HomeMy WebLinkAbout2017_0523_CSC_PacketRichard Jose
Members:
Chair
Fely Faulkner
Elizabeth Hahn
Karen Matsumoto
Jeffrey Iida
Vonnell Ramos
Vice -Chair
RECEIVED
COUNTY OF KAUA'I CIVIL SERVICE COMMISSION
NOTICE OF MEETING AND AGENDA
Tuesday, May 23, 2017 '17 MAY 16 AS *7
3:00 p.m. or shortly thereafter
Mo'ikeha Building, Liquor Conference Room
4444 Rice Street, Lzhu'e, HI 96766 OF FICE OF
COUNTY OF � AUA'1
CALL TO ORDER
ROLL CALL
DIRECTOR'S REPORT
CSC 2017-06 a. 2017 May
EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §§92-4 and 92-5 (a) (4), 92-9 (a) (1-4) and (b), the purpose
of this executive session is to receive and approve Executive Session minutes and to consult with
the Commission's legal counsel on issues pertaining to the Commission's and the County's
powers, duties, privileges, immunities, and/or liabilities as they may relate to this item, deliberate
and take such action as appropriate.
ES -009 Executive Session Minutes of April 25, 2017
RETURN TO OPEN SESSION
Ratify Commission actions taken in Executive Session for item: ES -009
APPROVAL OF MINUTES
Open Session Minutes of April 25, 2017
ANNOUNCEMENTS
Next Meeting: Tuesday, June 27, 2017 — 3:00 p.m., Mo'ikeha Building, Liquor Conference
Room 3
ADJOURNMENT
An Equal Opportunity Employer
NOTICE OF EXECUTIVE SESSION
Pursuant to Hawaii Revised Statutes §92-7 (a), the Commission may, when deemed necessary,
hold an executive session on any agenda item without written public notice if the executive
session was not anticipated in advance. Any such executive session shall be held pursuant to
HRS §92-4 and shall be limited to those items described in HRS §92-5(a).
Cc: Deputy County Attorney Bentley Adams
PUBLIC COMMENTS and TESTIMONY
Persons wishing to offer comments are encouraged to submit written testimony at least 24 -hours
prior to the meeting indicating:
1. Your name and if applicable, your position/title and organization you are representing;
2. The agenda item that you are providing comments on; and
3. Whether you will be testifying in person or submitting written comments only.
4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please
provide 10 copies of your written testimony at the meeting clearly indicating the name of
the testifier; and
While every effort will be made to copy, organize and collate all testimony received, materials
received on the day of the meeting or improperly identified may be distributed to the members
after the meeting is concluded.
The length of time allocated to persons wishing to present verbal testimony may be limited at the
discretion of the chairperson or presiding member.
Send written testimony
Civil Service Commission
Attn: Sandra Muragin
Office of Boards & Commissions
4444 Rice Street, Suite 150
L-Alu`e, HI 96766
Email: smuragin@kauai.gov
Fax: 241-5127 Phone: 241-4919
SPECIAL ASSISTANCE
If you need an alternate format or an auxiliary aid to participate, please contact the Boards &
Commissions Support Clerk at 241-4919 at least five (5) working days prior to the meeting.
Civil Service Commission -- May 23, 2017 Page 12
DEPARTMENT OF HUMAN RESOURCES
DIRECTOR'S REPORT
TO THE
CIVIL SERVICE COMMISSION
MAY 2017
Arbitration awards were received in late April for the Hawaii Firefighters' Association (HFFA)
Unit 11 and the Hawaii Government Employees Association (HGEA) Units 2, 3, 4, and 13. The
awards were as follows:
HFFA Unit 11: 7/1/17: 2% across the board increase
7/1/18: 2.25% across the board increase
continuation of step movements
HGEA Unit 2: 7/1/17:
2% across the board increase
1/1/18:
1.2% across the board increase
7/1/18:
2.25% across the board increase
1/1/19:
1.2% across the board increase
continuation of step movement plan
HGEA Units 3 & 4: 7/1/17: 2% across the board increase; $150 lump sum payment
1/1/18: 1.5% across the board increase
7/1/18: 2.25% across the board increase; $150 lump sum payment
1/1/19: 1.25% across the board increase; drop step A from current
salary scale
HGEA Unit 13: 7/1/17:
7/1/18:
2% across the board increase
2.25% across the board increase
continuation of step movement plan
The awards have been sent to the County Council for funding approval.
