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HomeMy WebLinkAboutKHPRC 111716 MinutesKAUA`I COUNTY HISTORIC PRESERVATION REVIEW COMMISSION Lihu`e Civic Center, Mo`ikeha Building, Meeting Room 2A/213 MINT TTFR A regular meeting of the Kauai County Historic Preservation Commission (KHPRC) was held on November 17, 2016 in the Lihu`e Civic Center, Mo`ikeha Building, Meeting Room 2A/2B. The following Commissioners were present: Chairperson Anne Schneider, Vice Chair Victoria Wichinan, Althea Arinaga, Larry Chaffin Jr., Pat Griffin, Charlotte Hoomanawanui, Stephen Long, and Deatri Nakea. The following Commissioner was absent: David Helder The following staff members were present: Plaiuling Department — Michael Dahilig, Myles Hironaka, Kaaina Hull, Shanlee Jimenez, Leanora Kaiaokamalie, Marisa Valenciano; Office of the County Attorney — Deputy County Attorney Jodi Higuchi Sayegusa; Office of Boards and Commissions — Administrator Jay Furfaro (entered at 3: 03 p.m., left at 4:21 p.m.), Commission Support Clerk Darcie Agaran. CALL TO ORDER The meeting was called to order at 3:01 p.m. Deputy Planning Director Kaaina Hull: Good morning [sic], Chair and members of the Commission. The first agenda item is Roll Call. Commissioner Arinaga? Ms. Arinaga: Here. Mr. Hull: Commissioner Chaffin? Mr. Chaffin Jr.: Here. Mr. Hull: Commissioner Griffin? Ms. Griffin: Here. Mr. Hull: Commissioner Hoomanawanui? Hoomanawanui: Here. Mr. Hull: Commissioner Long? Mr. Long: Here. November 17, 2016 KHPRC Meeting Minutes Page 2 Mr. Hull: Commissioner Nakea? Ms. Nakea: Here. Mr. Hull: Commissioner Schneider? Ms. Schneider: Here. Mr. Hull: Commissioner Wichman? Ms. Wiclunan: Here. Mr. Hull: We have a quorum, Madam Chair. APPROVAL OF THE AGENDA Mr. Hull: The next agenda item is Approval of the Agenda. The Department would recommend, given some staffing resources, that Agenda Item H.2., concerning the TIGER Grant, be moved just before G.1. and after F, Communications. Ms. Schneider: Do we have a motion? Ms. Griffin: I move that we move H.2. before G.1. Ms. Schneider: Do we have a second? Ms. Arinaga: Second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Motion passes 8:0. Mr. Chaffin Jr.: Before which item? Mr. Hull: Before G.1. APPROVAL OF THE OCTOBER 27, 2016 MEETING MINUTES Mr. Hull: Next is Approval of the October 27, 2016 Meeting Minutes. Ms. Schneider: Do we have a motion? Ms. Griffin: I move to approve the minutes of the last meeting, October 27t1i Ms. Schneider: Any second? November 17, 2016 KHPRC Meeting Minutes Page 3 Mr. Chaffin Jr.: I have a question. Ms. Schneider: Sure. Mr. Chaffin Jr.: On Page 3, it says that the bridge has been identified as structurally deficient, and I'm wondering what the deficient means. Is that the County... Deputy Attorney Jodi Higuchi Sayegusa: I'm sorry. Which matter are we talking about? Mr. Chaffin Jr.: H... let's see. It's on Page 3. Ms. Higuchi Sayegusa: Okay. Mr. Chaffin Jr.: Under "Mr. Parker". The bridge has been identified as structurally deficient. Does that put the County in a precarious legal position if something happens? Ms. Higuchi Sayegusa: I would suggest that if there's any substantive questions on the project itself, we wait `til the matter is called up, but otherwise, we're just talking about the ... if there's any corrections to the minutes. Mr. Chaffin Jr.: Okay. Ms. Wichman: I have one (1) correction, please. On Page 34, where I'm speaking, it's like the 3rd down. It says "until our last meeting or until Pat Griffin returns", and it is "until our next meeting"; it wouldn't be our last. Thank you. Ms. Schneider: Any other corrections? Do we have a second? Ms. Wichman: I second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Motion carries 8:0. PUBLIC COMMENT Mr. Hull: The next agenda item is D, Public Comment. Ms. Schneider: Is there anyone from the public that would like to speak on any issue? Seeing no one, we'll go on. , ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Mr. Hull: The next agenda item would be H.2., National Historic Preservation Action Section 106 Consultation for the Lihu`e Town Core Mobility and Revitalization, District of Lihu`e, Island of November 17, 2016 KHPRC Meeting Minutes Page 4 Kauai, Ahupua`a of Kalapaki, Federal -Aid Project No. TGR 0700, project involving right of ways of Eiwa Street, Rice Street, Hoala Street, Puaole Street, Malae Street, and the Shared Use Path from the Dihu`e Civic Center to the War Memorial Convention Hall. And we have our Director and Marisa Valenciano here to make a presentation. Ms. Griffin: Madam Chair, did we decide to omit Announcements and Business Matters? Mr. Hull: Oh, excuse me. Sorry. Correct, the next agenda item would be Announcements and General Business Matters, if there are any announcements. Ms. Schneider: Pat. Ms. Griffin: Yeah, as a matter of fact, I do have two (2) announcements. (Laughter in background) The first is that Historic Hawaii Foundation has, for many years, given awards for preservation projects and activities and so forth, and just to let you all know, nominations can be submitted by anybody. This will ... their form and infonnation will be coming out in the next month, and there's not that long a period to write them. I know that Staff here will get a notice of that, but I wanted to be able to alert the Commission individually to think about preservation projects, books, media, whatever. My second announcement is Happy Birthday Mike Dahilig. (Laughter in background) You historic thing. (Laughter in background) Mr. Chaffin Jr.: You're not going to lead us in a song? (Laughter in background) Ms. Schneider: Mr. Furfaro. Administrator Furfaro: Yes. I spoke to Kaaina earlier today and under the area of General Business and Announcements, I have something to share with you folks. I'll be going through the details with the Planning Director tomorrow when he visits our office. We thought we'd give him the day off for his birthday, but he still showed up. (Laughter in background) We have two (2) issues under procedure and protocol that I would like to point out to you. First of all, amongst you as nine (9) members, four (4) of you are Commission appointees from the Mayor, four (4) of you get nominations through the Council, and then, as a body, you select or anoint the 9t1i person and that person is Pat Griffin. So it has been traditional, looking back on some of the history here, that you folks have not usually met in December, but if you do meet and it is planned (inaudible), you can put a December agenda item on for the body to ask Pat to be extended for 90 days, but it has to be voted on by you folks as a group and it has to be an agenda item, if Pat so desires to carry on `til the end of March. Ms. Schneider: So it has to be noticed at the next meeting? Administrator Furfaro: Yes, yes. Because that appointment is yours. After that is recognized in the vote of the body, I can simply issue the 90-day notice, but it has to come from you folks. Then, also, I'm going to pass something out. If you could just pass one out there. Last year, my office ... we attempt to coordinate training for all of the Boards and Commissions. Even though November 17, 2016 KHPRC Meeting Minutes Page 5 Historic Preservation and the Open Space are kind of semi -connected to us, most of this comes through the Planning Department. I have been working with the Native Hawaiian Legal Corporation, as well as OHA, on possibly getting some participation on agenda items that deal with water, kuleana rights, and so forth as you can see from this draft agenda. I was pot able to rally enough money to participate on the original date which was identified here as July 16"i, but subsequently, we have been able to identify a date for the 11 t" of January. This is going to be a mix group including about 35 seats for the State of Hawaii and about 35 seats for the County of Kauai which will have to cover all Commissions, and the most important, obviously, is Historic Preservation, Open Space, Planning; I think Police and Parks with the Rangers regarding land usage and so forth. So we probably will have between four (4) and six (6) seats, but, you know, these are not seats that you can come for one (1) class and depart. It has to be a commitment for the whole day. We, in return for the Native Hawaiian Legal Corporation and OHA, are providing a light breakfast. They are doing the lunch and they are bringing in the speakers. We are hosting the space, so from an economic standpoint, it's quite well-balanced. Ms. Schneider: And it's here in Lihu`e? Administrator Furfaro: It's here in Lihu`e. What I want to make sure we understand is because we're doing this jointly, we'll have a restricted amount of seats and it will be a full -day session, and then we'll go on to do other protocol and commission training in February, March, and April. But I wanted to get this announcement out to you and I'll be going through the details with the Planning Director tomorrow when we meet. But you can see who the instructors are here — a pretty nice group — and probably items that you should be aware of as possible. I'm sorry it's taking such a long time, but we just couldn't make it work in July, but we do have a new date to make it work in January. Ms. Schneider: Thank you. Administrator Furfaro: Chairwoman, thank you very much. Ms. Schneider: Thank you. Ms. Wiclunan: May I ... Jay, please. Administrator Furfaro: Yes. Ms. Wiclunan: Since we only have a limited number of seats, how can we sign up? Or how does that ... or do you choose who? Administrator Furfaro: I'm going to go through those