Loading...
HomeMy WebLinkAbout03/30/2017 Department of Parks & Recreation Department of Parks & Recreation Honorable Mason K. Chock Honorable Derek S.K. Kawakami Honorable Mel Rapozo (present at 9:•57 a.m.) Honorable JoAnn A. Yukimura Honorable Arryl Kaneshiro Excused: Honorable Arthur Brun Honorable Ross Kagawa The Committee reconvened on March 30, 2017 at 9:02 a.m., and proceeded as follows: Committee Chair Kaneshiro: Good morning. I would like to call back to order the Budget & Finance Committee and Fiscal Year 2017-2018 Departmental Budget Reviews. Please note that we do have a quorum. On schedule today we will hear from the Department of Parks and Rec, including Wailua Golf Course. As we do each morning we will take public testimony. Anyone in the audience wishing to testify? Seeing none we will keep moving. For today we will take Parks Division in the following order and I think you provided the order, Lenny, and we will follow the order you have. Administration and Fiscal Planning and Development, Recreation, Parks Maintenance, Beautification, Stadiums, Facility maintenance, Convention Hall, Wailua Golf Course and Improvement and Maintenance Fund and with that Lenny, we will let you do any highlights and then we will start with the Admin Budget. LEONARD A. RAPOZO, Director of Parks & Recreation: Thank you, Finance Chair. For the record, Lenny Rapozo, Director of Parks and Recreation. First of all, I would like to acknowledge the department's Staff Chiefs that are here that make our department run. They are down in the weeds of everything. So I would just like to acknowledge and introduce by Deputy, Ian Costa, Chief of Planning and Development, William Trujillo, Golf Course Maintenance, Craig Carney, Chief of Parks Maintenance and Beautification, Vince Parongao and in the back, Fiscal Division, Lynn Kuboyama, and John Martin, he is here because he is the coordinator for permits and park security. Mr. Eddie Sarita, a man who needs no introduction, of Convention Hall. Cindy Duterte, she is the Chief of Recreation, and my Facilities Maintenance guy had some personal things he needed to address and so he could not be here, and that is Warren Koga. So the department is made up of approximately eight (8) divisions. With that I will follow the budget instructions that were delivered to us back in July, where I will go over three items, which is the budget request for Fiscal 18, changes from Fiscal 17 through 18, and questions regarding the vacant position listings and plans and status of recruitment. Then we can take individual divisions as the Chair noted in that order, if there are any questions. You were provided a document, budget presentation document, which was about 55 pages and I am sure with everything else that you have to read, this was a priority reading material for the county. Complete with graphs and pictures and accomplishments. So we can go by division as the Chair has noted, and discuss the different divisions. So with that, our budget request for Fiscal year 18 from the Fiscal Division overall we want to fully fund a dollar position for a permits clerk, which would be about thirty thousand four hundred sixty-eight ($30,468) as part of the vacancy review committee when the incumbent retired felt we could try and March 30, 2017 Department of Parks & Recreation (mnaa) Page 2 service the people, or the needs of the community, at the various neighborhood centers. But mind you, at the time, the neighborhood centers were only...there are only four locations that you could get permits from, which was in Hanapepe, Kalaheo, Kapa`a, and Kilauea. They felt we could try and preserve a position by having permits being also being taken out in Lihu`e, but what we found is that the amount of activity that is going on at the different neighborhood centers especially in Lihu`e was such that it became an operational difficulty in trying to manage programs, or running programs at the different neighborhood centers, as well as doing permits. We were forced or we had at some places instituted hours of permitting. But that also became...it was not working very well. So in this budget, we are asking to refund that permits clerk. We have found that by reestablishing it during this past summer, at the window at Pi`ikoi there has been a great increase or not increase, but a noticeable activity there. As well, prior to having it done, our rangers in the park were spending a lot of time dealing with issuing permits on-site, because it was not really convenient and were not providing, I felt, the customer service. So this summer we creatively got a Permits Clerk there. We scraped funding from different sources within our department to run it from the summertime and currently until today. That is one "want." The other ones are basically related to equipment, or vehicles that need to be purchased for the rangers. These are to replace old and aged vehicles that have been passed over the last couple of budgets. We were hoping to get that funded and being successful with that. For recreation, we want to fully fund a Recreational Worker Position for the up-and-coming Hanalei Old Courthouse Neighborhood Center that is currently going under renovations, and we believe that it is necessary to have a worker there, to address the needs of the community, recreational-wise and also to provide a place where we always talked about the kids using Wai`oli Park and not having a place for restrooms. That will be made available, although crossing the street will be a challenge. We recognize that, but the hours of the Neighborhood Center will be slightly different from the other business hours, because we want to also accommodate the kids that go across the park. So we are asking for that dollar- funded position to be funded at thirty thousand four hundred sixty-eight ($30,468) salary only, we want of course the benefits will be included. For facility maintenance, they have eight (8) vehicles that are old. They need to be replaced. We are asking for those utility pickup trucks to be replaced. They are spending a lot of time in the shop. They have also been passed over previously, and we feel that it is appropriate for them to have those needs. We also are requesting to have a forklift, with costs about forty thousand dollars ($40,000) with an annual lease payment of nine thousand ($9,000) per year. The forklift will be used at various baseyards, mainly in Lihu`e, where they need to move supplies, wood, metal, those things for them in order for them to get their job done and with the help of park maintenance, we can also move the forklift to different jobs, needed to do their work. Part of facilities maintenance as you know when they came over is also the janitors or custodians and what we want to do is because with the Hanalei Neighborhood Center Old Courthouse coming online and we expect that to come online, it was previously scheduled for July, but they ran into some problems, so we are looking for them to come in September. We are going to need a janitor to clean the neighborhood center. So we are asking for a half time position to be funded for full-time, and currently the half-time position cleans the Hanalei police station by having that being funded full-time, it allows them to clean the police station and the neighborhood center. Most neighborhood centers have a full-time custodial person at the neighborhood center, but we feel that at the size of the neighborhood center at Hanalei, we can get away with a half-time as opposed to asking for another full-time, so that would cover both facilities. In other supplies, there is a fifty thousand dollar ($50,000) March 30, 2017 Department of Parks & Recreation (mnaa) Page 3 increase for the baseyard in Lihu`e that serves for the facility maintenance. We want to provide restroom facilities that they do not have that we feel they need. The fifty thousand dollars ($50,000) would be for purchasing the supplies and the work will be done in-house. In the controlled assets there is a nineteen thousand dollar ($19,000) increase. Twelve thousand dollars ($12,000) for lumber racks, and seven thousand dollars ($7,000) for heavy-duty pallet racks and this would help to organize and better store these supplies that is needed for the facility maintenance at the Lihu`e baseyard. The computer, we want to also add that there is an increase in computer and peripheral supplies. The fifteen thousand two hundred dollars ($15,200) that is for eight (8) computer stations to help with the plumbers, electricians and the maintenance workers to be able to do their work as we move forward into an asset management program. This would help us to perform needed data entry to upkeep the program. And of course, collective bargaining when facilities maintenance came over, for whatever reason, there was not a line item for collective bargaining, which are would include for uniforms, safety apparel, PUC license. That is a fourteen thousand seven hundred fifty dollars ($14,750) increase there. For park maintenance, we are asking for you to consider replacing the 2005 six yard dump truck that is on the list of equipment to be replaced on a lease basis and that we expect to cost around two hundred thousand dollars ($200,000). Replace a Bobcat type of machine with uni-loader, track uni-loader. We are asking to be allotted one hundred thousand ($100,000), but we did some preliminary work and that looks like to be in the range of sixty-four thousand dollars ($64,000). But we do not know what the bids will come back moving forward from here. We are also asking for mini excavator with a blade that would help us to continue to help to dig waterlines, with the blade can help to level fields, as well as parking lots. So those are our asks for the department. The changes as some of them have been noted in the adds the changes from fiscal 17-18 overall our budget has been decreased by five point seven percent (5.7%), our budget. Much of that can be attributed to utility costs that have been decreased, and, as well as projects that have been completed that are now taken out of the budget. But in replacing that, we did make note that these asks that we have that have offset a lot of the decreases, but the overall decrease to our budget is five point seven percent (5.7%). With respect to three (3) vacancies we can go over that now, Chair, if you would like? Committee Chair Kaneshiro: We will handle the vacancies in the budget upswings and downswings in each division. Mr. Rapozo: Okay. All right. So you want to start with... Committee Chair Kaneshiro: We will start with the Administration Division. Mr. Rapozo: Okay. In administration there is a big increase in operations and that is because in our structure for facility maintenance, the Facilities Manager is structured under operations—I am sorry, administration. The Facilities Chief in the Public Works structure, the Facilities Manager was above the Facilities Chief as it was back then. Today the Facilities Chief is a division head and the Facilities Manager continues to do maintenance work, large maintenance work. For instance the replacement of the roofs over at the Civic Center, the air conditioning, police locks, those larger maintenance projects that are not being handled or cannot be handled by Facility Maintenance. Facility Maintenance will repair and maintain things within the county, but March 30, 2017 Department of Parks & Recreation (mnaa) Page 4 large repairs such as ongoing repairs to fire station doors, rollup doors and I had mentioned facilities such as the Civic Center. We put him under us. So he works directly under the Deputy. So the operations, you will see a significant increase from as a percentage eighteen hundred seventy-seven percent (1877%). That is the reason for that. That would be the upswing for that division. For our division. Committee Chair Kaneshiro: Questions from the Members? Councilmember Yukimura. Councilmember Yukimura: Thank you. Thanks, Lenny for a very good report. The subject you just talked about you are referring to the Facilities Improvement Manager line item? Mr. Rapozo: Yes. Councilmember Yukimura: The EM5? Mr. Rapozo: Yes. Councilmember Yukimura: And you said he is going to take care of the big maintenance issues? Mr. Rapozo: Correct. Councilmember Yukimura: And who takes care... Mr. Rapozo: Big maintenance meaning the contract. Things that need to be contracted out for maintenance work. Councilmember Yukimura: And because now you have, and I want to note it was against a lot of Council concerns, but you now have all of the County facilities under p arks. Mr. Rapozo: Correct. Councilmember Yukimura: And so who takes care of that? Mr. Rapozo: So there is a Division Chief for the repair and maintenance. Councilmember Yukimura: Okay. Mr. Rapozo: For the larger maintenance Parks projects, the larger maintenance projects, the Building Manager will do that. As I had mentioned just recently, right before this, large maintenance projects such as Civic Center roof, your contract to continuously... the elevator here at this building. The locks to your entryways here. Projects that need to be contracted out that relates to maintenance. That is the Facilities Manager's role. March 30, 2017 Department of Parks & Recreation (mnaa) Page 5 Councilmember Yukimura: And how was it organized when it was under Buildings? Mr. Rapozo: Under Buildings he was the supervisor, and underneath him there was a section supervisor. Councilmember Yukimura: So in Buildings I am not talking about the position so much as the function. Mr. Rapozo: Yeah. Councilmember Yukimura: So in Buildings they did not divide it up as you are with these large contracts and then these smaller maintenance? They had a different organization? Mr. Rapozo: No, it was like that. Councilmember Yukimura: But they were... Mr. Rapozo: But he is the one that also had to manage the workforce in Buildings. Councilmember Yukimura: So Facilities Improvement Manager does not manage the workforce? Mr. Rapozo: Yes. Councilmember Yukimura: And the position that manages the workforce is exactly where? It is one of the divisions, which is Facilities Maintenance? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. And that is your Facilities Maintenance Coordinator? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. And that person is taking care of all parks and other County buildings and operations maintenance? Mr. Rapozo: Repairs and maintenance, yes. Councilmember Yukimura: So the janitorial staff, as well as repairs? Mr. Rapozo: Correct. March 30, 2017 Department of Parks & Recreation (mnaa) Page 6 Councilmember Yukimura: Thank you. Can you send us a position description of the facilities...the two positions? Mr. Rapozo: Sure. