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HomeMy WebLinkAbout08-06-18 FC APPROVED Open Session MinCOUNTY OF KAUAI APPROVED Minutes of Meeting OPEN SESSION Board/Commission Kauai Fire Commission Meeting Date August 6, 2018 Location Mo'ikeha Building — Meeting Room 2A/B Start of Meeting: 2:02 p.m. 7End of Meeting: 3:57 p.m. Present Chair Thomas Nizo (arrived at 2:08 p.m.); Vice Chair Chad Pacheco; Commissioners: Alfredo Garces Jr., Linda Kaauwai-Iwamoto; Alfred Levinthol; Mike Martinez and Clifton Jimmy Miranda (arrived at 2:23 p.m.) Also present: Board & Commissions Office Staff. Support Clerk Mercedes Omo; Office of the County Attorney: Deputy County Attorney Peter Morimoto; Fire Department: Fire Chief Robert Westerman and Chief s Secretary Debby Gatioan. SUBJECT DISCUSSION ACTION Call To Order At 2:02 p.m. Vice Chair Pacheco called the meeting to order with five Commissioners present to conduct business. Approval of Regular Open Session Minutes of July 2, 2018. Mr. Levinthol moved to approve the Minutes meeting minutes as circulated. Mr. Martinez seconded the motion. The motion carried 5:0. Chief Monthly Chief Westerman highlighted the departmental activities for the month of Vice Chair Pacheco moved to receive the Reports for the June, particularly his attendance to the Spectrum business after hours Kauai Chiefs Monthly Reports. Ms. Kaauwai- month of June Chamber event, the annual brush fire mitigation meeting with the local Iwamoto seconded the motion. businesses, local ranchers/cattlemen and large landowners, and the onsite The motion carried 7:0. meeting with representatives of the Kauai Grand Hyatt in Po`ipu to help coordinate the annual Hawaii Fire Captains Association Conference in November. Lastly, two Firefighters were accepted to attend the National Fire Academy. Operations Bureau Since June 2018 the Department received a total of 489 calls to date. Equipment and Apparatus Status No significant changes other than Engine 4 is partial mission capable. Kauai Fire Department Regular Open Session Meeting Minutes Of August 6, 2018. Page 2 SUBJECT DISCUSSION ACTION Training Bureau Six on -island training sessions were conducted in the month of June that involved 141 personnel in the Kauai Fire Department. As for the new recruit trainings, 20 sessions were held that involved 13 new firefighter recruits. Prevention Bureau There were no significant changes other than an increase in business occupancy inspections of 38. In Fiscal Year 2017/2018 the Prevention Bureau was up 2092 compared to previous Fiscal Year of 1914. Ocean Safety There were 40 rescues in the month of June of which 2 were for jet ski rescues and 3 assists. There was one drowning reported in the June. Budget Report as of June 30, 2018 Out of a $31,629,948.00 budget the Department has returned 1.3 million dollars back into the General Fund because of good management and cost savings measures that were taken throughout the fiscal year. Daily Flight/Maintenance Hours and Alarm Data There were a total of 5.5 hours of which .04 went to maintaining the aircraft, 4.3 hours went to alarm search and rescue and 0.8 hours for alarm fire. Letter of Commendation An email dated June 24, 2018 was received from a Battalion Chief with the Phoenix Fire Department expressing his appreciation for having the opportunity to meet and chat with the firefighters while at Costco's. Kauai Fire Department Regular Open Session Meeting Minutes Of August 6, 2018. Page 3 SUBJECT DISCUSSION ACTION Business Public announcement for notarized complaint KFC 2018-001 that was filed on KFC 2018-09 April 11, 2018. Chair Nizo read public announcement into the record as written: As for the allegation of conduct unbecoming of a Fire Captain by saying uncaring things to the complainant, an investigation was conducted and concluded that the appropriate action was taken therefore, the Commission considers the matter resolved. This officially concluded the Commission's review of notarized complaint KPC 2018-001. Announcements Next regular monthly meeting — 2 p.m. on Tuesday, September 4, 2018 at the Mo'ikeha Building, Meeting