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HomeMy WebLinkAbout2017_0816_CSW_Minutes_Open_ApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Committee on the Status of Women Meeting Date August 16, 2017 Location Mo‘ikeha Building, Meeting Room 2A/2B Start of Meeting: 5:00 p.m. End of Meeting: 5:57 p.m. Present Chair Sharon Lasker; Vice Chair Edie Ignacio-Neumiller; Secretary Wendy Martinez; Treasurer Kathy Crowell. Members: Regina Carvalho; Erika Valente; Patricia Wistinghausen; and Hawai‘i State Commission on the Status of Women (HSCSW) Kaua‘i Representative Lisa Ellen Smith Staff: Deputy County Attorney Mahealani Krafft; Life’s Choices Office: Kaua‘i Coordinator Theresa Koki; Boards & Commissions Office: Administrator Paula Morikami; Commission Support Clerk Sandra Muragin Excused Absent SUBJECT DISCUSSION ACTION Call To Order Chair Lasker called the meeting to order at 5:00 p.m. with 7 members present constituting a quorum. Approval of Minutes Open Session Minutes of July 19, 2017 Ms. Ignacio-Neumiller moved to approve the Open Session Minutes of July 19, 2017 as circulated. Ms. Wistinghausen seconded the motion. Motion carried 7:0. Business CSW 2017-04 Discussion and possible action for upcoming events: 1. Women’s Health Month, Wednesday, September 20, 2017 at the Kaua‘i War Memorial Convention Hall, 10:00 a.m. to 2:00 p.m. a. Discussion on the Permitted Interaction Group report. Ms. Carvalho asked members of the Committee if they are planning to be present at the health fair the entire time. She said in the past only a few would stay the whole day and emphasized the need for everyone to take off from work to support this partnership with Life’s Choices. She contacted Eddie Sarita, Kaua‘i War Memorial Convention Hall Manager, and secured access to the hall for setup a day earlier on Tuesday, September 19th. She then reported on her Permitted Interaction Group findings and stated her focus was on scheduling a variety of demonstrations for the stage area. She Committee on Status of Women Open Session August 16, 2017 Page 2 SUBJECT DISCUSSION ACTION contacted the Qigong Center, which is pending a confirmation and scheduled an 11:30 a.m. yoga session with Erin Trask. Chair Lasker asked each member to confirm their attendance at the health fair; Ms. Wistinghausen – might be on O‘ahu for work that week Ms. Valente – available Tuesday and all day Wednesday Ms. Martinez – available Tuesday and all day Wednesday Chair Lasker – available all day Wednesday Ms. Ignacio-Neumiller – available all day Wednesday Ms. Carvalho – available Tuesday and all day Wednesday Ms. Crowell – available Tuesday and all day Wednesday Ms. Smith – available all day Wednesday Thankful everyone will be available to assist at the health fair, Ms. Carvalho expressed her appreciation. A discussion arose about CSW logo shirts, to which Ms. Muragin stated she checked with Mercedes and there were no extra shirts to give Ms. Valente and Ms. Wistinghausen. The Committee asked Ms. Muragin to get information on reordering more shirts and then unanimously decided all Committee members wear the color purple to the health fair. Life’s Choices Kaua‘i Coordinator Theresa Koki shared that she appreciated the partnership with Status of Women and informed them the event time changed to 9:00 a.m. to 2:00 p.m. because past vendor surveys indicated they did not like the 10:00 a.m. to 2:00 p.m. schedule and wanted a longer period. She then proceeded to share the following:  Plantation Coffee Company will occupy the kitchen and sell $8.00 lunch packs that include a cookie, chips, water and choice of a tuna, turkey or veggie sandwich. Vendors will be able to pre-order their Committee on Status of Women Open Session August 16, 2017 Page 3 SUBJECT DISCUSSION ACTION lunch at the mandatory meeting and an eating area with tables and chairs will be setup by the kitchen area.  The County of Kaua‘i Public Information Officer is working on a press release to solicit vendors. All participating vendors will need to register online and complete the survey monkey link that will be included in the email distribution.  In the process of collecting bids to complete the banner/signage order.  Emailed a save-the-date notice and received 15 favorable responses.  Life’s Choices theme is celebrating recovery month and Status of Women is celebrating women’s health.  Printed two different colored punch cards that will be passed out that day with one color for the general public and the other for County of Kaua‘i Employees. Participants fill their punch card stamp area by vendors they visit, and turn in for a random prize drawing.  