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HomeMy WebLinkAbout2017_1211_CSW_Minutes_Open_Approved COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: Committee on the Status of Women Meeting Date December 11, 2017 Location Mo’ikeha Building, Liquor Conference Room 3 Start of Meeting: 5:06 p.m. End of Meeting: 5:53 p.m. Present Chair Sharon Lasker; Secretary Wendy Martinez; and Treasurer Kathy Crowell. Members: Erika Valente; and Patricia Wistinghausen Staff: Deputy County Attorney Mahealani Krafft; Administrator Paula Morikami and Administrative Specialist Lani Agoot Excused Vice Chair Edith Ignacio-Neumiller Absent Member Regina Carvalho; and Hawai‘i State Commission on the Status of Women (HSCSW) Kaua‘i Representative Lisa Ellen Smith SUBJECT DISCUSSION ACTION Call To Order Chair Lasker called the meeting to order at 5:06 p.m. with 5 members present constituting a quorum. Approval of Minutes Open Session Minutes of November 15, 2017 Ms. Martinez moved to approve the Open Session Minutes of November 15, 2017 as circulated. Ms. Valente seconded the motion. Motion carried 5:0. Budget Reports 1. 2017-2018 Fiscal Budget a. 2nd quarter update and review The Committee reviewed the updated budget and there were no additional comments or concerns. 2. State Grant M15001 – Hawai‘i State Commission on the Status of Women Grant to support on-going advocacy and work towards equality for women and girls by acting as a catalyst for positive change through education, collaboration and program development. a. 2nd quarter update and review The Committee reviewed the updated grant budget and there were no additional comments or changes. Committee on Status of Women Open Session December 11, 2017 Page 2 SUBJECT DISCUSSION ACTION Business CSW 2017-08 Continued discussion and proposal of the 2018 event date for Women’s Health Month. a. Ms. Carvalho to share findings on why County events typically fall on a Wednesday. Ms. Wistinghausen moved to approve Wednesday, September 19, 2018 for the Women’s Health Month event. Ms. Valente seconded the motion. Motion carried 5:0. CSW 2017-09 Review Lending Library press release announcement. a. Draft provided by Ms. Valente Ms. Valente read the draft press release to the Committee. Chair Lasker requested adding the hours of the Office of Boards and Commissions, and Ms. Wistinghausen suggested including the information on the Committee on the Status of Women's website. Ms. Crowell moved to submit the Lending Library press release draft as amended. Ms. Wistinghausen seconded the motion. Motion carried 5:0. CSW 2017-10 Continued discussion and possible action on Career Day scheduled Friday, April 6, 2018. Theme: Nevertheless She Persisted Honoring Women Who Fight All Forms of Discrimination Against Women. Chair Lasker stated that the theme was incorrectly noted in Career Day and should be listed with Women’s History Month CSW 2017-11. a. Report on any findings of SAT testing dates. • Island School – Ms. Valente • Kapa‘a High School – Ms. Martinez • Kaua‘i High School – Ms. Valente • Waimea High School – Ms. Crowell Committee members verified with the school's administration and confirmed that the April 6th date did not conflict with any scheduled testing dates. Committee on Status of Women Open Session December 11, 2017 Page 3 SUBJECT DISCUSSION ACTION b. Report on any findings of available hotel dates. • Courtyard by Marriott at Coconut Beach – Ms. Ignacio-Neumiller • Hilton Garden Inn Kaua‘i Wailua Bay – Ms. Valente Ms. Valente reported that Hilton Garden Inn required a $500.00 room deposit fee. Chair Lasker recalled that Aqua Kaua‘i Beach Resort and Courtyard by Marriott agreed to waive the room deposit fee. c. Selection of possible venue Without a price list from the Aqua Kaua‘i Beach Resort, Chair Lasker hesitated choosing a venue and requested to defer action to the January 2018 meeting. Ms. Martinez referred the Committee to an email correspondence from the Courtyard by Marriott that stated they would honor their 2017 prices in 2018, if confirmation was secured before the end of this year. The Committee decided to assign selection of the venue to the Permitted Interaction Group (P.I.G.). d. Discussion and possible action to establish a Permitted Interaction Group(s) (PIG) the scope of which to be defined by the Committee Ms. Valente, Ms. Martinez and Ms. Crowell volunteered to be on the Permitted Interaction Group. Administrator Paula Morikami stated that once the P.I.G. decided on the venue, procurement and arrangements were completed