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HomeMy WebLinkAbout2017_0328_CSC_Packet_OpensRichard Jose Merfi sP E l �E Chair Fely Faulkner Elizabeth Hahn Jol7 LJO 17 A 9 25 Jeffrey Iida Karen Matsumoto Vice-Chair �TFiCE OF THE LOUNTY CLERK COUNTY OF KAUA'l COUNTY OF KAUAI CIVIL SERVICE COMMISSION NOTICE OF MEETING AND AGENDA Tuesday, March 28, 2017 3:00 p.m. or shortly thereafter Mo'ikeha Building, Liquor Conference Room 4444 Rice Street, Lihu'e, HI 96766 CALL TO ORDER ROLL CALL EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §§92-4 and 92-5 (a) (4), 92-9 (a) (1-4) and (b), the purpose of this executive session is to receive and approve Executive Session minutes and to consult with the Commission's legal counsel on issues pertaining to the Commission's and the County's powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate and take such action as appropriate. ES -005 Executive Session Minutes of December 14, 2016 ES -006 Executive Session Minutes of February 28, 2017 RETURN TO OPEN SESSION Ratify Commission actions taken in Executive Session for items: ES -005 and ES -006 APPROVAL OF MINUTES Open Session Minutes of February 28, 2017 DIRECTOR'S REPORT CSC 2017-02 a. 2017 March BUSINESS CSC 2017-03 Review and acceptance of the Findings of Fact, Conclusions of Law, and Order Dismissing Appeal from the Deputy Attorney General's Office for a Communication received 1l/ 17.16 appealing the Recruitment & Examination of a particular position by the Dir=tor of Human Resources and related matb=& An Equal Opportunity Employer ANNOUNCEMENTS Next Meeting: Tuesday, April 25, 2017 — 3:00 p.m., Mo'ikeha Building, Liquor Conference Room 3 ADJOURNMENT NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S. §92-4 and shall be limited to those items described in H.R.S. §92-5(a). c: Deputy County Attorney Bentley Adams PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting clearly indicating the naive of the testifier; and While every effort will be made to copy, organize and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony Civil Service Commission Office of Boards & Commissions 4444 Rice Street, Suite 150 Lihu`e, HI 96766 Fax: 241-5127 Phone: 241-4919 SPECIAL ASSISTANCE If you need an alternate format or an auxiliary aid to participate, please contact the Boards & Commissions Support Clerk at 241-4919 at least five (5) working daysTrior to the meeting. Civ Service Commission —March 2$, 2017 - _ Page 12 ° ¢ o v o O d ° 0 o °' .. ., ° .cz `^ cn ON b O 0 0 cn �, ,d > ° W °� °En �t �. ° b >,,o .o ° ° U o ° a� ° 'o b cn y z C W p ani o f'"ui v a, En U p U ¢ rn ens .., Wcz 5n V oxo o���° o� c ¢ v� oCA 0 M� b o 00 x � b � a o i . w o "� o 0 > � o'x a� �. �, -o U .b a� V � o a� ea o o 3 3 a o.> > ° 0 o '� � ° `� cv Q) �, W o ... 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U' o w ; y CC rA in y U .74 E 0 M A O bA '� O � O O O 00 O O O O cd b b Cd O 0 0 o' COO� � o N U GO N Q � c� M o C CA Q) H � o U o a ani z� H � c ti U � b �D O � C � d d .74 E DEPARTMENT OF HUMAN RESOURCES DIRECTOR'S REPORT TO THE CIVIL SERVICE COMMISSION MARCH 2017 Although arbitration hearings are completed for the Hawaii Firefighters' Association (HFFA), and Hawaii Government Employees Association (HGEA) Units 2, 3, 4, and 13, remaining arbitration proceedings include the United Public Workers (UPW) Unit 1, HGEA Unit 14 and the State of Hawaii Organization of Police Officers (SHOPO), Unit 12. SHOPO is interested in having the arbitration hearings on Kauai so venues are being researched for a late summer/early fall arbitration hearing. The March 15`x' report to the County Council that includes new hires, reallocations, promotions, transfers and vacancies for the period November 16, 2016 to March 15, 2017 per Section 19 of the Budget Ordinance was completed and submitted as required (see attached). This year, the Council has set aside time during the budget presentations to review this report, mainly positions that are currently vacant. The department's budget hearing at the County Council will held on Monday, April 10, 2017. The department's current year's achievements along with the goals/initiatives for the upcoming fiscal year will be discussed. Administrative Services and Benefits • Peter Eddy from Island Savings./Prudential Retirement is scheduled to be available for individual employee appointments in March to discuss deferred compensation options. • Open enrollment will be held from April 3-28, 2017 for employees who wish to make changes to their medical coverage. Employees are allowed two (2) hours of administrative leave to attend informational sessions that will be held on April Yd and 17'x'. • New Hires: Commission