HomeMy WebLinkAbout01-09-17 Agenda PacketJoanne Nakashima MemB E C E } VE D
Chair Jan Hashizume
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James Whitfield
Vice Chair Of FICE OF
THE COUNTY CLERK
COUNTY OF KAUAI
COUNTY OF KAUAI COST CONTROL COMMISSION
NOTICE OF MEETING AND AGENDA
Monday, January 9, 2017
1:30 p.m. or shortly thereafter
Mo'ikeha Building, Meeting Room 2A/2B
4444 Rice Street, Lihue, HI 96766
Oath of Office for Reappointed 2"d term Commissioners Jan Hashimme and
Joanne Nakashima terms ending 12/31/2019
CALL TO ORDER
SELECTION OF CHAIR & VICE CHAIR FOR 2017
APPROVAL OF MINUTES
• Regular Open Session meeting minutes of November 14, 2016
BUSINESS
CCC 2017-01:
Communication dated December 9, 2017 from Chair Joanne Nakashima to Leonard Rapozo
Parks and Recreation Director, requesting his presence to discuss forecasting the net cost
associated with facility rental, less all and any direct cost related to its occupancies i.e. utilities,
lights, trash removal, janitorial supplies and man power.
CCC 2017-02:
Discussion on information relating to the County's General Fund expenditures & encumbrances
for FY 2013 through FY 2016
CCC 2017-03
Approval of the 2017 Cost Control Commission Meeting Schedule.
CCC 2017-05:
Discussion on other possible areas to investigate to reduce the cost of county government while
maintaining a reasonable level of public service in accordance to Section 28.04 of the Kauai
County Charter Article XXVIII Cost Control Commission.
Kaua'i County is an Equal Opportunity Employer
ANNOUNCEMENTS
Next meeting - Monday, February 6, 2017 at 1:30 p.m. at the Lihu`e Civic Center, Mo'ikeha
Building, Meeting Room 2A/2B.
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawai'i Revised Statutes §92-7 (a), the Commission may, when deemed necessary,
hold an Executive Session on any agenda item without written public notice if the Executive
Session was not anticipated in advance. Any such Executive Session shall be held in pursuant
to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92-5(a).
Discussions held in Executive Session are closed to the public.
ADJOURNMENT
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least
24 -hours prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are
representing
2. The agenda item that you are providing comments on, and
3. Whether you will be testifying in person or submitting written comment only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting,
please provide 10 copies of your written testimony at the meeting.
The length of time allocated to person(s) wishing to present verbal testimony may be limited at
the discretion of the chairperson or presiding member.
cc: First Deputy County Attorney Matthew Bracken
Send written testimony to:
Cost Control Commission
Office Boards and Commissions
4444 Rice Street, Suite 150
Lihue, HI 96766
E -Mail: mromoc ,kauai. gov
Phone: (808) 241-4920
Fax: (808) 241-5127
If you need an alternate format or an auxiliary aid to participate, please contact the Boards and
Commissions Support Clerk at (808) 241-4920 at least five (5) working days prior to the
meeting.
2 1 P a g e
Cost Control Commission — January 9, 2017
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Joanne Nakashima Members:
Chair Jan Hashizume
Tyler Rodighiero
James Whitfield Glen Takenouchi
Vice Chair Tricia Lynn Yamashita
Laurie Yoshida
COUNTY OF KAUAI COST CONTROL COMMISSION
MEMORANDUM CCC J017 -01
TO: Leonard Rapozo, Director of Parks and Recreation
FROM: Joanne Nakashima, Cost Control Commission Chair
VIA: Jay Furfaro, Office of Boards and Commissions Administrator
CC: Wallace Rezentes Jr., Managing Director
DATE: December 9, 2016
SUBJECT: Request for your presence at the Cost Control Commission meeting on
Monday, January 9, 2017, at 1:30 p.m. in the Mo'ikeha Building, Meeting
Room 2A/2B
Aloha Lenny,
The Cost Control Commission is requesting your presence or a representative at its next
meeting to discuss forecasting the net cost associated with facility rental, less all and any direct
cost related to its occupancies i.e. utilities, lights, air conditioning, trash removal, cleaning
supplies and man power. By seeing the whole picture the Commission may be able to see
where you can save money on the expenses. If you would like to submit any information to the
Commission for their review prior to the meeting, please send it to the Office of Boards and
Commissions no later than December 29, 2016. If more time is needed, please let us know.
Please email mromo@kauai.gov if you or a representative will be able to attend our
next meeting. If you have any questions please don't hesitate to call the Office of Boards and
Commissions at (808) 241-4920.
A» Equal Opportunity Employer
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Expenses
Download generated on 12/14/2016
General Fund - Element Summary Grouping (Preliminary Unaudited)
YTD June FY13
YTD June FY14
YTD June FY15
YTD June FY16
Acutal +
Acutal +
Acutal +
Acutal +
Actual % of
YTD June FY 16
FY 16 Actual vs
FY 16 Actual vs.