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any other questions from Members? We can move on. Any more questions for Administration? I have a question, there is a Grant-in- Aid, how does that difference from the Ho`olokahi program? Mr. Rapozo: In previous budgets that was described as Special Projects, and this is where we are working with different...to provide the community and our kids opportunities, such as UH football clinics, UH basketball we have had in the past, UH golf, Western Kentucky Golf, rodeo clinics for our kids, basketball clinics for our kids, would come under these special projects line item, including baseball. To give our kids the opportunity to play against different people, and to provide the next- level for our kids, and being seen. Recently in December, we had the senior bowl, which was in its third year, and which this County has been involved in for the last three years. By supporting something like that, it allows our kids to be seen by college coaches. This year there were approximately 27 college coaches here on Kaua`i, so we brought the event to Kaua`i. In the past we supported it off-island because if we can help support our kids, it gives them a better chance to be seen and playing college ball. That is what that line item is for. We were advised by Finance it would be a better fit if it was put under "Grant-in-Aid," and that is why it is in that line item as opposed to "Special Projects." Committee Chair Kaneshiro: Okay. Any other questions from the Members on the administration? Budget? The equipment rental line item fifteen thousand dollars ($15,000) oh, wait, thirteen thousand dollars ($13,000). What type of equipment are you guys renting? Mr. Rapozo: Copy machines for the whole department, the large copy machine we have for the whole department. Committee Chair Kaneshiro: Councilmember Yukimura? Councilmember Yukimura: Thank you. The next line item on R&M Building which is four hundred eighty-seven thousand dollars ($487,000). What was the figure under when it was under Buildings? Mr. Rapozo: A million dollars ($1,000,000). Councilmember Yukimura: It was $1 million? And what accounts for the reduction? Mr. Rapozo: Different projects. That $1 million was for projects that the Facilities Manager was overseeing replacing the air conditioning and roofing repair at the Civic Center. Now that project has been completed, these are the new March 30, 2017 Department of Parks & Recreation (mnaa) Page 7 projects that he will be taking on for this year, as well as some of the needs that are going to...for instance, the Police Department lost their heater. It is going to cost us almost fifty thousand dollars ($50,000) just to buy it and replace it. So that is what that money will be used for. Councilmember Yukimura: It would be good and maybe you are already have it in your accounting, to be able to see what costs there are as parks maintenance and what costs there are as other county facilities maintenance? Are you folks keeping track that way? Mr. Rapozo: At this point, no. In the long-term for our Asset Management Program, I believe those numbers will be able to be cost-out by jobs and we could probably run those reports from there. Councilmember Yukimura: And so actually, I see you have two line items. You have R&M building and R&M equipment. And that is the one you are talking about, the police? What did you say there? Mr. Rapozo: That would fall under "equipment." Councilmember Yukimura: So when you were talking about $1 million, that was just R&M building or was it R&M building plus and R&M equipment? Committee Chair Kaneshiro: Last year was $1.3 million for R&M building and three hundred seventy thousand ($370,000) for R&M equipment. Councilmember Yukimura: Thank you. $1.3 and what was it? Committee Chair Kaneshiro: Three hundred seventy thousand dollars ($370,000). Councilmember Yukimura: So that is still a considerable reduction in the total, and that is just by nature of the project changes that have happened? Mr. Rapozo: Correct. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: Any other questions on the Administration's Budget? If not we will move on to Fiscal. Did you want to say a brief overview or that was already taken care of? Mr. Rapozo: That was already taken care of with the adds and everything else. Committee Chair Kaneshiro: Councilmember Chock. March 30, 2017 Department of Parks & Recreation (mnaa) Page 8 Councilmember Chock: Lenny, what was the lease, the thirty-two thousand dollars ($32,000) again? Mr. Rapozo: That was attributed to hopefully the funding of the replacement of vehicles that the rangers are using. We have about four (4) vehicles that are listed as to be changed out from 2005. These are 2005 models that are need to be replaced. Councilmember Chock: So we are going to get replacements on all five of the vehicles with lease budget? Mr. Rapozo: Yes, and mind you, these vehicles have been up for replacement the last three budgets and have been passed over. Committee Chair Kaneshiro: Councilmember Yukimura? Councilmember Yukimura: So do you have a vehicle replacement plan? Mr. Rapozo: No, that is done by the motor shop. Councilmember Yukimura: That is done by? Mr. Rapozo: The motor shop, motor pool shop...I am sorry, the shop, the repair shop. Councilmember Yukimura: So for your vehicles, that is in the motor pool? Mr. Rapozo: All county equipment and vehicles come out of the motor shop. Councilmember Yukimura: So they are subject to the same criteria that where repair expenses are exceeding so much, or they have been so many miles, or things like that, right? Mr. Rapozo: I believe so. But they provide us a list every budget year of what is on the top. Councilmember Yukimura: And so you are saying that these vehicles were scheduled for replacement three or four years ago, but that because of budget constraints, they were not replaced at that time. Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: Any other questions for Fiscal? Councilmember Chock? March 30, 2017 Department of Parks & Recreation (mnaa) Page 9 Councilmember Chock: So there are four here. So are we not going to lease one more? Is that what is missing? I sorry, I thought you said five that is why. Mr. Rapozo: No, four. Councilmember Chock: Four, okay. So we will see the thirty-two thousand ($32,000) over the next five years? Mr. Rapozo: Yes. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Lenny, the Building Clerk that you mentioned as an add is in this division? Mr. Rapozo: The permits clerk. Councilmember Yukimura: The permits clerk, excuse me. So that is position? Committee Chair Kaneshiro: 1649. Mr. Rapozo: 1649. Councilmember Yukimura: So we have the other benefits and other salary ancillary costs in the budget as well, right? Mr. Rapozo: Yes. Councilmember Yukimura: And your analysis and your conclusions about the need to refer the Building Clerk sound very well-thoughtout. Mr. Rapozo: And in your narrative on page 8-9, it shows what the numbers were. Councilmember Yukimura: So good analysis, thank you for doing that. The new plan is to keep the permits at Lihu`e. So what is the new arrangement? Mr. Rapozo: The new plan is to go back to the old plan. Councilmember Yukimura: Okay. Mr. Rapozo: Which we would have at the Pi`ikoi window, that we had before. Councilmember Yukimura: Right. March 30, 2017 Department of Parks & Recreation (mnaa) Page 10 Mr. Rapozo: Someone there Monday through Friday, you can get a permit from 8-4. Although she starts at 7:45 and is done by 4:30. Councilmember Yukimura: And no other place? Mr. Rapozo: No, Kalaheo and Hanapepe will still be available with limited hours and Kilauea and Kapa'a will still be with limited hours. This was a trial to see if we could manage it and unless we try, we do not know. Councilmember Yukimura: Right. Mr. Rapozo: That is why I think in some instances to have a dollar-funded position is better than trying to eliminate the position, and working with the Mayor and the Vacancy Review Committee, this kind of shows why. Committee Chair Kaneshiro: I think that was a prime example of we are trying to save on costs and we saw the reduction in service, and we heard about the reduction in service. We had people that were unhappy, because they did not know where they needed to get their permits. And you know, that is what happens. We demand cuts, but we have to realize sometimes the service goes with it and this is an example of that. I guess, we thought it was important enough to refund it and that is why it is back. Councilmember Yukimura: For an analogy, it is like moving Postal Services from the town core to the outlying areas of Lihu`e, and it does not work. Committee Chair Kaneshiro: Any further questions for Fiscal? Do you have a question, Councilmember Yukimura? Councilmember Yukimura: No. Wait, yes. On the camping fees, have you seen a significant increase, or are we going to talk about that during income, when we are talking about... Committee Chair Kaneshiro: Camping fees, I would say income. Mr. Rapozo: I would think income, because we can stay here for a while. Councilmember Yukimura: Okay. So when we are talking revenues we will talk about camping fees. Committee Chair Kaneshiro: Yes and to help the process, if we send the question along earlier, it would help. Mr. Rapozo: I think page 8 and 9 kind of gives a pretty good overview of camping fees. Whether it is from the window? But it gives a snapshot from when we started at the window, which was June, which is the high camping season, summer, and to-date. Councilmember Yukimura: Thank you. March 30, 2017 Department of Parks & Recreation (mnaa) Page 11 Committee Chair Kaneshiro: Okay, we will move on to Planning and Development. Lenny, do you have any overview on Planning and Development? Mr. Rapozo: There is not add or takeaways. You know Planning and Development moves projects, so their budget is pretty consistent, with very few, if any changes at all. If there are changes, it is mostly sending them to training, sending them to conferences so they can get up-to-date with some of the industry standards and trends that are happening. But this is the division that has transformed a lot of our parks. Committee Chair Kaneshiro: Yes that budget is pretty static. Any questions on that? We will move on to Recreation. Any questions for Recreation? Mr. Rapozo: To note for Recreation I had mentioned about the funding the position for the Hanalei Neighborhood Old Courthouse Neighborhood Center. Committee Chair Kaneshiro: Yes. Recreation, regular overtime increased. Is there a reason for that overtime? Mr. Rapozo: Just programs. Doing more programming. As part of the coordinating of some of our special projects, that is coming out of the recreation division. We re-described the position so that person, there is a continuity, with our administration between the Mayor and myself with relationships to be able to establish the different types of events that we have been having. We wanted to continue, as the Mayor and I move on, we want that to continue. We wanted somebody actively involved to continue these relationships and understand what it meant. So we re-described it and it entailed some overtime when these events come up, in coordinating. As well as the new event called pickleball. Pickleball is an incredible thing...we just had a tournament last weekend, so there is some overtime incurred. When we do have these events, it may require additional cleaning, so at the pickleball, at youth basketball, at our gyms, we asked that the bathrooms be cleaned during the event as opposed to just a regular cleaning Monday through Friday so that overtime gets billed to the division. (Inaudible) Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Can you explain the Grant-in-Aid for this? I get that it is Child Family Services the decrease. What service that is? Mr. Rapozo: Prior to me becoming the director, Child Family Services and there are a couple others that were given Grant-in-Aid. In this particular case, this Child and Family Services they have a similar summer enrichment program for those who do not fall within the county guidelines of 6 years old. So it would be the pre-k age. So the Mayor wants to also give those kids an opportunity, and those families the opportunity to have a program such as summer enrichment and that is where that Grant-in-Aid goes to. They running that program. March 30, 2017 Department of Parks & Recreation (mnaa) Page 12 Councilmember Chock: So it just goes to directly Child and Family Services? Mr. Rapozo: Yes. Committee Chair Kaneshiro: Please explain the consultant services officiating youth and senior instructors. Mr. Rapozo: So we have different programs, like currently going on right now is youth basketball. They are looking for basketball officials. So that goes out by contract. So that is a consultant service. Our Tai Chi and water Zumba classes, any type of classes that need to be taught, especially for seniors, that is where those moneys are appropriated from, that kind of stuff. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: So I think overall, and in recreation, you have shown a decrease in electricity costs. Is that due to use reduction in usage or reduction in the cost of oil at this time? Mr. Rapozo: It is definitely not because of use reduction. Councilmember Yukimura: It is use reduction? Mr. Rapozo: No, it is definitely not. Councilmember Yukimura: Not. Mr. Rapozo: We are trying to accommodate all of the requests and it is a challenge that the Division Chiefs are meeting. I think it is a combination of both. Reduction in oil, and we are transforming our parks into better lighting fixtures such as light emitting diode (LED). Councilmember Yukimura: It would be interesting to know how much is due to what, just because when electricity prices are actually...electric rate goes up again, we are going to have to face that higher costs in our budget. Mr. Rapozo: I think it would be nice to see if we can, and I think we are able to, prior to changing out the fixtures. For instance we are going through a transformation at Kalaheo Gym. Where we are putting LED lights. The difference is night and day. Councilmember Yukimura: In terms of consumption? Mr. Rapozo: No, in terms of providing the lighting within the gym. Councilmember Yukimura: So better lighting? March 30, 2017 Department of Parks & Recreation (mnaa) Page 13 Mr. Rapozo: Better lighting. Better lighting than any gym on this island I am going to say, because I referee on every gym on this island, but I am anticipating because of the LED, we have a longer life span of the fixture itself, as well as a reduction in our utility costs. Councilmember Yukimura: Okay. May I continue? So you are not going make your PowerPoint presentation? Mr. Rapozo: You know, I would love to, but I want to stick to the budget instructions. But I will have it for you, Councilmember Yukimura, I will leave this disk here right here, and you guys can have it when you want it at your own leisure, but we will not do that today. We will stick to the budget instructions. Councilmember Yukimura: Thank you. Mr. Rapozo: It is worthwhile to watch it, Councilmember Yukimura. Councilmember Yukimura: I know that, it is the highlight of the budget every year. Committee Chair Kaneshiro: Thank you for that and thank you for following the instructions also. We really wanted to just try to tighten up the meetings and focus on the numbers. It is always a pleasure to get a break in our budget to see the video, but I appreciate that you provided a copy for us. Thank you. Mr. Rapozo: Thank you. Councilmember Yukimura: On page 35, where you talk about pools. This is your budget narrative. You said public uses at Kapa'a and Waimea pools total forty-four thousand (44,000). Is that users or uses? Mr. Rapozo: Users. Councilmember Yukimura: It is users. Mr. Rapozo: I believe it is the amount of people that came to use the pool. Councilmember Yukimura: But it is one user using it several times? Mr. Rapozo: Could be. It could be. It is not different users. Councilmember Yukimura: So it is not amount of use possibly. I mean we just honored Mokihana Aquatics and "Coach 0" and there was such wonderful discussion about the swimming legends and the way swimming contributes to well-being. March 30, 2017 Department of Parks & Recreation (mnaa) Page 14 Mr. Rapozo: And honoring Coach 0 in his program needs as well for Mokihana Aquatics. Committee Chair Kaneshiro: Any further questions for Recreation? If not, we are going to jump around a little bit based on the order that Lenny provided. We are going to go to Parks Maintenance, and so Parks Maintenance is on page 232. Any questions regarding Parks Maintenance? Councilmember Yukimura: Facilities Maintenance right? Mr. Rapozo: Park Maintenance. Committee Chair Kaneshiro: No, we are skipping to Parks Maintenance first. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: We are going to go Parks Maintenance, Beautification, Stadium, and then we will go back to Facilities. Mr. Rapozo: Page 20. Councilmember Yukimura: Of your narrative? Mr. Rapozo: Yes. Councilmember Yukimura: Thank you. Committee Chair Kaneshiro: In Parks Maintenance we saw significant reduction in water costs. Mr. Rapozo: Yes. Committee Chair Kaneshiro: Any reason for that? Mr. Rapozo: No. I do not know. Councilmember Yukimura: You do not know? [Inaudible] Mr. Rapozo: We just paid less. Councilmember Yukimura: I do not think water rates have gone down. Mr. Rapozo: No, they have not. Committee Chair Kaneshiro: Any questions from the Members? Councilmember Yukimura? March 30, 2017 Department of Parks & Recreation (mnaa) Page 15 Councilmember Yukimura: Under challenges...Oh you are talking about the ...we see this year after year, the use of the private cellular telephones, and answering and returning calls is mostly voluntary? This is, like, official business and they are on the job, but because the phones are personal, they do not call back? Mr. Rapozo: That is one challenge. We continue to work, especially out in the North Shore, from the baseyard to Ha`ena and once we get to a certain point it is hard to contact our people. Councilmember Yukimura: Oh, yes, if it is because cell phones do not work well, that is one thing, but the way it is written here "answering and returning calls is mostly voluntary and inconsistent" it does not sound like it is due to... Mr. Rapozo: Yes and it is amounts to if I need to get a hold of someone out in that area, it is kind of tough. So we have some pockets of communication gaps. Councilmember Yukimura: So how do the other counties handle it? Mr. Rapozo: The other counties I do not think have the same type...well, in my discussions with the directors of other counties, and we talk briefly from time to time, that is something that I have never posed as a question to one another. It is something that we can talk about. Councilmember Yukimura: It might be interesting and you have these annual park conferences, do you not? Mr. Rapozo: Yes, we have not had one in the last couple of years, but there is one that will be taking place this year. That is kind of side bar stuff when the directors go off on their own that we could talk about. Councilmember Yukimura: You said when budget allows it the Parks Department would like to see county-issued cell phones or a system of truck-mounted/hand-held radios. Have you costed-out how much it would cost? Mr. Rapozo: We have costed it out. The in-truck was almost forty thousand dollars ($40,000). But we are looking now... Councilmember Yukimura: A year? Mr. Rapozo: No the installation costs but we are looking now at possibly adding Wi-Fi to our parks. Working with the vendor and if we can Wi-Fi our parks we can also provide communication to our workers at the parks. Councilmember Yukimura: But this is still going on private cell phones? Mr. Rapozo: Or we can purchase our own cell phones, yes. March 30, 2017 Department of Parks & Recreation (mnaa) Page 16 Councilmember Yukimura: Would you say that WiFi at parks has a higher priority than Wi-Fi at other facilities? Mr. Rapozo: I think our facilities here are all Wi-Fi. Councilmember Yukimura: Yes, at this building. Mr. Rapozo: And the other building. Councilmember Yukimura: Okay. Convention Hall. Mr. Rapozo: Yes. Councilmember Yukimura: Neighborhood Centers. Mr. Rapozo: Yes. Councilmember Yukimura: I mean it seems like a comprehensive analysis would be good, just to see which would be the top priorities. Mr. Rapozo: Yes. But if we are moving forward in facility maintenance to provide immediate or getting away from paper, and Wi-Fi, most of our facilities as part of my discussion with how we are going to become more efficient and we are jumping ahead, but if we can Wi-Fi, then our maintenance people can have iPads to do their work there instantly to get work orders there on the job or at the facility. Pull up the work order...what was really the problem there and do there. Our Park Rangers can go to the facilities and right now John makes hard copy of permits. Councilmember Yukimura: I saw that and I was going to bring that up when we talk about... Mr. Rapozo: So we want to move in that direction. So there are a lot of gains to be made with Wi-Fi and we are looking at possibly charging for that service, if you have it at Anini Beach Park. I do not know what the going rate is maybe twenty dollars ($20) a day, unlimited services per camper and ten dollars ($10) a day after that, something like that to help pay for the system. So it is more for County use, but we want to provide that as a service at the beach parks. Councilmember Yukimura: Well, I mean it is great you are thinking about the public, as well as the internal county system of workers, and needs for the workforce. But I am hoping since now facilities are all under you, you are thinking not just parks, but you are thinking all county facilities and putting it through an analysis. Mr. Rapozo: Convention Hall is Wi-Fi capable already. Councilmember Yukimura: Yes. I mean I do not want to go over each facility right now. March 30, 2017 Department of Parks & Recreation (mnaa) Page 17 Mr. Rapozo: So let us just say we know the facilities that have Wi-Fi and the ones that we need to do. Councilmember Yukimura: That is the kind of analysis I am looking for, that I presume you would do. Mr. Rapozo: We have that. Councilmember Yukimura: You have that analysis? Mr. Rapozo: We are talking about trying to Wi-Fi County facilities. In order to do that, we already looked at where they are and they are not. Councilmember Yukimura: Okay. So actually when you said you are thinking about "Wi-Fiing" your parks, it is actually a broader scope than just parks. You are looking at all county facilities? Mr. Rapozo: Yes. Councilmember Yukimura: And you have prioritized? Mr. Rapozo: But we are on Park Maintenance that is why I was sticking to Park Maintenance. Councilmember Yukimura: Yes. But it probably needs to be part of a bigger picture, right? Mr. Rapozo: It is. It is to Wi-Fi all facilities. Councilmember Yukimura: And you have already done an analysis and you have established priorities? Mr. Rapozo: Yes. Councilmember Yukimura: So is it in writing? Mr. Rapozo: No. It is talking to the vender. I have a list of facilities. Yes, if that is what you are asking for, yes, I do have that. Councilmember Yukimura: In priorities and with rationale about why you are doing which ones and the costs of doing it? Mr. Rapozo: Yes, I have that in writing. Councilmember Yukimura: Okay. Mr. Rapozo: But no decisions have been made. I said we are looking into doing that, yes. March 30, 2017 Department of Parks & Recreation (mnaa) Page 18 Councilmember Yukimura: I see, okay. It is good you are looking into it, and it seems like what started this conversation was this piece about... Mr. Rapozo: Communication. Councilmember Yukimura: About reaching your staff. Okay. We will wait for a proposal, maybe in the next budget or something, we will see, right? Because this is moving towards a decision of some sort, I presume? Mr. Rapozo: Yes. Councilmember Yukimura: Go, no-go, or whatever? Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Other Services has a slight increase. I see it is for one thousand two hundred sixty-eight coconut trees (1,268). Mr. Rapozo: Okay. Councilmember Chock: I know we have had in the past year issues with Ironwoods as well and I was wondering if we have that accounted for in terms of tree-trimming needs? Mr. Rapozo: Our tree-trimming crew, (inaudible) is a reflection of the North Shore has just gone down there and taken off...we call that a "haircut"...gave those trees a haircut. They will be going back to address some other trees that need to come out, but they have been down at Black Pot, and down at "Pavilions," that whole stretch to take the weight off of the trunk. So they have done a haircut down there. Councilmember Chock: Oh, okay. Mr. Rapozo: They are working at other parks as well. You know, when we initially did the tree analysis, we said we were about two-and-a-half years backlogs with emergency work to prevent what you just alluded to now. Aside from that, they are also being asked to do other things as they come out. But they have addressed that down at the North Shore. Councilmember Chock: I was thinking about also, Nawiliwili, Niumalu has some. Mr. Rapozo: Yes. Councilmember Chock: So those are the ones we are still behind on? Mr. Rapozo: Yes. March 30, 2017 Department of Parks & Recreation (mnaa) Page 19 Councilmember Chock: You had talked about...I know we have gotten an arborist to map out...like inspect the trees and give us prioritization, do we have a report on that? Mr. Rapozo: Our previous Division Chief was an arborist and when we looked at why we wanted to have a tree-trimming crew, we went through the parks to see what needed to be done. We do not have an arborist by position. What we do have is a great employee, willing to use his certification that he possesses outside of his scope of work he was hired to perform. He is willing to help us in needs when we ask, "Hey can you take a look at this tree?" Or, "What do you think about these trees?" So outside of the scope of his work, he is willing to do it. And so that is how we have been operating with the trees. Of course, he helps our tree-trimming crew to identify and properly trim the difficult ones that needs to be trimmed to, to be made safe. Councilmember Chock: What is position was that holds that arborist. Mr. Rapozo: Irrigation Repair. Councilmember Chock: Okay. Thank you, Chair. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: It is really great that we have this in-house tree-trimming crew. What kind of training do they get for trimming trees? Mr. Rapozo: How to properly use the saw. How to properly use the lift, the bucket. How to trim a tree and not butcher it, and depending on certain circumstances, our arborist helps to train them in properly trimming the trees. Councilmember Yukimura: Do you have that as a training course or training element? Or is it just kind of ad hoc on the job? Mr. Rapozo: As far as training to proper use of the equipment that comes out of HR? Councilmember Yukimura: No... Mr. Rapozo: But in terms of addressing a tree, properly, our arborist helps out to properly instruct them. Councilmember Yukimura: But there is no formal training? Mr. Rapozo: When there is, we send them. We are working with the Kaua`i Landscaping Association, and we are working with Office of Continuing Education and Training (OCET) at Kaua`i Community College (KCC) to provide those courses to enhance our training for the crew. Councilmember Yukimura: Thank you. March 30, 2017 Department of Parks & Recreation (mnaa) Page 20 Committee Chair Kaneshiro: Any further questions? Councilmember Yukimura? Councilmember Yukimura: Your port-a-potties are your portable toilets I guess they are covered on page 235, line-item budget. So you are showing a total of two hundred and sixty-five thousand dollars ($265,000), is that correct? Mr. Rapozo: Yes. Councilmember Yukimura: So we pay this much a year? Have we done an analysis of where we might convert to permanent toilets where it is justified? I presume in the long-run, the lifecycle costing might be cheaper in some cases. Mr. Rapozo: Might be. Councilmember Yukimura: Have done any analysis of that? Mr. Rapozo: No. My concern is when we grew up, this is the realities of our society today. There are places where did not have port-a-potties or bathroom facilities, take Wailua Beach. We all swam at Wailua Beach and someone needed to use the restroom, mom would say, "anyone need to go to the bathroom," and drove from the beach to a bathroom and back. Today our community demands us to put port-a-potties there because no one wants to drive to it. The impact is that we now pay two hundred sixty-four thousand dollars ($264,000) to provide this convenience. If the direction of our County working with you and us is to look at to build restrooms, not only are we providing convenience for restrooms, maybe we are going save on the overall expenses of the rental. But they are going to have maintenance costs involved and utility costs. I think that is the question beyond whether or not we are saving just by building a restroom there? Councilmember Yukimura: Absolutely. I think in some cases a portable toilet is going to be the solution, the long term solution and in some cases it might not and I wondered if you were doing an analysis and I guess the case that came to mind and I asked about it before is the port-a-pottis that are on the Ke Ala Hele Makalae, right at the Kapa'a Swimming Pool. You know, because maybe 50 feet away is the bathroom at the Neighborhood Center, and I think you can even set it up, so you can close off the center and make only the bathroom there available. It is already...there is already maintenance, and it is already built. So I do not know how much and, in fact I would like to find out how much it costs for that particular port-a-potty, if you could please submit that. But in that situation, it seems like there is some way you could work out, so they could use the bathrooms either at the swimming pool, which I think is a little bit more complicated, or at the Neighborhood Center, where if the center is open, it would be available. Even when it is not, if you can lock it up at night, so only the bathroom is accessible, it seems like that might save us some money. Mr. Rapozo: Possibly, the reason we initially put the port-a-potty there, is because at one time there was none and people were allowed to use the center is that there was an incident when we had the Summer Enrichment Program, March 30, 2017 Department of Parks & Recreation (mnaa) Page 21 and we have kids there and kids just go to the bathroom, and there was an undesirable there and for the safety of our user and our kids, we put it out there, so that it provides something readily available out there. Councilmember Yukimura: Well, maybe you just... Mr. Rapozo: So aside from the logistics that you just mentioned and there is another reason why we put it there. If we can save the costs, we are going, but there are other factors involved in everything that we do. Councilmember Yukimura: Well I mean you could just put a port-a-potty there during the summer program. I do not know all of the...because they still can come into the center whether kids are there or not. So it is about management. I just wondered whether...oh and the port-a-potties out here are under your jurisdiction, too? Is that in this bill? Mr. Rapozo: That is in that bill. Councilmember Yukimura: So this is the whole port-a-potty bill for the whole County, everything? Mr. Rapozo: No, Fire has their own. Councilmember Yukimura: Fire. What does Fire have port-a-potties for? Mr. Rapozo: Ocean Safety. Councilmember Yukimura: Okay. And that is places where there is no bathroom...no public bathrooms where the lifeguards are? Mr. Rapozo: I think you should ask the Fire Chief for that one. Councilmember Yukimura: I will. Thank you. Committee Chair Kaneshiro: Any further questions for Parks Maintenance? Lenny, not to go back, but the coconut tree trimming, are we eventually going to try and have our people do that trimming, or are the trees in too much of a difficult position that it is better to contract it out? Mr. Rapozo: Maybe we should look at Kona. There is a decision by Kona, and that was back before we were even allowed to vote maybe. Well, it was a mid-1990s decision. It was determined that coconut trees should by contracted-out and traditional other kinds of trees should be done by public workers, unionized workers. The amount of coconut trees is tremendous. Maybe at some point we may be able to get caught-up with all our trees and that is something our people can do. But for the immediate future, we do not have the resources or the time to do all of those. March 30, 2017 Department of Parks & Recreation (mnaa) Page 22 Committee Chair Kaneshiro: Okay. Councilmember Yukimura, do you have a question? Councilmember Yukimura: No, thank you. Committee Chair Kaneshiro: If there are no further questions for Parks Maintenance, we will move on to Beautification. Councilmember Yukimura: What page is your narrative, Lenny? Mr. Rapozo: The narrative is all lumped into one (1), but the graphs are on page 24. The narrative started on... Councilmember Yukimura: Beautification? Mr. Rapozo: Yes. It started on page 20 and ended on page 22. Beautification's pictures on page 24. Committee Chair Kaneshiro: We saw a slight increase in overtime. Can you explain the increase and if there is anything that you are doing to try to manage overtime? Mr. Rapozo: Sure. In