details with the Planning Director tomorrow when we meet. I just wanted to plant the seed — `ano`ano — this one the first time around, you know, so the idea is there, but I want to also point out that this is not like oh I can come for the morning class. We only have "x" amount of seats. It's a full day's commitment as you can see from the draft agenda. November 17, 2016 KHPRC Meeting Minutes Page 6 Ms. Wichman: Great. Thank you. Administrator Furfaro: Okay. Ms. Schneider: Thank you, Jay. Administrator Furfaro: And about your commission selection, if you have the time to decide to put something_on the December again, you vote on it as an agenda.item, and we can get her extended for 90 days. Ms. Schneider: And if we don't have the December meeting? Administrator Furfaro: Well, I can do an extension letter, but it would have to be on your January meeting, posted at the very beginning of the meeting; at the very beginning. Ms. Schneider: Thank you. Ms. Wichman: May I ask another question, please? Ms. Schneider: Sure. Administrator Furfaro: Of me? Ms. Wichman: Yes, yes, Mr. Furfaro. What about the rest of us here? I'm not quite sure when my tenn ends because I took over Jane Gray's place, so that's something maybe some of us ... maybe other people here don't know when their teen ends. Administrator Furfaro: Sure. There is a roster listing that we submit to Planning. If you'd like, I can bring it at our next scheduled meeting, review it with you. Ms. Wichman: Okay. Administrator Furfaro: There are a couple things that are very obvious that we have to know about. The rules are two (2) terms; two (2) full tenns unless you replace somebody who is ... still got at least two (2) years left on their tenn, so then you could serve eight (8) years, okay? Oh, I'm sorry, less than two (2) years. Okay? You have a scattering of tennination dates; usually in pairs. I can share that with all of you. The two (2) that ... in this commission and Open Space that we're getting ready to close, I already sent them letters and extended them. If you didn't get a letter, then you know this wasn't your tenn. But I can bring the whole roster for all 168 commissioners at the next meeting. Ms. Wichman: Okay. I was just asking because I started almost two (2) years ago and I was replacing Jane, so I'm really not quite sure. November 17, 2016 KHPRC Meeting Minutes Page 7 Administrator Furfaro: Well, if you served at least two (2) years, you can only be reappointed for one (1) more tenn. Ms. Wichman: But I took her place. Administrator Furfaro: But if it was more than two (2) years, they consider that a full term. Ms. Wiclunan: Okay. Administrator Furfaro: So each term is three (3) years. If you replace somebody that is one (1) year, one (1) year left, you can serve two (2) more. Ms. Wichman: Right. Got it. Administrator Furfaro: But if you replace somebody and filled it out for more than two (2) years that is counted as a tenn. Ms. Wichman: Okay. Alright, thank you. Administrator Furfaro: So you get one (1) more. Ms. Wichman: Great. Thank you. Administrator Furfaro: Okay. Ms. Schneider: Thank you. Administrator Furfaro: I'll have the details and the roster available to you. Planning will also have one. Ms. Schneider: Thank you, Jay. Administrator Furfaro: Happy Turkey Day to everybody. Gobble, gobble. (Laughter in background) Mr. Hull: Any further announcements? Seeing none. COMMUNICATIONS Mr. Hull: The next agenda item is F, Communications, which there are none. NEW BUSINESS November 17, 2016 KFIPRC Meeting Minutes Page 8 Re: National Historic Preservation Action Section 106 Consultation Lihu`e Town Core Mobility and Revitalization District of Lihu`e, Island of Kauai, Ahupua`a of KalapakY Federal -Aid Project No. TGR 0700 (073) Project involving Right of Ways of Eiwa Street, Rice Street, Hoala Street, Pualole and Malae Streets, and the Shared Use Path from the Lihu`e Civic Center to the War Memorial Convention Hall. Mr. Hull: So back to H.2., concerning the TIGER Grant. Again, we have the Director, Michael Dahilig, and Marisa Valenciano here on behalf of the Department. Planning Director Michael Dahilig: Good afternoon, Commissioners and Chairperson Schneider. Thank you for having us this afternoon, and thank you for accommodating the schedule and moving us up on the agenda this afternoon as well. We are here ... and Marisa is passing out ... I'm sure a lot of you have heard in the news over the past year about the County obtaining a $13.8 million grant to revitalize Rice Street and surrounding areas as part of the Transportation Investment Generating Economic Recovery Program that is sponsored by the U.S. Department of Transportation. Every funding cycle, the Secretary of Transportation is authorized to grant a certain amount of discretionary funds to jurisdictions across the United States that are promoting projects that do more than just transportation; they promote economic recovery. Our County was 1 of, I think, 60 something jurisdictions out of 500 that was awarded $13.8 million. Proportionally, this project is — aside from one other project in northern Alaska, I think it's in (inaudible) — this project is the highest proportional Federally funded project out of that round of TIGER funds that were given out last year. So to put that in perspective, 85% of this project that is being proposed to revitalize Rice Street is funded directly from the Secretary of Transportation. So it's a pretty monumental accomplishment and I'd like to acknowledge Lee Steinmetz and Michael Moule and the Department of Public Works for taking and carrying a lot of water in trying to move forward with this application. We got a lot of support from our Congressional Delegation. Senator Schatz and Senator Hirono were pivotal in trying to convince the Secretary that our project was worthy. To give one other metric, for every $20 that was applied for across the nation, only $1 was awarded. So if you put it into college application likelihood of being admitted, you know, this project was like getting admitted to UPenn or getting admitted to UCLA. I mean, it was a pretty selective group of applications that were given. It's been about a year since the process has started and we are now at the phase of meeting the environmental entitlements as required by Federal law. Under the National Environmental Protection Act, we are required to submit a categorical exclusion. But as part of that process, we first must go through — and that's why we're here — the Section 106 Consultation process. That process was authorized to be initiated on November 7t1i by a delegated authority from the Director of Transportation at the State, and we are now going through that round of consulting with our stakeholders in the historic preservation community and asking and inquiring whether there are potential areas of concern or areas that need to be mitigated as a consequence of the TIGER Project. We have circulated to all of you a resolution. What the resolution is, is this is the approved resolution that was given to the Council — and there were a few amendments — but this was November 17, 2016 KHPRC Meeting Minutes Page 9 approved by the Council last month. Essentially, it authorizes the changes to Rice Street; moving Rice Street from a 4-lane project to a 3-lane project. It also takes info account changes to portions of Eiwa Street where we are now accommodating a larger transit (inaudible) area. We are also looking at Hoolako Street as well as areas behind Kalena Park where you have the senior housing area. So all of these elements are part of the overall Lihu`e Town Core Revitalization Project, but a large amount of the focus is on Rice Street. As part of this area, what we've done is we've already received approval from the State Historic Preservation Division. They have approved our Area of Potential Effect, APE, and that map has been, I guess, also circulated to all of you via the letter that was authorized by the State Department of Transportation. Given our analysis of what's been going on with what the scope of the project entails and what's going on, most of the project entails curb and gutter work, restriping, some minor signage as well as sub -vertical strictures along the transit (inaudible). There will be some medians that are put in for safety and so those were highlighted in the resolution, and there are plans to also integrate... and Kaaina is very active in looking at opportunities for integrating markers or historic signage in some of the areas as part of the project. I think that's important both because we are trying to create a sense of place for Uhu`e, as well as trying to provide people the opportunity to learn about this area that we hope will become revitalized with economic activity, as well as a vibrant commercial center for people to snake investments in. So one particular thing that Kaaina does have in mind is looking at highlighting and defending our assertion that we created the ice cream cone, so that is something that we want to integrate as part of the TIGER Project. But the project in and of itself does not impact, directly, any structures that are historic as far as we know. We are not removing any type of curbs that were ... like lava curbs that you see behind the museum. So most of the streetscape is going to be alterations of structures that are less than 50 years old. We are not looking at altering any buildings. And in terns of any, 1 guess, digging or trenching, we are not anticipating anything that is in an area that has not already been disturbed by previous construction activities, and