Room 2A/2B. Executive Session to follow. Executive Pursuant to Hawaii Revised Statutes §92-4 and §92-5 (a) and (2) and (4), the At 2:38 p.m. Vice Chair Pacheco read the ES purpose of this Executive Session is for the Commission to consult with its Hawaii Revised Statutes to take the KFC 2018-002 attorney as it relates to the hiring process of selecting a new Fire Chief, and to meeting into Executive Session. consult with its attorney on questions and issues pertaining to the Commission's powers, duties, privileges, immunities and liabilities as they may relate to this agenda item. (On -going) ES Pursuant to Hawaii Revised Statutes §92-4, §92-5 (a) (4), §92-9 (a) (1-4) and (b), Vice Chair Pacheco moved to enter into KFC 2018-010 the purpose of this Executive Session is for the Commission to approve the Executive Session. Mr. Miranda Special Executive Session meeting minutes of July 2, 2018 and to consult with its seconded the motion. The motion carried attorney on issues pertaining to the Commission's powers, duties, privileges, 7:0. immunities, and or liabilities as they may relate to this agenda item. Kauai Fire Department Regular Open Session Meeting Minutes Of August 6, 2018. Page 4 SUBJECT DISCUSSION ACTION Return to Open At 3:42 p.m. the Commissioners reconvened in Open Session. Chair Nizo called Vice Chair Pacheco moved to ratify the Session to ratify for the motion to ratify the actions taken in Executive Session. actions taken in Executive Session for the actions taken items ES KFC 2018-002 and ES KFC in Executive Chair Nizo stated that the discussion now, is to establish a Permitted Interaction 2018-010. Mr. Garces seconded the Session Group ("PIG") because from what he understands not every Commissioner is able motion. The motion carried 7:0. to commit fifteen hours to do interviews. Mr. Morimoto explained that a Permitted Interaction Group consist of three members or less; because it must be ES KFC 2018-002: less than a quorum, but before doing so, the Commission needs to determine the On -going. scope of the investigate and the scope of each member's authority at this meeting. ES KFC 2018-010: Mr. Martinez stated that he would be in favor of establishing a PIG. Turning to Motion carried 7:0 to approve the the discussion of whom should serve on the PIG, Commissioners Nizo, Martinez, Executive Session meeting minutes of Miranda and Levinthol respectfully declined. Vice Chair Pacheco and July 2, 2018. Commissioners Kaauwai-Iwamoto and Garces volunteered to be members of the PIG. Ms. Rapozo cautioned the Commissioners about selecting only five Mr. Martinez moved to establish a three candidates because it could potentially end up with a tie so her recommendation member Permitted Interaction Group to the PIG would be to come up with candidates to move to the second phase. consisting of Vice Chair Pacheco, Chair Nizo called for a motion to establish a three member PIG. Commissioners Kaauwai-Iwamoto and Ms. Rapozo added that the PIG should select the dates of when the interviews are Garces to select the questions and conduct to be conducted so that her office can contact the candidates to let them know the preliminary interviews of the when they are going to be interviewed. Chair Nizo thanked Commissioners remaining fifteen candidates, then Pacheco, Kaauwai-Iwamoto and Garces for volunteering their time to serve on the determine which candidate would move PIG and that he wishes them much success. on to the next hiring phase and present their recommendations to the Commission. Mr. Levinthol seconded the motion. The motion carried 7:0. Adjournment With no further business to conduct, Chair Nizo called for the motion to adjourn Mr. Levinthol moved to adjourn the the meeting. meeting. Mr. Miranda seconded the meeting. The motion carried 7:0. At 3:57 p.m. the meeting adjourned. Kauai Fire Department Regular Open Session Meeting Minutes Of August 6, 2018. Submitted by: Mercedes Omo, Staff Support Clerk (x) Approved as circulated on: September 4, 2018. () Approved as amended. See minutes of meeting. Page 5 Reviewed and Approved by: Thomas Nizo, Chair