilmember Brun: Okay, that is different. Councilmember Kawakami: Thank you. Are there any other questions of the Habitat Conservation Plan? Council Chair Rapozo. Council Chair Rapozo: Thank you. I guess we can get a briefing here on the Council, because it is been a while. The last meeting we had with, I think Parks, attorneys, and Feds. We had the meeting was right over here. The recommendation was that the County separate itself and go for its own Habitat Conservation Plan. Is that the direction we are heading? Mr. Rapozo: Yes. Council Chair Rapozo: Because I think that meeting was quite a while ago. Mr. Rapozo: Yes. Council Chair Rapozo: Have we made any movement in that direction? Mr. Rapozo: As Mauna Kea has said, the attorneys take the lead and Parks manages the contract with Planning Solutions. Council Chair Rapozo: Oh, okay. Mr. Rapozo: That is what the moneys are for. Jodi, in Mauna Kea's Office is leading that. Council Chair Rapozo: We will try to schedule something, I do not know, in a month? Mr. Trask: That would be fine. Mr. Rapozo: That would be fine. Mr. Trask: If we could also to schedule a tentative Executive Session to discuss some of the related matters appropriately. Council Chair Rapozo: I know with KIUC, it was a big issue. They kind of were the hiccup in this whole process. Mr. Trask: State Department of Transportation (DOT) as well. They dropped out, which is a big part of it. Ideally, we wanted to see an islandwide, everybody one (1) permit go forward, but people have various interests and abilities. March 29, 2017 CIP Budget—All Other Departments Page 23 Council Chair Rapozo: Okay. So staff, if we can maybe schedule a Committee Meeting. Do it in Public Works / Parks & Recreation Committee in April, I guess. Mr. Rapozo: April is next week. May? Council Chair Rapozo: Yes, give them some time for the companion Executive Session. It has been a while. Again, I am in total agreement that it is something that we have got to do because of the Feds and we just got to go through that silly motion. I know we spent quite a bit of money already, but we cannot get around it. Thank you. Councilmember Kawakami: Thank you. Councilmember Chock. Councilmember Chock: Thank you. Based on this budget that you have before us, Mauna Kea, will we be able to achieve the goals that we had set? Are we going to have to come back to this amount that had not been encumbered or spent? Mr. Trask: An honest response is, our ability to achieve that goal, which would be the granting of a permit, is not in our control. Councilmember Chock: Let me restate it. Would you be able to complete the work that you have been requested to accomplish with this budget that we are looking at here? Mr. Trask: When you say "complete," I take it that is we get the Conservation Plan? Councilmember Chock: Yes. Mr. Trask: My understanding is we think we can, but the actual granting of it is not something we control. What we see right now, just to acknowledge the realities of what is happening at the federal level at various departments, you may see a hard right or sharp left change of course. Those kind of policy decisions, if made as it pertains to this action, it could drastically affect and require more work or require much less work. We just do not know, and what we are doling with right now is the unknown, I think. Councilmember Kawakami: That agency might not exist next week. Alright. Thank you. Are there any more questions on Habitat Conservation Plan? If not, gentlemen, is there anything else on page 1 that you would like to discuss? Are you folks okay with this methodology for us to take it page by page? Okay. Anything else on page 1? Nothing else on page 1. Let us go to page 2. Anything else on page 2? Councilmember Chock. Councilmember Chock: Thank you. Just in regards to the Wailua Area Moku/Ahu Sign, my understanding is that the ahupua a signs were in development or being March 29, 2017 CIP Budget—All Other Departments Page 24 erected. Has that been completed? What is this in regards to this amount here? What is the update? Mr. Suga: In terms of the sign installations, OED can answer that more concisely than I can, Councilmember Chock. This particular line item is Development Funds that show up in the CIP with the intent to be used towards that particular project. We could get a more concise update from OED with regards to the status of the sign installation. Councilmember Chock: Thank you. Council Chair Rapozo: Are they available today? Mr. Suga: Yes, sir. Council Chair Rapozo: Have them come over. We are going through the budget. Let us get it done. If it affects any other department, make sure they are here to answer questions so we do not have to have a call-back. Mr. Suga: Can do, sir. Council Chair Rapozo: Thank you. Councilmember Kawakami: We will come back to this one. Anything else on page 2? Are you folks ready to move past page 2? Are there any other questions? Do you have something else that you wanted to expand on? Mr. Suga: Actually, if we could go back to the Host Community Benefit and the CAC question. Councilmember Kawakami: We sure can. WALLACE G. REZENTES, JR., Managing Director: Good morning, Managing Director, Wally Rezentes, Jr. I believe the question was the makeup of the Committee and who appoints it? Is that correct? Councilmember Kawakami: Is it appointed or elected, that was the question. Mr. Rezentes: Appointed. Councilmember Kawakami: It is appointed? Mr. Rezentes: My understanding is that the Mayor had appointed. It is supposed to be a nine (9) member Committee. Right now, I believe there are seven (7) members and in talking to "the uncles," they have some ideas and recommendations that they intend to pose to the CAC on going forward as to how they want to see the makeup or selection criteria in terms of moving forward and make recommendations back to the Mayor accordingly. In talking to the uncles, their intention is March 29, 2017 CIP Budget—All Other Departments Page 25 to have very soon meetings or discussions in Kekaha about that subject, and then collectively come back with some recommendations. Councilmember Kawakami: Council Chair Rapozo. Council Chair Rapozo: I guess I am just curious to know when it was changed from elected body to an appointed body. Mr. Rezentes: That, I am not sure. I am sorry. I am trying to get our people who are in touch and attend those meetings, but I cannot seem to get a hold of them right now. We could come back to that later. I have calls in. Council Chair Rapozo: Yes. I have asked staff as well to go track it. I believe it is Ordinance driven, if I am not mistaken. I have to go back and pull the Ordinance, but I remember specifically, and I just do not recall it being changed. Mr. Rezentes: Mauna Kea is researching that right now as well. Council Chair Rapozo: Okay. Thank you. Councilmember Kawakami: Back to page 2, is there anything else on page 2? Seeing none, let us move forward to the next budget sheet. Mr. Suga: The next stapled budget sheet is actually all Department of Parks & Recreation. So we could start with page 1, which at the top would be Anini Beach Park