Loading...
HomeMy WebLinkAbout06-13-18 Agenda PacketThomas Nizo Chair Chad Pacheco Vice Chair COUNTY OF KAUA`I FIRE COMMISSION NOTICE OF MEETING AND AGENDA Wednesday, June 13, 2018 2:00 p.m. or shortly thereafter Mo`ikeha Building, Meeting Room 2A/B 4444 Rice Street, Llhu`e, HI 96766 CALL TO ORDER APPROVAL OF MINUTES • Special Open Session Meeting Minutes of April 30, 2018 • Regular Open Session Meeting Minutes of May 7, 2018 CHIEF'S REPORTS FOR THE MONTH OF APRIL 1. Fire Commission Reports 2. Fiscal Report as of April 3, 2018 3. Daily Flight Hours and Alarm Data 4. Chief s announcements and other pertinent updates Members: Alfredo Garces Jr. Linda Kaauwai-Iwamoto Clifton (Jimmy) Miranda Michael Martinez Alfred Levinthol BUSINESS KFC 2018-08 Quarterly update by Fire Chief Robert Westerman on the Fire Department's 2018 Strategic Initiatives and Goals ANNNOUNCEMENT Next regular monthly meeting — 2 p.m. on Monday, July 2, 2018 at the Mo'ikeha Building, Room 2A/2B. Executive Session to Follow. EXECUTIVE SESSION ES KFC 2018-002 Pursuant to Hawaii Revised Statutes §92-4 and §92-5 (a) and (2) and (4), the purpose of this Executive Session is for the Commission to consult with its attorney as it relates to the hiring process of selecting a new Fire Chief, and to consult with its attorney on questions and issues pertaining to the Commission's powers, duties, privileges, immunities and liabilities as they may relate to this agenda item. (On -going) An Equal Opportunity Employer ES KFC 2018-006 Pursuant to Hawaii Revised Statutes §92-4, §92-5 (a) (2) and (4) the purpose of this Executive Session is for the Commission to consider Formal Notarized Complaint No. KFC 2018-001 that was filed on April 11, 2018. And to consult with its attorney on questions and issues pertaining to the Commission's powers, duties, privileges, immunities, and liabilities as they may relate to this item. The complainant alleges that a captain in the Kauai Fire Department said uncaring things to her during an incident that involved the complainant's husband who fell ill and needed assistance. (Referred to the Office of the Fire Chief on 5/7/18; pending report of findings) ES KFC 2018-007 Pursuant to Hawaii Revised Statutes §92-4, §92-5(a) (2) and (4), the purpose of this Executive Session is for the Commission to consider the evaluation of Fire Chief Robert Westerman where consideration of matters affecting privacy will be involved; provided that if the individual concerned requests an open meeting, an open meeting shall be held, and to consult with its attorney on the powers duties, privileges, immunities, and liabilities as they may relate to this agenda item. ES KFC 2018-008 Pursuant to Hawaii Revised Statutes §92-4, §92-5 (a) (4), §92-9 (a) (1-4) and (b), the purpose of this Executive Session is for the Commission to approve the Special Executive Session meeting minutes of April 30, 2018 and May 7, 2018, and to consult with its attorney on issues pertaining to the Commission's powers, duties, privileges, immunities, and or liabilities as they may relate to this agenda item. RETURN TO OPEN SESSION Return to Open Session to ratify the actions taken in Executive Session for the following items: ES KFC 2018-002, ES KFC 2018-006, ES KPC 2018-007 and ES KFC 2018-008. NOTICE OF EXECUTIVE SESSION Pursuant to Hawaii Revised Statutes, ("H.R.S.") §92-7(a), the Commission may, when deemed necessary, hold an Executive Session on any agenda item without written public notice if the Executive Session was not anticipated in advance. Any such Executive Session shall be held pursuant to H.R.S. §92-4 and §92-9 and shall be limited to those items described in H.R.S. §92- 5(a). Discussions held in Executive Session are closed to the public. ADJOURNMENT cc: Deputy County Attorney Teresa Tumbaga Fire Chief Robert Westerman Kauai Fire Commission — Wednesday, June 13, 2018 1 P a g e 2 PUBLIC COMMENTS and TESTIMONY Persons wishing to offer comments are encouraged to submit written testimony at least 24 hours prior to the meeting indicating: 1. Your name and if applicable, your position/title and organization you are representing; 2. The agenda item that you are providing comments on; and 3. Whether you will be testifying in person or submitting written comments only. 4. If you are unable to submit your testimony at least 24 hours prior to the meeting, please provide ten (10) copies of your written testimony