at the depth that we are looking at digging, it, at most, will be 3 feet as we've disclosed in the APE. So again, this consultation is meant for us to talk story with you and snake you aware that the process is ongoing in terms of 106 Consultation and that we would appreciate your assistance in providing us any inforination or any other type of concerns that can help us put together a mitigation... proper mitigation measures in order to meet the compliance standards pursuant to the National Enviromnental Protection Act as well as the Section 106 requirements. So with that, Madam Chairperson, if you have any questions. Ms. Schneider: Commissioners, any questions? Stephen. Mr. Long: Madam Chair, on this topic, I'm recusing myself from discussion and voting, and you have a quorum. Ms. Schneider: Are there any other questions? Mr. Hull: Ultimately, because the 106 Process was initially brought to you folks about two, maybe three months ago with Lee Steinmetz, so Mike and Marisa are just here to follow up with you guys again. If there is ... I know there was discussion back when originally presented by Lee about whether or not the Commission as a whole wanted to draft comments to the 106 Process, or just to ... so those comments can be supportive, those comments can be critical or criticizing, they can November 17, 2016 KFIPRC Meeting Minutes Page 10 also be in opposition, say, if there are issues at band, or if there is no objection, you could essentially just receive it for the record. Ms. Schneider: Commissioners? Staff Planner Marisa Valenciano: I just also wanted to share that Lee reminded me to talk about the comments that you submitted back in April and May, and I think the comments relating to the listing of historic properties including the Civic Center. That was incorporated into the consultation letter. And then also the comment relating to xeriscaping. I think that's going to be incorporated in the design process. So just wanted to make sure that we acknowledged your comments and that we shared an update on that, so thank you. Ms. Schneider: Commissioners, no further comments? No recommendation? Mr. Hull: So, again, it would be a motion ... you have a motion in support of, or a motion with objections, or, again, a motion to receive. Ms. Schneider: Commissioners, do we have a motion? Ms. Nakea: I move that we support the resolution. Ms. Schneider: Do we have a second? Ms. Wichman: 1 second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Any opposition? (None) Motion carries 7:0 (1 recused). Thank you. Mr. Dahilig: Thank you for your time. Mr. Hull: And I'll reiterate the other claims of Happy Birthday to the Director. I'm sure you'll be enjoying those drinks bigly tonight. (Laughter in background) Administrator Furfaro: Madam Chair, since you had a recusal, can I ask you to just state it was a 7:0 vote for the record? Ms. Schneider: 7 approval and 1 recused himself from voting. Thank you. Administrator Furfaro: Thank you. UNFINISHED BUSINESS Re: National Historic Preservation Act, Section 106 and Hawaii Revised Statutes, Chapter 6E, Memorandum of Agreement Discussion November 17, 2016 KHPRC Meeting Minutes Page I I Hanapepe Bridge Replacement Project, Project No. HI STP SR50(1) Waimea District, Kauai Island, K61oa Ahupua`a TMK: [4] 1-9-007: 001 Hanapepe Canal, [4] 1-9-007:013, [4] 1-9-007:034, [4] 1-9-007 Kaumuali`i Highway Right -of -Way, [4] 1-9-010:015, [4] 1-9-010:014, [4] 1-9-010:046, [4] 1-9-010:050, [4] 1-9-010 Kaumuali`i Highway Right-of-way Mr. Hull: The next agenda item is Agenda Item G.1., the National Historic Preservation Act, Section 106 and Hawaii Revised Statutes, Chapter 6E, Memorandum of Agreement Discussion, Hanapepe Bridge Replacement Project, Project No. HI STP SR50(1), Waimea District, Kauai Island, K61oa Ahupua`a, TMK: 1-9-007:001 Hanapepe Canal, 1-9-007:013, 1-9-007:034, 1-9-007 Kaumuali`i Highway Right -of -Way, 1-9-010:015, 1-9-010:014, 1-9-010:046, and 1-9-010:050. So the applicant for this agenda item has infonned us that they would not be able to attend. To refresh you folks' memory, this is the Hanapepe Bridge on the State Highway side that came before you folks at the last Kauai Historic Preservation Commission meeting, and there was a discussion or a request that this body sign on to a Memorandum of Agreement to the proceedings. One, there was ... for you folks to kind of think it over on your own and come back as to whether or not you would be interested in signing onto that Memorandum of Agreement, as well as Jodi was going to do some legal research as to if there are any legal concerns over it. So I'll turn it over to Jodi first. Ms. Higuchi Save tg lsa: Okay. So as you folks all know, Section 106 of the National Historic Preservation Act requires the Federal agencies to take into account the historic... well, their effect on historic properties on any particular undertaking or project, and then to allow an opportunity for the public as well as consulting parties to weigh in to that, and to weigh in how they should avoid and minimize or mitigate any impacts to those historic properties. So, really, the Memorandum of Agreement is sort of a means to memorialize the agreement of what exactly they are going to do to avoid and mitigate and minimize any impacts to those types of historic properties, so that's what the request is. It's a mechanism also specified within the Code of Federal Regulations, and so it's sort of...it's within the procedure delineated by the CFR. So as far as you folks are concerned, I think it is just a mechanism for you to formally weigh in and to evidence your agreement to their proposed mitigation by signing on to that Memorandum of Agreement. Within the MOA, there were a lot of details on the exact mitigation that they proposed and it details the project itself; the bridge replacement. So I read through theirs, and I hope that you folks read through them because, really, that's what you guys are agreeing to. For instance, they talked about their commitment to salvage the character -defining features of the Hanapepe River Bridge, and so they named out the Greek cross rail with lights and the bridge end post/monument. They are going to preserve, as best they can, the bridge name and date feature on the bridge, reduce the number of saw cuts through the construction, and stockpile and protect salvaged material throughout the construction with the intent to reincorporate those as part of the interpretive signage or kiosk area. They are proposing to provide... should you folks agree to be a party to the MOA, they will provide you folks a set of as -built drawings at the completion of the project and you folks will have thirty (30) days to comment and formally... formally comment on the proposed closeout memo, so it's sort of like a chance to comment on ... you know, did they do everything that they promised to do? Did they do things according to the design plans that were submitted? Those types of things. Ms. Schneider: So you would recommend us... November 17, 2016 KHPRC Meeting Minutes Page 12 Ms. Higuchi Sayegusa: So in general, I think it is a good mechanigm for you folks to weigh in on the process, and you folks will be wrapped in through the process going forward and given another opportunity to comment at the construction closeout. Mr. Hull: Jodi, for the Commission's clarification, would it be prudent to appoint a representative? Or ... because if it's the Commission as a whole, that would mean that they would have to hold all their meetings here per se, right? Ms. Higuchi Sayegusa: isa: So that part ... well, it ... yes, that's true. So I mean, it might be prudent for you folks to, maybe ... maybe that could be through a Pennitted Interaction Group or just to ... yeah. Ms. Schneider: Yeah, because it might be beyond all of our terns. Ms. Higuchi Sayegusa: Yeah. Ms. Schneider: When this takes place. Ms. Higuchi Sayegusa: Right. So maybe that's something we can do. We would have to agenda the fonning of a Permitted Interaction Group, but aside from that, I would say you folks should discuss whether you want to sign on to the agreement and perhaps Anne, as the Chair currently, you would be the person to actually sign off, but then we can, at a future date, discuss how we are going to start engaging with the Federal agency. Ms. Schneider: Larry. Mr. Chaffin Jr.: What liability are we accepting by doing this? Ms. Higuchi Sayegusa: By signing on to the agreement? Mr. Chaffin Jr.: Yes. Ms. Higuchi Sayegusa: None. It's really their project. It's a Federal project, State-owned Bridge, and they are approaching this body for our comments and suggestions on how to minimize, again, and any impacts to a historic property, and that's in pursuant to the purpose of this Commission. Really, the authority here is just to advise and to help the Federal agency in fiilfilling their historic preservation duties. Ms. Schneider: Commissioners, do I have a ... any discussion or a motion for this? Pat. Ms. Griffin: I was going to snake a motion. Do you want to discuss it after? Or do you want to have a comment or question? Mr. Long: (Inaudible) because I'm really unclear as to what we're signing on to or discussing. So last time, the engineers were here and they presented Hanapepe Bridge, and I went like this and talked a lot, and so I had a lot of comments. So I don't see them here today. They said they were November 17, 2016 KHPRC Meeting Minutes Page 13 going to come back at some other meeting and talk to us about those design issues, which I provided them a sketch of upon their leaving the