trying to be fiscally creative, and I am going to use Hardy Street as an example because we just started to pick that up. Last budget, we came in and we asked for a position to take care of Hardy Street. During the cost analysis, we looked at if we can come once a month and do Hardy Street, meaning we are going buff the place out initially and then we come once a month, that is going to cost us $12,000 for the year. To have a position with benefits, I think, was in excess of $30,000 salary, plus benefits. It provides Beautification a chance, because that is Monday through Friday operation, eight (8) hours, it provides them a chance to make overtime if they want to. So there is going to be a bump up in overtime because I am trying to be fiscally creative in trying to minimize expense, but yet still meet the needs of new projects coming on. So with respect to overtime in our Department to answer your question, in 2008, when I became the Director, it took a year to see operations and to understand how we operate. Some of the policies that we implemented to manage overtime, because I think you are going to agree that we are not going to get rid of overtime. If somebody cannot work a weekend shift, it has got to be filled with somebody. Usually, that person is going to get overtime. People retire and people move on. Somebody has to pick up the slack, so we are going to have overtime, but it is how to manage the overtime and some of the reoccurring overtime. Some of the policies that we implemented, for instance, let us look at the stadium. In the past during football games, you would see the Caretaker there all day. I made the decision that during the Kaua`i Interscholastic Federation (KIF) games, we are going to have a Caretaker there because we are looking at thousands of people there. In case something should happen, somebody should be on-site to be able to respond to it. During Pop Warner games, we are lucky if there are three hundred (300) or four hundred (400) people there. So we should be able to treat that facility like the Convention Hall where somebody opens up, use the facility, come back to close up, do some maintenance, and then go. Those are the types of policies that I changed that we did when we came in to try to manage overtime. So all overtime is approved by either myself or my Deputy, unless March 30, 2017 Department of Parks & Recreation (mnaa) Page 23 it reflects operations in the sense in this Division, somebody cannot come to work for whatever reason, they have to send someone in and they have to get paid the overtime, then the Division Head is able to just make those calls. It is the same thing with pools. We only have x amount of pool guards. There are times for whatever reason, we have to close pools or sometimes we have to pay overtime. So those come under my approval. To handle overtime, it is really the approval of either myself or Ian. But that is how we manage it; we changed some of the policies of the way we work. In the beginning, it was tough because people were allowed to just do it and there was push-back, but we have been paid to manage and so we manage it in that fashion. I can give you another example, one (1) person could make as much as thirty (30) plus hours of overtime during the Kaua`i Hospice just by having to open up and hanging around while they are doing whatever they are doing. Well, if we are going to allow Kaua`i Hospice to come in, they should be responsible enough that this is what your needs are, we give you the needs, and the person can leave and only be on-duty when we feel it is necessary. So it is been on a case-by-case basis and that is how our Department has been handling the overtime. I think overtime is inevitable, but we have to try to manage it to keep it as minimum as allowable. Council Chair Rapozo: I have a follow-up. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Thank you. So the bump that Committee Chair Kaneshiro talked about, what is that attributed to? Mr. Rapozo: The bump that we are anticipating is to beautify Hardy Street. We are coming this Saturday with the full beautification crew, east and west, to pound it out and get it to a level where we can come back once a month and not necessarily having to trim, but at least once a month to pick out the invasive kind of plants growing there as opposed to having a person there every day to do this. Council Chair Rapozo: So last budget, you got the position? Mr. Rapozo: A half-time position. We have not filled it. Council Chair Rapozo: Okay. Are you not planning on filling that? Mr. Rapozo: No, we are planning on re-describing it to address other needs in the County. I can go into that now or we can take that up when we go through the positions. Council Chair Rapozo: I do have a question on Position No. 1827, which shows up in your Beautification. In the vacancy report, it shows up in Beautification, but in the budget, it is showing up in Facilities Maintenance. Mr. Rapozo: Yes. Council Chair Rapozo: What is the status on that one? March 30, 2017 Department of Parks & Recreation (mnaa) Page 24 Mr. Rapozo: That was the one that was given to us half-time last year. Council Chair Rapozo: That is not half-time. That is $38,000. Mr. Rapozo: Okay, let me finish. That was given to us last year half-time because Hardy Street was going to come in halfway through our budget. Before filling it, like I just described what I thought would be a better solution budget-wise and everything, we are moving this direction with Hardy Street. There are other needs on the custodial side with Transportation and the Police Department. At the Police Department, there are four (4) wings there, where three (3) wings we have full-time employees, and the fourth wing, they somehow manage to clean it. At Transportation, you have a four (4) hour person there, but it is a twenty (20) hour operation. So you have someone that is cleaning 4:00 a.m. until 8:00 a.m., and then the facility does not get attention until the next 4:00 a.m. So for sixteen (16) hours, people are using the restrooms, using the facility, and when the person comes back the next morning, it is a mess. Council Chair Rapozo: Does the public use that building? Mr. Rapozo: No, but... Council Chair Rapozo: Just the employees create the mess? Mr. Rapozo: Yes. It is a twenty (20) hour operation. Council Chair Rapozo: I understand. Mr. Rapozo: People are going in and out. Then, on the Police side, dispatch, which is twenty-four/seven (24/7) and Civil Defense does not have a dedicated person for that wing. So taking that position that Council Chair Rapozo has mentioned, we want to create an eight (8) hour, and that is what we initially were going to talk about. Councilmember Yukimura: What page is that on? Council Chair Rapozo: I am trying to figure out, Position No. 1827, what is it right now as we speak? Is it a Janitor? Mr. Rapozo: It is a Groundskeeper. Council Chair Rapozo: Is it a Janitor or a Groundskeeper? Mr. Rapozo: It is a Groundskeeper. Council Chair Rapozo: Okay, but the budget reflects a Janitor in Facilities Maintenance. March 30, 2017 Department of Parks & Recreation (mnaa) Page 25 Mr. Rapozo: That is the proposal for next year. It is still vacant. So to address the needs, which I think is proper, we can have that person go and dedicate their cleaning at Police and Civil Defense and then in the afternoon after they do their four (4) hours there, in the afternoon, they give Transportation attention so that the morning person and the people that are using the facilities will have a better facility. Council Chair Rapozo: So Position No. 1827 was provided as a Groundskeeper? Mr. Rapozo: That was for Hardy Street. Council Chair Rapozo: Last year for Hardy Street? Mr. Rapozo: Yes. Council Chair Rapozo: And that has not been changed yet? Mr. Rapozo: No. Council Chair Rapozo: It is still a Groundskeeper today? Mr. Rapozo: Yes, which is vacant. Council Chair Rapozo: Right, and it has been vacant. According to this, it has been vacant for one thousand five hundred (1,500) days. I do not know. You never hired? Mr. Rapozo: That was a dollar-funded Groundskeeper position. When we had to make some cuts, I guess one thousand five hundred (1,500) days ago and it was vacant, the eastside Beautification Crew was managing their work. So to make our cut, I dollar-funded that position. Council Chair Rapozo: So that is going to go away and that is going to become a Janitor? Mr. Rapozo: Yes. Council Chair Rapozo: Next fiscal year? Mr. Rapozo: Yes. Council Chair Rapozo: And you are saying you are going to have the existing crew take care of Hardy Street? Mr. Rapozo: We are going try and do it that way. Council Chair Rapozo: Is that not what we have been doing? March 30, 2017 Department of Parks & Recreation (mnaa) Page 26 Mr. Rapozo: No. Council Chair Rapozo: What have we been doing on Hardy Street? Mr. Rapozo: The contract was just up, I want to say maybe February. Council Chair Rapozo: So since February, I have seen County people out there. Mr. Rapozo: Just last week, yes. Council Chair Rapozo: Are you suggesting that we do not need a person dedicated? Mr. Rapozo: Council Chair Rapozo, I want to try this way. It is going to save us some positions and save us some money. We are going to pay $12,000 in overtime that I figured out or a little over $12,000, maybe $13,000. It was $12,000 and some change, as opposed to Other Post-Employment Benefit (OPEB) and a full-time position out there every day. Council Chair Rapozo: Well, I just want to make sure that is maintained. That is the bigger issue. Mr. Rapozo: I do, too. Council Chair Rapozo: $12,000. You are having these people coming once a month? Mr. Rapozo: Once a month. Council Chair Rapozo: To clean up? Mr. Rapozo: Yes. Council Chair Rapozo: And basically, just wait fiscal for the month, I guess. Is that the plan? Mr. Rapozo: That is the plan, to try and do it. If it does not, like we just had the discussion about Pi`ikoi, if it does not work, then we have to try. But at least, let us try and see if we can save some money here first. Council Chair Rapozo: Well, it is not that you are saving the County money. You are moving a position. It is not that you are saving the County money. The position is not going to go away. Mr. Rapozo: Yes. March 30, 2017 Department of Parks & Recreation (mnaa) Page 27 Council Chair Rapozo: You are not. Your plan is going to increase the budget with the overtime costs. Mr. Rapozo: It is going to increase the budget, but there is still the needs of Transportation and Police. Rather than having two (2) positions, I am asking just reallocating for one (1). Council Chair Rapozo: Okay. There are so much reallocations going on and my head spins. Again, it is not clearly...we do not know until we find out. I think that is the frustration, but I guess we will get through it at some point. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I think reallocation was the tool that the Charter anticipated. If it is used well, it is an important tool for the Administration. If it is abused, then it is not the right process. Can you tell me what number it is in the budget and on what page, the position? Council Chair Rapozo: Page 227 on the bottom right. Councilmember Yukimura: Okay. Bottom right. Position No. 827? Council Chair Rapozo: Position No. 1827. Councilmember Yukimura: Thank you. I want to commend you for creative thinking. $1,000 a month to maintain Hardy Street does not seem unreasonable. It is important and it needs to happen, but it needs to happen in the most cost-effective way. I am interested to see how it works. Mr. Rapozo: Me, too. Committee Chair Kaneshiro: Are there any further questions for Beautification? If not... Councilmember Yukimura: Wait, is that your Sprinkler System Repair Worker in Beautification? You mentioned something in your narrative, I think, about that position, right? That is a position that we have had for a while now? Mr. Rapozo: I want to say about four (4) or five (5) years now. Councilmember Yukimura: We have sprinkler systems islandwide that this position takes care of? Mr. Rapozo: Yes. Councilmember Yukimura: And one (1) worker is enough to do that? That is pretty much his sole job? He just rotates around? March 30, 2017 Department of Parks & Recreation (mnaa) Page 28 Mr. Rapozo: Yes. Councilmember Yukimura: And this is a worker who has an arborist background? Mr. Rapozo: He has an arborist certificate. Councilmember Yukimura: Okay. In the development of parks facilities, are you including more and more sprinkler systems? Mr. Rapozo: Yes. Councilmember Yukimura: So you are doing it because it is a cost-effective way to address parks maintenance? Mr. Rapozo: Parks Maintenance and also provides a better experience for the user. Most ballfields today demand sprinklers to make the field playable. In the past, they would have to drag it out manually with crawlers. They use crawlers at the stadiums, and other parks, we are going use sprinkler systems. So that allows for time and savings in maintenance and dragging... Councilmember Yukimura: It is more cost-effective? Mr. Rapozo: Yes. Councilmember Yukimura: I saw once, a water truck come here and water some of the...it was not a park. It might just be beautification, but there is a sprinkler system in the Hardy Street improvements, right? Mr. Rapozo: Yes. Councilmember Yukimura: So that is what it saves. It saves the water truck from coming and having to water all along the ground? Mr. Rapozo: That water truck watering is just a recent thing of this current Administration. This is the center of County government, so we are going to try to make it nice. Councilmember Yukimura: Yes. Mr. Rapozo: Even for him to wash down the roadways and parking lots to make it look decent. Councilmember Yukimura: I support that. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. March 30, 2017 Department of Parks & Recreation (mnaa) Page 29 Council Chair Rapozo: I was talking to Councilmember Yukimura a while back about our front lawn in front of our building. It is not pretty, it is full of paka, and the chickens are destroying it. I am hoping that at some point, we can re-sod that field and put in some grass so the chickens cannot dig because it is not pretty at all. Mr. Rapozo: About for our five (5) or six (6) budgets ago, I asked for moneys to hire somebody to eradicate the chickens, and there are people out there, but the problem was that I was told that, and maybe the policy of the Kauai Humane Society has changed. When they took them there, they were going to charge us to take the chickens there. I only have to pay to catch them, but I have to pay them to get rid of it. The cost was kind of crazy. It was like $7 a chicken at the time. So then he was going to let them loose someplace else on the island, but that is just going to move the problem someplace. So we never pursued the contract. Until we can figure out what we do with the chickens once we get them... Council Chair Rapozo: I do not think we are going to get rid of the chickens. It is a matter of putting grass on there that the chickens cannot dig. I do not know. Councilmember Yukimura: Is there grass? Mr. Rapozo: I have Zoysia at my house. They dig the Zoysia and they dig the Seashore Paspallum too. Council Chair Rapozo: I do not know what to put on there, artificial turf, maybe. I do not know. It is horrible. It is not even safe, to be honest, with the puha. Councilmember Yukimura: It is dangerous. Councilmember Chock: Chicken papaya. Council Chair Rapozo: What? Chicken papaya, yes. Councilmember Yukimura: What did he say? Council Chair Rapozo: Chicken papaya. I heard they are really good to eat. Councilmember Yukimura: I have called them our emergency food supply. Council Chair Rapozo: I do not know if we are ever going to get rid of them. You can take these away and others will come. They will come back. Mr. Rapozo: For a while, you folks had eradicated them somehow because they were dying all over the place. Council Chair Rapozo: It was not us. March 30, 2017 Department of Parks & Recreation (mnaa) Page 30 Mr. Rapozo: I do not know how you folks did it, but that was a good measure. Council Chair Rapozo: Oh, no, that is going to be in the paper, "Council kills the chickens." Well, we never poisoned any chickens. I do not know what they did. Mr. Rapozo: Eddie was calling us, "Hey, come over and pick these up." Okay, we will come right over. Council Chair Rapozo: Really? No, unless it is the staff. What are you folks feeding those chickens? Whatever you folks were feeding them, let us make another pot. Councilmember Yukimura: Population follows food, and that is what is happening. Committee Chair Kaneshiro: Are there any further questions for Beautification? If not, we will move on to Stadiums. Councilmember Yukimura: What page is that? Committee Chair Kaneshiro: We are on page 241. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: The budget was pretty static. Council Chair Rapozo: The only change was the employee titles were changed to the Bryan J. Baptiste (BJB) Sports Complex, I believe it is called? Mr. Rapozo: Yes. Council Chair Rapozo: So they were Caretakers? Mr. Rapozo: Yes, they are caretakers, but just being identified to what the properly facility is at. Really, the only change in this budget was benefits. Benefits went up twenty percent (20%), and I guess pay increases that went up one point nine percent (1.9%). Council Chair Rapozo: When you change the position from a Caretaker I to a BJB Sports Complex, what... Mr. Rapozo: You are a Park Caretaker. Council Chair Rapozo: It is the same? Mr. Rapozo: Yes, it is the Park Caretaker. March 30, 2017 Department of Parks & Recreation (mnaa) Page 31 Council Chair Rapozo: You are just assigning them to a specific location. Mr. Rapozo: It is identifying the facility. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: The premium pay, temporary assignment, is that a collective bargaining? Mr. Rapozo: The what? Councilmember Chock: The premium pay temporary assignment and meals. Those were all... Mr. Rapozo: Collective bargaining. After they work from a certain time, they are entitled to certain other benefits. Councilmember Chock: When does the meals kick in? It is a small amount. Mr. Rapozo: After 6:00 p.m. Councilmember Chock: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Your electricity has gone down substantially, but you are still asking for the same amount you got last year? Mr. Rapozo: Yes. We added Vidinha Stadium baseball. That is now a lighted field, so we anticipate there will be some increased costs there, which I remember growing up, that was forty-four (44) years ago that the County promised us they were going to get lights at the baseball field. Councilmember Yukimura: I know it is been a long wait. I cannot complain about that. Thank you. Committee Chair Kaneshiro: Are there any other questions for Stadiums? Council Chair Rapozo: I am not sure if it is tied to Councilmember Kagawa's question the other day about the batting cages. The fencing packages, one hundred fifty (150) by four (4), is that just chain-link fencing? Mr. Rapozo: Where are you looking? Council Chair Rapozo: Your page 186. March 30, 2017 Department of Parks & Recreation (mnaa) Page 32 Mr. Rapozo: My page 186. Council Chair Rapozo: On the bottom, the small equipment. At the very bottom. Committee Chair Kaneshiro: The bottom page is 243. Mr. Rapozo: Okay. Committee Chair Kaneshiro: At the very bottom. Mr. Rapozo: It would be portable fencing for homerun fencing. Council Chair Rapozo: Oh, I got it. Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: It looks like it is not that big of an amount, but you are at $4,000. Are you anticipating that you are going to need $9,000 this year? Mr. Rapozo: Yes, we are. Depending on the run-date on this was. Mine has a puka in it on my binder. I am not sure of the run-date was. We are asking for the same amount. Committee Chair Kaneshiro: Are there any further questions for Stadiums? So we are going to jump back to Facilities Maintenance. Facilities Maintenance is on the bottom of page 226 for us. I have a question. Electricity, water, and sewer, all went down. Where did those numbers go? Mr. Rapozo: For utilities, for whatever reason, when facilities maintenance came over, they also gave me all their electricity bills for the whole County, which I thought was inappropriate because we should be fixing and repairing. The utilities cost should be reflected in another Division in Public Works, that was their responsibility, to pay those needs. So that was put back in Public Works' budget. Committee Chair Kaneshiro: Okay, got it. Mr. Rapozo: And then the reduction in the operations got transferred to Administration because the Facilities Managers programming needs was also in here. So to be better accountable as to the different Divisions and what they are spending, I moved that out. Committee Chair Kaneshiro: The lumber racks you have it on twice. Is that a mistake? Mr. Rapozo: It is probably a mistake. March 30, 2017 Department of Parks & Recreation (mnaa) Page 33 Committee Chair Kaneshiro: You have lumber racks under "controlled assets" and... Mr. Rapozo: It is a mistake. Committee Chair Kaneshiro: Okay. "Other small equipment." Mr. Rapozo: Oh, yes. Committee Chair Kaneshiro: So will you correct them in the supplement? Mr. Rapozo: Yes. Committee Chair Kaneshiro: We skipped around a little bit. Lenny gave a little different order, so we are following the order on this. Council Chair Rapozo: Okay. I have a question. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: This would be on your page 174. It is the Other Rentals. It says, "Equipment rentals needed in lieu of equipment purchase." What rentals? Mr. Rapozo: It is mostly lifts. Council Chair Rapozo: Lifts? Mr. Rapozo: Yes, lifts. In the gyms (inaudible) here. We do a lot of rentals for lifts to get to the place. Kaiakea Fire Station. Council Chair Rapozo: How much are those lifts? How much do they cost? Mr. Rapozo: I forget. It is like about $300 to $400 every time we use them. Council Chair Rapozo: How much does it cost to purchase it? Mr. Rapozo: I do not know. I have not done that. Council Chair Rapozo: I am looking at $25,000 and is that majority for the lifts? Mr. Rapozo: Whatever Warren needs in equipment that we do not have, that allows him to go and get it. Council Chair Rapozo: And then page 176, lease. Is this all new equipment and new vehicles? March 30, 2017 Department of Parks & Recreation (mnaa) Page 34 Mr. Rapozo: Yes. A little earlier when we went through the lease, these were eight (8) utility trucks that were purchased in 2005. They have a lot of problems. They have been in the shop a lot. They are on the shop's replacement list. Council Chair Rapozo: So these trucks, where do they go? Mr. Rapozo: Islandwide. This is the Plumber, Electrician, and Maintenance Workers. Council Chair Rapozo: And these eight (8) trucks will go where? To the auction block? Mr. Rapozo: Auction block. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I am looking at your successes and achievements on page 44. I want to commend all of you for achieving this. You say you have minimized the backlog of outstanding work orders. Is this the backlog of Facilities Maintenance? Mr. Rapozo: Yes. Councilmember Yukimura: Do you know the extent of the reduction? How do you measure a backlog, I guess is the question? Mr. Rapozo: Whereas because now they are their own Division and the attention is placed upon them, they respond to a work order at a minimum of seven (7) days to ten (10) days maximum. They have done a lot of improvements, I think, around the facilities if you walk around. So that number that is pending in the computer has shrunk a lot, but just moving to attend. For instance, your elevator person was here and they needed somebody to come and repair or tighten up a screw, and Eddie calls. Luckily, we had somebody available and they came right away to attend to something like that, as opposed to putting in a work order. I think the mindset is different. They now have the attention that they deserve, and I think it is helped the County overall in addressing the needs for repairs. Councilmember Yukimura: It is commendable that you are measuring or you have a policy that says every request we have or repair request that we have, we will respond within seven (7) to ten (10) days. So that is something that you strive to meet? Mr. Rapozo: Yes. Councilmember Yukimura: For everything, and you can say that this year, you have achieved that goal? March 30, 2017 Department of Parks & Recreation (mnaa) Page 35 Mr. Rapozo: Yes. That is something that we started since July 1st. In starting up this thing, that is where some of the attainable that we wanted to reach. Councilmember Yukimura: That was a goal this past year? Mr. Rapozo: Since they came over since July 1st. They have not been with me even a year yet. Councilmember Yukimura: Okay. Mr. Rapozo: So those are some of the... Councilmember Yukimura: And eventually you can move to reduce the seven (7) to ten (10) days to maybe three (3) to five (5) or whatever? Mr. Rapozo: Yes. Councilmember Yukimura: So related to that, you say you have completed a park inspection for each park facility. I think you mentioned that in another meeting, and you are creating a list of repairs and upgrades for each park. That is very commendable. Is this being digitized or on a spreadsheet so that you are able to track it? Mr. Rapozo: Yes, that is part of the William's whole discussion about the asset management program for the parks. That was part of the discussion that we had yesterday. It is going to be put into that. Councilmember Yukimura: You have a consultant and when are you planning to have your asset management plan pretty much complete and functional? Mr. Rapozo: For the next part, as William described, within the next two (2) months the contract is going to be signed. They put the needs of the park into the database. Councilmember Yukimura: Like we did with roads? Mr. Rapozo: Yes, but for Facilities Maintenance what is important when we included them in that visit, was to identify what projects to be done in-house. Councilmember Yukimura: Yes. Mr. Rapozo: And how quickly we could move through those projects. Councilmember Yukimura: Right. In any asset management, you are going to have those projects you do in-house and those projects contracted out. March 30, 2017 Department of Parks & Recreation (mnaa) Page 36 Mr. Rapozo: Right, but for these discussion purposes for budgetary discussion purposes, we wanted to show as part of this park, we went out park to park so that he could see as a Chief and identify projects that he could do or take care of immediately. Councilmember Yukimura: Yes, so that is something that you are doing prior to having your asset management plan? Mr. Rapozo: Yes. Councilmember Yukimura: Okay, and eventually, all of this is going to be on a major spreadsheet showing the assets? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Great. Thank you. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: Last question, and it is about Position Nos. 1541 and 1856. Mr. Rapozo: Position No. 1541? Council Chair Rapozo: Yes. Mr. Rapozo: And? Council Chair Rapozo: Position No. 1856. Mr. Rapozo: And Position No. 1856. Okay. Council Chair Rapozo: What is the plan for those positions? Mr. Rapozo: So Position No. 1856, in the industry, there is a hard time in trying to get an electrician. It does not mean we do not need it. There is a need. The electrician section in Facilities Maintenance is overworked and overtaxed. The Electrical Unions have dominated this industry, and yet, they have cornered the market on most electricians. There is a lot of work out there in the industry for electricians, so it is hard to attract a new electrician. Within-house, there is a young man who took it upon himself and went to Kaua`i Community College (KCC) and did the education part. Since they came over last July, I drafted a training agreement, and I am meeting with the Unions that this young man will complete four thousand (4,000) hours of work under a licensed electrician, that he can become a licensed electrician himself, and therefore, he will become a County Electrician. But right now, he occupies a Maintenance Worker position. I have asked the Department of Human Resources (HR) to reverse it and make Position No. 1541 a Maintenance Worker position so we can hire for that because if he is taken away for that position, the maintenance facility people can get help. Then, when this gentleman or this March 30, 2017 Department of Parks & Recreation (mnaa) Page 37 young man passes his test and he qualifies and becomes a licensed electrician, then we re- describe his Maintenance Worker position to be an Electrician. For position No. 1856, we continue to look for electricians, and if any of our staff put out the feelers because this looks like the way the County is going to have to go out to get electricians because the way it is now, the industry, as I mentioned, there is plenty of work out there and nobody wants to come because of pay to become a County Electrician. But our needs are still there. We do not have enough Electricians. I understand that they have a vacant position for the Wastewater Electrician. They are asking us to help with their electrical needs. As much as we want to, we are going to help them as best as we can, but we have so many other electrical needs on our side for the other facilities. So they are going to run into the same problem. It is trying to be creative in trying to get to where we want to get to and trying to incentivize our employees that, "Hey, instead of being a Maintenance Worker, there is a chance you could be an Electrical Repairman or Electrician." You have to take the classes and get the education on your own, but it comes time for the practical part, we can help you by placing you in our electrical area. This other one, what we want to do is re-describe it to an Electrical Helper, Electrician Helper, and downgrade the position. Again, working with HR. HR is really good to us in the sense that the requirements to be an Electrician is not there, but you can be an Electrical Helper. But finding that right person who is going to work his way to eventually become an Electrician. I am hoping I am not confusing everybody. Council Chair Rapozo: No, I was actually going to ask you if there is another category or position like helper. Mr. Rapozo: Yes. HR was the one that brought it up. Council Chair Rapozo: Maybe I am just not familiar with the process, but what would prevent this Council from changing the position? Mr. Rapozo: Change it in what way? Council Chair Rapozo: Let us say the Electronic Equipment Repairer is vacant right now, right? Mr. Rapozo: Right. Council Chair Rapozo: There is no body in that position. Mr. Rapozo: Right. Council Chair Rapozo: What prevents the Council from changing that position to an Electrician Helper or whatever it is called? Mr. Rapozo: Is that Position No. 1541? Council Chair Rapozo: Either one, it does not matter. March 30, 2017 Department of Parks & Recreation (mnaa) Page 38 Mr. Rapozo: What prevents it? I think that is an HR question. I do not know. Council Chair Rapozo: I do not need the answer now, but it would make sense to me. I do not know what you call it, re-classifying them going down and back up, but rather than just submitting the...I do not know. To me, it would seem simpler to just change the position at the budget. There is nobody in the position. Mr. Rapozo: I am not sure what the HR process is. JANINE M.Z. RAPOZO, Director of Human Resources: Good morning, Janine Rapozo, Director of Human Resources. During the budget process, you can certainly change the position, but we will probably be doing it in the May supplemental. Council Chair Rapozo: Okay. It just seems you can avoid a lot of work for you, your Office, if it is anticipated we are going to change the position because I have seen a few already that have been altered or changed. It would seem much more, I do not know, transparent, if it just showed up and it was explained in the narrative that these are the positions that are re-whatever. What did you call it? Mr. Rapozo: Re-described. Council Chair Rapozo: Re-described. It is so much easier than having us try to track the vacancy report against the budget and seeing it is not. Ms. Rapozo: Yes, because they will not necessarily be the same because it was already reallocated in the new budget. I think in the Mayor's message, he tried to capture those ones that were changed, which are the ones that went from dollar funding to funding. I guess we will do that again during the May supplemental. Council Chair Rapozo: Okay. Thank you. Councilmember Yukimura: I have a follow-up. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: Is not this the difficulty, and this is for either of you or both of you, the difficulty of filling the position that the salary is pretty low? Mr. Rapozo: In this case for Electrician, my understanding is yes. Ms. Rapozo: It depends on the market. Right now, we would have to look at whether or not that is something that is low. That is a statewide rating and pricing for that particular position. So we would have to look at it whether or not we would have to engage in shortage differentials based on the market at the time. March 30, 2017 Department of Parks & Recreation (mnaa) Page 39 Councilmember Yukimura: It says Electrician, Electrical Equipment Repairer. Is that the official title? Ms. Rapozo: I believe so, yes. Councilmember Yukimura: Electrician, and that is like an entry-level? Ms. Rapozo: No, the Electrician Helper would be entry-level. Councilmember Yukimura: I see. Okay. So this is the position that we need and want? Ms. Rapozo: Yes. A lot of times when it does vacate, you will see in a lot of positions when we submit our report, that is will say "recruit at a lower level" because this may have been an incumbent that worked their way up to the level, but then now that we recruit, we really should go back down. In this case, they were trying to see if they could already get a seasoned Electrician, which we cannot. So we are going to try to move their way up kind of strategy. Councilmember Yukimura: Yes. I think it is encouraging that we found somebody in-house that wants to move up, and that we are facilitating that. We have one (1) person that is in there right now, right? Mr. Rapozo: We have two (2) Electricians right now. Councilmember Yukimura: You have two (2) electricians. Mr. Rapozo: And there is one (1)... Councilmember Yukimura: Which is Position No. 1017 and? Ms. Rapozo: To fill the Electrician. Mr. Rapozo: Oh, you mean to fill or that is already on-board? Councilmember Yukimura: Already on-board, you have one (1). Mr. Rapozo: On-board we have two (2), and one (1) young man who is in training. We have two (2) vacancies. Councilmember Yukimura: Okay. I see here. Position No. 1540 is the Lead Electrician. Mr. Rapozo: Yes. Councilmember Yukimura: I see, and then you have one (1) other Equipment Repairer Position, and it is the two (2) we are talking about that you are wanting to use to help this young man move into a full position? March 30, 2017 Department of Parks & Recreation (mnaa) Page 40 Mr. Rapozo: Yes. I may add that he can do the work, but he just needs the hours working under, as prescribed by law, before he can take the test. Councilmember Yukimura: Is he working under the County Electrician? Mr. Rapozo: Yes. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Are there any further questions? If not, we are going to move on. Councilmember Yukimura: Yes, I do. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: In your budget narrative on page 44, you said one (1) of the challenges is adapting to new software MPET. Mr. Rapozo: Yes. Councilmember Yukimura: The challenge is to retrain and educate all of the maintenance and janitorial staff. Mr. Rapozo: Yes. Councilmember Yukimura: What is that? Mr. Rapozo: It is the new software that we are using for the asset management program. Councilmember Yukimura: Is it already in operation? Mr. Rapozo: Yes. We are training our staff first. Councilmember Yukimura: And the janitorial people use this? Mr. Rapozo: Eventually the whole County. When you want to put in a work order, it will be through the MPET system as well as completing the work orders. Councilmember Yukimura: Yes, because janitorial staff is on front lines. So if they see something broken or whatever, they are the ones that need to put in the request. Mr. Rapozo: The Park Caretakers, District Supervisors, people in Finance, and whoever is dedicated for a particular agency to put in work orders. March 30, 2017 Department of Parks & Recreation (mnaa) Page 41 But these are the people that are going to have to respond to the work orders that this statement refers to. Councilmember Yukimura: Okay, good. Thank you. Committee Chair Kaneshiro: Are there any further questions? If not, we are going to move on to Convention Hall. Convention Hall for us is on page 244. I have a question. Convention Hall floor replacement, that money is coming out of where? Mr. Rapozo: 209. Committee Chair Kaneshiro: Oh, okay. The air conditioning for the Convention Hall has already been budgeted and encumbered from the prior year? Mr. Rapozo: Yes, in this current budget. Councilmember Yukimura: I am sorry. Where is the Convention Hall narrative? Mr. Rapozo: It starts on page 13. Councilmember Yukimura: I found it. Committee Chair Kaneshiro: In order to get the Convention Hall kitchen certified, you only needed the stove hood vent or did you need more? Mr. Rapozo: The hood vent. Committee Chair Kaneshiro: Is that it? Mr. Rapozo: Yes, in order to just use the stove, yes. There is some back wall fire protection that has to be by the stove. It also has to be constructed, too. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: What is the advantage of making it a certified kitchen? Mr. Rapozo: It allows groups to book that as a certified kitchen and go out and sell to the public. Councilmember Yukimura: Okay. Mr. Rapozo: So if this Council wanted to do your fundraisers, I think the Department of Health has allowed it. You can use it for prepping, but they have allowed cooking at the Convention Hall. It is not certified because you cannot use the stove because there is a hood vent, but you can use it for prepping because there is separate March 30, 2017 Department of Parks & Recreation (mnaa) Page 42 washing facility and a three (3) compartment sink that you can use. This will not only help the users, but also the community that needed a place to do that work. Councilmember Yukimura: Well, I remember that after Hurricane `Iniki, we were not able to use the kitchen to feed, so the Southern Baptist Church brought in their kitchen and installed it outside of the Convention Hall. Mr. Rapozo: Yes. Councilmember Yukimura: So I am just wondering if it is related. Mr. Rapozo: Eddie has done a good job by adding the wash basin so you can at least use the kitchen to prep. Councilmember Yukimura: And is the Convention Hall a designated shelter? Mr. Rapozo: Yes. Councilmember Yukimura: It is, too, right? Mr. Rapozo: Yes. Councilmember Yukimura: So presumably, if we needed to feed a lot of people at that, Eddie is there...this certified kitchen would facilitate that? Mr. Rapozo: Yes. I guess it depends because if you are going to sell food, then you definitely need a certified kitchen. But if you are having a private party, then that is not a requirement. Councilmember Yukimura: Right. I think the Office of Economic Development, Kaua`i Economic Development Board (KEDB), and KCC are developing incubator kitchens where people can prepare food whether it is for commercial weddings, or school lunches, or whatever. That is a different function from Convention Hall, so I just wondered about the interface. Council Chair Rapozo: I have a follow-up to that. Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: So someone could basically rent the Convention Hall and use the certified kitchen, to make products to go out and sell? Mr. Rapozo: Yes. Council Chair Rapozo: I am going to assume that we are looking into the rates that if we are going to be... Mr. Rapozo: Charging. March 30, 2017 Department of Parks & Recreation (mnaa) Page 43 Council Chair Rapozo: Yes. If somebody is going to be using that facility to generate revenue for their business, then I would assume they would come under a different rate schedule. Mr. Rapozo: Yes. Council Chair Rapozo: And not using the community center as a...I think the models that the Economic Development people are looking at is going to have a charge. So you are basically going to rent the kitchen, and I would assume that we would follow similar model. Mr. Rapozo: Yes. Council Chair Rapozo: So we do not steal that project from the people or not gouge them to the point we do not get anybody because they can go there. Mr. Rapozo: Our Parks & Recreation target is the community organizations, youth groups, that are always looking for someplace to do a fundraiser and they do not have that. I do not mean to go off-track, Committee Chair Kaneshiro, but the scope of work for Hanapepe Stadium's new food booth has that in mind. The scope of work for Bryan J. Baptiste concession has that same idea in mind, to help the youth groups out there or the nonprofit organizations that need to fund to travel and all of that, to have a place that the Director can sign off on it. The Department of Health has been really good and lenient in recognizing that need, that although Vidinha Stadium was not built like a certified kitchen, we are missing the separate handwashing facilities that is required and that is something new. They have recognized that was the intent when it was built, so groups are able to use the facility at football games where they are selling food, to sign off to get a permit. The Convention Hall would be one of them that is recognized for prepping, but not necessarily cooking. Lihu`e Neighborhood Center is the other one that has been recognized. Council Chair Rapozo: I am not suggesting that we charge those nonprofits. My wife would like to make her fabulous brownies to go sell, then that, I think, should come under a different rate schedule. Mr. Rapozo: I am a sucker for brownies, so it does not need to be in a certified kitchen. I will buy. Council Chair Rapozo: Okay. Thank you. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: I think given the popularity of use at the Convention Hall, hopefully you are going to prioritize the fact that kitchen is used primarily for gatherings, and you are not going to give a place that needs to prepare food, the first priority that is going to preclude people from having use of the gathering space. March 30, 2017 Department of Parks & Recreation (mnaa) Page 44 Mr. Rapozo: That is one (1) issue, but the other side of it is that we are providing use for fundraisers there whether they are political or private fundraisers, whatever. At least in good faith, they can go to the Department of Health, and the Department of Health, in good faith, can authorize the kitchen at the Convention Hall as truly being a certified kitchen with the full range of functions that it needs to have so that somebody can sell food. I understand your concern, but really, our point is to make it compliant so that everybody involved in signing off can have a clear conscious in signing off. Councilmember Yukimura: There is no objection to making it a certified kitchen. All I am saying is it is going to then trigger a need to set some policies about use. Mr. Rapozo: Thank you. Councilmember Yukimura: The same reason why if you make things acoustically well-thought out, you could increase the use capacity of your facility because you have different options. So this links into a user fee update, are you planning on updating user fees for the Convention Hall? Mr. Rapozo: Are we going talk about that in Revenues? Councilmember Yukimura: Is that when we talk about Revenues? Is that coming up? Do you have plans? Committee Chair Kaneshiro: You can say if you have plans, and then when we get to the Revenues section, you can give us more details on it. Mr. Rapozo: We are in discussion. Councilmember Yukimura: So nothing definite? Mr. Rapozo: No. We are in discussion with that. All parties involved are discussing it. Councilmember Yukimura: Okay. The assisted listening devices, oh, it was in 2002 that you first made them available, and now you are replacing them? Mr. Rapozo: Yes. Councilmember Yukimura: It is a wonderful thing. My church has it, too, for people who come to church services and have difficulty hearing. How do you publicize it? Do people know that it is available? Mr. Rapozo: When you come for a permit or a reservation permit, Mr. Sarita makes it known. Councilmember Yukimura: But how does the potential user get to know that it is available? March 30, 2017 Department of Parks & Recreation (mnaa) Page 45 Mr. Rapozo: If I am holding the event, Eddie would inform me and in my delivery to my audience that I am asking to come to the facility, it would be our responsibility to list that. Councilmember Yukimura: My question is, is it working? Do people who are hard of hearing or have difficulty hearing, is that process of informing the permitee...is that working so that people who need it know that it is available? Mr. Rapozo: They have to put in the disclosure because it is a public facility that hearing-impaired, right? Councilmember Yukimura: Okay. Mr. Rapozo: I am not aware of any complaints. I am not aware of any lawsuits. I believe it is working. Councilmember Yukimura: Most people will not bring lawsuits. They just sometimes will not come to events if they do not know. I just wondered. Committee Chair Kaneshiro: We are two (2) minutes away from a caption break. So I think right now would be a perfect time. Councilmember Yukimura: Okay. Committee Chair Kaneshiro: We will take a ten (10) minute caption break and come back. There being no objections, the Committee recessed at 10:59 a.m. The Committee reconvened at 11:10 a.m., and proceeded as follows: Committee Chair Kaneshiro: Welcome back. We will start where we left off. We are still on Convention Hall. Councilmember Yukimura, you have some questions? Councilmember Yukimura: Yes. Committee Chair Kaneshiro: If not, Councilmember Chock has one (1). Councilmember Yukimura: Okay. Go ahead, please. Committee Chair Kaneshiro: Councilmember Chock. Councilmember Chock: Thank you. Mr. Sarita, I know you mentioned the leak at the Convention Hall, and you seemed to have taken care of that. Mr. Rapozo: The leak? Councilmember Chock: Yes, the leak in the roof. March 30, 2017 Department of Parks & Recreation (mnaa) Page 46 Mr. Rapozo: Yes. Councilmember Chock: I did not see it in this year's request. I just wanted to gauge the severity of it and when we expect to address it, if not this budget? Mr. Rapozo: Of course, Eddie is working on replacing the air conditioning that was already in process. Just the totality of the flooring, the repairs were made and we feel the repairs are going to be okay for at least another year. So next year, we are probably looking at coming in for the roof. Councilmember Chock: For a permanent fix on that? Mr. Rapozo: Yes. Councilmember Chock: Okay. Thank you. Committee Chair Kaneshiro: There is going to be a possible new bond float this year with projects, and we are going to take that during the Department of Finance. So those are projects that we have not gone out for the bond yet, so the ones we saw the last couple of days were things that were bonded already. Councilmember Yukimura. Councilmember Yukimura: Actually, related to that, do you have the ballpark figure for how much it will cost to fix the flat roof? Mr. Rapozo: If my memory serves me correct, it was about $450,000. Councilmember Yukimura: Okay. Thank you. May I? I just want to really highlight your narrative about the security camera surveillance and the vandalism that was stopped by the use of it. Mr. Rapozo: Yes. Councilmember Yukimura: So congratulations, and thank you, Eddie, your staff, and to the Police Department. My question is, has the vandalism stopped? Mr. Rapozo: So far, yes. Councilmember Yukimura: Okay. Mr. Rapozo: We are waiting to see. The one window that was always a target has