by the Office of Boards and Commissions. Administrative Specialist Lani Agoot shared that they should compare prices and choose the lowest price available. Once a decision was made on the venue, the Office of Boards and Commissions would enter into a contract with the vendor on behalf of the Committee on the Status of Women and secure all purchases, deposits, and reservations. The Committee discussed and agreed that the P.I.G. scope would include the following: 1. Select a venue from the three choices: Aqua Kaua‘i Beach, Courtyard by Marriott at Coconut Beach, and Hilton Garden Inn Kaua‘i Wailua Bay. Committee on Status of Women Open Session December 11, 2017 Page 4 SUBJECT DISCUSSION ACTION 2. Create a draft flyer that would outline the description and criteria for the type of student the schools’ Counselors would select to attend the luncheon. 3. Create a draft invitation letter for the selected students that would be signed by the Chair. 4. Establish a list of potential speakers. Chair Lasker asked that the P.I.G. share their findings at the next meeting. Ms. Wistinghausen moved to establish a Permitted Interaction Group consisting of Ms. Valente, Ms. Martinez, and Ms. Crowell for Career Day 2018. Ms. Martinez seconded the motion. Motion carried 5:0. CSW 2017-11 Continued Discussion and possible action on Women’s History Month scheduled Wednesday, March 7, 2018. a. Selection of venue. Ms. Wistinghausen shared that if the Committee partnered with Kaua‘i Community College student government or the Prevention, Awareness, Understanding (PAU) Violence Program, they may be able to secure a venue on campus. Chair Lasker assigned Ms. Wistinghausen to research the option of partnering with the PAU group and report her findings at the next meeting. b. Selection of honorary speaker(s). Ms. Valente moved to discuss the Women’s History venue location at the January 17, 2018 meeting. Ms. Wistinghausen seconded the motion. Motion carried 5:0. Ms. Valente moved to approve Mazie Hirono, Colleen Hanabusa, and JoAnn Yukimura as potential speakers for the 2018 Women’s History month. Ms. Crowell seconded the motion. Motion carried 5:0. Committee on Status of Women Open Session December 11, 2017 Page 5 SUBJECT DISCUSSION ACTION c. Ms. Crowell to share draft invitation letter for honorary speaker(s). The Committee reviewed the draft letter and recommended several amendments. d. Assign Committee Member to draft informational flyer. Ms. Wistinghausen volunteered to work with Lisa Ellen Smith to draft the informational flyer. e. Discussion and possible press release through the County of Kaua‘i website. Assign Committee Member to draft press release. Ms. Wistinghausen volunteered to work with Lisa Ellen Smith to draft a press release. f. Discussion and possible action to establish a Permitted Interaction Group(s) (PIG) the scope of which to be defined by the Committee. The Committee decided they did not need to establish a P.I.G. Ms. Valente moved to approve the amended draft invitation letter for the honorary speakers. Ms. Wistinghausen seconded the motion. Motion carried 5:0. CSW 2017-13 Discussion and possible action on the CSW events calendar to be posted on the County of Kaua‘i website. The Committee requested a calendar of events be posted on the website starting in January 2018. Ms. Agoot shared that the Office of Boards and Commissions would be responsible for uploading this information on the website. Announcements 1. Next Meeting: Wednesday, January 17, 2018 – 5:00 p.m., Mo’ikeha Building, Meeting Room 2A/2B. 2. Announcements and other pertinent updates from Hawai‘i State on the Status of Women Commissioner/Kaua‘i Representative Lisa Ellen Smith. Committee on Status of Women Open Session December 11, 2017 Page 6 SUBJECT DISCUSSION ACTION Chair Lasker stated there were no announcements to report from Ms. Smith. Ms. Crowell provided members with copies of her draft testimony for Senate Bill No. 509 and House Bill No. 671 for review and feedback. She said the Office of Boards and Commissions would track the bills during the legislative session, and submit the Committee's testimony to the Legislature and Senator Kochi. Chair Lasker requested the Committee submit revisions to Ms. Muragin before next months’ meeting. Adjournment Chair Lasker adjourned the meeting at 5:53 p.m. Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Sandra M. Muragin, Commission Support Clerk Sharon Lasker, Chair ( X ) Approved as circulated. 01/17/18 ( ) Approved with amendments. See minutes of _____ meeting.