HomeMy WebLinkAboutMar 3 2017 BOR Minutes Open ApprovedCOUNTY OF KAUAI Minutes of Meeting OPEN SESSION Approved as amended on 6/2/17 Board/Committee: BOARD OF REVIEW Meeting Date March 3, 2017 Location Mo‘ikeha Building, Meeting Room 2 A/B Start of Meeting: 1:15 p.m. End of Meeting: 3:05 p.m. Present Chair Dorothy Bekeart, Vice-Chair Julie Caspillo. Members: Donald Kolenda, Russell Wong Also: Deputy County Attorney Mark Bradbury; Boards & Commissions Staff: Administrator Jay Furfaro; Support Clerk Lani Agoot; Excused Absent SUBJECT DISCUSSION ACTION Call To Order Chair Bekeart called the meeting to order at 1:15 p.m. with 4 members present which constitutes a quorum. Approval of Minutes a. Open Session Minutes of January 13, 2017 b. Executive Session Minutes of January 13, 201 Ms. Bekeart said the Executive Session minutes will be approved in the Executive Session. Ms. Caspillo moved to approve the Open Session minutes of 1/13/17 as circulated. Mr. Kolenda seconded the motion. Motion carried 4:0. Appeals Ms. Bekeart read the Board of Review Hearing procedures. 8. 17-0000006 D. Ventura Philip/Karen Wood 4-6-012-073-0000 Ms. Bekeart recused herself from this case. Mr. and Ms. Wood were in attendance and presented their testimony to the Board. Mr. Ventura was present for the County and presented his report to the Board. The Board reviewed the testimony given in Executive Session.
Board of Review Open Session May 3, 2017 Page 2 SUBJECT DISCUSSION ACTION 3. 17-0000031 M. Hubbard Scott H. Valor/Heather L. George 2013 Lv. Tr. Mr. Valor was in attendance and presented his testimony to the Board. Mr. Hubbard was present for the County and presented his report to the Board. The Board reviewed the testimony given in Executive Session. 4. 17-0000037 M. Hubbard Linda Westfield etal. 3-6-003-026-0031 Mr. Kolenda recused himself from this case. Ms. Marie Mallard and Ms. Linda Westfield were in attendance and presented their testimony to the Board. Mr. Hubbard was present for the County and presented his report to the Board. The Board reviewed the testimony given in Executive Session. 5. 17-0000038 M. Hubbard Sandra S. Burchett Trust 3-7-001-017-0116 Ms. Burchett was in attendance and presented her testimony to the Board. Mr. Hubbard was present for the County and presented his report to the Board. The Board reviewed the testimony given in the Executive Session. 6. 17-0000052 M. Hubbard Douglas J. Brown 5-8-011-038-0000 Mr. Brown was in attendance and presented his testimony to the Board. Mr. Hubbard and Ms. Hester were present for the County and presented his report to the Board.
Board of Review Open Session May 3, 2017 Page 3 SUBJECT DISCUSSION ACTION The Board reviewed the testimony given in the Executive Session. Ms. Caspillo addressed Mr. Hubbard saying she is seeing a pattern with these appeals and asked if this was the first time the survey forms have been mailed out. Mr. Hubbard said the initial batch was mailed out in 2012. The form has been changed and one of the revisions was putting the tax classifications up and it says "primary residence with approved home exemption." In 2012 every residential received a use survey. Upon transfer of those properties they do a use survey for each of those properties due to an ordinance change in 2012 that went in to effect for the 2013 tax year. Mr. Hubbard said since then Real Property has been trying to improve the system and what the Board is seeing today is confusion resulting from that. Ms. Caspillo suggested to Real Property that they put on a cover letter "Not a Home Exemption form” and direct them to the County’s real property website to get the home exemption form. Ms. Bekeart suggested they enclose a home exemption form in the mailing. Ms. Kim Hester, County of Kauai Property Technical Officer, gave the Board an overview of the process regarding the surveys being discussed. She added that there are several educational seminars available to realtors to help them with the exemption forms (at the time of closing) which they will provide to the owners who they believe are going to live on their property as a primary residence. Ms. Hester added that putting something on the survey form as mentioned may be a good way to improve the form and avoid confusion.
