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HomeMy WebLinkAbout2017_0614_CSW_Minutes_Open_Approved COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Committee on Status of Women Meeting Date June 14, 2017 Location Mo‘ikeha Building, Meeting Room 2A/2B Start of Meeting: 5:04 p.m. End of Meeting: 5:45 p.m. Present Vice Chair Edie Ignacio-Neumiller; Secretary Wendy Martinez; Treasurer Kathy Crowell. Member: Regina Carvalho Also present: Hawai‘i State Committee on the Status of Women Kaua‘i Representative Lisa Ellen Smith Staff: Deputy County Attorney Mahealani Krafft; and Commission Support Clerk Sandra Muragin Excused Chair Sharon Lasker; Erika Valente; and Patricia Wistinghausen Absent SUBJECT DISCUSSION ACTION Call To Order Vice Chair Ignacio-Neumiller called the meeting to order at 5:04 p.m. with 4 members present constituting a quorum. Approval of Minutes Open Session Minutes of May 17, 2017 Ms. Carvalho moved to approve the Open Session Minutes of May 17 , 2017 as circulated. Ms. Martinez seconded the motion. Motion carried with 4:0 Budget Reports 1. Revised 2016-2017 Fiscal Budget Update a. Discussion and possible action on the Permitted Interaction Group (PIG) established to ascertain which books should be purchased and what promotional items should be purchased from the revised remaining 2016- 2017 Fiscal Budget. [5/26/17 Chair approved revised allocations; 5/17/17 established PIG] Vice Chair Ignacio-Neumiller asked the Committee for a motion to dissolve the Permitted Interaction Group (PIG) established at the last meeting because there was not enough time to comply with the PIG’s required 3 meetings with the procurement deadline of June 15th. The Committee questioned why a PIG was setup to which Deputy County Attorney Mahealani Krafft explained that she advised the PIG and thought the funds could be encumbered to extend the time. She said it was discussed with the Committee on Status of Women Open Session June 14, 2017 Page 2 SUBJECT DISCUSSION ACTION County’s Purchasing Department and was advised the policy had a June 15th deadline and the solution to procure the items was to make a motion to dissolve the PIG. Vice Chair Ignacio-Neumiller called for a motion. Ms. Carvalho asked for clarification because the Chair changed the budget without it being discussed in a meeting to which Ms. Krafft explained that the Committee members decided on the amount for books and promotional items at the last meeting. Ms. Krafft acknowledged corrections were made to the budget and would inquire about Ms. Carvalho’s concerns. She then asked for a motion to approve the purchase of the items. Ms. Carvalho motioned to dissolve the Permitted Interaction Group established at the May 17, 2017 meeting. Ms. Crowell seconded the motion. Motion carried 4:0 Ms. Crowell moved to allocate $175.00 for the purchase of books and $355.85 for promotional materials from the list provided. Ms. Carvalho seconded the motion. Motion carried 4:0 Business CSW 2017-01 Discussion on Drug Court Graduation Ceremony held Friday, May 26, 2017 at 12:00 p.m. at Circuit Court, Pu‘uhonua Kaulike Building. Hawai‘i State Committee on the Status of Women Kaua‘i Representative Lisa Ellen Smith shared that she and Chair Lasker attended the ceremony and brought pizzas and lei’s for the 8 graduates. Vice Chair Ignacio- Neumiller thanked her for attending. CSW 2017-02 Update on the 47th Annual Conference and Empowerment Summit scheduled July 12-16, 2017 at Buffalo, New York. Vice-Chair Ignacio-Neumiller shared that she, Lisa Ellen Smith, and Chair Lasker will attend the National Conference. She thanked the Committee and the State CSW for their support. CSW 2016-14 Continue discussion and possible action for upcoming Committee on Status of Women Open Session June 14, 2017 Page 3 SUBJECT DISCUSSION ACTION events: 1. Women’s Health Month – September a. Tentative Date of event: September 13th or 20th b. Tentative Place of event: Wilcox Hospital or Kaua‘i War Memorial Convention Hall c. Tentative Time of event: 10:00 a.m. to 2:00 p.m. d. Discuss and possible action to establish a Permitted Interaction Group(s) the scope of which to be defined by the Committee. The Committee discussed and finalized the following: • Date of Event: Wednesday, September 20, 2017 • Place of Event: Kaua‘i War Memorial Convention Hall • Time of Event: 10:00 a.m. to 2:00 p.m. • The Convention Hall was reserved from 8:00 a.m. to 3:00 p.m. • The Committee will use tables and chairs from the Convention Hall. • Theresa Koki will provide the Committee with her