not been the target for the last couple of months since it is been replaced for the third time this year, but Eddie has taken to the surveillance. He can be a consultant for you if you need any surveillance work to be done when he retires. He has done a great job. March 30, 2017 Department of Parks & Recreation (mnaa) Page 47 Councilmember Yukimura: Yes, it was really good to hear the success story. If I may go on? On the Creative Technology Center, this is the place to discuss it, or is this coming up in the Office of Economic Development (OED)? Mr. Rapozo: It is an Office of Economic Development project, but Parks is involved because it is going to be placed at the Convention Center. Councilmember Yukimura: Correct. Mr. Rapozo: Adjacent to it. That is our involvement, to provide the land and some tie-in to the Convention Hall. Councilmember Yukimura: So the update here from Sue Kaneko says, "The updated outlook for the facility will be Phase I, which has been right sized to eight thousand five hundred (8,500) square feet and that this will serve as a focal point to bring together offerings as well as provide physical infrastructure, space, and broadband for the facility users." So I just wanted to understand that. Are you folks able to answer that, or will we have a chance to ask that? Mr. Rapozo: It is better as an OED project, so they might be more appropriate. I can give them the heads-up to be prepared to answer extensively. Councilmember Yukimura: Okay, good. Thank you. Then, on your air conditioning replacement project, is that going to allow to us have better control over air conditioning? Because I know that a lot of times people in the exhibition hall are just freezing. Mr. Rapozo: It feels just perfect for me. It is a matter of opinion, if it is freezing. Councilmember Yukimura: Well, I think it was Jay Furfaro who told us once about his air conditioning person, and he just kept raising it until there were complaints. There is this range where it actually covers most everybody's comfort. So the question is really... Mr. Rapozo: With the latest technology, yes, we will have better control of the thermostat that is involved with the air conditioning. Councilmember Yukimura: Okay. I am going hold you folks to that. Mr. Rapozo: Sure. Councilmember Yukimura: Because I mean, I think people's comfort, if it does not jeopardize another's comfort, should be the target. Mr. Rapozo: So it is noted that he is looking to replace a system that was circa 1970. March 30, 2017 Department of Parks & Recreation (mnaa) Page 48 Councilmember Yukimura: I have no objections to the replacement. Mr. Rapozo: And the improvement would be air conditioning the lobby as well, which has never been air conditioned. Councilmember Yukimura: I have never noticed. Committee Chair Kaneshiro: We can tell people to bring sweaters if they get cold. Mr. Rapozo: So somewhere between you and me, the temperature, we are going somehow... Councilmember Yukimura: Yes. Do you think that is possible? Mr. Rapozo: I like mine cool, sixty-nine (69) degrees constant. Sixty-five (65) degrees would be better. Councilmember Yukimura: As long as the sixty-nine (69) degrees is not effectively sixty (60) degrees. Councilmember Brun: I never heard anybody complain it is cold. Sorry, but I never heard that before. Mr. Rapozo: Okay. Committee Chair Kaneshiro: Well, if it is too cold, you can always wear a sweatshirt. If it is too hot, there is nothing you can do about it in that building. Are there any further questions for Convention Hall? Councilmember Yukimura: Yes, parking. Committee Chair Kaneshiro: Parking as a challenge? Councilmember Yukimura: Yes, and that is 16 on your narrative. There has been talk when we did a parking audit for Lihu`e and Lee Steinmetz was in charge of it. There was talk of using the Convention Hall parking for businesses in the area, and I guess, if you can time it properly, it works. If there are no big events during the day, you can use it for other purposes, but when you have the big events, then you need it. Are you folks in conversation with Lee and others about their use or talk about using the Convention Hall parking? Mr. Rapozo: I did speak to Lee about that, and he would be violating an Ordinance that this Council set back in 2009. The Peddlers and Concessionaires Ordinance is clear that you cannot use a park facility for any commercial activity. March 30, 2017 Department of Parks & Recreation (mnaa) Page 49 Councilmember Yukimura: Well, there is a question whether public parking is commercial use. Mr. Rapozo: If it is related to a commercial entity in which they need to do business, yes. To be consistent, we asked the Hanalei boaters that they cannot use County facilities for parking to facilitate their boating, neither can the surf schools. We have taken that across the island. So there are some businesses, which is a constant challenge, they try to use the Vidinha Stadium as a place to park their flatbeds, their containers, and are still parking to facilitate business. With that in mind, when I talked to Lee about that, I believe we would be a violation of the Peddlers and Concessionaires Ordinance. Councilmember Yukimura: One of the things to do, like we have done for Lihu`e, is to change ordinances to facilitate bringing back of the Lihu`e Town Core. So if there is a lot of parking space that is vacant during the day, how to maximize it to support public purpose. I do not know the answer because when it is empty, otherwise, we build a public parking structure at a huge cost and then we have other parking that is underutilized. Mr. Rapozo: I think what you also need to do because you have this conception that during the day, the Convention Hall is not open, you have all of this parking. But it is really not true, because the Boys & Girls Club is there and allow them parking. In the afternoons from 3:00 p.m., you have Lihu`e baseball going on. We allow them to use parking. We asked Elsie H. Wilcox Elementary School, but that has not worked. You have about twenty-five (25) cars from Elsie H. Wilcox Elementary School, the teachers that park there. We want to be nice to teachers because they use some of their parking in the cafeteria area as a drop-off for kids. So they lose parking there. This notion that, and I talked to Lee about it, that it is vacant, is not really true. Then during the day when you have trainings and whatever else that goes on with the exhibition hall, there is parking that is being used at the Convention Hall there. I think the Peddlers and Concessionaires Ordinance recognizes that at such a facility, it is going to be difficult to have businesses to allow parking there as well, or look at changing the ordinance. Councilmember Yukimura: The problem time that is mentioned here, because you are right. I see all of these mix of uses, but it is does not seem to be that much of a problem during the day. But it is when the events occur and they tend to be from late afternoon to the evening, right, and that is where the problems are really coming up. Mr. Rapozo: It starts really around the morning when the kids are being dropped off because parents do like to walk their grammar school kids to their classrooms. Also in the afternoon, when people pick up their children. So there is a lot of activity. Councilmember Yukimura: Is it traffic or parking? Mr. Rapozo: Both, people in and out. People that park and go and get their kids, and other people that are just going to pick up. There is a lot of activity going on. Now, if we take the stand that we want to open up parking and we do not allow March 30, 2017 Department of Parks & Recreation (mnaa) Page 50 that, then we are looking at possibly creating more traffic on Hardy Street that would allow only two (2) authorized pickup points, which would be at the front of Elsie H. Wilcox Elementary School and at the back at the cafeteria. I do not think we want to hinder the traffic along Hardy Street. We want to try to help it. So we are going to continue to allow that activity going on in our parking lot. Also, it goes on at the tennis courts where they drop-off and pickup. So depending on where their children are located on the school, and every year the activity is going to be pretty much the same. It is just a matter of kids moving along. Councilmember Yukimura: I think it just highlights the problem. If Lihu`e is going to come back in terms of economic activity, then parking is going to become increasingly an issue, and really, the real solution is a Kauai Bus shuttle that comes every fifteen (15) minutes down Rice Street. Mr. Rapozo: I think what Eddie did want to highlight in this...I am sorry. Why do you not finish your thought? I am sorry. Councilmember Yukimura: I mean, this discussion is just highlighting upcoming events in terms of if our goal with the Transportation Investment Generating Economic Recovery (TIGER) grant to bring back the town core. These issues are going to come up, and you are highlighting them because you want solutions to them, right, even the issue of the homeless. Mr. Rapozo: I think what Eddie also wanted to highlight is that some of the parking was taken away with the Hardy Street development. Councilmember Yukimura: Is that so? Mr. Rapozo: It was informal parking, but with the planters in front of Dela Cruz Hall, across the street from Dela Cruz Hall, and the corner, you are taking away stalls. Councilmember Yukimura: I do not know what the net was, but maybe. Mr. Rapozo: They took away stalls. You no longer can park there. It was informal parking. It depends on the terminology, and I had this discussion with Lee and that committee. It really is terminology. They could say they added parking. They added four (4) more parking, but there was a lot of informal parking on Kaua`i that goes on when you have grassy shoulders. Those were taken away and that has impacted to Convention Hall. I think that is that we wanted to highlight. Councilmember Yukimura: Okay. Thank you. Committee Chair Kaneshiro: Are there any further questions for Convention Hall? If not, we are going move on to Wailua Golf Course. Mr. Rapozo: Chair, Ian manages/oversees the complete operation of the Wailua Golf Course. I am going to leave for him. March 30, 2017 Department of Parks & Recreation (mnaa) Page 51 IAN K. COSTA, Deputy Director of Parks & Recreation: Good morning, Ian Costa, Deputy Director of Parks & Recreation. I think any increase in the budget is primarily due to the wages and salaries. I did have a couple additions, but basically the budget we submitted was neutral. A couple of things that were added, I added some money for special events and those are for events such as the John Burns Tournament, State high school golf championships, and the Junior World whereby we typically provide every year, a tent for the kids to gather during those tournaments. These past few years, I have been utilizing some of the special events moneys from Administration Division. This year, I decided to move, put some of that directly into the Wailua Golf Course budget. Then, the other was for supplies to implement the disc and soccer golf. As far as overtime, last year there was a spike in overtime, and that was due to the year before we dollar-funded half-time cashier position. So, much of that overtime was to cover for that half-time position because the hours of the Wailua Golf Course is eleven (11) hours. So those half- time cashier positions are critical for avoiding overtime from the registration office staff. Committee Chair Kaneshiro: The special events, what page was that on? Mr. Costa: I have it as page 10 for the Wailua Golf Course section. It is under... Committee Chair Kaneshiro: Oh, promotions, marketing, other services? Mr. Costa: Yes. Committee Chair Kaneshiro: Okay. I had a question on the leases. The second of five (5) year leases, we have replace two (2) greens mowers. In the past, the amount might have been higher, or maybe not. I am looking at it wrong. Never mind. I answered my own question. Mr. Costa: The last two (2) we purchased were under the national price list. So we did get a better deal. Committee Chair Kaneshiro: So it ended up less than what we originally projected? Mr. Costa: Right. Mr. Rapozo: Sorry, for clarification, there is a listing that is provided statewide for State and County governments that is a pre-established cost for certain equipment. Mr. Costa: Based on the national bid. Mr. Rapozo: It is a national bid that is done, and we were able to take advantage of that. They had the right type of equipment, the right brand that we had, and Ian was able to take advantage of that to get these needed mowers at a discounted rate. March 30, 2017 Department of Parks & Recreation (mnaa) Page 52 Committee Chair Kaneshiro: Okay. I did not write my notes good enough. I know we had it last year at a way higher cost and this year it is way lower. So I guess that is the price difference that we were able to see. Mr. Costa: Yes, and typically, we like to give local vendors a chance to compete. But in this case it was the machine that we already had, the brand we already had, and the type of machine we already have, so we went with that. Committee Chair Kaneshiro: Okay. Are there any other questions for the Wailua Golf Course? Councilmember Yukimura. Councilmember Yukimura: Are you planning to submit a new golf fee schedule for adoption? Mr. Costa: As you know, I prepared one. Councilmember Yukimura: Yes. Mr. Costa: I believe the Administration will be presenting those. Councilmember Yukimura: So yes, you are? Mr. Rapozo: I am sorry, Councilmember Yukimura, that is part of the fee schedules that we are discussing that we are going to propose. Councilmember Yukimura: Yes, I know, but you cannot tell me what you are going to be proposing? Mr. Rapozo: We are still in discussion as to what the appropriate levels will be. Councilmember Yukimura: We are in budget, so we need to know what the revenues are going to be. Mr. Rapozo: Yes. Councilmember Yukimura: Yes? Mr. Rapozo: Yes. I understand you. I think we can take that up with revenues. Committee Chair Kaneshiro: Right now, the revenues are based off the current rates, right? Mr. Rapozo: Yes. March 30, 2017 Department of Parks & Recreation (mnaa) Page 53 Mr. Costa: Yes. Councilmember Yukimura: Well, I mean with what is it? A $1,200,000 subsidy from the General Fund can make a huge difference in the budget, so that is why I am asking the question. Mr. Costa: That is also why I prepared it. Councilmember Yukimura: Okay. So you show that there is a four percent (4%)...this is on page 48 of your narrative. There was an increase in non-resident golf rounds and revenues by twelve percent (12%) in the last year, and approximately sixteen percent (16%) in the last two (2) years... Mr. Costa: Yes. Councilmember Yukimura: ...despite a steady decline of golf rounds and revenue by residents. Mr. Costa: That was primarily Fiscal Year 2017. Councilmember Yukimura: Yes, so this past year. It is commendable that there has been an increase in non-resident golf rounds because that is the higher fee. Mr. Costa: Yes, and that is largely the increase in play has been the visitor play. Councilmember Yukimura: Right. So it appears that some of the promotions have been working. Mr. Costa: Yes. It appears that way, yes. Councilmember Yukimura: Do you do like the visitor industry does these exit surveys or these surveys that say, "How did you know about the Wailua Golf Course and what made you come to use Wailua Golf Course," and get feedback from the non-resident golfers? Mr. Costa: We have not done one in a couple of years. Councilmember Yukimura: Well, it might be interesting. That is one (1) way to see whether your promotions are working because if they say, "Oh, I saw this advertisement" and it was going to...or whatever, or is it just because there has been an increase in visitors, which would mean it is not your promotions, but it is just the raw increase in visitors. Mr. Costa: It is probably about time we do another survey. Councilmember Yukimura: You have in the past? Mr. Costa: I think actually with the help of Council, we did. March 