Support Clerk (exempt) Deputy Prosecuting Attorney (exempt) (2) Emergency Services Dispatcher (2) Police Records Clerk Program Specialist I Wastewater Plant Operator Assistant • Exit Interviews Conducted: 8 of 10 • TDI Applications 2 (approved) • Leave Sharing: 0 • Reference Checks: 3 • Employment Verifications: 11 • Transactions: New Hires 7 Separations 10 Reallocations 10 Promotions 9 Demotions 1 Transfers 6 Pay Increase 21 Suspension 5 Leave Without Pay I5 Other Seasonal 43 0 Classification and Pav and Labor Relations • After many days of arbitration hearings with the Hawaii Firefighters Association (HFFA) and the Hawaii Government Employees Association (HGEA) Units 2, 3, 4, and 13, the hearings were closed with a decision forthcoming in April. • Reallocations Processed: Agricultural Land Use Inspector to Agricultural Land Use & Valuation Specialist Land Surveyor II to Civil Engineer VI Project Assistant to Civil Engineer III 1) Project Manager to Civil Engineer III Police Officer I to Police Services Officer (2) Police Services Officer to Police Officer I (7) • Desk Audits: None • New CIasses Adopted: None Recruitment and Exam Posted recruitment for Parks and Recreation's Spring Enrichment Program. Applicant names were forwarded to the department for selection for this one (1) week program. • Recruitments: Account Clerk ADU/TVR Enforcement Specialist (exempt) District Road Overseer I Heavy Vehicle & Construction Equip Mechanic I MVR Assistant Clerk (exempt) Ocean Safety Officer III Ocean Safety Officer IV Planner II Planner III Planner IV Police Services Officer Program Specialist III Recreation Coordinator II Repair Shop Utility Worker Special Investigator Spring Fun Program (exempt) TVR Permit Enforcement Research Specialist Van Driver (substitute) • Lists Referred to Departments: Account Clerk ADU/TVR Enforcement Specialist (exempt) Bus Driver (exempt) Commission Support Clerk (exempt) Community Service Worker Deputy Prosecuting Attorney (exempt) Landfill Operator IV MVR Assistant Clerk (exempt) Police Services Officer Spring Fun Program (exempt) Tractor -Mower Operator TV Permit Enforcement Research Specialist (exempt) • Written Exams Administered: • Performance Exams Administered: • Administrative Reviews: Pavroll Community Service Worker Construction Inspector II Emergency Services Dispatcher I Park Caretaker I1 Sewer Maintenance Helper Landfill Operator IV Tractor Mower Operator Community Service Worker (no show) • Met with Donald Inouye of Comprehensive Financial Planning, Inc. to finalize implementation of the Part-time, Temporary and Seasonal (PTS) deferred compensation program. • Gross Payroll: 02/15/2017 $3,694,824 02/28/2017 $3,672,050 EUTF (Health Fund) $1,322,154 ERS (Retirement) $1,366,690 Social Security $279,675 Medicare $98,781 Emplovee Development and Health Services • Eight (8) new workers' compensation claims were filed this month with five (5) cases being medical -only claims, one (1) indemnity claim, one (1) controverted claim and one (1) records -only claim. • Quarterly reviews for thirty (30) workers' compensation claims from Public Works, Parks and Recreation, and Police were held with FIRMS (First Insurance Risk Management Services) and Atlas Insurance to monitor progress and detennine course of action for long standing cases. • A workers' compensation training was held on February 27, 2017 with twenty-six (26) supervisors attending. Staff from FIRMS Claim Services were available at the training to discuss the third party administrator's role and to answer workers' compensation questions from employees. • A second Customer Service training was held for the Department of Water (DOW). Eleven (l 1) DOW employees attended the training. • Equipment/Driver Training: Backhoe (2 Water employees) Mini Excavator (1 Water employee) Roll -Off Truck and Truck Tractor (1 Public Works employee) 4 Bernard P. Carvalho, Jr. Mayor Wallace G. Rezentes, Jr. Managing* Director March 15, 2017 DEPARTMENT OF HUMAN RESOURCES County of Kauai, State of Hawaii 4444 Rice Street, Suite 140, Lihu'e. Hawaii 96766 TEL (808) 2414956 FAX (803) 241-6593 TO: Chair Mel Rapozo, County Council FROM: Janine M.Z. Rapozo, Director of Human Resources VIA: Wallace G. Rezentes, Jr., Managing Director 4J SUBJECT: Fiscal Year 2016-2017 Operating Budget Proviso Section 19 Report March 15, 2017 Janine M.Z. Rapozo Director As per Section 19 of the FY 2016-2017 operating budget proviso, attached is the March 15, 2017 report that includes new hires, transfers, reallocations, promotions and vacancies for the period November 16, 2016 to March 15, 2017. Thank you. Att. 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