Deadline for vendors to register is September 5th and a mandatory vendor meeting is scheduled on September 7th. Ms. Koki will track responses and if responses are slow she will send out an email reminder before the registration deadline.  Life’s Choices will make a flyer to send to vendors and other businesses via email and asked the Committee’s assistance to also distribute the flyers to their contact list.  Turned in a request to the Mayor to allow administrative leave for County of Kaua‘i Employees, as part of wellness, to attend the fair.  The stage will remain in its present location.  CSW to send Ms. Koki their list of vendors so it can be added to her email list.  There is no fee for a vendor table and Ms. Koki is limiting the event to 50 vendors, which will allow ample space to move around. Committee on Status of Women Open Session August 16, 2017 Page 4 SUBJECT DISCUSSION ACTION  The event is called the County of Kaua‘i Health and Wellness Fair and will feature the County of Kaua‘i logo and Committee on the Status of Women name. Ms. Koki stated duplicate emails to the vendors are good reminders because there is only one link to register and all participating vendors must use the survey monkey link and attend the mandatory meeting. The Committee members shared the following:  Ms. Ignacio-Neumiller confirmed Eva LaBarge of Wilcox Medical Center will have brochures and flyer information on their 3D imaging mammogram.  Ms. Carvalho secured KCC (Kaua‘i Community College) nursing for massage demonstrations.  Ms. Crowell secured a MAC makeup demonstration.  Ms. Carvalho mentioned that the stage will also feature an elderly fitness program session and will contact the senior center for an exercise/stability ball demonstration.  Ms. Carvalho is working on securing a couple of cooking demonstrations.  Ms. Crowell contacted the Līhu‘e Ross Store and was informed they do not participate in events.  Ms. Wistinghausen checked with DJ (Disc Jockey) Mai who is working that day and unable to make it, but noted she would be good for a future art & music event and could draw a crowd.  Ms. Crowell said she has a Taiko drummer contact and inquired if it would be okay to ask for their participation. Ms. Valente stated she would like to mention some of the vendors and highlight activities or demonstrations they may possibly carry out that day. Committee on Status of Women Open Session August 16, 2017 Page 5 SUBJECT DISCUSSION ACTION She said there are five Friday’s leading up to the event and proposed to feature a woman’s health topic each week. She would promote the CSW books the first week, followed by mammograms, fitness/yoga, promote the health fair by listing some of the registered vendors and end with healthy eating through Facebook or Instagram. Ms. Ignacio-Neumiller suggested Bethany Hamilton as a draw to the fair to which Ms. Valente said Bethany is sponsored by Jamba Juice. The Committee felt it would be a good draw and Ms. Valente was approved to inquire about the availability of Bethany. Ms. Carvalho commented the suggestions are great, however the event is a partnership with Theresa and the County of Kaua‘i and communications and ideas should be reviewed by them first. Ms. Koki appreciated the suggestions, however she felt the Taiko drummers and Bethany Hamilton would be too distracting and did not fit the theme of women’s health and national recovery month. After much discussion the Committee agreed to nix those two ideas. Ms. Valente moved to accept the Permitted Interaction Group report. Ms. Martinez seconded the motion. Motion carried 7:0 CSW 2017-04 Discussion and possible action for upcoming events: 2. Breast Cancer Awareness Month – Paint the Town Pink Walk, October 4, 2017 at the County of Kaua‘i Mo’ikeha Building Rotunda. a. Status of Proclamation Ms. Carvalho has not completed the proclamation but assured the Committee that she will make it happen and donated 3 bags of breast cancer buttons to pass out that day. b. Status of flyer and partner logos Committee on Status of Women Open Session August 16, 2017 Page 6 SUBJECT DISCUSSION ACTION Ms. Smith passed out a draft copy of the breast cancer flyer she created. Chair Lasker stated the American Cancer Society logo will be added to the flyer. Ms. Ignacio-Neumiller shared that HMSA and YWCA will need tables at the event to display their information and brochures. Ms. Crowell inquired about the pink lights around the County