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HomeMy WebLinkAboutFY 2019 Budget Presentation (Kauai Emergency Management Agency) Elton S. Ushio Emergency Management Administrator COUNTY OF KAUA'I Emergency Management Agency 2019 Budget Presentation April 9, 2018 2019 Budget Presentation Page 1 I. Mission To protect lives and property in the County of Kaua‘i by coordinating and integrating efforts among all levels of government and the private sector to mitigate against, prepare for, respond to and recover from natural disasters, acts of terrorism and other threats and hazards. II. Vision The Kaua‘i Emergency Management Agency strives to actively promote and enhance whole-community preparedness, resilience and safety in the face of numerous threats, hazards and disasters that can potentially affect our island communities. III. Fiscal Year 2018 Successes and Achievements Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives:  Continue phased updating of the County of Kaua‘i Emergency Operations Plan (subject to availability of funding); o KEMA was unable to secure specific funding to support the EOP update. However, a Basic Plan update is underway via internal staffing resources, saving the County from costly consultant/contracting expenses. o Targeted completion of the Basic Plan update is by June 30, 2018.  Review and maintain other supporting plans, policies and procedures; o Evacuation Shelter Response Plan and the Mass Casualty Incident Response Plan draft documents were produced internally and will be finalized and formally approved by the end of FY18. o KEMA developed, updated and/or enhanced various products:  Various major events Incident Action Plans, such as: • County Fair Incident Action Plan • Lights on Rice Incident Action Plan • Waimea Town Parade Incident Action Plan  Flash Flood Warning Quick Reference Checklist  Tsunami Advisory/Watch/Warning Quick Reference Checklist  Mass-Casualty Incident Quick Reference Checklist  Explosive Device/Ordnance Quick Reference Checklist  Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field responders, finalizing guidelines and expanding Incident Action Plan development; 2019 Budget Presentation Page 2 o Expanded AHIMT-trained personnel and position-specific trained personnel via sending personnel to COML and COMT training. o Utilized AHIMT personnel for various events, such as EOC activations, large event Incident Action Planning and in applicable exercises. o Guideline development continues, as KEMA has been working with other jurisdictions to ensure statewide consistency, as well as internal partners.  Implement phased upgrading of EOC equipment, including the main and alternate EOC facilities; o Commenced Multimedia Operations Center EOC Upgrade project, with estimated completion by June 2018. o NAWAS/HAWAS (National Warning System/Hawai‘i Warning System) circuit and phone installation in Alternate Dispatch (shared NAWAS/HAWAS communications with Alternate EOC) to be completed by June 2018.  Continue skills development and enhancement via training and exercise participation. o KEMA accomplished this on the agency and stakeholder levels, via various training and/or exercise opportunities in addition to real-world events/activations. This ties in with Goal 2 below, which provides additional details. Goal 2: Maintain and enhance KEMA’s training and exercise program, integrating the FEMA whole-community approach. Objectives:  Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private-sector non-governmental and community-based emergency management partners; and  Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises; EVENT DATE(S) Venue Makani Pahili 2017 (HI-EMA) July 10 – 14, 2017 KEMA/ Oahu Port Restoration Tabletop Exercise July 11, 2017 KEMA Evacuation Shelter Resourcing Workshop July 12, 2017 Oahu Generator Request and Prioritization Workshop July 13, 2017 Oahu Visitor Industry Workshop July 14, 2017 Oahu 93rd Civil Support Team Exercise Week August 28 – September 1, 2017 KEMA/Field Poisoning Incident Workshop October 4, 2017 KEMA 2019 Budget Presentation Page 3 Hanapēpē/‘Ele‘ele HHARP Program (monthly) and Tabletop Exercise October 28, 2017 Hanapēpē Ballistic Missile Outreach Train the Trainer November 8, 2017 KEMA HI-EMA/Small Business Administration Damage Assessment Training February 5, 2018 KEMA Incident Command Systems (ICS) 300/400 April 3 – 6, 2018 KEMA Makani Pahili 2018 (KEMA) May 7 – 18, 2018 Various CERT Annual Refresher May 8, 2018 Field American Red Cross Shelter Exercise