30, 2017 Department of Parks & Recreation (mnaa) Page 54 Councilmember Yukimura: Oh, okay. Mr. Costa: When Council Chair Furfaro was here. I believe it was two (2) years ago. I will tell you though, that just visually, that course, in the past you could drive by the Wailua Golf Course and see some vacant spots in the golf course, but I do not think there is very many today. Councilmember Yukimura: Well, you could see that temporary structure, too, so that was good to get rid of that. Mr. Costa: Yes, but there is constant play, especially recently. A lot of visitors have been coming out in the afternoons, and that is one of the things that I think we proposed in the draft fee increase, not only fee structure, but some of the house cleaning measures. I think right now, we have twilight set at, I believe, it is 3:00 p.m. and we feel like we should move that up because we could capture a lot of visitors who end up basically waiting around in line for that 3:00 p.m. time. Councilmember Yukimura: So the afternoon slots are... Mr. Costa: After 3:00 p.m., it is basically half price. You basically pay for nine (9) holes, but if you get out early enough, you can just about finish eighteen (18) holes. Generally speaking, from about 12:00 p.m. on, the play really drops. So we could essentially pick up a few more rounds, I believe, if we started that a little bit earlier. Councilmember Yukimura: So if it is half-price, then you will not get as much revenues? Mr. Costa: Right. Councilmember Yukimura: And if you were to shake loose some of the primetime in the morning for the high premium rates, you could get more revenues that way, right? Mr. Costa: Theoretically, yes. Councilmember Yukimura: Who comes to the twilight play? Is it visitors or is it locals? Mr. Costa: Both. But personally, I have seen the mix of visitors versus residents increase more on the visitors. There is still a good amount of locals, but where previously you would have predominantly residents in the afternoon twilight play. I believe it is at least fifty/fifty (50/50), if not a little more visitors than residents. Councilmember Yukimura: Well, that does seem to indicate that your promotional efforts are helping, and I think it would be helpful to your marketing plans in March 30, 2017 Department of Parks & Recreation (mnaa) Page 55 the future if you do a survey and get more data about what is promoting the increase in play. Mr. Costa: Yes. We believe that the marketing has a lot to do with that. Councilmember Yukimura: And showing it or documenting it will help you get more money to market it, I think. Okay. Great. Mr. Costa: We will do that soon. Committee Chair Kaneshiro: Are there any further questions from the Members? Councilmember Yukimura. Councilmember Yukimura: I think that is it. Committee Chair Kaneshiro: Okay. If there are no further questions, we are going to move on to our last section, which is the Improvement and Maintenance Fund. That is on page 321 for us. So we will start with Administration on page 321. Lenny, if you can just let us know what this Contingency Fund is for. It increased from $63,000 to $224,000. Mr. Rapozo: Is this the 209 that you are talking about? Committee Chair Kaneshiro: Yes. Mr. Rapozo: This fund was established by Council, I forget what year it was, when they established the Spouting Horn vendors. Spouting Horn vendors is a lease by the vendors who bid and the revenues generated was put in this fund with specific use for park maintenance. So this fund has been used to address park maintenance in various ways. On May 14, 2013, there was a change in the sense where prior to that, the revenues in this fund could be determined or prioritized by signatures of the Parks Director, the Mayor, and the Director of Finance. Since May 14th, any moneys that are generated after May 14, 2013, this body has to authorize the appropriation of the funds. Committee Chair Kaneshiro: For the Special Projects Contingency Fund, are there any projects in mind or do we just hold the money there? Mr. Rapozo: As projects come up that we are not able to cover...currently right now, the moneys in this fund, post 2013, we are using to redo...let me go back. There was a sunset of this Ordinance, and that sunset was lifted. So in this current contract with the vendors out at Spouting Horn, their contract is a five (5) year contract. They are going to end next year, so what we are doing with these moneys is that we have appropriated a consultant to redesign the booths over there. They are very old, shabby looking. We want to bring it up in appearance, go out and re-lease it or redo it. We are going to need at least $400,000, so we are hoping that the revenues generated will build March 30, 2017 Department of Parks & Recreation (mnaa) Page 56 so that next year, when we are ready for construction, we will have enough moneys in here to pay for those costs. Committee Chair Kaneshiro: Councilmember Yukimura. Councilmember Yukimura: It does not sound like repair & maintenance (R&M). It sounds like a CIP project? Mr. Rapozo: I think it is appropriate because the moneys are generated from that activity. Councilmember Yukimura, if you feel it is appropriate that the moneys will come out of CIP as opposed to this fund, which would pay for itself, that is okay with me. But it would seem it is appropriate that the project itself would pay for itself. Councilmember Yukimura: Well, I think if you read the Ordinance carefully, this is not just a repair and maintenance fund. I think it says "improvements." Mr. Rapozo: That is right. Councilmember Yukimura: Therefore, it could be used. I prefer that we can use those moneys for something that is going to benefit the local people, local users. It seems to me that we need to think about how we want to best use that money. Mr. Rapozo: In my view, we have had this discussion at this level before. It is the moneys generated from this activity. We can reinvest that money into the activity itself. Whether the money comes from this activity or comes from another source of funding, that is fine, but you are just putting the burden on some other place. I hear what you are saying, but in the end, we are bringing it up to par, and hopefully we will have better rents, which is going to benefit the community at-large from the rents that we are going to capture. Councilmember Yukimura: Yes, I understand. It is the question of whether that is an appropriate use of a park. Mr. Rapozo: Yes. In the end, it is not going to end up in our pockets, but I think it is an appropriate use in the sense that the activity pays for itself. Councilmember Yukimura: We can do that everywhere. We can just put vending stalls in all of our parks and make a lot of money, but is it an appropriate use of the park? Committee Chair Kaneshiro: Council Chair Rapozo. Council Chair Rapozo: How is that going down at Spouting Horn? It is pretty much autopilot, they self-manage and self-police? Mr. Rapozo: John manages the contract and issues between vendors. March 30, 2017 Department of Parks & Recreation (mnaa) Page 57 Council Chair Rapozo: There still is? Mr. Rapozo: John manages it. Council Chair Rapozo: I just have not heard anything. It is almost like I kind of forgot about it. Mr. Rapozo: No, there are still some issues going on. Hopefully with the new design coming up, it is going to address some of those issues. It is also going to spruce up the area. I think the area had downgraded. We have had added some sprinklers over there with our irrigation person, we are planting some grass there trying to beautify and get rid of the chickens over there, again. So yes, we are going to make it a better experience for the visitors, which is going to help the vendors and in return, is going to help us in hopefully getting better rents the next time around. Again, the last contract was during the recession, so the rents had dropped substantially from the previous one. So hopefully by doing all of these improvements, the timing of it, the consultant work, being ready to go to construction, and finishing construction is going to be when the contracts end so we can get something nice and new, and hopefully better rents. Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Councilmember Yukimura, do you have another question? Councilmember Yukimura: I have one (1) question that I see we missed. I wanted to ask about the section with Park Rangers. I do not know why I missed it, where they are having to hold all of these paper documents. I wanted to ask about Information Technology (IT) ways of addressing it? May I go back to that question? Committee Chair Kaneshiro: You folks touched upon it earlier, right, regarding Wi-Fi? Mr. Rapozo: Yes, we talked about it in Wi-Fi. Councilmember Yukimura: Yes. I guess, okay. So you are saying without Wi-Fi, the iPads will not be workable without Wi-Fi support, and therefore, you cannot use an iPad instead of all of those documents? Mr. Rapozo: Correct. Councilmember Yukimura: Is that what you are saying? Mr. Rapozo: Part of our efficiency discussion earlier, right now, we have Rangers carrying paper to see who has permits to be where they need to be. With the Wi-Fi initiative, and we are looking to enable the Rangers to just get into the system to see who has the permit for that particular facility. March 30, 2017 Department of Parks & Recreation (mnaa) Page 58 Councilmember Yukimura: Right. Mr. Rapozo: That is going to help alleviate the need to carry paper and having to make those paper documents. Councilmember Yukimura: And in most places, cell phones do not work? Mr. Rapozo: Cell phones work. Councilmember Yukimura: Why would an iPad not work then? Mr. Rapozo: It needs a Wi-Fi connection. I can bring my iPad here, but unless it tie in, it is not going to work. Councilmember Yukimura: Right. Council Chair Rapozo: Can I ask a really quick question? But you could get the data plan that would allow it to work wherever your cell phone works? Mr. Rapozo: Hotspot? Council Chair Rapozo: No, like our iPads here. Mr. Rapozo: Yes. Council Chair Rapozo: If we are here, we get Wi-Fi. But if we are outside of Wi-Fi, it actually kicks in the data plan. Mr. Rapozo: Right. Council Chair Rapozo: I think we bought in when it was unlimited, I think. I do not know if we still get unlimited or what. But anyway, these things work wherever we go and that would make sense for your Rangers. Mr. Rapozo: Two (2) years ago, I paid $50 for five (5) gigabytes every thirty (30) days. Council Chair Rapozo: Yes. I think unlimited would probably be the way to go with the Rangers. Right now, in fact, they are promoting it. I will not say the company's name, but they just started it. It is a lot cheaper now. It is what it is. I think for their safety, convenience, and efficiency, I think it is well-worth it. Mr. Rapozo: Maybe we should have that conversation offline because the things that I researched did not appear to be cost-effective. Maybe we could talk about where you folks get it from. Council Chair Rapozo: Yes, it was just a thought. March 30, 2017 Department of Parks & Recreation (mnaa) Page 59 Mr. Rapozo: We want to do it for the Rangers. I want to do it for the maintenance workers if we can. Council Chair Rapozo: If the Prosecutors just traded in their old ones for new ones, you can take theirs. I know I told them we wanted them, but I would say, "Do you know what? Give them to the Rangers." Mr. Rapozo: Actually, we are going to reuse the County Attorney's and the Kaua`i Police Department (KPD) has some that they are going to turn over to us. Council Chair Rapozo: And are you folks data-capable, your things work? Are your iPads Wi-Fi only? Mr. Rapozo: So we are going recycle those different departments'. Council Chair Rapozo: Yes us too. Mr. Rapozo: We have already made those contacts. Council Chair Rapozo: Okay. Councilmember Yukimura: That sounds like a more readily available solution than trying to get Wi-Fi everywhere. Mr. Rapozo: Yes. My investigation with the Wi-Fi, again, like I had mentioned, at our camping facilities, I wanted to do the analysis to figure out if we could pay for it with the campers. You were not here Council Chair Rapozo, but I had mentioned maybe $20 the first day and $10 every day thereafter, you come in, have a camping permit, the place has Wi-Fi, and hopefully, that will pay for the system itself. That is the kind of things that we were looking at as opposed to just paying $50 or whatever it is per month. We have eight (8) Rangers, so seven (7) Rangers out there and however many maintenance workers out there. We were trying to look at it that way. Council Chair Rapozo: I am sorry I missed that part of it. I think having Wi-Fi capability at the camp sites would be very innovative. It is something that... Mr. Rapozo: Different, right? Council Chair Rapozo: Yes, that would attract... Mr. Rapozo: Looking at the numbers of the amount of tourists that are coming, I think it is worth to look at it. Councilmember Yukimura: It is definitely worth looking at. You just have to see how the figures will work. March 30, 2017 Department of Parks & Recreation (mnaa) Page 60 Mr. Rapozo: And it might not just be the tourists. If you are going to have a birthday party. Council Chair Rapozo: Oh, yes, anybody that uses that facility. Mr. Rapozo: $20 for the day unlimited, and you would have that function. Council Chair Rapozo: The airport, too. I find myself getting ripped off at the airport, but I have to check that stinking E-mail. We are going to pay $9.95 or $4.95 for one (1) hour. It is pathetic, but somebody is making money. Committee Chair Kaneshiro: Airports do it and hotels do it. Council Chair Rapozo: Thank you. Committee Chair Kaneshiro: Are there any further questions on that? We will keep moving on. There is no other money budgeted. We will move on to Planning and Development. Councilmember Chock, do you have a question? Councilmember Chock: I just wanted to get an explanation. Mr. Rapozo: We are going back to planning and development? Committee Chair Kaneshiro: No. We are on page 325. We had almost $200,000 in there in the prior year. I think it had to do with Four Winds. Does that ring a bell? Mr. Rapozo: That is the asset management we are doing. Councilmember Chock: Oh, okay. Committee Chair Kaneshiro: And the dues and subscriptions for that, did it get incorporated into the budget somewhere? Mr. Rapozo: Yes. So that is what the Four Winds is, to develop the assessment management program. Committee Chair Kaneshiro: So consultation services is done? We have the software and we are using it? Mr. Rapozo: That is going to be the end result. It is going to be MPATS, and we are moving to the next phase, which William reported yesterday was $150,000 where they are going do the analysis of all of the parks facilities and get the data in. We are moving now to training our staff who are going to respond to the work orders. July 1St, I believe, is our target date. Then hereafter, train the rest of the County. Committee Chair Kaneshiro: Councilmember Yukimura. March 30, 2017 Department of Parks & Recreation (mnaa) Page 61 Councilmember Yukimura: Have you been working with IT on this? Mr. Rapozo: Yes. Committee Chair Kaneshiro: Are there any further questions on this? As we go through, I think there is no other money being spent or budgeted in the 209 Fund. Councilmember Yukimura: In which fund? Oh, the 409? Committee Chair Kaneshiro: 209. I think that concludes today. Thank you Lenny, and thank you for the brief presentation. I think the presentation has really reduced a lot of the time as far as us being able to look at the numbers. I mean, I think last year we had presentations go for an hour before we even got to touch the budget. I think it is working really well. Thank you for coming prepared with the variances and the vacancy information. So thank you, everyone. Mr. Rapozo: Thank you, everybody. Committee Chair Kaneshiro: With that, I would like to recess the Departmental Budget Reviews. We will reconvene 9:00 a.m., tomorrow, Friday, March 31st where we will hear from Fire and Police. There being no objections, the Committee recessed at 11:55 a.m.