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Home My WebLink About07-09-18 Agenda PacketTyler Rodighireo Members: Chair Preston Chong Jan Hashizume Joanne Nakashima Tricia Lynn Yamashita Laurie Yoshida James Whitfield Vice Chair COUNTY OF KAUA'I COST CONTROL COMMISSION NOTICE OF MEETING AND AGENDA Monday, July 9, 2018 1:30 p.m. or shortly thereafter Mo'ikeha Building, Meeting Room 2A/2B 4444 Rice Street, Lihue, HI 96766 -18 j& 2 P12 -0G .,. �= ; � O T i i E 0i 0 ' y OIPE K COUNTY Or KAUA I Oath of Office for Commissioner Tricia-Lynn Yamashita 2nd Tenn ending 12/31/2020 APPROVAL OF MINUTES • Regular Open Session meeting minutes of February 12, 2018 BUSINESS CCC 2018-03 Continued discussion on other possible areas to investigate to reduce the cost of county government while maintaining a reasonable level of public service in accordance to Section 28.04 of the Kauai County Charter Article XXVIII Cost Control Commission. ANNOUNCEMENTS Next meeting to be announced. NOTICE OF EXECUTIVE SESSION Pursuant to Hawai'i Revised Statutes §92-7 (a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held in pursuant to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92-5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT Equal Opportunity Employer PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24-hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comment only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide 10 copies of your written testimony at the meeting. The length of time allocated to person(s) wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. cc: First Deputy County Attorney Matthew Bracken Send written testimony to. Cost Control Commission Office Boards and Commissions 4444 Rice Street, Suite 150 Lihue, HI 96766 E-Mail: mromo(&kauai. ov Phone: (808) 241-4920 Fax: (808) 241-5127 Special Assistance If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, or an interpreter for a language other than English, please contact Lani Agoot at (808) 241- 4917 or lagoot_cz kauai.gov at least seven calendar days prior to the meeting. 21Page Cost Control Commission — Monday, July 9, 2018 COUNTY OF KAUAI Minutes of Meeting OPEN SESSION Board/Committee: I Kauai Cost Control Commission Meeting Date I February 12, 2018 Location Mo'ikeha Building -- Meeting Room 2A/B Start of Meeting: 1:35 p.m. I End of Meeting: 2:26 p.m, Present Chair -elect Tyler Rodighieeo; Vice Chair -elect James Whitfield; Members: Preston Chong and Joanne Nakashima Also present: Board & Commissions Office Staff: Support Clerk Mercedes Omo; Administrator Paula Morikami; Office of the County Attorney: First Deputy County Attorney Matthew Bracken; Invited Guests: Acting County Engineer Lyle Tabata and Civil Engineer Donn Kakuda. Excused Commissioners Tricia Lynn Yamashita and Laurie Yoshida Absent va,MR ., , ,a., :.. A .fir '.,„., Y`... <..� , a...z..4s. , he.,_.... w. ^ .7,. „ a.1.,✓,W. >.x.. SUBJECT DISCUSSION ACTION Oath of Office Prior to the calling the meeting to order, Administrative Assistant to the County Clerk Eddie Topenio officiated the Oath of Office for Commissioner James Whitfield whose 2°d Term will end on 12/31/2020. Commissioner Yamashita could not attend the meeting and would be sworn -in at a later date. Call To Order Chair Whitfield called the meeting to order and 1:35 p.m. with four (4) Commissioners present to conduct business. Selection of New Chair Whitfield opened the floor for nominations. Mr. Chong nominated Vice Chair Chairs for 2018 Tyler Rodighireo to the position of Chair. Hearing no objections, Vice Chair Rodighireo accepted the nomination as was named the new Chair for 2018. Vice Chair Rodighireo nominated Chair Whitfield to the position of Vice Chair. Hearing no objections, Chair Whitfield accepted the nomination and was named the new Cost Control Commission Regular Open Session Meeting Minutes of February 12, 2018. Page 2 SUBJECT DISCUSSION ACTION Vice Chair for 2018. Upon naming the new Chairs, Vice Chair elect Whitfield handed the gavel over to Chair Rodighireo to conduct the meeting. Approval of Regular Open Session Minutes of October 9, 2017. Chair elect Rodighireo called for a Vice Chair elect Whitfield moved to Minutes motion to approve the meeting minutes as circulated. approve the meeting minutes of October 9, 2017 as circulated. Ms. Nakashima seconded the motion. The motion carried 4:0. Business Communication dated 10/9/2017 regarding a request for an update on the County's efforts to do a lateral expansion of the Kekaha landfill including an overview on the proposed CCC costs and timeline for the new Maalo landfill in Hanamd'ulu. And as a follow-up to the 2018-01 10/9/17 meeting information on the other operations in the Solid Waste Division, the costs and possible ways the County could save on trash collection at the landfill and the present cost of residential trash collection compared to the past (after the implementation of the new trash collection program using the 2 bin sizes.) Acting County Engineer Lyle Tabata and Civil Engineer Donn Kakuda gave a Powerpoint Presentation reflecting data relating to the status of County's lateral expansion plans for the Kekaha landfill, proposed costs and timeline for the Maalo landfill in Hanamd'ulu, an overall view of the Solid Waste Division operating budget and revenues, operations in the Solid Waste Division, costs and potential savings, including the present cost for the County's refuse collection. The final design for the Kekaha Landfill is at its final stages of completion and the permits are scheduled to be completed in April of this year. Ground breaking for the construction of the first sub cells will commence in November 2018 and the first sub cells will be ready to accept trash as soon as December 2019. Mr. Tabata also pointed out that without the expansion of the Kekaha Landfill the landfill itself is projected to reach its full capacity in June 2020. The current cost estimate for the construction is $14.5 million dollars. As for the proposed costs and timeline for the new Maalo Landfill in Hanamaulu, the County Attorneys are currently reviewing the final draft of the EIS Cost Control Commission Regular Open Session Meeting Minutes of February 12, 2018. Page 3 SUBJECT DISCUSSION ACTION (Environmental Impact Statement) and will be released relatively soon and if everything goes according to schedule the new Maalo Landfill will be in operation in the year 2024. The current cost to build two and half miles of road leading up to the new landfill is estimated to cost at least $17 million dollars and the estimated cost to construct the new Maalo Landfill is estimated at $41 million dollars. CCC Approval of the 2018 Meeting Schedule Vice Chair -elect Whitfield moved to 2018-02 approve the 2018 Meeting Schedule as submitted. Mr. Chong seconded the motion. The motion carried 4:0. CCC Continued discussion on other possible areas to investigate to reduce the cost of county government while maintaining a reasonable level of public service in accordance to Section 2018-03 28.04 of the Kauai County Charter Article XXVIH Cost Control Commission. Administrator Morikami stated that to help the Commissioners find other possible areas to investigate, she would provide the Commissioners with copies of the past Cost Control Annual Reports for them to review and perhaps come up with ideas to investigate or revisit. Announcements Chair -elect Rodighireo announced the next quarterly meeting is scheduled for Monday, April 9, 2018, at 1:30 p.m. in the Mo'ikeha Building, Meeting Room 2A/2B. Adjournment With no further business to conduct, Chair -elect Rodighiero called for a motion to adjourn Vice Chair Whitfield moved to the meeting. adjourn the meeting. Ms. Nakashima seconded the motion. The motion carried 4:0. At 2:26 .m. the meeting adjourned.- Submitted by: Mercedes Omo, Staff Support Clerk Approved as circulated on Approved as amended. See minutes of meeting. Reviewed and Approved by: Tyler Rodighireo, Chair -elect