Improvements, just so we are referencing the right page. Councilmember Kawakami: The way we are going to do it is we will go by page. If you folks skip around, I am going to ask as a courtesy if there is any above the project that you are interested in that anybody wants to talk about. Councilmember Kagawa. Councilmember Kagawa: Thank you, Councilmember Kawakami. Anini Beach Park Improvements, so we are doing these improvements, but is there not a significant problem with the bridge leading to Anini Beach? Mr. Suga: There are current infrastructure items that are being addressed in Public Works Engineering for that particular bridge. Councilmember Kagawa: Are we going to time it because I would think before you fix something inside, you fix the road to get to that facility? To me, it seems kind of backwards. I want to make sure that the bridge does not fall and then we are going to have a brand-new whatever these improvements are going to, the upgrades to the pavilions or whatever. Are we working together with them to make sure that the bridge is not going to fall and we are going to not waste money on something? March 29, 2017 CIP Budget—All Other Departments Page 26 Mr. Suga: That is a good question. From a Public Works Engineering standpoint, the repair to the bridge is being expedited such that the anticipated completion is prior to August. Councilmember Kagawa: Thank you. Councilmember Kawakami: Are there any other questions for Anini Beach Park Improvements? Moving down the list anything else, Councilmembers? Councilmember Brun: I have one (1) on Kapa'a Stadium Improvements. Councilmember Kawakami: Councilmember Brun. Councilmember Brun: What is the Kapa'a Stadium Improvements? What more are we doing out there? WILLIAM TRUGILLO, Parks Project Manager: William Trugillo, Chief of Planning Development for Parks & Recreation. For this project, we hired a consultant to look at Bryan J. Baptiste Sports Complex, in particular the stadium, to see what kind of improvements needed to be done to improve the safety and overall experience at the football stadium. Right now, they are going through the process of getting input from all of the users and coming up with plans to better the stadium. Councilmember Brun: So it is more for football? Mr. Trugillo: Particularly football, yes. Councilmember Brun: Okay. Alright. Thank you. Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: Regarding Anahola Mauka Park baseball field. Is there any improvements in the CIP for that or do we have sufficient funds in-house? Mr. Trugillo: What you are asking is not an item in here, right? You are asking just in general? Councilmember Kagawa: Well, I am not sure... Mr. Trugillo: The Anahola... Councilmember Kagawa: ...what the specific name is that they call it. Mr. Trugillo: That one, on the makua side would be Anahola Clubhouse. In terms of baseball, we are looking for other funds in-house to develop the baseball field as well as the parking lot and the Americans with Disabilities Act (ADA) walkways. March 29, 2017 CIP Budget—All Other Departments Page 27 Councilmember Kagawa: Thank you. Councilmember Kawakami: Anything else on Anahola Park Improvements? Okay moving down the list, anything else on page 1? Councilmember Brun: I am sorry, I am going back to Kapa'a Stadium. Councilmember Kawakami: Okay, back to Kapa'a Stadium. Councilmember Brun. Councilmember Brun: We had issues with the Kapa'a Stadium. Lenny, you referee there. We have issues with people drinking in the back right along the road, and it is getting out of hand with them yelling at kids. We had that a couple of years ago when my boys were in high school, which was 2010. Mr. Rapozo: For the record, Director of Parks & Recreation. Yes, Councilmember Brun, there were some issues, but that would be a user concern. We provide the facility, the facility is as-is. But for the Kaua`i Interscholastic Federation (KIF), what they did do is not only did we help by putting up the cloth, but those people were cutting down the cloth, they made that a no-parking area for fans. Councilmember Brun: Okay. Mr. Rapozo: It has become a parking area for officials, people that work the game, and coaches. So that seems to have helped alleviate some of those problems. Councilmember Brun: Okay. Thank you. Councilmember Kawakami: Are there any more questions on the Kapa'a Stadium Improvements? Councilmember Chock. Councilmember Chock: I know we skipped over Anahola Village Park. Can I go back to that one? Councilmember Kawakami: Are there any more questions on Kapa`a Stadium Improvements? Seeing none, okay. Anahola. Councilmember Chock: Thank you. I know we had this discussion over here about the playground equipment. We removed the playground equipment. What is the status? Mr. Trugillo: Right now, we are seeking other funds. We are working to secure other funds in order to reestablish that playground. We have a really good feeling about getting those other funds, and in the next couple of weeks, we are going to do a public meeting to get input on designing it. March 29, 2017 CIP Budget—All Other Departments Page 28 Councilmember Chock: So to the plan is to just reorder the same type of equipment from the same place? Mr. Trugillo: Right now, the idea is to leave it at the same location just feasibility-wise, that is the best. Like I said, we will go out to the community and see what kind of design work we will do. It will not be exact same layout, but we will take design input from them. Councilmember Chock: The budget was $90,000 for the replacement? Mr. Trugillo: Yes. Councilmember Chock: Thank you. Councilmember Kaneshiro: Anything else on Anahola? Once, twice, three times, okay. Okay. Anything else on page 1, Parks Budget CIP? Okay, moving forward, page 2. Councilmembers... Councilmember Kagawa: I have one (1) on Pool improvements that is on page 1. It is islandwide though. Councilmember Kawakami: We are back to page 1, pool improvements. Councilmember Kagawa: I keep hearing the Waimea pool is open, closed, what is the status on Waimea pool? We have $160,000...oh, wait. Mr. Suga: $150,000. Councilmember Kagawa: $150,000. What is the status? I know we kind of fixed Kapa'a pool and it is running good. What is the status on the Waimea pool? Mr. Trugillo: The funding in particular is for the bathhouse or the shower area, do ADA improvements there, upgrade all of the fixtures and all of the drainage and all of that. There is other money in the budget to go out for that. In terms of open and closing regularly, you will have to speak to Recreation when they come back tomorrow. Councilmember Kagawa: The overall building though is pretty old and dilapidated. Mr. Trugillo: Yes. Councilmember Kagawa: $150,000 is not going to fix that, right? Mr. Trugillo: No. We already have the construction plans. There is more money in the budget as well as in our operating budget. March 29, 2017 CIP Budget—All Other Departments Page 29 Councilmember Kagawa: So we are working on the plans and there are plans later? Mr. Trugillo: Yes. Councilmember Kagawa: Totally. Mr. Trugillo: We are ready to go out to bid in the next few weeks. Councilmember Kagawa: Thank you, William. Mr. Trugillo: Thank you. Councilmember Kawakami: Is there anything else on pool improvements? Page 2, I am just going to call it line-by-line because I think there is a lot of these projects, and I think it is more efficient in the long-run. First item, Playground Improvements (Wailua Houselots, and Homesteads). Are there any questions? No questions? Going down, Resurface Kapa'a Neighborhood Center & Pool Parking Lot? Wailua Homestead Park Tennis Court Lights? Wailua Houselots Tennis Court Lights? Kalaheo Gym Improvements? Kalawai Park Basketball/Tennis Resurfacing? Kalawai Park Lighting System? Koloa District Park Improvements and Equipment? Councilmember Kagawa: I have one (1). Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: Kalawai Park Lighting System, I know on opening day for Pinto, I think myself and Council Chair Rapozo were there, there were problems with the electricity. Has that been rectified? I believe it was shut down for a couple of months or so and we needed to fix it. Mr. Rapozo: That has been resolved, but this one here refers to the complete lighting of the softball field and zeroing out that particular account since the project is completed. Councilmember Kagawa: Oh, the project is completed? Mr. Rapozo: Yes. Councilmember Kagawa: And everything at the park is working? Mr. Rapozo: Correct. Councilmember Kagawa: Thank you. Thank you, Councilmember Kawakami. March 29, 2017 CIP Budget—All Other Departments Page 30 Councilmember Kawakami: Thank you. Moving forward, anything else on Kalawai Park Lighting? Koloa District Park Improvements and Equipment? Koloa District Park Improvement Grant? Councilmember Kagawa. Councilmember Kagawa: Koloa Park, I know that over the basketball court and the tennis court, I think, we had problems with the trees overhanging. Has that been addressed or will that be addressed? Mr. Rapozo: The bucket truck crew has gone there and cut everything back. Councilmember Kagawa: Thank you. Councilmember Kawakami: Moving forward, anything else on Koloa District Park Improvement? Parking Lot/Play Court Resurfacing? Po`ipu Phase II Improvements? Another Po`ipu Phase II improvements? Councilmember Kagawa. Councilmember Kagawa: Not the main pavilion was shut down a few years ago and we fixed it a lot. Mr. Rapozo: The comfort station. Councilmember Kagawa: Yes, the comfort station. Has that been all been complete? I know Ian helped to expedite it. Is it all completed and functional? Mr. Rapozo: All completed. This is the next phase that we wanted to do. Councilmember Kagawa: It is going to be Phase II that is going to extend, west? Mr. Trugillo: This will be the main pavilion. Mr. Rapozo: East. Mr. Trugillo: All the other pavilions and the main comfort station, the playground. Councilmember Kagawa: So we are adding another? Mr. Trugillo: We are not adding anything. We are just upgrading it. Councilmember Kagawa: We are just upgrading it? Mr. Rapozo: What happened, Councilmember Kagawa, is that we had structural issues at the west comfort station. So rather than just fix the roof March 29, 2017 CIP Budget—All Other Departments Page 31 structure at the time, we decided to do the complete renovation with the understanding that later on, we are going to move to complete the rest of the park, which is what we are getting into right now. Councilmember Kagawa: Was that because of termites? Mr. Rapozo: Yes, termites. Councilmember Kagawa: Termites? Mr. Rapozo: Yes. Councilmember Kagawa: Have we put in something so that the termites will not get it? Mr. Rapozo: We just put it back, yes. Councilmember Kagawa: Okay. Thank you. Mr. Suga: Just to add one (1) more thing, Councilmember Kagawa, this project was awarded the Phase II portion of work. It was awarded this past December, so it is under contract. Councilmember Kagawa: Thank you. Councilmember Kawakami: Po`ipu Phase II Improvements, are there any other questions? Kamalani Playground Resurfacing? "KWMCH." What is "KWMCH?" Mr. Suga: Kaua`i War Memorial Convention Hall. Councilmember Kawakami: Okay. I am horrible at figuring those things out. KWMCH Improvements on page 2. Anything else on page 2, Councilmembers? Okay, page 3. Lihu`e Stadium Baseball Field Improvements? Again, Lihu`e Baseball Field Improvements? Another one, Lihu`e Stadium? Nothing on Lihu`e Stadium? Lihu`e District Park Improvements and Equipment? Lihu`e District Park Improvement Grant? Softball Field Pavilions? Councilmember Kagawa: I have a question. Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: I do not see Isenberg Park. I know were some problems with the backboards, has that been addressed or is there CIP money? Mr. Trugillo: Are you talking about in terms of the basketball court? March 29, 2017 CIP Budget—All Other Departments Page 32 Councilmember Kagawa: Yes, they said Isenberg Park had arms that were not attached to the backboard. Mr. Trugillo: Yes, that was repaired by maintenance. Councilmember Kagawa: Thank you. Councilmember Kawakami: Thank you. Vidinha Stadium Track/Field? Councilmember Brun. Councilmember Brun: Softball Field Pavilion, is that the new one that Bartech is building? Mr. Trugillo: Correct. Councilmember Brun: Okay. Councilmember Kawakami: Anything else on the Softball Field Pavilions? Moving forward. Vidinha Stadium Track/Field? Wailua Golf Course Replace Existing Water Lines? Councilmember Kagawa. Councilmember Kagawa: Thank you, Councilmember Kawakami. Why do we need to replace the existing water lines because our golf course looks perfect right now? It looks like the lines are working well. Is there a reason why? Mr. Rapozo: Councilmember Kagawa, this is for the potable water. The irrigation is the non-potable water. Councilmember Kagawa: Okay. The drinking water lines are old and all need replacement? Mr. Rapozo: They are very old. Councilmember Kagawa: Before they break. Mr. Rapozo: A lot of them are original and they are breaking. So a project rather than patch, patch, and patch, we are going to repair it. Councilmember Kagawa: Excellent. Thank you. Councilmember Kawakami: Anything else on Wailua Golf Course Replace Existing Water Lines? Thank you. Moving down. Hanapepe Stadium ADA Walkways & Food Booth? Councilmember Brun: Are you building a new food booth? Mr. Rapozo: Yes. March 29, 2017 CIP Budget—All Other Departments Page 33 Councilmember Brun: At Hanapepe Stadium? Mr. Rapozo: Yes. Councilmember Brun: For what? Mr. Rapozo: This is only design right now. Councilmember Brun: Okay. So it is kind of cheap $59,000 to build a food booth. Councilmember Kawakami: Councilmember Kagawa. Councilmember Kagawa: The Hanapepe Stadium, I know we had plans or numerous requests over the years for the ADA restroom. Has that or is that part of the CIP item? Mr. Trugillo: Yes. If you look at Hanapepe Stadium ADA Walkways & Food Booth and Hanapepe Stadium Ticket Booth, we put all of that money together, solicited, and are designing to include everything, food booth as well as a comfort station on that side of the field. Councilmember Kagawa: That would be the home side? Mr. Trugillo: Correct. Councilmember