In addition, the Employer group was able to settle Employer -Union Trust Fund (EUTF) rates
beginning July 1, 2017 for all bargaining units. Rate increases averaged about ten percent (1010)
and the Employer group agreed to rates that equaled roughly five percent (5%) of the increased
cost.
Finally, on a bittersweet note, Debbie Ponce, HR Specialist II will be retiring at the end of this
month. While we congratulate her and wish her well in her retirement, we will miss her expertise
as she was instrumental in developing the County's vision statement, customer service mission
statement, and supervisory training modules that are currently being implemented.
Congratulations to Debbie!
e�6 aor7-0G
Administrative Services and Benefits
• Due to recently approved Employer -Union Trust Fund (EUTF) health insurance
employer -'employee share of premiums, the open enrollment period was extended from the
end of April to May 12, 2017. Informational sessions were held in April with one hundred
fifty-nine (159) employees attending. With the drastic change in premiums for the Hawaii
Medical Service Association (HMSA) 75,125 Plan, two hundred seventy-five (275) changes
have been received thus far.
• Open enrollment for the County's pre-tax Flexible Spending Program for health insurance
premiums and medical and dependent care expenses is ongoing until the end of May.
• New Hires: Community Service Worker
Construction Inspector II
Deputy Prosecuting Attorney (exempt)
DVR Clerk (exempt)
Fire Fighter Trainee (5)
Ocean Safety Officer I
Special Investigator (exempt)
Wastewater Plant Operator Assistant
• Exit Interviews Conducted: 9 of 9
• TDI Applications None
• Leave Sharing: l(approved)
• Reference Checks: 7
• Employment Verifications: 14
• Transactions:
New Hires
5
Separations
7
Reallocations
9
Promotions
7
Demotions
1
Transfers
3
Pay Increase
425
Suspension
0
Leave Without Pay
24
Other
69
Seasonal
0
Classification and Pay and Labor Relations
• A Step II UPW grievance hearing was held on April 24h regarding disciplinary action
taken against an employee.
• Reallocations Processed: Body & Fender Repairer to Heavy Vehicle & Construction
2
Equipment Mechanic I
Bus Driver (Sub) to Van Driver (Sub)
Crime Scene Specialist III to Criminalist I
Data Entry Operator II to Customer Service Representative
II
Fire Fighter I to Fire Fighter Trainee (5)
Program Specialist III to Public Safety Communications
Manager
Scale Attendant I to Field Operations Clerk
Van Driver (Sub) to Bus Driver (Sub)
Waterworks Inspector II to Supervising Waterworks
Inspector
• Desk Audits: None
• New Classes Adopted: Public Safety Communications Manager
Recruitment and Exam
Information on the County's open positions and recruitment was presented at a Job Fair
held at Kauai Community College on April 18`x'. The Fair was held in the late afternoon
(2:00 pm to 5:30 pm) to try and attract individuals who may not have been able to make it
earlier in the day.
Summer recruitment is in full swing for positions in the Summer Enrichment Program,
Department of Vocational Rehabilitation Summer Youth Program, and Internships at
various departments including the Water Department.
• Recruitments: Account Clerk
Budget/Fiscal Specialist
Crime Scene Specialist I
Equipment Operator II
Laborer Working Supervisor
Land Use Permit Technician I
Landfill Operations Assistant
Liquor Control Investigator Trainee
Ocean Safety Officer I
Parks Permit Clerk
Plumber I
Real Property Tax Clerk (exempt)
Scale Attendant I
Senior Clerk
Solid Waste Worker II
Solid Waste Worksite Supervisor
Staff Services Assistant
Traffic Signs & Markings Crew Leader
Transit Safety Specialist (exempt)
• Lists Referred to Departments: Budget/Fiscal Specialist
Building Inspector
Building Plans Examiner
Bus Driver (Sub) (exempt)
Civil Engineer III
Civil Engineer V
Clerk -Dispatcher I
Departmental Accounting Technician
Emergency Services Dispatcher I
Field Operations Clerk
Fire Captain
Fire Fighter III
Fire Fighter II — Hazmat
Fire Fighter II — Rescue
Heavy Vehicle & Construction Equipment Mechanic
I
Legal Clerk III
Park Caretaker I
Pipefitter
Police Services Officer
Program Specialist II
Repair Shop Utility Worker
Staff Services Assistant
Summer Youth Programs (exempt)
Transit Safety Specialist (exempt)
Van Driver (Sub) (exempt)
Wastewater Plant Working Supervisor
• Written Exams Administered: Account Clerk
Community Service Worker
Emergency Services Dispatcher I
Park Caretaker II
Police Services Officer
Repair Shop Utility Worker
Supervising Building Inspector
Wastewater Plant Working Supervisor
• Performance Exams Administered: Equipment Operator III
Landfill Operator III
• Administrative Reviews: Building Plans Examiner (accepted)
Departmental Accounting Technician (accepted)
Driver License Examiner & Inspector (accepted)
Field Operations Clerk (sustained)
Victim/Witness Counselor Trainee (accepted)
4
Payroll
The division's draft policy on leave accruals was sent to various departments for
comments; feedback is being incorporated into the finalized policy.