at the meeting. While every effort will be made to copy, organize, and collate all testimony received, materials received on the day of the meeting or improperly identified may be distributed to the members after the meeting is concluded. The length of time allocated to persons wishing to present verbal testimony may be limited at the discretion of the chairperson or presiding member. Send written testimony Kauai Fire Commission Office of Boards and Commissions 4444 Rice Street, Suite 150 Lhu`e, HI 96766 mromo e,kauai.gov Phone: 241-4920 Fax: 241-5127 Special Assistance If you need an ASL Interpreter, materials in an alternate format, or other auxiliary aid support, or an interpreter for a language other than English, please contact Lani Agoot at (808) 241-4917 or lagootna,kauai.goy at least seven calendar days prior to the meeting. Kauai Fire Commission — Wednesday, June 13, 2018 1 P a g e 2 COUNTY OF KAUAI EAjff DRAM Minutes of Meeting OPEN SESSION Board/Commission Kauai Fire Commission Meeting Date I April 30, 2018 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 2:00 p.m. I End of Meeting:2:57 p.m. Present Chair Thomas Nizo; Vice Chair Chad Pacheco; Members: Alfredo Garces Jr., Linda Kaauwai-Iwamoto, Clifton Miranda, Michael Martinez and Alfred Levinthol. Also present: Board & Commissions Office Staff. Support Clerk Mercedes Omo, Administrator Nicholas R. Courson, Deputy County Attorney Teresa Tumbaga and Invited Guest: Director of Human Resources Janine Rapozo. Excused Absent SUBJECT DISCUSSION ACTION Call To Order Chair Nizo called the Special Open Session Meeting to order at 2:00 p.m. with seven Commissioners present to conduct business. Executive Pursuant to Hawaii Revised Statutes §92-4 and §92-5 (a) and (2) and (4), the At 2:01 p.m. Vice Chair Pacheco cited Session purpose of this Executive Session is for the Commission to consult with its the Hawaii Revised Statutes to take the attorney as it relates to the hiring process and other related matters on selecting a meeting into Executive Session. new Fire Chief, and to consult with its attorney on questions and issues pertaining to the Commission's powers, duties, privileges, immunities and liabilities as they Mr. Levinthol moved to enter into may relate to this agenda item. (On -going) Executive Session. Mr. Miranda seconded the motion. The motion carried Chair Nizo called for a motion to enter into Executive Session. 7:0. Return to Open At 2:56 p.m. the Commissioners reconvened in Open Session. Chair Nizo called Vice Chair Pacheco moved to ratify the Session for a motion to ratify the actions taken in Executive Session. actions taken in Executive Session. Mr. Levinthol seconded the motion. The motion carried 7:0. ES KFC 2018-002: Special Open Session Meeting of April 30, 2018. Page 2 SUBJECT DISCUSSION ACTION Motion carried 5:2 to select Option No. 2 and have the Department of Human Resources advertise for the position of Fire Chief in the newspaper. Announcements Next regularly scheduled monthly meeting — 2:00 p.m. on Monday, May 7, 2018 at the Mo'ikeha Building, Meeting Room 2A/2B. Adjournment With no further business to conduct, Chair Nizo called for a motion to adjourn the Mr. Miranda moved to adjourn the meeting. meeting. Vice Chair Pacheco seconded the motion. The motion carried 7:0. At 2:57 p.m. the meeting adjourned. Submitted by: Mercedes Omo, Staff Support Clerk () Approved as circulated on () Approved as amended. See minutes of meeting. Reviewed and Approved by: Thomas Nizo, Chair COUNTY OF KAUAI -E-:31141AN" Minutes of Meeting OPEN SESSION Board/Commission Kauai Fire Commission Meeting Date I May 7, 2018 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 2:05 p.m. End of Meeting: 3:35 p.m. Present Chair Thomas Nizo; Vice Chair Chad Pacheco; Commissioners: Linda Kaauwai-Iwamoto, Clifton Miranda, Michael Martinez and Alfred Levinthol. Also present: Board & Commissions Office Staff. Support Clerk Mercedes Omo, Administrator Nicholas R. Courson; Office of the County Attorney: Deputy County Attorney Teresa Tumbaga; Fire Department: Fire Chief Robert Westerman, Deputy Fire Chief Kilipaki Vaughan and Chief's Secretary Debby Gatioan. Excused Commissioner Alfredo Garces Jr. Absent SUBJECT DISCUSSION ACTION Call To Order Chair Nizo called the meeting to order at 2:05 p.m. with six Commissioners present to conduct business. Approval of Regular Open Session Minutes of April 2, 