HomeMy WebLinkAboutCost Control Approved Minutes of 2-12-18COUNTY OF KAUAI
Minutes of Meeting
OPEN SESSION
Board/Committee:
Kauai Cost Control Commission
Meeting Date
February 12, 2018
Location
Mo'ikeha Building — Meeting Room 2A/B
Start of Meeting: 1:35 p.m.
I End of Meeting: 2:26 p.m.
Present
Chair -elect Tyler Rodighiero; Vice Chair -elect James Whitfield; Members: Preston Chong and Joanne Nakashima
Also present: Board & Commissions Office Staff. Support Clerk Mercedes Omo; Administrator Paula Morikami; Office of the County
Attorney: First Deputy County Attorney Matthew Bracken; Invited Guests: Acting County Engineer Lyle Tabata and Civil Engineer
Donn Kakuda.
Excused
Commissioners Tricia Lynn Yamashita and Laurie Yoshida
Absent
SUBJECT
DISCUSSION
ACTION
Oath of Office
Prior to the calling the meeting to order, Administrative Assistant to the County Clerk Eddie
Topenio officiated the Oath of Office for Commissioner James Whitfield whose 2nd Term will
end on 12/31/2020. Commissioner Yamashita could not attend the meeting and would be
sworn -in at a later date.
Call To Order
Chair Whitfield called the meeting
to order and 1:35 p.m. with four (4)
Commissioners present to conduct
business.
Selection of New
Chair Whitfield opened the floor for nominations.
Mr. Chong nominated Vice Chair
Chairs for 2018
Tyler Rodighireo to the position of
Chair. Hearing no objections, Vice
Chair Rodighireo accepted the
nomination as was named the new
Chair for 2018.
Vice Chair Rodighireo nominated
Chair Whitfield to the position of
Vice Chair. Hearing no objections,
Chair Whitfield accepted the
nomination and was named the new
Vice Chair for 2018.
Cost Control Commission Regular Open Session
Meeting Minutes of February 12, 2018.
Page 2
SUBJECT
DISCUSSION
ACTION
Upon naming the new Chairs, Vice
Chair elect Whitfield handed the
gavel over to Chair Rodighireo to
conduct the meeting.
Approval of
Regular Open Session Minutes of October 9, 2017. Chair elect Rodighireo called for a
Vice Chair elect Whitfield moved to
Minutes
motion to approve the meeting minutes as circulated.
approve the meeting minutes of
October 9, 2017 as circulated.
Ms. Nakashima seconded the
motion. The motion carried 4:0.
Business
Communication dated 10/9/2017 regarding a request for an update on the County's efforts
to do a lateral expansion of the Kekaha landfill including an overview on the proposed
CCC
costs and timeline for the new Maalo landfill in Hanama`ulu. And as a follow-up to the
2018-01
10/9/17 meeting information on the other operations in the Solid Waste Division, the costs
and possible ways the County could save on trash collection at the landfill and the present
cost of residential trash collection compared to the past (after the implementation of the
new trash collection program using the 2 bin sizes.)
Acting County Engineer Lyle Tabata and Civil Engineer Donn Kakuda gave a Powerpoint
Presentation reflecting data relating to the status of County's lateral expansion plans for the
Kekaha landfill, proposed costs and timeline for the Maalo landfill in Hanama`ulu, an
overall view of the Solid Waste Division operating budget and revenues, operations in the
Solid Waste Division, costs and potential savings, including the present cost for the
County's refuse collection. The final design for the Kekaha Landfill is at its final stages of
completion and the permits are scheduled to be completed in April of this year. Ground
breaking for the construction of the first sub cells will commence in November 2018 and
the first sub cells will be ready to accept trash as soon as December 2019. Mr. Tabata also
pointed out that without the expansion of the Kekaha Landfill the landfill itself is projected
to reach its full capacity in June 2020. The current cost estimate for the construction is
$14.5 million dollars. As for the proposed costs and timeline for the new Maalo Landfill in
Hanamaulu, the County Attorneys are currently reviewing the final draft of the EIS
(Environmental Impact Statement) and will be released relatively soon and if everything
goes according to schedule the new Maalo Landfill will be in operation in the year 2024.
Cost Control Commission Regular Open Session
Meeting Minutes of February 12, 2018.
Page 3
SUBJECT
DISCUSSION
ACTION
The current cost to build two and half miles of road leading up to the new landfill is
estimated to cost at least $17 million dollars and the estimated cost to construct the new
Maalo Landfill is estimated at $41 million dollars.
CCC
Approval of the 2018 Meeting Schedule
Vice Chair -elect Whitfield moved to
2018-02
approve the 2018 Meeting Schedule
as submitted. Mr. Chong seconded
the motion. The motion carried 4:0.
CCC
Continued discussion on other possible areas to investigate to reduce the cost of county
government while maintaininiz a reasonable level of public service in accordance to Section
2018-03
28.04 of the Kauai County Charter Article XXVIII Cost Control Commission.
Administrator Morikami stated that to help the Commissioners find other possible areas to
investigate, she would provide the Commissioners with copies of the past Cost Control
Annual Reports for them to review and perhaps come up with ideas to investigate or
revisit.
Announcements
Chair -elect Rodighireo announced the next quarterly meeting is scheduled for Monday,
April 9, 2018, at 1:30 p.m. in the Mo'ikeha Building, Meeting Room 2A/2B.
Adjournment
With no further business to conduct, Chair -elect Rodighiero called for a motion to adjourn
Vice Chair Whitfield moved to
the meeting.
adjourn the meeting.
Ms. Nakashima seconded the
motion. The motion carried 4:0.
At 2:26 p.m. the meeting adjourned.
Submitted by:
Mercedes Omo, Staff Support Clerk
() Approved as circulated on July 9, 2018
() Approved as amended. See minutes of meeting.
Reviewed and Approved by:
Tyler Rodighireo, Chair -elect