A Confidentiality Agreement with the State Employer -Union Trust Fund (EUTF) has been
finalized and sent to the County Council for approval. The agreement will provide detailed
information on employees' medical deductions. allowing the department to reconcile
billing accordingly.
• Gross Payroll:
04 13 2017
$3,611,401
03.31/2017
$3,649,707
EUTF (Health Fund)
$1,328,393
ERS (Retirement)
$1,352,252
Social Security
$273,254
Medicare
$97,446
Employee Development and Health Services
• Six (8) new workers' compensation claims were filed this month with three (3) cases being
medical -only claims, two (2) indemnity claims, and one (1) records only claim.
• Quarterly reviews for thirty-seven (37) workers' compensation claims from Public Works,
Parks and Recreation, Prosecuting Attorney, Transportation and Police were held with
FIRMS (First Insurance Risk Management Services) and Atlas Insurance to monitor
progress and determine course of action for long standing cases.
• Twenty (20) employees attended a two (2) day Incident Report Writing class in April.
• A follow up workers' compensation training class was held for the Fire Department with
ten (10) employees attending.
• Glenn Furuya's training on "Teamwork Island Style" was held on May 51' with over forty
(40) employees in attendance.
• A Human Resources Information Systems (HRIS) Task Force meeting was held on April
18''. Updates for the various projects were discussed including the positive results from
working weekly with a NeoGov representative to resolve OnBoarding issues, status of
Employee Self Service issues and status of the solution design for the Time and
Attendance project.
• Staff have been assigned a variety of investigations from various offices regarding
workplace violence, discrimination and harassment and performance issues.
• Equipment/Driver Training: 12 Cubic Yard Dump Truck (1 Public Works employee)
Chipper -EQ #448 (4 Public Works employees)
(D0
o
° U
a U
(Dcz
.b
o
Q o
�o
(1) M
as
.0
-o O
M
+' p x
c�
O
^v
cq O O
O
6b
-
¢ U
O
g O
a3 ....ti
doCZ
CA
C)
CO
i
� o
.b
°° 5 O
U Q
�o
Uvabb
cn
4
as
ti
Cd
M
U yy
+p
o q...
tw N +
c�
00
cz
a
0 N
ca
to
a o
IL.
c (u
O
N $4 N 3 0
to
0
O
>" .Ci
4° 3 '-o
U
C/)
a,
°' v }' c0 a' o
3
-o A
2 as0
V) >~ bn m°O o
V
U
Q
O
O
'
xxEl 3 0
°o�
1
o
U� a
O U]
° o U°
0.0
0 tx
O p y >> ICd
;:s o
>
a
o
,� j >, >
10
oA
a°bo 0 ❑�,
U oQ
Cd �
a
U Q a: a°o �' Q 3 cz
•°
CZ
cz "
U H
Q
>
U
U
O
U
W
C
h
°CJ
a,aa
w¢
vo
Aa
R
to
a
CA
0
0
U
0 0
U 0O
E N
En
O
V] N
> L1. sEL
UOQ
N
O
M
r.+
'O
>
O
0
x
N_
W
t.
O
A
O
O
U
a.
o
O'
U y O
bOA
Q ^n
bb
Cd
a0�i
0
O
cz
�Ocu
V]
O j, N C -P
b4 O
'p�� °
^y U
O>
m
O
bD � y "O �
t1, ° N
b
Cd
cd
O
0
by
+�
O 4-4�'
Cd
yam. N r.
0
>
U)
O
O
O O ti
o 'o W
�.
O
cd�.
-4Z O w.
O
Q)M°
'v
O
t..
1 b
N cd b0
�bo��o
„
0
o�
�3—b
"C1
r'
cd 0.
0
cz A
cd v
O
>°,
O
°
cd O
0 0 bA
.O
0� `
N
o
,tj
cd b y
>'
o
.� O°...
�'�
N O N N
3b
o cd > �
o
,,
O
O cd
O
O
z
H?