meeting. So do we have any more opportunity to input into the design of those end caps and the bridge? And what are we signing on to today? Mr. Hull: Well, the ... when the applicant was here, they did attest to the fact that they could come back. Excuse me. When the applicant was here at the last meeting, they did attest to the fact that they could come back. I don't think they realized the meeting would be this soon and that was adjusted because, essentially, the next meeting falls on Thanksgiving. So they informed us that they could not come back. Now, as far as opportunity to discuss with them at a later date is kind of incumbent upon them whether or not they want to return because they have presented it before you folks. It seems like they do want to return though. They sincerely appeared to want to return. What they are also submitting to you folks is to also say throughout the entire process, you are essentially... there's a Memorandum of Agreement that either this body as a whole or a representative or a group of representatives will be engaging in the process as they finalize their designs. So it's kind of like they do seem like they want to come back, but also what's on the table is for this body to be a part of those discussions even after they're done presenting here. Ms. Higuchi Sayefusa: And again, under the MOA, the wording is that the Federal Highways Administration will salvage the character -defining features of the bridge including... and it named the items that I mentioned, but I think, as a whole, that's the commitment. So to an extent, they have come here, they received your comments, you know, it's up to them to incorporate that, and by being a party to the agreement, you know, that ensures that they will wrap you in in the process going forward. Ms. Arinaga: I have a question. Is there a timeline? Are they asking to sign on by a specific date? Ms. Higuchi Save usa: I'm not sure. I'm not sure the exact timeline. It just note that, you know, Federal Highways, State Historic Preservation Officer, State DOT, Historic Hawaii Foundation are all signed off. The last one was on October 01i, so we have yet to sign. Ms. Wichman: Excuse me. In my notes I see that they are going to start with the temporary bridge in late January. So it might be ... and since we're not going to have a meeting... Ms. Schneider: Yeah, we might need to act on it. Mr. Hull: Yeah, and I think ... excuse me. (Inaudible) If I recall, when the applicant was here before you folks at the last meeting, was that they hoped that you guys could sign on as soon as possible. They still have to keep the project moving, and if you guys sign on at a later date, then you would just be folded into the project. But they seem to attest to the fact that the sooner the better because they have to keep the project moving. Ms. Schneider: Pat, did you want to speak? Stephen. Mr. Long: I make a motion that we accept the MOA and sign on to cooperating and working with the governmental agency with the PIG that we establish today. November 17, 2016 KHPRC Meeting Minutes Page 14 Ms. Wiclunan: I second. Ms. Higuchi Sayegusa: Sorry, just to amend that, or to clarify. We would have to agenda ... put on the agenda in a fiiture meeting the formation of it. Mr. Long: Excuse me. Thank you. With the selection of a PIG placed on the agenda for our next meeting. Ms. Higuchi Sayegusa: Okay. So can we ... maybe we can just clarify in two (2)...one (1) first and then we can follow up later with another motion; just to clarify. Mr. Long: Okay. I'd like to make two (2) motions. One... Ms. Higuchi Sayegusa: Or maybe one at a time. Sorry to interject. (Laughter) Mr. Long: I move that we accept the MOA as requested and that we continue to interface with the governmental agency with a selected PIG from this Commission. Ms. Schneider: The PIG has to be (inaudible). Ms. Higuchi Sayegusa: isa: Yeah, so maybe ... I apologize. Maybe we can just take it in two (2) actions; first, let's focus on whether or not we want to sign on to the MOA, and then once that's completed, then we can talk about putting on the next agenda the formation of the PIG. Ms. Schneider: Pat. Ms. Griffin: I would like to rescue. (Laughter in background) I move that the KHPRC does sign the MOA to become a party to this process. Ms. Arinaga: I second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Anybody opposed? (None) Motion passes 8:0. Now we can have the second... Ms. Griffin: I move that how we contribute in the discussions ongoing, whether it's a PIG or one (1) person, be agendized for the next meeting. Ms. Schneider: Do we have a second? Ms. Wichman: Second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Anybody opposed? (None) Motion passes 8:0. November 17, 2016 KHPRC Meeting Minutes Page 15 Ms. Higuchi Sayegusa: isa: Sorry, one more clarification. (Laughter) So sorry. We just need to clarify who's going to be signing on behalf of the Commission, the MOA. Mr. Hull: Wouldn't it be the Chair? Ms. Griffin: Does that need a motion? Because normally the Chair... Ms. Higuchi Sayegusa: Okay. Ms. Schneider: I'll sign. Ms. Higuchi Sayegusa: Okay. Re: Presentation by the Planning Department Regarding Overview of the General Plan Process and Schedule Moving Forward, and a Review of the Draft Heritage Resources Map. Mr. Hull: The next agenda item is G.2., presentation by the Planning Department regarding overview of the General Plan process and schedule moving forward, and a review of the Draft Heritage Resources Map. And our planner today is Lea. (Laughter) Mr. Chaffin Jr.: Is this in reference to this General... Mr. Hull: No, those are the rules; that's the next one. So this presentation ... Lea came to you folks at the last Kauai Historic Preservation Commission to present on the ongoing process that the Department is doing to update the General Plan. She presented a fairly thorough slideshow to you folks concerning the policies and the vision statement and the approaches that the General Plan was taking, and I know that some of you guys wanted to have some time to digest those policies. Since that time, we have also gone public with the first discussion draft for the General Plan. It is online at kauaiplan.com. Is that right? Kauaiplan? Ms. Schneider: Yes. Mr. Hull: Kauaiplan.com, and you can download all 300 and some odd pages of it in its entirety. There is a CliffsNotes version, so to speak, that kind of condenses it down for you folks. But there was discussion ... the policies were presented to you at the last meeting, so I think Lea's just coming back here to see if you folks have any input on the plan. She has a brief presentation, I believe. Staff Planner Leanora Kaiaokamalie: Good afternoon. Thank you for having me back. Lea Kaiaokamalie for the record. Actually, Kaaina gave, like, half the presentation I was going to give to you guys this afternoon. (Laughter in background) Thank you so much. I was here at your October 28t1i meeting. As Kaaina said, I provided an overview of, not just what the General Plan is about, but what we've done to date. Just wanted to let you know, in your packet, the presentation from the last meeting is part of that; just so that you can refer back to it or refresh yourself on what we spoke about. Also provided for you the last time, just a brief handout on the draft policies that November 17, 2016 KHPRC Meeting Minutes Page 16 we are reviewing right now. What you have today actually is ... not ... slightly updated. The last time I was here there was some discussion on strengthening the policies and the actions, and I had mentioned that, you know, there were comments; just, you know, beyond Commissioner Griffin's, even, that historic preservation is not ... doesn't really have a strong presence in the policy portion of the General Plan as -is. So what -I have provided for you today, it says Version 2 November 16°i where that pretty red star is ... lined with green — it's almost Christmas — is. I just provided some suggested language in red for consideration. I did not try to delete anything; just, you know, some ideas on where you could potentially stick historic preservation, protection, and such in there. There may be a need to add policy; I'm not sure. I didn't want to go that far with it, but leave it in your capable hands as you guys are the experts in this. Also, you have another handout. It's Version 2 of the handout I provided on the 28t1i, and these are the actions that were pulled out of the draft plan relating to your role; historic preservation. So what I did in red under there is suggest some additions as well, and this is in reference to, again, having been lucky to attend the CAMP Workshop and understanding that developing guidelines, maintaining inventories, and seeking funding was something that was suggested and something I believe this group wanted to move forward. So the language I provided ... or the additional actions are relating to that. Just real briefly, under Historic Buildings and Structures for Plans and Studies, allocate funding to update and expand inventory of historic properties and resources. Ms. Nakea left the meeting at 3:43 p.m. Ms. Kaiaokainalie: Also, adding one (1) more, develop historic preservation guidelines for town centers as part of community plans or town center plans, and that came about because this General Plan is really looking at form -based code and forin-based code — we can get into this, of course, later on — but it looks at design and trying to keep within the character of the town, of course, but there might be other specifications for density