Kagawa: On the home side, we will have an ADA and then the visitors side, we cannot because it is multi-use? Mr. Trugillo: Yes, it is in the middle of the baseball field. Councilmember Kawakami: Councilmembers, anything else on Hanapepe Stadium Improvements including Ticket Booths and Food Booth? Seeing none, Hanapepe Tennis Court Light Improvements? Hoolokahi Program — Waimea District? Kato Field Restroom/ADA Improvements? Councilmember Kagawa. Councilmember Kagawa: On these batting cages, do we help some of these little league programs with our requests for a batting cage? I know it very expensive with netting and even poles. Do we help on a case-by-case basis? Mr. Rapozo: Yes, we do. Councilmember Kagawa: We do? Mr. Rapozo: Yes. March 29, 2017 CIP Budget—All Other Departments Page 34 Councilmember Kagawa: Thank you. I guess a follow-up on that is when they do put it up, say that a dad wants to go and work with his son, when they use County funds to do it, do they have to allow the public to use it? Mr. Rapozo: Absolutely. Councilmember Kagawa: Thank you. Mr. Rapozo: And most organizations encourage the fathers to go out there. Councilmember Kagawa: Thank you, Lenny. Thank you, Councilmember Kawakami. Councilmember Kawakami: Thank you, anything else on page 3 in general? Does anybody want to go back to anything on page 3? We are moving along. Page 4. Kaumakani Gym Improvements? Councilmembers, do you have any questions? Kekaha Gardens Park, project to establish a new park? Councilmember Kagawa. Councilmember Kagawa: Well, can I go back to one? I think I missed it. It was the Kato Field Improvements. Is that the restroom? Mr. Suga: Correct. That was tied to the stadium ticket booth and food booth that was spoken to earlier. Councilmember Kagawa: The Kato Field is the one by the martial arts building, right? Mr. Suga: Yes. Councilmember Kagawa: Right now, we have portables for them and we are looking at possibly putting our restroom, is that what the plan is? Mr. Rapozo: Yes. Councilmember Kagawa: So that would be located near the port-a-potty? Is that the plan, or is it going to be behind the backstop? Mr. Rapozo: I think we are looking at possibly either the backstop or I think it was along the fence line area where the porta-potties are. Councilmember Kagawa: Thank you. Thank you, Councilmember Kawakami. Councilmember Kawakami: Anything else on page 3 before I move on to page 4? We are at Kekaha Gardens Park. Are there any questions? March 29, 2017 CIP Budget—All Other Departments Page 35 Councilmember Yukimura: Are you leading the meeting? Councilmember Kawakami: Yes, ma'am. Recess. There being no objections, the Committee recessed at 10:52 a.m. The Committee reconvened at 10:53 a.m., and proceeded as follows: Councilmember Kawakami: Councilmembers with your indulgence, we have just been joined by Councilmember Yukimura. So we are going to continue on page 4 and then in the spirit of allowing her to go through the budget if she has any questions, I will go back and let her ask whatever questions. We will take a caption break at 11:05 a.m. Councilmember Kagawa do you have a question? Councilmember Kagawa: Can you go over Salt Pond Beach Park? What are those moneys going to go for? Councilmember Kawakami: Councilmember Kagawa, you are a little ahead. Councilmember Kagawa: Sorry. Councilmember Kawakami: But we will get to that. We are on Kekaha Gardens Park? Are there any questions on Kekaha Gardens Park? Moving along. Park Improvement Waimea District? Salt Pond Beach Park Facility Improvements? Councilmember Kagawa. Councilmember Kagawa: What are the main improvements that we can look towards for Salt Pond? Mr. Trugillo: This Salt Pond is similar to Anini improvements, which is similar to Po`ipu Beach, which is painting, carpentry work, replacing fixtures, upgrading the fixtures, retiling if we need to, and all the things to bring it nicer overall. Councilmember Kagawa: Salt Pond would be just for the main pavilion? Mr. Trugillo: We hope to get the main pavilion, the comfort station, and the small pavilions as well. Councilmember Kagawa: Thank you. Thank you, Councilmember Kawakami. Councilmember Kawakami: Are there any other questions on Salt Pond? Councilmember Yukimura. Councilmember Yukimura: Thank you. My apologies for not being here earlier. I had to handle some things at the hospital for my dad. Salt Pond Improvements, do you have like a roof repair Countywide for all of the parks because I know you are doing March 29, 2017 CIP Budget—All Other Departments Page 36 the Kalaheo roof? I wondered if there are, just like the highways, interim preventative maintenance measures that can be done interim to extend the life before you need a full roof replacement. I was wondering whether we have an analysis of all of the roofs and now that you are responsible for all County facilities, an assessment so you can do timely preventative maintenance and that would then apply to Salt Pond that you know what the roofs are like, the pavilions, and so forth, and you are taking every opportunity to do that kind of preventative maintenance? Mr. Trugillo: Currently, there is no maintenance plan for the roofs. Yes, overall, we are trying to get a good assessment of all of the roofing needs in the County, especially since our maintenance staff are under us. A lot of it has to do with the regular park caretakers taking a look at what there is, just eyeball. We are hiring a consultant to come in and assess our facilities in the near-future. So for sure, that would be part of their work. Councilmember Yukimura: Are you hiring the consultant for this year? Mr. Trugillo: This calendar year? Councilmember Yukimura: Yes. Mr. Trugillo: Yes. Councilmember Yukimura: Is that in the budget somewhere? Mr. Trugillo: Yes. It has already been allocated from the previous year. Councilmember Yukimura: And the intention...oh, it was in a previous CIP item? Mr. Trugillo: Yes. Councilmember Yukimura: How much? Mr. Trugillo: I believe it is about $140,000 or so. Councilmember Yukimura: That is very good. Is it your intention with that consultant to then develop a maintenance schedule for all facilities in the County? Mr. Trugillo: This one strictly for the Parks because this was initiated before it became Countywide. Councilmember Yukimura: Okay. So you do not have any plans for non-park County facilities? Mr. Trugillo: At this time, there is not. March 29, 2017 CIP Budget—All Other Departments Page 37 Mr. Rapozo: This project is going on its third year in terms of trying to get an assets management program for all Parks facilities. Eventually, we will be moving to include all other County facilities as well. Councilmember Yukimura: Okay. Then I will stick with Salt Pond and maybe with Councilmember Kawakami's permission, I will go back to ask about your assets management plan, which as you know, I have a lot of interest in. So you do not know whether the Salt Pond Park roofs need repair and if so, what kind of repair at this point? Mr. Trugillo: At this point right now, we do not, no. Councilmember Yukimura: Okay. The money, which is $73,000, you