May 8, 2018 Field Communications Exercise May 9, 2018 Field Visitor Industry Seminars May 10, 2018 KEMA WebEOC Training May 11, 2018 KEMA All-Hazards Preparedness for Volunteer Agencies (CERT, Red Cross, Medical Reserve Corps, RACES) May 12, 2018 KEMA KEMA 101 Pending KEMA Resource Needs Tabletop Exercise Pending KEMA Generator Prioritization Tool Seminar Pending KEMA Blackboard (Mass Notification System Training) Pending KEMA Climate Adaptation Course May 22, 2018 KEMA  Coordinate and support county-level participation in offsite training and exercise opportunities. EVENT DATE(S) Venue Makani Pahili 2017 Hurricane Exercise Week (HI-EMA) July 10 – 14, 2017 Oahu Radio Operator Training September 6 – 7, 2017 Oahu Intel & Law Enforcement Training Seminar (INLETS) September 11- 15, 2017 Oahu Communications Unit Technician Training September 25 – 29, 2017 Oahu Coordinated & Collaborative Response to Terrorism & Mass Violence Crimes Symposium October 23 – 24, 2017 Oahu Environmental & Historical Preservation Training October 24 – 25, 2017 Oahu Benefit-Cost Analysis Training October 30 – November 1, 2017 Oahu Communications Unit Leader Training November 27 – December 1, 2017 Oahu Lessons Learned: Visitor Industry – 2017 Events January 17, 2018 Oahu 2019 Budget Presentation Page 4 Lessons Learned: 2017 Atlantic Hurricane Season January 26, 2018 Oahu Pacific Executive Leaders Program: Port Workshop February 5 – 8, 2018 Oahu 93rd Civil Support Team Exercise February 7 – 9, 2018 Maui Communications Exercise February 14 – 15, 2018 Oahu Public Information Officer Training February 15 – 16, 2018 Maui Auxiliary Emergency Communications Training February 17 – 18, 2018 Oahu Mitigation Workshop February 21 – 22, 2018 Oahu Public Private Partnership Workshop March 1 – 2, 2018 Oahu Pacific Executive Leaders Program March 5 – 9, 2018 Hilo Makani Pahili 2018 Hurricane Exercise Week (HI-EMA) June 4 – 8, 2018 KEMA/ Oahu Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency Response Team (CERT) program and other initiatives. Objectives:  Continue community outreach efforts via regularly-scheduled events; o Performed all-hazards outreach with emergency management partners, community associations/groups, visitor industry partners, etc. throughout the year on issues such as hurricane preparedness, tsunami and overall community hazard awareness and resiliency. o Working with the Hawai‘i Emergency Management Agency and the Hanapēpē/‘Ele‘ele Community, initiated and supported implementation of the Hawai‘i Hazards Awareness and Resilience Program (HHARP) in the community (ongoing). o Working with Hanalei Watershed Hui on development of an area evacuation plan for the Hanalei/Haena community.  Continue to work with schools via outreach and readiness drills; o Conducted and/or participated in DOE education/outreach, site visits, drills, career day events, etc.  Continue to support and expand the CERT program; o Supported continued grant funding of the CERT program and participated in CERT meetings/graduations. o KEMA continues to support the CERT annual refresher/exercise (currently scheduled with the annual hurricane exercise, Makani Pahili). 2019 Budget Presentation Page 5  Continue to regularly issue media releases relating to community awareness, preparedness and resilience. o KEMA provided or participated in media products/releases such as:  Hurricane/Tsunami and all-hazards information  Special coverage on the 25th anniversary of Hurricane Iniki  Community outreach event information  Attack/wailing tone siren test information  Weather-related press releases  Mayor/KEMA TV/Web PSA on all hazards preparedness , including ballistic missile awareness  Upcoming Tsunami Awareness Month information Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications, interoperable communications, redundant voice/data systems and emergency notification and warning systems. Objectives:  Maintain and enhance the 800 MHz P25 radio system. o Successfully updated 800 MHz Radio System site leases for Kukuiolono and Kalepa repeater sites.  Continue to expand and enhance redundant operational and interoperable communications capabilities; o KEMA has continued to expand and enhance redundant and interoperable communications via training, exercises, planning and hardening.  Maintain notification and warning systems while expanding the number of trained user/operators; o In partnership with HI-EMA, implemented updates/enhancements to siren and Emergency Alert System/Wireless Emergency Alert notification systems. o Hosted and/or provided training on siren and EAS/WEA systems.  