O c O~
Q N y cd Q o°
A
N En O
N
N N ??
N N b ��.
0
m
as
H
U
W
ti
V]
z
O
H
U
d
bon
0 3 °
o .n
F" -o
0 0
x
0
0
�_
cz
°
� 0
O o
3
o
>, m m°>
�m 0 v o
3
Cd v O
>,
Cd
Cd
�, 0cdC u Lt
� cn 3 -o
bo (D p °' o an
� � �
3
°
..
cdo
° °
Q)
Cl
' O o
�
3 0 �
� c Y Id (D
a�
o is � o° �'
U ° °a'
o
�C) b o
° °
'n 0 0 " 3 -•
� 0
° Q. � �
A
�
°
0
,� �° O
°
z°
C',
b°nCd
E '°
3 o
O
aU�i
°
U
•�to
o°(D
u m
r
o cd
te=Edo r
o o "
o
o
"-S= ono
3 3 O m
� � 3
'o Cd
W
>,
b
oO°o°
ma
°°o
o�'�
��
o s°�
clto
En o o
U N bn O
° U ' `� �+.
to
N O cC
�C
C
1/1
4.4 t474
'b
cC l cd 'n
O >
Q v
�' 3
° °
0 cn
>>
N aS G p
r.
+-
brn
cd
cl,i Id
O
Cd
U
a0i
a� 0 � R
ai
ani
A
°
bon -o
O
ai �b
N
o
°
° a ° o
o o 3
•� �
o
cn�
0
x
x
an
a ocn
Cd U
a.
U
o°
U 3
° >, u a)
cli 3 o
CA
�°
�" ° o
° � Q,
H
U
W
.D
►v
y
03
P-4
0
W
E
E
0
U
U ,° O
j v; N
rn N
U O Q
r
cncz
° > ' CZ
o $a.
o o
(1)
`"
o
�_ ° b in.
rn o
M
a °
¢, �•�
0
H•�
yarn �
W
y U
U O
Lt o
CA
O' y
Z
o
x
�? a
y W
y�' o
y y
F�
Z w 00 >
Vi°.
ON
.0
u �
�
° 4, M '
°4+C7
Q¢„ 0 d
cd N 0
p "0
dA O
V]
� .b
-d o
'
O
O UO
Q
cn
b0 y
o
t
U
,�
y
y 0
�O +'
JQ
C
w
O x
U U
p
cd a) y
En
U
Av.w
b
mCd
b
b
CIS
Cd
cd
Ic
y
an
o
•..
o 'b 'd �
o ayi : Mcd
y .'"
.� .�
ti)a.
cz
o cd
o P.ch
3 0 tt
o
a r -'o
b o u m y d
o
to
�cd
u
minami
r
ocn rc
�
°
Z
oo
u
moi
U
U
.;
O
O
b C v
3
� y 3
3
a)
3>44
ren
y
c
a1 x
oC,3y
� °'
A
A
y o
«i
O
-o 3 ami
a cd
06
;:s0
o
p o bD 'b bio
�'
00
a
3
Q y• �, 0-4 ...
o
a-
o
p cd
cz
0
a
3
C)
to
a°n = �>>.
o
a
o y o
°-
>, 0 y �� Q.
u
>
i
O
0'�.b
°�' o > ' bio x
a 0
U
°' °o
a �,� y
y 3 to °' a oo
0
r,
on U
v,
=
y r os r.
E
En
o
V�'
y :o a -d
y Z
Ul
O
U
o
Ci
y
W �
Id
bop
ct
a
r+
bb
a�
Ei
4-r
O
N
°
v1 V]
�_ v]
M 03 O
+
M 0
P.
O Q
C b
UU P
O 0'
uC)
o
o
�
O
Ct'd o No
M � V'
O cd
U.
¢
OQw
°'
ov°'
o
o
o U
1404
O
Cd O�
U
y Ooo`�
o o
b
°'
a¢i
QuoE
abi
v
�v�
cqj
ox
N 0
40, 00
...
cA 'C1 r
p
cd V1
V O U •—
.�i O cOC .0
'O N
O b❑ y
0 t N O
0
W
O
C3"
,r,
0
a
O
Con
W..
b
40.
0
0
o
�
>
o
00
On
N
U
W
�
o
Q
)
N
O
O
Oi
b
Lt
w M
O
O
r—
�
ON
O
.o
U
`O
aXi o
R�
o
z U
C
�
r+
bb
a�
Ei
4-r
O
N