have plans for comfort stations, pavilion repairs, and upgrades? So the comfort stations, are they in the same situation where the women's restroom just has one (1) toilet because of the handicapped repairs that were made years ago? Mr. Trugillo: The small comfort station by the kiddie pool on the women's side has (1) ADA and one (1) non-ADA. Then, on the women's side at main pavilion is the same thing, one (1) ADA stall and one (1) regular stall. Councilmember Yukimura: To your knowledge, that is not creating a problem when there are big events? Mr. Trugillo: To my knowledge, no. Councilmember Yukimura: Okay. Alright. Thank you. Councilmember Kawakami: Okay. Councilmember Yukimura, thank you. Moving down. Veterans Cemetery Improvements? Are there any questions? Waimea Pool Roof Renovation, two (2) times? Are there any questions? That concludes page 4. Councilmember Yukimura, as a courtesy, would you like to raise any questions on any of the previous projects? Councilmember Yukimura: This is Parks, so we have done other CIP already? Councilmember Kawakami: Yes. Councilmember Yukimura: Okay. Councilmember Kawakami: But we would be happy to send any questions on any other specific questions on other CIP over. Councilmember Yukimura: Okay. I do have some questions on the Parks CIP. March 29, 2017 CIP Budget—All Other Departments Page 38 Councilmember Kawakami: Sure. Councilmember Yukimura: Thank you. Councilmember Kawakami: Not on every project, right? Councilmember Yukimura: No. Councilmember Kawakami: Okay, because we are being courteous. Councilmember Yukimura: It is just every other project. Councilmember Kawakami: Well, why do not we do this, can we take our ten (10) minute caption break now to allow Councilmember Yukimura to kind of look through the list so we give her at least ten (10) minutes? We will take a ten (10) minute caption break now. See you in ten (10) minutes. There being no objections, the Committee recessed at 11:00 a.m. The Committee reconvened at 11:11 a.m., and proceeded as follows: Councilmember Kawakami: We are back to CIP Parks. We are making accommodations for Councilmember Yukimura. Councilmember Yukimura, do you have any questions on page 1? Councilmember Yukimura: Yes, thank you. Councilmember Kawakami: Thank you. Councilmember Yukimura: Thank you for the accommodation. I just wondered about the Black Pot restroom improvements. You said parking lots have been established for special events. Could you explain that? Mr. Trugillo: The old boatyard area has been opened for special use as well—what was the adjacent property, the Hodge property—so people can park there with special permits. Councilmember Yukimura: So when it is not special events, then what happens to those places? Mr. Trugillo: Usually, they are locked up for use. I know the Mayor does want to use them for additional parking regularly during peak seasons, for instance, summer. Mr. Rapozo: If I may, we are going to be improving the parking area so that during the high visitor season, predominantly summer, we will have additional parking in the area. March 29, 2017 CIP Budget—All Other Departments Page 39 Councilmember Yukimura: When will your park plan be completed, because that is going to really establish a permanent parking schematic for the park, I presume, right? Mr. Trugillo: Correct, and that is why we have not done any permanent improvements to the park in terms of the Black Pot Master Plan. Councilmember Yukimura: Yes. Mr. Trugillo: Right now, the consultants are finalizing it. We hope to have it in the next month or so then for review. Councilmember Yukimura: You are going to have it the next month or so and then what? Mr. Trugillo: Submitted to staff for our final review. Councilmember Yukimura: Okay. So that is not something that will come to the County Council for approval? Mr. Trugillo: Part of the plan is after the Administration has a chance to review it, to bring it to Council for feedback, correct. Councilmember Yukimura: For feedback? So it will not be finalized until after it comes to Council? Mr. Trugillo: Correct. Councilmember Yukimura: What do you think is the timetable for that? Mr. Trugillo: We are projecting to have the master plan done in the next month, so by the end of April and then back here sometime this summer. Councilmember Yukimura: Sometime this summer coming to the Council? Mr. Trugillo: Yes. Councilmember Yukimura: Okay, but no improvements until then? Mr. Trugillo: No permanent improvements until then. Councilmember Yukimura: And you have some moneys for implementation of that plan, right? Mr. Trugillo: We have some money, for instance, the Hanalei District money that we could use for improvements, correct. March 29, 2017 CIP Budget—All Other Departments Page 40 Councilmember Yukimura: Thank you. May I go on? Councilmember Kawakami: Anything else on Black Pot Improvements? Moving forward. Councilmember Yukimura. Councilmember Yukimura: So the Park Improvement & Equipment, Hanalei District, what are those going to be used for, the $119,000? Mr. Trugillo: Each district has park improvement equipment money, that is kind of General Fund in case something in that district needs to be improved and has not been budgeted for. Councilmember Yukimura: It is from the General Fund? Mr. Trugillo: No, it is from Special Trust. What I am saying is... Councilmember Yukimura: The 409 Fund? Mr. Trugillo: 402 Fund. Councilmember Yukimura: 402 Fund, and you divided up that fund by districts? Mr. Trugillo: That fund... Mr. Rapozo: I think he is talking about the 209 Fund. Is that what you are asking? Councilmember Yukimura: The Spouting Horn Fund. Mr. Rapozo: Yes, that is not the fund. Councilmember Yukimura: Okay. Thank you. So what fund is this? Mr. Rapozo: This fund is the one that... Councilmember Yukimura: The park dedication moneys? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Right now, you do not have any plans for it? Mr. Trugillo: In particular for these district funds, correct. March 29, 2017 CIP Budget—All Other Departments Page 41 Mr. Suga: Just for your information, Councilmember Yukimura, some of the $119,000 in the Hanalei Park Improvement District Fund was put in there for contingency for Hanalei Courthouse Project that is currently ongoing. Councilmember Yukimura: But that has been allocated. Mr. Suga: The Hanalei Courthouse Project is in progress right now, but should something arise that requires additional funding, that is potential source. Councilmember Yukimura: Okay. So then the following funds is Park Improvement Hanalei District Grant. What grant is that? Mr. Rapozo: So if someone wanted to a Ho`olokahi Project in that Hanalei District. Councilmember Yukimura: What is the source of that money, General Fund? Mr. Rapozo: Yes. Mr. Trugillo: Special Trust. Mr. Rapozo: Oh, Special Trust. Councilmember Yukimura: So that is also the Park dedication? Mr. Trugillo: Yes. Councilmember Yukimura: Then for Waioli Improvements, new project to fence Waioli Park, did you folks consult with Waioli Corporation, which is the neighbor or maybe they own the land? Mr. Trugillo: That is the landowner. We