Complete Phase III+ of the Siren Modernization Project; o Unfortunately, due to State contractor issues, Phase III has yet to be completed. Given subsequent contracting actions by the State, 6 new sirens should be completed within the calendar year. o Ni‘ihau outdoor warning siren project is underway, with estimated completion within the fiscal year.  Complete the Siren Controller and Solar Improvements upgrades to 15 older MCMCP series sirens. o KEMA is coordinating with our State partners. However, project has been delayed due to the State contracting process (currently underway). 2019 Budget Presentation Page 6 Goal 5: Leverage grant funding to supplement KEMA’s prevention, preparedness, response, recovery and mitigation efforts. Objectives:  Continue to leverage, implement and manage Homeland Security Grant Program funding; o KEMA secured $745,000 in FY 2017 Homeland Security Grant funding. o KEMA managed approximately $2,020,000 in open Homeland Security Grant funding.  Continue to leverage, implement and manage Emergency Management Performance Grant funding; o KEMA secured and managed $150,000 in FY 2017 Emergency Management Performance Grant funding.  Implement and manage other sources of grant funding, as feasible; o KEMA applied for $28,128 in Hazard Mitigation Grant Program funding for a US Geological Survey stream gage to be installed in Hanakapiai Stream. o KEMA applied for $75,000 in Pre-Disaster Mitigation Grant Program funding for the Hazard Mitigation Plan update. o KEMA secured $650,000 from Hawaii Emergency Management Agency’s Hurricane Shelter Retrofit Program to harden Kalaheo Gymnasium and Kauai War Memorial Convention Hall. o KEMA staff continues to support:  The Local Emergency Planning Committee’s grant fiscal management via the Grant Coordinator;  KPD’s E-911 via the Telecom Officer; and  Management and implementation of State CIP funding toward Phase III of the 800 MHz project (telecom Officer and Grant Coordinator.  Maintain Plans and Operations Officer and Grant Fiscal Specialist positions via Emergency Management Performance Grant and State Homeland Security Grant Program funding. o KEMA has maintained both positions through the respective grant sources. IV. Fiscal Year 2018 Challenges Challenges faced in FY2018 by Goal and Objective were as follows: Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). 2019 Budget Presentation Page 7 o Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field responders, finalizing guidelines and expanding Incident Action Plan development;  Significant numbers of retirements in AHIMT-trained personnel County-wide have reduced our pool of trained personnel. With additional retirements of AHIMT-trained personnel, namely senior KFD and KPD personnel, KEMA will need to train additional personnel. Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications, interoperable communications, redundant voice/data systems and emergency notification and warning systems. o Complete Phase III+ of the Siren Modernization Project;  Unfortunately, due to State contractor issues, Phase III has yet to be completed. Given subsequent contracting actions by the State, 6 new sirens should be completed within the calendar year. o Complete the Siren Controller and Solar Improvements upgrades to 15 older MCMCP series sirens.  Although the process is currently underway, there have been delays to the project as a result of the State contracting process. V. Fiscal Year 2019 Goals and Objectives Goal 1: Maintain and improve the operating efficiency of the Emergency Operations Center (EOC). Objectives:  Continue phased updating of the County of Kaua‘i Emergency Operations Plan;  Review, maintain and develop other supporting plans, policies and procedures;  Continue to develop and expand All-Hazards Incident Management Team capacity for EOC and field incidents;  Continue phased upgrading of EOC equipment, including the main and alternate EOC facilities; Goal 2: Maintain and enhance KEMA’s training and exercise program, integrating the FEMA whole-community approach. Objectives: 2019 Budget Presentation Page 8  Provide prioritized training to develop and enhance the skills and abilities of staff, governmental, private-sector non-governmental and community- based emergency management partners;  Maintain skills and test plans and procedures by regularly hosting and/or supporting exercises;  Coordinate and support county-level participation in offsite training and exercise