list of vendors and might attend the next meeting. • Committee members were asked to request work time off to be able to assist with the set up and break down • Vendors do not have to pay a fee for a table. Ms. Carvalho said she contacted Lillian Kaneda of HMSA and wanted to request a monetary donation, vendor table and assistance with publicity but wasn’t sure how it could be done. Ms. Krafft replied that all monetary donations required Council approval. The Committee was briefed by Ms. Krafft on the difference between a Sub- Committee and a Permitted Interaction Group (PIG) and decided to establish a PIG for Women’s Health Month. Ms. Carvalho and Ms. Crowell volunteered to be on the PIG. Committee on Status of Women Open Session June 14, 2017 Page 4 SUBJECT DISCUSSION ACTION Vice Chair Ignacio-Neumiller asked for a motion to establish a Permitted Interaction Group (PIG) for Women’s Health month. Ms. Crowell moved to establish a Permitted Interaction Group (PIG) to ascertain event details for Women’s Health month September 20, 2017 with 3 meetings to be held prior to the event. Ms. Carvalho seconded the motion. Motion carried 4:0 CSW 2016-14 Continue discussion and possible action for upcoming events: 2. Breast Cancer Awareness Month – Paint the Town Pink Walk, October 4, 2017 at the County of Kaua‘i Mo’ikeha Building Rotunda. a. Establish Time of event b. Discuss and possible action to establish a Permitted Interaction Group(s) the scope of which to be defined by the Committee. The Committee discussed and finalized the following: • Time of event: 11:30 a.m. start and Bev Brody warm-up • Establish a Permitted Interaction Group at the July 19 meeting • Schedule walk at 11:45 a.m. • Ms. Smith will add information on the flyer about the best dressed pink outfit contest and prize give-away. • Wilcox Hospital did not need a table in the Rotunda and agreed to set-up a refreshment table for the walkers by the hospital turn around. • The Committee agreed they will purchase pink balloons. The Committee discussed and decided they will follow-up and report back on the following items: • Vice Chair Ignacio-Neumiller will follow-up with YWCA and ask if Committee on Status of Women Open Session June 14, 2017 Page 5 SUBJECT DISCUSSION ACTION they need a vendor table in the Rotunda. • Ms. Smith agreed to draft a flyer and share at the next meeting. • Ms. Muragin agreed to contact and secure services from the Kaua‘i Police Department for the walk. • Ms. Carvalho volunteered to contact Patty Ornellas of the American Cancer Society if Chair Lasker did not. • The Committee agreed to contact a survivor willing to share her story after the walk. • Ms. Carvalho suggested the County install pink lights around the County building for the month of October. Vice Chair Ignacio-Neumiller said that Coco Zickos of Mid-week expressed an interest in doing a cover story on the CSW about Breast Cancer Month Paint the Town Pink Walk. She will contact Ms. Zickos and arrange the interview after a scheduled CSW meeting. Announcements 1. Next Meeting: Wednesday, July 19, 2017 – 5:00 p.m., Mo'ikeha Building, Room 2A/2B . . 2. Announcement and other pertinent updates from Hawai‘i State on the Status of Women Commissioner/Kaua‘i Representative Lisa Ellen Smith. Ms. Carvalho announced Saturday, June 24th is the Mayor-A-Thon and Saturday, June 17th is Kid’s Day which included activities geared towards kids. She said both events had great prizes and encouraged families to attend. Ms. Smith announced that she authorized a $6,000.00 donation to the Kaua‘i YWCA for the Mother’s Daughter program. She informed the Committee that July 1st is the start of the new fiscal budget and that would be the appropriate time to ask for funds they might need for upcoming Committee on Status of Women Open Session June 14, 2017 Page 6 SUBJECT DISCUSSION ACTION events. She also notified the Committee that she will not be attending the July 19th meeting. Vice-Chair Ignacio-Neumiller said she attended the first Girls Night Out event with Ms. Carvalho last Thursday and over 120 were in attendance. She described the various stations and said the event was great and encouraged everyone to attend the next one. Adjournment Ms. Carvalho motioned to adjourn the meeting at 5:45 p.m. Ms. Martinez seconded the motion. Motion carried 4:0 Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Sandra M. Muragin, Commission Support Clerk Edith Ignacio-Neumiller, Vice Chair ( X ) Approved as circulated. 7/19/17 ( ) Approved with amendments. See minutes of _____ meeting.