2018. Mr. Miranda moved to Minutes approve the meeting minutes as circulated. Vice Chair Pacheco seconded the motion. The motion carried 6:0. Chiefs Monthly 1. Fire Commission Reports Reports for the 2. Fiscal Report as of March 31, 2018 Month of March 3. Daily Flight Hours and Alarm Data 4. Letter of Appreciation dated March 13, 2018 5. Chief's Announcements and Pertinent Updates Kauai Fire Commission Regular Open Session Meeting Minutes of May 7, 2018 Page 2 SUBJECT DISCUSSION ACTION Fire Chief Westerman gave a brief overview of his monthly reports, highlighting his meeting with the Department of Public Works on the relocation of the Lifeguard Tower at Po`ipu, the blessing of the Kalaheo Fire Station driveway restoration, his attendance at the State Fire Council meeting on Oahu regarding the Small Business Association's review of the administrative rules, and the Department's continued efforts to deal with the landslides on the north shore due to the heavy rain in April. Mr. Miranda asked where the $400,000 to restore the Kalaheo Fire Station driveway came from to which Fire Chief Westerman replied the funding came from the federal government via a Community Development Block Grant (CDBG). How it works is the money gets funneled through the County's Housing Agency and based on a financial need assessment, they determine how the monies would be allocated. Deputy Fire Chief Kilipaki Vaughan further explained that CDBG is one of the longest -running programs of the U.S. Department of Housing and Urban Development which helps fund local community development activities, such as affordable housing, anti -poverty programs, and infrastructure development. He shared that the CDBG grant that the Department received was broken down into three increments to cover the costs to restore the Kalaheo Fire Station driveway, the reroofing of the entire Kalaheo Fire Station structure, and the implementation of a new solar photovoltaic system. Operations Bureau March was a typical month. The Department did not get too far ahead from the previous year other than medical calls that went slightly up. The rest of the calls were pretty close to what they were the year before and the total year to date. Equipment Status Engine No. 5 is being worked on and Engine No. 1 (smaller engine) is working in its place. The Department is trying to get the manufacturer of the vehicle to give them support despite the engine being five years old. Kauai Fire Commission Regular Open Session Meeting Minutes of May 7, 2018 Page 3 SUBJECT DISCUSSION ACTION Vice Chair Pacheco shared that while attending the blessing for the restoration of the Kalaheo Fire Station driveway, he spoke to some of the captains and they expressed how much more manageable/flexible Engine No. 1 is compared to the larger engines, especially when it comes to maneuvering down a person's steep driveway. Fire Chief Westerman stated that the issue has come up numerous times, but the fact is the Department cannot cookie -cutter its engines. He noted that the Kalaheo district is different in a sense that certain areas have steep driveways, and maneuvering an engine down those driveways is very challenging. But the good thing about having to deal with these issues is that it has given the Department an opportunity to see how much better of an engine No.1 is compared to the much larger engines, so when the time comes to replace Engine No. 1, they would probably purchase an engine that has the same capabilities. March Training Bureau The number of training classes in March have increased significantly due to the large recruit class. Prevention Bureau There was one fire investigation conducted for a structural fire on Puolo Road in Hanapepe. In all, there was a total of 182 fire prevention related activities. Ocean Safety Bureau The Bureau held two new recruit trainings and two ocean safety classes for a total of 80 hours. Junior Lifeguard program registration resulted in a total of 8 hours and ocean safety prevention community outreach resulted in a total of 18 hours. Fiscal Report As of March 31, 2018, the Department has expended 75.00% ($22,202,084.49) of its original budget of $31,629,948.00. Balance of appropriated, including encumbrances, shows $9,429,028.51 of which $690,865.42 will go to overtime as a result of the recent recruit class and $55,000.00 into the Ocean Safety Bureau's workmen's compensation medical account.