have spoken to them about the design as well as layout. Councilmember Yukimura: And they have approved it? Mr. Trugillo: They have approved the design. This is part of our requirements to lease the land. Councilmember Yukimura: Okay, and that kind of fencing, do you put any thought about salt spray? Mr. Trugillo: Being close to the ocean and such? Councilmember Yukimura: Right. March 29, 2017 CIP Budget—All Other Departments Page 42 Mr. Trugillo: Yes. Councilmember Yukimura: So pick one with the longest lifecycle. Mr. Trugillo: Yes. We have gone over vinyl, over metal, and wood. We are going vinyl to match and matching up with what the Church has. Councilmember Yukimura: Good, I am glad you are thinking about those things. May I continue? Councilmember Kawakami: Anything else on Waioli? If nothing else, proceed. Councilmember Yukimura: Your comfort station improvements, that is the one seeking to figure out the cheapest way to reverse our handicapped stall consequences, right? Mr. Trugillo: This is to have standardized comfort station design so that if and when we ever construct new comfort stations, we would have standard designs in hand and not have to go back out every single time. Then hopefully, that would standardize everything and make everything better maintenance-wise. Councilmember Yukimura: That is excellent. In your contract with them, have you directed them to make sure that maintenance issues, that you want to them as vandalism-proof as possible and easy to maintain as possible... Mr. Trugillo: Yes. Councilmember Yukimura: ...so the paper towel holders are no longer where you pull one (1), all one hundred (100) of them fall out, and that kind of thing? Mr. Trugillo: Correct. Councilmember Yukimura: Or even toilet paper cannot be stolen, and all of those factors? Mr. Trugillo: We do our best, yes. Councilmember Yukimura: Are being... Mr. Trugillo: Yes. Councilmember Yukimura: You are paying the firm $290,000. Mr. Trugillo: Yes. According to industry standards of the heavy commercial type of items that are needed, yes, definitely in the specifications. March 29, 2017 CIP Budget—All Other Departments Page 43 Councilmember Yukimura: Okay. As well as aesthetics and other things like that? Mr. Trugillo: Yes. Councilmember Yukimura: Okay. Councilmember Kawakami: We are all done, so we are accommodating you. Councilmember Yukimura: Okay. Thank you. Kapa'a Stadium Improvements. You have additional funding to procure consultant to assist in next phase of improvements, $150,000. What does the next phase involve? Mr. Trugillo: As we were telling Councilmember Brun earlier... Councilmember Yukimura: I am sorry. Mr. Trugillo: This is to look at Bryan J. Baptiste Sports Complex. Councilmember Yukimura: All of the what? Mr. Trugillo: Bryan J. Baptiste Sports Complex, so the entire Kapa'a Stadium, but in particular, the football area and how we can improve the safety as well as the viewing experience for the players as well as their families. Councilmember Yukimura: Okay. Do you have any plans for that soccer park that is supposed to happen, too? Mr. Trugillo: We are currently finalizing the construction plans for the soccer complex. Councilmember Yukimura: When are the plans to be finished? Mr. Trugillo: We are going back and forth with the consultant. I am not sure how much longer it will be to complete that. Councilmember Yukimura: Is there any moneys for construction? Mr. Trugillo: There is no money allocated for construction. Councilmember Yukimura: Is that part of the bond float? Mr. Trugillo: Not to my knowledge. Councilmember Yukimura: What are your plans once you have the plans? . . ........... March 29, 2017 CIP Budget—All Other Departments Page 44 Mr. Trugillo: Once we have the plans, we have to put it on the overall priority list of funding and see what kind of funds we have available to construct. Councilmember Yukimura: Okay. I do have more questions. The last two (2) park improvements equipment, Kawaihau District the Park Dedication Fund again, right? Mr. Trugillo: Correct. Councilmember Yukimura: Park Improvement Kawaihau District Grant, that is also Park Dedication? Mr. Trugillo: Correct. Councilmember Yukimura: Okay. Councilmember Kawakami: Councilmembers, is there anything on page 1 that you want to go back to? If not, page 2. Councilmember Yukimura. Councilmember Yukimura: In the Playground Improvements (Wailua Houselots and Homesteads) replace and refurbish playground equipment, do you have an islandwide plan for replacement of playground equipment? Mr. Trugillo: Correct. Councilmember Yukimura: Is this part of the plan? Mr. Trugillo: Correct. Councilmember Yukimura: Okay. Kalihiwai Park Reconstruct Basketball Court, Resurface Tennis Court, do we have a basketball/tennis court resurfacing plan, or now you are having to reconstruct it, it is not just resurfacing? Mr. Trugillo: Reconstruct the basketball court because not only the surfacing, but we are talking about redoing the backboards and whatever other parts of it there is, yes. Yes, there is a plan for all of them. Councilmember Yukimura: When it says "reconstruct basketball court," it is referring to the accoutrements and not to reconstructing the basketball court surface? Mr. Trugillo: When we say "reconstruct the basketball court," we are also talking about the surfacing as well as the backboards and stands. Councilmember Yukimura: And "reconstruct" is different from resurfacing? Mr. Trugillo: No, it could be the same thing. March 29, 2017 CIP Budget—All Other Departments Page 45 Councilmember Yukimura: It could be? Mr. Trugillo: Yes. Councilmember Yukimura: So you are talking about the same thing? When we say reconstruct a road versus resurfacing a road, it is two (2) very different things with two (2) very different costs. So I am just trying to understand what you are planning to do. Mr. Trugillo: In this case, it is the same thing whether we reconstructing or resurfacing. Councilmember Yukimura: You are actually resurfacing it? Mr. Trugillo: Yes. Councilmember Yukimura: Okay, in accordance with an islandwide resurfacing plan? Mr. Trugillo: Correct. Councilmember Yukimura: Okay. Can you provide that plan for us? Mr. Trugillo: Certainly. Councilmember Yukimura: Then on Kamalani Playground Resurfacing, is that like a tennis court resurfacing? Is that the kind of surface it has? Mr. Trugillo: Kamalani Playground used to have woodchips and those have gone away. So we are looking at what other kind of playground resurfacing would be appropriate for that site. It is for the playground. Councilmember Yukimura: I am sorry? Mr. Trugillo: Kamalani Playground is for the actual playground. Councilmember Yukimura: And you have determined what kind of new grounds cover you are going to be doing? Mr. Trugillo: Yes, we have. Councilmember Yukimura: And is its lifecycle and safety-wise the best? What are you planning to do? Mr. Trugillo: We are looking at putting turf at most of the areas. Lifecycle-wise, most of the materials last about the same between rubber tiles and March 29, 2017 CIP Budget—All Other Departments Page 46 other technologies that