or allowances of the building that may be above what currently is allowed in those areas. So maybe Kaaina can explain this better, but, you know, I believe that some of...or that historic preservation guidelines should really be embedded into the review process for the structures themselves versus maybe being separate, and the Community Plan process or Town Center Update process might be a good opportunity to do that for each of the towns since they have their own characters. The next one, under Partnerships and Programs, support the Historic Preservation Commission's efforts to actively seek funding through grants and other sources for preservation, restoration, and revitalization purposes. Again, these are just suggestions; just trying to look at places where we could put that language in. On the next page there's nothing, but I just wanted to highlight in green that there was a direct reference to this Commission to educate landowners about historic preservation and review. The next handout, and this is the last handout, so I was encouraged by Myles at the last meeting and I can't remember whether or not he brought it up on the floor or whispered in my ear, but he had said that the 1984 General Plan — and this is this handout I'm referring to — which, basically, was repealed when the 2000 General Plan was adopted, did make some references to things that might be of historic preservation that we might look to including in this General Plan Update in some fashion. I just didn't know whether or not it fits or not right now. So, you know, Kaaina might have to ... and Jodi might have to look at this, but this is from Page 74-75 in the '84 Plan. It actually says '82 on the cover, and I was a little confused about that. It talks about inventory of resources and inventory classifications to basically develop a County Register of Significant Historic, Archaeologic, and November 17, 2016 KHPRC Meeting Minutes Page 17 Cultural Resources Inventory. Right now I think the Heritage Map within the General Plan plays that role, somewhat, but this could be something that is referred to in the General Plan or something even separately that the preservation might want to snake a little bit more pa`a; codified in some way or another. Ms. Nakea returned to the meeting at 3:47 p.m. Ms. Kaiaokamalie: That's what I have today for you, and as Kaaina said, we did go through four (4) of our open house meetings with the public. Those were well -attended and we have oodles of comments now to organize and incorporate into the draft. Thank you. Ms. Scluleider: Thank you very much. Any questions, Commissioners? Mr. Hull: And I'll just clarify for that last handout that Lea provided. So this was a stated policy in the '84 General Plan, and when the 2000 General Plan was adopted, it was actually... removed this statement essentially. Now, the County does maintain an inventory, but as far as like, say, the Heritage Resource Map, which is currently in the 2000 General Plan, it identifies only, say, the State and Nationally registered sites. It doesn't go further into the inventory that we have. So by bringing this back, it doesn't guarantee, but it allows for a possible venue of having more of the resources listed in the General Plan Resource Map. Ms. Kaiaokamalie: Some direction and maybe some way to also say it's in here, so go seek funding for those specific purposes. Ms. Schneider: Commissioners, any questions? Ms. Griffin: Can we have discussion? Ms. Schneider: Any discussion? Ms. Griffin: I'm so sorry I missed your presentation last month. I know it was excellent. So a result is I'm talking a little bit blind. I do appreciate the... on the draft policies, some of the changes you've made. I am a Social Historian and so when I read this in No. 3, "Kaua`i's towns and planning districts are distinct, each with its own history, character, opportunities..." That's great that you put in "history", but from my perspective, it's ... like I think in terms of Hanapepe was ... there was a major development, first, by the Chinese on one side of the river and then by the Japanese over time, and those distinctions are still today and these were what they were growing. It doesn't speak to me of property, structure, historic preservation. Ms. Kaiaokamalie: I think this is a great time to respond. These are only suggestions. They have not been incorporated anywhere else. We, basically, are looking to you for the language. Ms. Griffin: Right. November 17, 2016 KHPRC Meeting Minutes Page 18 Ms. Kaiaokamalie: We want the ... I don't know what that language is going to look like. I could be very fluffy about it because that's not my expertise, nor probably my team's, so anything that strengthens it would be very appreciated. Ms. Griffin: Understood. And I think that's an excellent addition, but within the policies somewhere. And (No.) 10 is good, too, on revitalization of our historic towns because they are different and Kaua`i... going back to the 1960, sort of, General Plan they did in three (3) pieces, Kauai has always talked in terms of towns with their unique character separated by open space, so talking about the historic town is good. Where I would suggest adding "structures" is under (No.) 17 where it's possible to ... where ... as treasured places to be able to talk about access to shoreline... that may not be the place. Somewhere being able to put "and preservation of our historic structures"; not simply "historic character". Ms. Kaiaokamalie: I see where you're looking at. I had a hard time, too, finding, with the policies that we currently have, where "structures" would fit. I don't know if that warrants another policy in here, or maybe it fits under housing, which is why, you know, I was like okay, I'm going to go to the Commission and ask them where it might be appropriate. Ms. Griffin: Yeah. I think it's possible under (No.) 3. You have history, character, opportunities, and needs, but somewhere in there being able to add "structures", you know, which isn't limited to residence, commercial, industrial, but includes things like roads and bridges, and ... you know, I think in terns of Haleko Road, which is very historic, and we tend to overlook those byways. So historic structures somewhere in here where it best fits talking about our unique identity. It should include the actual things that ... if we lose them. Because you have in here under, I think, (No.) 16 and 17, and you talk about our really treasured cultural sites, and the historic sites should also be there; somewhere. Ms. Schneider: Thank you, Pat. Ms. Kaiaokamalie: Thank you. Ms. Schneider: Anybody else? Stephen. Mr. Long: Just picking up on what Pat said, I think her concerns could be included in Item 3 if it were expanded. And, again, following up on (No.) 17, "places" as a word to me seems a little shy because we're talking about something that's the most important thing about Kauai, and that was social, cultural, archaeological, architectural, heritage... Ms. Kaiaokamalie: 17? Mr. Long: Huh? Ms. Kaiaokamalie: On No. 17? November 17, 2016 KHPRC Meeting Minutes Page 19 Mr. Long: 17, yes. So "places" is a really light word, so there might be, like, at least three (3) or four (4) other words that could just be strung on there that would incorporate... - - Ms. Kaiaokamalie: I think the hesitation here for us at this point is that the word "access" is the most important part of this, and so when I first looked at it, I was adding to this one, too, and then I deleted it thinking whoa, do we really want all these places to be easily accessed? But there might be other words like you said that would follow "places". Mr. Long: Thank you for clarifying that. I see that "access" is the primary component of (No.) 17. So maybe ... I hate to disrupt your ... even (No.) 20, but maybe there'd be another Item 21 that specifically covers that. Ms. Kaiaokamalie: Its catchy, 21, right? Ms. Griffin: Yeah. (Laughter) Mr. Long: 21's a good number. (Laughter in background) Ms. Kaiaokamalie: P21, 2035. Mr. Long: Because it's really not approached in a comprehensive way. Ms. Nakea: Another way to go about it — I'm not sure — is when ... like, for example, No. 5 or other items where you're talking about building things, you know, add in a line; something like "while protecting and preserving historic sites or buildings." I mean, that's always like a tag that goes in along with any suggestion of building or growing; just always add that in — "while protecting historic buildings." Ms. Kaiaokamalie: Thank you. I was looking at that one, too. It's almost a line that you could add to, like, all of the policies in a way, huh? Ms. Schneider: Kalei. Ms. Arinaga: Hi. Thank you. I'd like to piggyback on you, Detri, because when you look at (No.) 16 and you speak of Native Hawaiian rights and wahi papa, wahi pana is a sense of place or special places, so I would like to see that as a category by itself. Because if you look at ... I think you just...we looked at (No.) 3 and somehow you can look at wahi pana as being integrated with the identity of Kaua`i's towns and districts, so in every town and every district, there is wahi pana. So a suggestion may be to add "wahi pana" to No. 3. Ms. Kaiaokamalie: Thank you. Ms. Arinaga: So if you're going to talk about individual towns/commmunities, individual towns and communities have their own wahi pana. November 17, 2016 KHPRC Meeting Minutes Page 20 Ms. Kaiaokamalie: Right. Ms. Arinaga: Okay. Ms. Kaiaokamalie: Thank you. Ms. Arinaga: Thanks. Ms. Schneider: Anything else, Commissioners? Thank you, Lea. Ms. Kaiaokamalie: Thank you. Ms. Arinaga: Thank you. Mr. Hull: For agenda keeping, (inaudible), so to speak, you have to take some sort of action on the agenda item. Now, I think the comments that you folks just gave were absolutely exactly what the Department was looking for, and we can take that and wholeheartedly and sincerely look at where we can make those amendments. I think there was agreement, at least coming out of the discussion draft, that it was a little weak on the historic preservation side, so I think those comments will be definitely taken to heart. Now concerning the agenda item, if you want to officially take action with those statements that can be done. It can be fairly confusing. I don't think...quite frankly I'll say I don't think it's necessary for our department to incorporate them, but if you want to, you can do that. The other option is just a motion to receive the agenda item and move on to the next agenda item. Ms. Schneider: Commissioners? Ms. Griffin: I have a question. Ms. Schneider: Go ahead, Pat. Ms. Griffin: Are we not looking, also, at the Section VII, the draft actions of the Heritage Resources? Mr. Hull: Yeah, definitely. Ms. Griffin: That's part of this discussion? Mr. Hull: That's also part of the ... yes, definitely. Ms. Griffin: Do you want one (1) final motion? Or will we take them separately? Mr. Hull: I think it's at the discretion of the Commission. Like I was saying, if you guys want to go and further discuss with Lea the other ... the action items as well as that final attachment, by all means, we'd like that discussion to happen. It ultimately depends on how you folks intend to make November 17, 2016 KHPRC Meeting Minutes Page 21 the motion. If you intend to make a motion that encompasses all the statements that were just stated, you can and then we'll take that officially in a letter fonnat. Or I said again ... or you can, in all honesty, make a motion to receive and it will have the same effect that your comments are having to our department right now quite honestly. Ms. Griffin: Madam Chair, may we ask Lea to come back and talk about these other actions because I do have a question? Ms. Schneider: Sure. Lea. Ms. Griffin: Again, I do miss that I missed your presentation. I had a question on this when I was reading through it; on A., Historic Buildings and Structures. B, underneath that, says "support renovation of historic structures through building code amendments" and I'm not sure what the Planning Department is looking to do there. Ms. Kaiaokamalie: So the actions are a culmination of input, raw, from the community and other places. So this is really, truly a public draft and not the Department's draft at this point. So if it does not snake sense to you, it cannot possibly snake sense to anybody else. Support renovation of historic structures (through) building code amendments could be, maybe, looking at the current rules relating to it. Mr. Hull: I can actually (inaudible). I was (inaudible) remember having this discussion when the draft was coming out. Some of that can be seen, like, if...like the Open Space Commission. The Open Space Commission is a Commission that has been deeded a certain amount of ... or allocated a certain amount of funds for the purposes of acquisition for open space and recreation purposes. The ability to, say, go after monies or look at the possibility of having allocation of monies from Council that are specifically for preservation purposes... Ms. Kaiaokamalie: You said "b", right? Ms. Griffin: B. Ms. Kaiaokamalie: Yeah. Ms. Griffin: A.l.b. Ms. Kaiaokamalie: Not C. Mr. Hull: Oh, sorry. Ms. Kaiaokamalie: That's why. Mr. Hull: Sorry. I was on 3.b. Oh, sorry. A. Lb. Oh, I see. November 17, 2016 KHPRC Meeting Minutes Page 22 Ms. Griffin: My confusion in building code amendments..."renovation" is not a preservation term. "Renovation" means, you know, I'm renovating my house and these old windows, these double - hung things, are really getting (inaudible), so I am going to change them all out for picture, you know, plate glass. So if you're looking for that, if the County and whatever is looking to just revitalize in many ways, then "renovation" might work. But if we're looking at preservation, we need to look at the three (3) terns that are most used — preservation, rehabilitation, restoration. Ms. Kaiaokamalie: Thank you. You speaking ... my mind started spinning. I remember where these conversations came up was in regard to interior upgrades of historic homes. So I think, as you're pointing out, this is a little general because it could also mean the building itself, so perhaps we can look to incorporating rehabilitation and being more specific with ... on ... I don't know because this is a General Plan and we don't want to get so specific. Mr. Hull: I think what Commissioner Griffin is getting at is that the term "renovation" is often used to go over preservation or rehabilitation, and the whole purpose of this section is for the preservation of structures, so in order to make clarity, we can incorporate those very specific terns instead of "renovation". Ms. Kaiaokamalie: Preservation, rehabilitation, and restoration. Ms. Griffin: Yes. That would be helpful because even on the interior, you know, one can be more forgiving in a historic structure of a kitchen redo than a cathedral ceiling or something. Ms. Kaiaokamalie: Right. Okay. Ms. Griffin: So that would ... if that's what was meant, that would be helpful. Mr. Hull: That was the intent. Ms. Kaiaokamalie: Okay, thank you. That's great. Is there anymore? Ms. Arinaga: I have a question. So based on the suggestions that we're giving today, what's your next steps? Ms. Kaiaokamalie: Well, we definitely need to bring this together as a group with all the different comments, but this is so helpfiil because it's corning from the Commission. So how we do it is identify the page, put it in a matrix basically, and provide the rationale for it, and that stands, really, with things that are coming from the other commissions and the agencies, and make those changes accordingly for the Planning Department draft. Mr. Hull: Yeah, I can say ... we can't guarantee that every single comment that's stated here today is going to be incorporated into it. I can say, of the comments that I've heard, there's nothing glaring that we would have any objections to. Ultimately, we have to meet as a group. There are a lot of people involved in this process, just within the Department, and to try and massage the language. I can say we're going to massage this language as much as we can to get your comments November 17, 2016 KHPRC Meeting Minutes Page 23 incorporated and I'm fairly certain much of these comments are going to be incorporated in. Ultimately, this is considered the comment period on the discussion draft. Our final departmental draft, we anticipate having complete in January and moving it to the Planning Commission at which time I think this body still has additional time to further comment on it if you want us to come back as a department to kind of have this somewhat discussion atmosphere or if you want to specifically issue a letter to the Planning Commission and/or the County Council referring to further changes that need to be made. Ms. Kaiaokamalie: Yes. It's not over yet. Thank you. Ms. Wichman: Can I ask a question, please? Ms. Schneider: Sure. Ms. Wichman: What is the last date for comments for the public? Mr. Hull: Officially, for this discussion draft, is December 2"d, but that's not to say that comments from this body or the public can't be incorporated at a fixture date. We're setting that frrrn deadline to keep the process moving. Like I said, if your folks' desire is to come back after December 2"d or, say, after our final ... our departmental draft is done and submitted to the Planning Commission, we definitely can. And at that time, like I said, we can have this discussion fonnat, as well as you can have an official letter of recommendations above and beyond what is taken into account today. Ms. Kaiaokamalie: One of the challenges with such a large document that has so many different cross -sector topics is for Staff to be able to ensure that what was put forward to be changed in the draft actually happens in the next draft. So that's something that, you know, your comments and the way that we're trying to present it to the folks that are actually editing it is helpful; matrix, page number, go through with the Department, go through with the agencies, and then send it forward and ensuring that that is captured in the next draft. That's the process that we're using right now. Mr. Hull: And above and beyond that, as Lea mentioned, we did do the community outreach with the four (4) different... which this body was looking at being a part of. There was a robust arnount of comments that were received and we're still going through those, as well as comments are still being submitted online, and I can guarantee that there were some historic preservation corn ments submitted at those outreach meetings; in particular because at least two (2) people vocalized them to me before writing them in the comment box. (Laughter in background) So we'll be going through those comments as well and seeing where we need to make other tweaks and adjustments in addition to the comments that have been stated here. Ms. Kaiaokamalie: And then we're also inviting our agency partners that have been participating through this process to individual meetings to go over their sections, and we have a special open house for them coming up on the 23rd so that they