Board of Review Open Session May 3, 2017 Page 4 SUBJECT DISCUSSION ACTION 1. 16-0000015 S. Roche Larry/Joan Gehrke 5-3-003-043-0000 There was no on present to represent the appellant. Mr. Roche was present for the County saying he was in contact with the appellant's representative Mr. Dennis Nakahara who is requesting a continuance. The Chair granted a continuance of the Appeal to April 7, 2017 2. 17-0000064 M. Hubbard Robert/Susan Fung Rev Liv Trust 2-8-014-033-0124 There was no one present to represent the appellant. Mr. Hubbard was present for the County saying the appellant requested a continuance to May 12, 2017. The Chair granted a continuance of the Appeal to May 12, 2017 7. 17-0000020 D. Ventura Robert/Nanette Keao Trust 4-4-003-121-0005 Appeal Withdrawn: No Board Action Required Discussion of the Statewide BOR Conference, Tuesday May 23, 2017, Honolulu Airport Interisland Terminal, Ohia and Kamani Rooms Staff clarified that this was just for informational purposes and to make the Board aware of the upcoming event for planning purposes. The Office of Boards and Commissions will update the Board as new information on the
Board of Review Open Session May 3, 2017 Page 5 SUBJECT DISCUSSION ACTION event is available. Mr. Furfaro welcomed Mr. Wong to the Board and announced that Mr. Craig De Costa had his interview with the County Council and they will be voting on his appointment to the Board on March 8, 2017. He shared that the Office of Boards and Commissions has been understaffed by 50% however, a new Support Clerk has been hired. Also, in addition to the Charter Review Commission, the Office of Boards and Commission has inherited 2 new commissions so there will be a lot of shuffling going on. He added that once Darcie returns from maternity leave she will be the Board's permanent Support Clerk. Executive Session Mr. Kolenda moved to go into Executive Session at 2:25 p.m. Mr. Wong seconded the motion. Motion carried 4:0 Return to Open Session 8. 17-0000006 D.Ventura Philip/Karen Wood 4-6-012-073-0000 Mr. Wong moved to sustain the county's assessment of $508,100. Mr. Kolenda seconded the motion. Motion carried 3:0 (Ms. Bekeart recused) 3. 17-0000031 M.Hubbard Scott H Valor/Heather L George 2013 Liv Tr 2-8-015-076-0021 Mr. Kolenda moved to sustain the county's assessment of $525,200. Ms. Caspillo seconded the motion. Motion carried 4:0. 4. 17-0000037 M.Hubbard Linda Westfield etal 3-6-003-026-0031 Mr. Wong moved to sustain the county's assessment of $255,500. Mr. Kolenda seconded the motion. Motion carried 4:0. The meeting resumed in Open Session at 2:45 p.m. Mr. Kolenda moved to ratify the decision made in Executive Session and make it public. Mr. Wong seconded the motion. Motion carried 4:0.
Board of Review Open Session May 3, 2017 Page 6 SUBJECT DISCUSSION ACTION 5. 17-0000038 M.Hubbard Sandra S Burchett Trust 3-7-001-017-0116 Ms. Caspillo moved to sustain the county's assessment of $141,100. Mr. Wong seconded the motion. Motion carried 4:0. 6. 17-0000052 M.Hubbard Douglas J Brown 5-8-011-038-0000 Ms. Caspillo moved to sustain the county's assessment of $617,200. Mr. Kolenda seconded the motion. Motion carried 4:0. 9. M. Hubbard Pamela Fridie Trustee 5-8-008-033-0000 Mr. Wong moved to accept the appeal subject to completing an appeal form and paying the filing fee. Ms. Caspillo seconded the motion. Motion carried 4:0. Announcements Next Meeting: March 10, 2017, Friday -1:00 p.m. Adjournment Mr. Wong moved to adjourn the meeting at 3:05 p.m. Ms. Caspillo seconded the motion. Motion carried 4:0. Submitted by: __________________________________ Reviewed and Approved by: _________________________________________ Lani Agoot, Staff Support Clerk Dorothy R. Bekeart, Chair ( ) Approved as circulated. (X) Approved with amendments. See minutes of June 2, 2017 meeting.