are currently out there, and it falls in line with our other playgrounds that we have resurfaced with turf. Councilmember Yukimura: What is the life usually about? Mr. Trugillo: They say it is probably close to ten (10) years if it is maintained well. Councilmember Yukimura: Ten (10) year life. What did you call that right now that we have? We have chips? Mr. Trugillo: Woodchips, correct. Councilmember Yukimura: And that lasted for twenty (20) years? Mr. Trugillo: I believe. I do not know when the last time was that we put more in. Councilmember Yukimura: But you have figured out that the lifecycle costing is as good or cheaper with the turf? Mr. Trugillo: Correct. Councilmember Yukimura: Can you provide me with that analysis? Mr. Trugillo: Sure. Councilmember Yukimura: Thank you. The Convention Hall, the $142,000 is this for roof replacement? Is that what it is for? It is the second last line on page 2. Mr. Suga: Yes, some of the funds initially were anticipated for roof replacement, but as Parks has moved towards their current contract with the consultant, looking at the air conditioning unit and the potential for new air conditioning units, these findings will likely go to the air conditioning work at the Convention Hall. Councilmember Yukimura: Okay. Alright. I am on page 3, if you do not mind. It does not look like I have any questions on that, and I think that is about all. We did the fourth page, so I am good. Thank you, Councilmember Kawakami. Councilmember Kawakami: Absolutely. Councilmember Yukimura: Oh, my last question was about the one I said I would separate out when we were talking about page 4. Your assets management program, you said there is $140,000 that you have hired a consultant. Mr. Trugillo: Yes. March 29, 2017 CIP Budget—All Other Departments Page 47 Councilmember Yukimura: How long has he been on contract? Mr. Trugillo: The contract has not been executed yet. Councilmember Yukimura: I see. Mr. Trugillo: We are still in the final negotiations and we are working to award it. Councilmember Yukimura: Okay. When it is awarded, what timeframe does the consultant have? Mr. Trugillo: I believe it is about a year. Councilmember Yukimura: And what is the outcome of the assets management assessment? Mr. Trugillo: So that contract is to assess all of the Parks facilities and to give an assessment on what kind of improvements and lifecycles each of the items need. Councilmember Yukimura: He is going to assess the conditions of the parks in terms of repair and maintenance? Mr. Trugillo: Correct, the Parks facilities, the buildings particularly; the neighborhood centers, pavilions, and comfort stations. Councilmember Yukimura: So it is buildings. It is not parking lots and that sort, or is that included? Mr. Trugillo: I do not think the parking lots are included in it. Councilmember Yukimura: So like the roof? Mr. Trugillo: Roofing and plumbing. Councilmember Yukimura: Right. Have you already done the parking lots, or are they going to be the next phase? Mr. Trugillo: We have a plan for the parking lots, correct. Councilmember Yukimura: But for unpaved parking lots, do you not have some paved parking lots, too? Mr. Trugillo: We have many paved parking lots. Councilmember Yukimura: And the plan includes paved parking lots? March 29, 2017 CIP Budget—All Other Departments Page 48 Mr. Trugillo: Yes. Councilmember Yukimura: It does? Mr. Trugillo: Our plans does, yes. Councilmember Yukimura: Okay. So you have a Parks parking lot maintenance master plan? Mr. Trugillo: Correct. Councilmember Yukimura: Can you provide that please? Mr. Trugillo: Sure. Councilmember Yukimura: Thank you. Then speaking of parking lots, we talked about your great project, which has been featured in the Mayor's message of focusing on some unpaved parking lots like at Black Pot and Nawiliwili Park. Are you folks looking at a long-term solution because right now, if we take Nawiliwili Park as an example, it was great when you graded it, I guess, and removed all of the big dips and the unworkability of the parking lot? But I think within six (6) months to a year, it was kind of back at its condition and it takes big money, as I recall. Do you recall how much money you are spending on the unpaved parking lots plan right now? Mr. Trugillo: Off the top of my head, no. Councilmember Yukimura: Is it $100,000? Mr. Trugillo: For all of them, probably, depending on how often and how much material we put. Councilmember Yukimura: I think we need a long-term solution. I do not think we can do this kind of expensive grading basically, every six (6) months or whatever interval is. Mr. Rapozo: I think part of the issue is that the type of material that we can put next to the ocean, and my understanding is it is just crushed coral. That is the only material that we can use. So the wear-and-tear of vehicles going back and forth, we are always going to be facing that particular problem. Councilmember Yukimura: Is that an unsolvable problem? Mr. Rapozo: The solution is to continuously do what we are doing. It is not an unsolvable problem. March 29, 2017 CIP Budget—All Other Departments Page 49 Councilmember Yukimura: Crushed coral is really the only alternative that would be acceptable? Mr. Rapozo: That is the only material that we can use near the ocean. That was what was implied to us. Councilmember Yukimura: Who said that? Mr. Rapozo: Being in the area near the ocean, discussions with Planning. Councilmember Yukimura: Have you asked Sea Grant for some potential solutions? Mr. Rapozo: I have not asked Sea Grant. Councilmember Yukimura: Are you folks willing to check? Mr. Rapozo: Of course, anything to help us to not have to go back as often we are required to would be good. Councilmember Yukimura: Yes. This must be a problem statewide wherever there are parking lots in the shoreline management area. It would be hard to see everybody, State and County, spending that much money on unpaved parking lots over and over again. So if we sent a man to the moon, somebody had to figure out a better solution. Mr. Rapozo: If we can use the materials that they used to send the man to the moon, maybe we could put that in the paka. Councilmember Yukimura: Well, maybe you can find materials cheap enough. Councilmember Kawakami: Councilmember Chock. Councilmember Chock: I have a follow-up and related question. I see that it is $600,000 this the Mayor's Office budget report that is going to be attributed to this activity for the parking lots based on the CZM, Coastal Zone Management Act. I wanted to know, it sounds like this is kind of maintenance and understanding that it is not in the CIP budget because it is in the Operating Budget. I was just curious how or why we could move? Can it be qualified for CIP ongoing? I guess the same question applies for vehicles and heavy equipment because I was sort of anticipating some of that and moving in that direction. Is there a reason we have chosen to keep it under? I do not know, it is listed under "critical needs" here and in the Operating Budget. Is that possible for us to move in this the direction of the CIP budget? Mr. Rapozo: I