can talk to each other and talk to us and submit comments. November 17, 2016 KHPRC Meeting Minutes Page 24 Mr. Hull: I didn't mean to cut you guys off. I don't know if you guys are still discussing the Heritage Resource section. By all means, we still want your comments if you have more. Ms. Schneider: Anybody else? So do we have a motion? Mr. Hull: So to go back to the motion, like I said, if you folks want to make a motion to all the comments that were said, that can be done; I know that can be a little confusing. The Department, if you trust us enough, we're fine with a motion to receive and to take these comments you've said in much more of a discussion format and looking at incorporating what we can into the departmental draft. Ms. Griffin: I move to receive this document understanding that the Department will be reviewing and hopefiilly incorporating our comments today. Ms. Arinaga: Second. Ms. Schneider: Any discussion? Mr. Hull: Thank you, Pat. I know those motions to receive aren't easy for you. (Laughter in background) Ms. Schneider: All in favor? (Unanimous voice vote) Anybody opposed? (None) Motion passes 8:0. Thank you, Lea. Re: Proposed draft Rules of Practice and Procedure of the County of Kauai Historic Preservation Review Commission. Mr. Hull: The next agenda item is G.3., proposed draft Rules of Practice and Procedure of the County of Kauai Historic Preservation Review Commission. So as previously discussed, this is one of the few — maybe only — commissions that actually doesn't have administrative rules on how meetings are conducted. We have used, somewhat in a de facto sense, the Robert's Rules of Order, but you folks don't have actual rules. So you received a draft set of rules at the last commission meeting, which are wholly parliamentary in nature; just over the conduct of how meetings are conducted. So we're here to see if you guys have any additional comments on these. We are ultimately hoping to get ... after you guys have approved it, move it up to the Small Business Regulatory Review Board, which is a requirement for any adoption of administrative rules. So not until you guys are fully okay with the draft, will Jodi and I submit it to that State Board for their review and action. Ms. Schneider: Commissioners, any discussion? Questions? Pat. Ms. Griffin: I have a couple of questions on Page 2, Chapter 2, 1-2-1. It says that at the September meeting, the Commission shall elect a Chairperson and a Vice -Chair, and that hasn't been our standard. Is that a change? November 17, 2016 KHPRC Meeting Minutes Page 25 Mr. Hull: Actually, that's a good catch. Thank you, Commissioner. That is because I believe this was drafted off of Open Space's regulatory rules which originally had it in September, but they have since been amended to January. Ms. Griffin: Okay. May I go on, Chair? Ms. Schneider: Go ahead. Ms. Griffin: 1-2-9 on the two (2) kinds of Committees. Are we not including PIGS because that is in the Charter or in some other place that it doesn't need to be part of our rules? Because we've been PIG'ing out. (Laughter in background) Ms. Higuchi Sam usa: Right. I don't think this would foreclose the PIG though. I mean, that's provided for under HRS 92. But, I mean, I guess it might not ... it wouldn't hurt to maybe amend this section, also, to snake that clear so it's not ambiguous between the two. Ms. Griffin: Okay, because we really haven't had Select Committees, you know? Also, on ... you know, I know somebody will go through with the fine-tooth comb on the few misspellings or things, but one that jumped out to me was under 1-2-14; viva voce instead of "voca". (Laughter in background) Just a comment. And there was one that I just did not understand exactly and that was 1-2-20(e). I just didn't understand that as I was reading it, so I was hoping you could clarify it for me. Is the person and the member the same? On the first line. Ms. Higuchi Sayegusa: I would interpret the member to be the person who's calling to order another person. So, whenever a person shall be called to order while speaking, the member ... I would say that's the person calling to order that other person. (Laughter) It sounds very confusing. So that member should be in possession of the floor when discussing the call to order. (Laughter) Does that make sense? So if somebody is calling to order somebody else, then that person should be able to have the floor while discussing whether or not... Mr. Hull: I think it's in reference, also, to ... it's in conjunction with 1-2-20(d) above where it's referring to the Chair calling a member into order. So then it's...off of that, it's referencing should the Chair call a person to order, whenever that person is called to order while speaking, the member shall be deemed ... that person shall be deemed in possession of the floor. It's a very rare occasion. (Laughter) Ms. Schneider: Any other questions? Mr. Hull: We're so lucky we don't have those types of partisanships that require... (Laughter) Ms. Griffin: That's why there are so many jokes about lawyers. (Laughter in background) Mr. Chaffin Jr.: I have two (2) questions. Should it define who is on the Commission? Number of people and the length of time on the Commission? November 17, 2016 KHPRC Meeting Minutes Page 26 Mr. Hull: That's actually by ordinance. So under the Historic Preservation Ordinance Kauai adopted, it sets out the number sitting on the Commission as well as their tern limits. So in -order to alter that, we'd actually have to do a legislative amendment at the County Council. Now, if that's something that this body wants to entertain, we can definitely take that up at a later meeting, but it's just ... we just can't go above and beyond what the ordinance allows. Ms. Schneider: Does that answer your question, Larry? Mr. Chaffin Jr.: No. (Laughter) Ms. Higuchi Sayegusa: It's already governed by way of...it's already specified and governed by ordinance. So these rules are kind of more meant to govern the procedures of the meetings; how we engage in discussion and... Mr. Hull: So to be clear, the way it's set up is that the Comprehensive Zoning Ordinance and the Kauai Historic Preservation Ordinance sets the parameters under once this Commission is formed; nine (9) members, it's teens of service — each member — and then the priorities and goals that this Commission serves, i.e. historic preservation. And then it just sets that and this body was fonned and we interact for historic preservation purposes. What you have before you are administrative riles on the conduct of this Commission during its meetings, essentially, which is not adopted by legislation. You folks just adopt it yourselves and it becomes the rules on how meetings are essentially conducted. But it cannot ... an administrative rule cannot amend or go above and beyond or change a legislative requirement. Right now, a legislative requirement is the tenn of service and the fact that this Board has nine (9) members. And like I said, if it's your interest in amending that ordinance so that it's less or more members or the terns of service are changed, the Department can initiate that type of amendment, but that just ultimately goes before you folks and then ultimately up to the County Council. Mr. Chaffin Jr.: I'm not interested in amending it. I'm just saying that when this talks about the provisions, it would be helpful — in my opinion — to put it who is on the Commission and the length of time. Mr. Hull: Oh, just to have it (inaudible)? Okay. Mr. Chaffin Jr.: Restating what's already in some other document. Mr. Hull: Okay. I don't think that's a bad idea. We can include that. Mr. Chaffin Jr.: Thank you. Ms. Higuchi Sayegusa: I guess the only concern may be, like, if there's... well, we'd have to amend both, you know, so I mean, maybe we could refer to the ordinance? And, you know, if there's an ordinance change at the Council level, we wouldn't have to go through another rule - making amendment process to snake it consistent with the ordinance. November 17, 2016 KHPRC Meeting Minutes Page 27 Mr. Chaffin Jr.: I still stand on my comment. Ms. Higuchi Sayegusa: Okay. Mr. Chaffin Jr.: It's not clear how many Commission members and the length of time, and I think it could be stated that refers to that document. Administrator Furfaro: Mr. Chaffin, if you have other questions in particular with that, I'll be glad to spend some one-on-one time with you. Mr. Chaffin Jr.: Yeah. Ms. Schneider: Thank you. So Commissioners, do we have a motion? Mr. Hull: If there's no other further comments, the Department would actually request a motion to defer so that we can get those amendments that were discussed here on the floor to you folks, and then you guys can take action on those amendments, and ultimately, we can, thereafter, take it to the Small Business Regulatory Review Board. Ms. Schneider: Commissioners, do we have a motion? Ms. Wichman: I move that we defer the proposed draft Rules of Practice and Procedure for the Kauai Historic Preservation Review Commission until our next meeting so the County Planning Department can make the adjustments or include our comments from this meeting. Ms. Schneider: Do we have a second? Ms. Nakea: Second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Anybody opposed? (None) Motion passes 8:0. Re: Discussion on the status of the Certified Local Government. Mr. Hull: The next agenda item is discussion on the status of the Certified Local Government. SHPD is not here today. The only update that I have from them concerning CLG is that the National Park Service has