opportunities. Goal 3: Promote community awareness, preparedness and resilience through education and outreach, publications, media releases, the Community Emergency Response Team (CERT) program and other initiatives. Objectives:  Continue community outreach efforts via regularly-scheduled events;  Continue to promote awareness, preparedness and resilience to educational institutions via outreach and other forms of engagement;  Continue to support and expand the CERT program;  Continue to regularly-issue media products relating to community awareness, preparedness and resilience. Goal 4: Maintain and enhance the operational ready-status and efficacy of operational communications, interoperable communications, redundant voice/data systems and emergency notification and warning systems. Objectives:  Maintain and enhance the 800 MHz P25 radio system.  Continue to expand and enhance redundant operational and interoperable communications capabilities;  Maintain notification and warning systems while ensuring adequate numbers of trained user/operators;  Complete Phase III+ of the Siren Modernization Project and other Outdoor Warning Siren initiatives. Goal 5: Leverage grant funding to supplement KEMA’s prevention, preparedness, response, recovery and mitigation efforts. Objectives: 2019 Budget Presentation Page 9  Continue to leverage, implement and manage Homeland Security Grant Program funding;  Continue to leverage, implement and manage Emergency Management Performance Grant funding;  Implement and manage other sources of grant funding, as feasible;  Maintain Plans and Operations Officer and Grant Fiscal Specialist positions via Emergency Management Performance Grant and State Homeland Security Grant Program funding. 2019 Budget Presentation Page 10 VI. Budget Overview Department: EMERGENCY MANAGEMENT AGENCY FY 2018 FY 2019 $ + / -% + / - Salary and Wages 329,541 349,340 19,799 6.0% Benefits 189,949 180,574 -9,375 -4.9% Utilities 90,300 100,600 10,300 11.4% Vehicle/Equip, Lease 30,001 55,000 24,999 83.3% Operations 727,033 871,334 144,301 19.8% 1,366,824 1,556,848 190,024 13.9% 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations FY 2018 and FY 2019 Comparison FY 2018 FY 2019 24% 14% 7% 2% 53% FY 2018 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations 22% 12% 6% 4% 56% FY 2019 Operating Budget Salary and Wages Benefits Utilities Vehicle/Equip, Lease Operations 2019 Budget Presentation Page 11 VII. Consolidated Worksheet Emergency Management Agency Integrated Budget: July 1, 2018 - June 30, 2019 County Total General Fund FY17 EMPG FY15 HSGP FY16 HSGP FY17 HSGP Budget FY2019 C17500 C15100 C16100 C17100 2500 EMERGENCY MANAGEMENT ADMINISTRATOR EM5 101,353 101,353 556 COUNTY TELECOMMUNICATIONS OFFICER SR-28 93,911 93,911 2504 GRANT COORDINATOR SR-24 63,755 63,755 2502 PUBLIC SAFETY SERVICES SECRETARY SR-18 68,520 68,520 9021 CD PLANS & OPERATIONS OFFICER SR-24 90,000 90,000 9403 GRANT FISCAL SPECIALIST SR-15 30,190 67,921 50,940 149,051 Regular Salaries 327,539 90,000 30,190 67,921 50,940 566,590 Vacation Credit Payout 1 1 Regular Overtime 20,000 20,000 Premium Pay 1,800 1,800 Employee Benefits / Social Security Contribution 26,816 7,000 2,146 5,196 3,897 45,055 Employee Benefits / Health Fund Contribution 21,176 7,000 3,293 4,775 3,581 39,825 Employee Benefits / Retirement Contribution 63,097 15,000 5,133 11,546 8,660 103,436 Employee Benefits / Workers Compensation TTD 1 1 Employee Benefits / Workers Compensation MEDI 1 1 Employee Benefits / Unemployment Compensation 1 1 Mileage 600 600 Grant Employee Benefits 1 1 Other Post Employee Benefits 68,881 25,000 6,130 10,562 7,922 118,495 Utilities / Electricity 80,000 80,000 Utilities / Internet/Cable/Data 20,600 20,600 Training 1,350 35,000 10,000 46,350 Other Services 19,500 19,500 Dues and Subscriptions 32,790 32,790 Special Projects 37,500 37,500 Copier 8,500 8,500 Other Rentals 80,400 80,400 R&M Building 0 0 R&M Equipment 677,200 677,200 Travel / Airfare 3,860 5,600 8,428 10,000 27,888 Travel / Per Diem 2,658 100 15,000 12,000 29,758 Travel / Car Rental 900 300 2,328 2,000 5,528 Travel / Other Travel 500 744 1,244 Printing 1,000 1,000 Office Supplies 1,000 1,000 Other Supplies 1,000 2,000 3,000 Propane 2,875 2,875 Postage and Freight 300 300 Other Expense / Uncollectable Grants 1 1 Equipment 55,000 574,608 436,000 670,000 1,735,608 Computers and Accessories 0 0 Total Operating Expenses 1,556,848 150,000 685,000 570,000 745,000 3,706,848 County of Kaua'i Federal Funds Item Description ADMINISTRATION