of Kaua‘i building and Ms. Carvalho stated she mentioned the idea to Percy, a County of Kaua‘i employee who knows about colored light displays. She will approach him about the idea later. The Committee discussed purchasing a large breast cancer awareness month banner to hang on the County of Kaua‘i building. Ms. Muragin shared balances in their fiscal budget and state grant budget. Ms. Crowell stated Rise of the Wahine has been on the state grant agenda for over a year, at least 2 years, and suggested it’s time to reconsider and disburse the grant funds in a more appropriate way. Chair Lasker asked Ms. Smith if it would count against the Committee if they released the funds and could they request for another grant later on. Ms. Smith said yes, you can always ask, however technically the grant funds should be used for Rise of the Wahine, but it wouldn’t count against them because it wasn’t specified to the HSCSW exactly how the grant funds would be allocated. Ms. Krafft stated the budget question would need to be placed on the next meeting’s agenda and perhaps in the meantime secure price bids on the cost of the banner. Ms. Muragin will seek Lani for assistance in getting price Ms. Carvalho moved to purchase a large banner for women breast cancer awareness month with the County of Kaua‘i logo and CSW name and be at least 5-6 feet wide. Ms. Ignacio-Neumiller seconded the motion. Committee on Status of Women Open Session August 16, 2017 Page 7 SUBJECT DISCUSSION ACTION quotes and report at the next meeting. The Committee agreed on the following for the banner:  6’ x 3’ size  Pink background with a simple easy to read font in white  County of Kaua‘i logo and CSW name on the bottom  Main print “Breast Cancer Awareness Month”  Secondary print on the banner bottom “Let’s Find a Cure”  Grommets (4 corners)  Ms. Wistinghausen and Ms. Smith to design banner layout and email Sandra. Chair Lasker called for the question. c. Discussion on cancer survivors willing to share their stories Ms. Ignacio-Neumiller has 3 cancer survivors willing to share their stories. d. Discussion on Midweek interview and photo op Chair Lasker announced Coco Zickos of Mid-week is not available to do the interview and suggested contacting Dennis Fujimoto. She then asked the Committee to gather for a group photo. At 5:47 p.m. Regina Carvalho left the meeting. Motion carried 7:0. CSW 2017-05 Report about Kaua‘i Planning Alliance a. Ms. Wistinghausen to report her findings about the organization and the particulars of what the annual membership dues cover. Ms. Wistinghausen passed out Kaua‘i Planning & Action Alliance brochures. She gave a brief overview and reported they are a 501(c)(3) Committee on Status of Women Open Session August 16, 2017 Page 8 SUBJECT DISCUSSION ACTION based on Kaua‘i and their main focus is a program called “Keiki to Career”. She recommended doing an active partnership and continue the annual membership. She was also able to connect them with Ms. Koki and Ms. Murray as a possible participant in the health fair. Chair Lasker asked Ms. Muragin to research when the next annual membership is due. Announcements 1. Next Meeting: Wednesday, September 20, 2017 – 5:00 p.m., Mo'ikeha Building, Room 2A/2B 2. Announcements and other pertinent updates from Hawai‘i State on the Status of Women Commissioner/Kaua‘i Representative Lisa Ellen Smith Ms. Smith asked for a written letter whenever they request for state funding. She informed them that the HSCSW is funded quarterly and recommended they process their request for the travel grant in January 2018. 3. Na Wahine Alaka‘i O Kaua‘i Women’s Leadership Awards Dinner at Smiths Tropical Paradise, Thursday, November 9, 2017 at 5:30 p.m. a. Optional-Submit Na Wahine nominations to Jamie Bucau b. R.S.V.P. if planning to attend by September 20, 2017 Ms. Martinez inquired if the next meeting time could be moved up to 4:00 p.m. due to the health fair ending at 2:00 p.m., to which the Committee agreed it was a good idea. Ms. Muragin stated she will check the availability of the meeting room and update by email. Ms. Martinez moved to have the September 20th meeting at 4:00 p.m. Ms. Crowell seconded the motion. Motion carried 6:0. Adjournment Chair Lasker adjourned the meeting at 5:57 p.m. Committee on Status of Women Open Session August 16, 2017 Page 9 Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Sandra M. Muragin, Commission Support Clerk Sharon Lasker, Chair ( X ) Approved as circulated. 9/20/17 ( ) Approved with amendments. See minutes of _____ meeting.