Element Summary Grouping
Encumbrances
Encumbrances
Encumbrances
Encumbrances
Total
Budget
Budget $
Budget %
Employee & Related
82,547,046
85,425,273
90,467,179
95,180,621
80.7%
99,450,103
4,269,482
4.29%
Utilities, Insurance, Fuels
5,745,145
5,313,984
4,818,241
4,463,715
3.8%
5,283,451
819,736
15.52%
Training, Travel
851,708
577,541
536,283
643,553
0.5%
930,683
287,130
30.85%
Services, Dues, Consult., Grants
9,065,404
9,084,211
9,999,969
8,737,820
7.4%
10,238,025
1,500,205
14.65%
Other Operating
2,436,408
2,159,979
2,698,301
2,880,333
2.4%
3,446,303
565,970
16.42%
R&M, Facilities, & Equip.
6,245,055
7,368,261
7,207,575
7,011,083
5.9%
7,265,078
253,995
3.50%
Claims, Rental, Loans, Debt Svc.
1,995,636
1,386,406
2,188,982
1,665,467
1.4%
2,780,671
1,115,204
40.11%
Indirect Cost
-2,702,537
-2,684,950
-2,699,598
-2,707,119
-2.3%
-2,680,000
27,119
1.01%
Total
106,183,865
108,630,705
115,216,934
117,875,473
100.0%
126,714,314
8,838,841
6.98%
Kaua'i
Expenses
Download generated on 12/14/2016
General Fund - Employee 8, Related b Department (Preliminary Unaudited)
YTD lune FY13
YTD June FY14
YTD June FY15
YTD June FY16
Acutal +
Acutal +
Acutal +
Acutal +
Actual % of
YTD June FY 16
FY 16 Actual vs.
FY 16 Actual vs.
Department
Encumbrances
Encumbrances
Encumbrances
Encumbrances
Total
Budget
Budget $
Budget %
Police
22,346,898
23,699,575
24,864,483
27,541,348
28.9%
27,808,162
266,814
0.96%
Fire
19,545,088
20,917,340
23,148,380
24,823,415
26.1%
25,109,520
286,105
1.14%
Parks And Recreation
6,975,946
7,228,275
7,889,480
8,001,737
8.4%
8,425,178
423,441
5.03%
Public Works
6,923,620
7,100,819
7,331,194
7,830,570
8.2%
8,354,981
524,411
6.28%
Finance
6,659,386
6,402,938
6,280,729
6,222,924
6.5%
7,141,942
919,018
12.87%
Transportation
3,926,377
3,676,925
3,920,213
4,039,592
4.2%
4,102,461
62,869
1.53%
Prosecuting Attorney
3,170,916
3,118,803
3,260,715
3,266,073
3.4%
3,531,562
265,489
7.52%
County Clerk
2,947,834
2,987,621
3,175,160
2,861,620
3.0%
3,321,470
459,850
13.84%
Planning
1,875,417
2,045,721
2,097,556
2,063,612
2.2%
2,131,625
68,013
3.19%
Mayor's Office
1,901,946
1,969,443
1,940,510
2,010,696
2.1%
2,043,961
33,265
1.63%
County Attorney
1,627,204
1,582,183
1,483,651
1,678,352
1.8%
1,855,225
176,873
9.53%
Personnel
1,286,284
1,250,764
1,586,927
1,658,442
1.7%
1,841,410
182,968
9.94%
Economic Development
843,335
1,024,810
1,017,066
802,652
0.8%
984,896
182,244
18.50%
Elderly Affairs
844,920
920,767
955,506
883,798
0.9%
940,521
56,723
6.03%
Housing Agency
657,403
670,528
647,910
907,641
1.0%
974,733
67,092
6.88%
Civil Defense
457,675
471,919
518,098
364,145
0.4%
426,765
62,620
14.67%
County Auditor
556,796
356,840
349,602
224,005
0.2%
455,691
231,686
50.84%
Total
82,547,046
85,425,273
90,467,179
95,180,621
100.0%
99,450,103
4,269,482
4.29%
2017 Meeting Schedule
County of Kauai Cost Control Commission
4444 Rice Street Suite 150
Lihu`e, Kauai 96766
All meetings will occur on the 2nd Monday of each month. The meetings will
start at 1:30 p.m. at the Lihu`e Civic Center, Mo'ikeha Building, Meeting Room
2A/ 2B
*Schedule is subject to change
January 9
February 6
March 13
April 10
May 8
June 12
July 10
August 14
September 11
October 9
November 13
December 12
Pursuant to Rule (7). F. The regular meetings of the Cost Control Commission
shall be held at least quarterly on a date, at a time, and at a place designated
by the Office of Boards and Commissions. Special meetings may be held at the
call of the Chair or Acting Chair. Three or more members of the Commission
may consent to postponement of nay meeting to any other date.
*Note: Quarterly meeting are highlighted in yellow