think that is a Department of Finance question, not necessarily a CIP management. March 29, 2017 CIP Budget—All Other Departments Page 50 Councilmember Chock: It is a broad question. Councilmember Yukimura: And a solution, too, if it is a capital solution. Councilmember Chock: The reason why I bring it up is I see other maintenance costs in the CIP budget that come up for whatever reason. I have seen grading and parking lots also on the CIP budget. I just wanted to get clarity on why we are moving this in this direction. Mr. Suga: The bulk of the funding, like the $600,000 that you mentioned, is more a maintenance type of endeavor. The thing that you mentioned within the CIP budget on occasion that relates to maintenance, it really, I think, has more to do with the funding mechanism. For example, if it is a bond funded source that we cannot do routine maintenance utilizing Bond Funds, but for the 402 Special Parks Trust District Funds, maintenance is kind of allowable in terms of requirements for that funding source. So that distinction in terms of CIP, but the bulk of that work is basically maintenance for the parking lot. Councilmember Chock: So this kind of project cannot be attributed to CIP is what you are saying? The funding source is not available? Mr. Suga: Correct. Councilmember Chock: I just wanted to make that clear. Thank you. Councilmember Kawakami: Thank you. Councilmember Yukimura. Councilmember Yukimura: Just a follow-up, you mentioned the 402 Fund, but the 402 Fund is not a district fund is it? Mr. Suga: The 402 Fund is a Special Park District Fund. That is the... Councilmember Yukimura: But it is not divided by district. Mr. Suga: It is. Councilmember Yukimura: The 402 Fund that gets Spouting Horn money? Mr. Suga: No, the Spouting Horn is 209. Councilmember Yukimura: I am sorry. Okay. 402 is the Park Dedication Ordinance. Mr. Suga: Yes. March 29, 2017 CIP Budget—All Other Departments Page 51 Councilmember Yukimura: I am sorry. Okay, and that is district, I believe. Mr. Suga: Correct. Councilmember Yukimura: I think that is it. Thank you very much. Councilmember Kawakami: Thank you, gentlemen. Mr. Rapozo: Thank you. Mr. Trugillo: Thank you. Councilmember Kawakami: If you could just remain there. Nalani, thank you so much for coming across the street to join. Why do you not come up? I know you have some information to relay back to a previous question. Thank you so much for being here. Gentlemen, thank you. Councilmember Yukimura: Thank you. Thank you, Councilmember Kawakami. Councilmember Kawakami: Absolutely. I believe we are going back to the Wailua Area Moku/Ahu Sign Project. Councilmember Chock, you have the floor. Councilmember Chock: Thank you, Councilmember Kawakami. Thank you, Nalani, for coming over. It was a simple question. I just wanted to get an update since it was in the CIP Budget. As I heard not only in the Mayor's presentation about us putting in the ahupua a, but that we were completing it as well. So I see a line item for it. I just wanted to get an update from you. NALANI BRUN, Operations Manager, Economic Development Specialist IV — Tourism: Nalani Brun, Office of Economic Development. For this specific signage, this is the CIP budget, this is the interpretive signage that we are using in the Wailua area. Basically, we expanded the information from just Wailua to Wailua/Olohena because the ahupua'a are so close to each other. We ended up with five (5) huge interpretative signs, which of course, are in Hawaiian and English and have beautiful photographs and things. They are going to be installed, thank goodness, the week of April 23rd. We want to do it for Earth Day. We are going to have the team from Lydgate, Tommy Noyes and the gang, to be down there with us to unveil them. Councilmember Chock: Thank you. Councilmember Kawakami: Councilmember Yukimura. Councilmember Chock. Thank you. Councilmember Chock: I will yield. Councilmember Kawakami: Thank you. March 29, 2017 CIP Budget—All Other Departments Page 52 Councilmember Yukimura: I see the funding comes from the Development Fund. Ms. Brun: Yes. Councilmember Yukimura: Can you refresh our memories as to the source of that money and the purpose of that money? Ms. Brun: This is actually from Coco Palms and it was, I think, $100,000 for this particular grant. Councilmember Yukimura: Right. Ms. Brun: The request was that it be used for education, historical information, and cultural information for the area. Councilmember Yukimura: Basically, you are going to be using the remaining $10,000? It looks like it was divided into $50,000 amounts. Ms. Brun: Yes. There were two (2) pots, two (2) at $50,000. So we did a $100,000 grant to Na Hoku Villa who is handling the project for us. We have paid out eighty percent (80%) of it, and when it is finally complete and done, then we will pay the final twenty percent (20%). Councilmember Yukimura: Okay. Thank you. Ms. Brun: Sure. Councilmember Kawakami: Councilmember Yukimura, since we went back we have Keith here, and we are pretty good on time, do you have any other questions on page 1 or 2? Councilmember Yukimura: Yes. Councilmember Kawakami: Why do you not go ahead and proceed? Councilmember Yukimura: Thank you. Actually, I think it is going to turn out to be a heads up to the groups that are coming in under their individual departments. For example, alternative energy projects. I want to know who the RNG developers are for the Kekaha Landfill and what energy saving initiatives are going to be done at Lihu`e Wastewater. So this is just for the record, if we can send them the questions ahead of time so when they come...Wastewater is done, you are right. So it can be a follow-up, if they are already done. Then, I really want to know, because we are looking not only at money that has been put in the budget, but money that has been taken out of the budget, what the Kapa'a Transportation Improvements. It looks like a total of $200,000 has been removed from the budget for Kapa'a Transportation Improvements. I want to know why and what March 29, 2017 CIP Budget—All Other Departments Page 53 solutions they have come to if we can afford to take that money away. So North Shore Po`ipu Corridor Study, the next step is to develop draft operation and infrastructure plans. I am hoping that is part of the moneys that were spent because it was supposed to be an operational plan, but if it is not, I want to know how they are going to fund that because we have been waiting for that shuttle study and I thought the result was going to be operational plans. So when Planning comes forward, I would like to know what the status is of that North Shore-Po`ipu, and I think Wailua and Kapa'a was added, Corridor Study just so we can send them a heads up ahead of time, Councilmember Kawakami. Councilmember Kagawa: Duly noted. Are there any other questions? Thank you, Councilmembers. That brings us to the end of our agenda for today. We will reconvene tomorrow, Thursday, March 30, 2017 at 9:00 a.m. here to go over Parks & Recreation. This meeting is in recess. There being no objections, the Committee recessed at 11:42 a.m.