approved the 2016 funding, so now we can actually go through the process of whether or not our application that is currently before them is going to be approved or not. So they had ... I think previously Anna folks had stated that the application did meet the standards of acceptance, but whether or not it would be reviewed against the monies was going to be determined on when the National Park Service approved the monies. So the monies have been approved and we are officially being reviewed for our application for the nomination of the Hanapepe Bridge papers. Ms. Schneider: That's wonderful. November 17, 2016 KHPRC Mecting Minutes Page 28 Ms. Arinaga: That's great. Mr. Hull: And there's no other discussion on that agenda item. NEW BUSINESS (Continued) Re: Kilauea Elementary School TMK: 5-2-009:006 2440 Kolo Road, Kilauea, Kauai Renovation of Building B. Mr. Hull: The next agenda item is H.1., the Kilauea Elementary School, TMK: 5-2-009:006, 2440 Kolo Road, Kilauea, Kauai, renovation of Building B. I believe we have a PowerPoint presentation. Administrator Furfaro left the meeting at 4:21 p.m. Glenn Mason: Hi. Thanks for letting me come here today. Ms. Griffin: Glenn, can you identify yourself? Mr. Mason: Yeah. I'm Glenn Mason. I'm with Mason Architects, and we are the architects on this particular project. I'm going to give you a little bit of background on the project. We started working on this over two (2) years ago and we started with an initial study. We did meet on a very preliminary basis with SHPD just to kind of talk to them about approach. They have not ... they actually just got, I think last week, a submittal to review, so they are seeing it about the same time you guys are seeing it, and we've never made a presentation to theirs. We've just given them the drawings and explained a few things, so you're seeing it at about the same time they are. We have not, until now, fonnally had any review of the project, and part of that reason is that we were concerned that ... or I should say DOE was concerned that it would not get funded because our initial studies indicated that it was going to cost significantly more money to rehabilitate the building than they had budgeted. And, in fact, they bid it and it came in about 80% higher than they had originally estimated, but they found the money to do what we are talking about doing. So at that point, a decision was made to apply for a pennit, so that's why this is coming in kind of at the tail end of the two-year process. So, I'll give you a brief overview. The building that we're talking about is the smaller, red -roofed building toward the bottom of the picture; that's Building B. The U-shaped building just above it is Building A. Building A was the original building on this site in 1922. The cafeteria building, which is Building B, was built in 1940. Now, it's going to be hard for me to describe this without getting up, but that big rectangular building to the left of Building A, the U-shaped building, is their new cafeteria building, okay? When they built that building, they moved the cafeteria building; Building B that is currently there. Now, they also ... they moved it and they flipped it 180 degrees. So you see where that little white car is there and there's that roof, that roof used to November 17, 2016 KHPRC Meeting Minutes Page 29 be connected to where that little thing comes out of Building A. So just imagine the whole thing being flipped over and moved over, and they did that because they wanted to create a driveway through to get to the cafeteria building. I don't know why they flipped it. I wish they hadn't, but they did. I'm going to show you a couple of pictures, but this gives you kind of the overall background of how we got where we are. This move occurred in ... around 2004, and as a precondition to the move, I think there were two (2) things that happened. One is that there was a requirement from the County that there be HABS documentation, Historic American Building Survey documentation, done of the building that consisted of photos only, and that was done. I didn't actually discover this until very late in the project, and the County is the one that reminded me of that. The photos are actually very interesting and they're good to have. The second thing is that, you know, most times when you, you know, move a building, it loses its historic register importance, but everyone has acknowledged that this building needs to be saved and it needs to be rehabilitated. So that's kind of the background. This is a photo of the building before it was moved; one of the photos. And Building A is immediately to the right of this photo. So that connecting roof that you see that's lower still exists; that's that little tongue that comes off of Building A. But you can see there was a ramp that was constructed, there was ... you know, all sorts of other stuff that was constructed off the side. This is the back of the building. This was the side that faced away from Building A, so it was actually near the property line. And then the last photo ... no, well, I have one more historic photo which I'll get to. This is what the building looks like today. When they moved it, you can actually see the remnant of the old ramp on the left with the handrail, but they built an entirely new ramp and there was obviously no longer any reason to connect directly into that original roofed section. It's unfortunate because it's really close to the road at the corner, but we just have to deal with that. This is the current backside of the building. When this was moved, essentially all new ... a lot of new horizontal construction, all new posts, all new footings, you know, so that actually is in pretty good condition. This we're going to ... remember this picture because we're going to talk about this elevation a lot because this one is one that we're going to be ... we are changing some things on, and I'll get to that when we get there. So we did a pretty ... okay, this is a photo of that side of the building before it was moved; this is one of the other historic photos. And you can see they have concrete steps going to two (2) doors that actually led to toilet rooms, and those toilet rooms doubled as changing rooms when they had plays in there. This is a little washed out. I don't know why it's so washed out. This is the current plan of the building and ... man, I don't know why it's not that visible, but just to make ... I'm going to kind of orient you a little bit. On the left-hand end is the kitchen and it's separated from what used to be the cafeteria area by a set of windows and a serving counter. There's a storage area wing off of that and then at the other end was a stage raised 18 inches with toilet rooms that also functioned as changing rooms, and then that other addition on the upper right was a couple of steps down. It matched the floor level of the rest of the building. So that's essentially what's there now. Now, I'm showing this because this actually shows what is going to be demolished as part of this building. The goal is to have the exterior look, as much as possible, like the original, but we needed to eliminate the raised section of the building because of handicapped accessibility. This building is going to be converted to be used as the Administration headquarters. They are going to move out of Building A and they are going to use the spaces that the Principal's office and the November 17, 2016 KHPRC Mecting Minutes Pagc 30 Administrative office is in for other classrooms as opposed to building another classroom building, so this needed to be an accessible stricture. And this was an early scheme; we more or less followed this scheme, proposing what we wanted to do with the structure, okay? So the toilet rooms are still where they are now, but they are going to be 18 inches lower, and the ... so let me explain a couple of things about what we're doing. It's hard to point things out, but I will do them by direction. The main idea here is to try to maintain as much of the interior open space as possible and not close off very much, so what you see is a set of open desks. The Principal's office, which is that larger office, is enclosed, as well as the office adjacent to it. The other space is the printing area, snail room, etc. That is actually a low partition. And all of the walls that separate the main space from those two (2) private offices have windows at the top and that's partially because of cross - ventilation. There are only two (2) spaces in the building that are air-conditioned; one is the Principal's office and the other is that room that has the conference table in it. Everything else is naturally ventilated. And those two (2) rooms are done that way more for privacy reasons when they need to have a conservation that nobody else is supposed to be hearing. They needed those rooms to be able to be shutoff. So that's the basic concept. It moved the ramp from the front of the building — the public front of the building — to the backside of the building, but there are some other little changes. We'll get into that. I'll show you the drawings that we are currently working on later. This was the very first approach. This is the ... the old building is basically used as a giant storage room, or I would actually say junk room because half the stuff in it is garbage and they know that it's garbage, but this shows you the stage. This is the raised portion that we need to lower. Also, you can see on the right, this is actually ... I really think this is very cool. The window banks on both sides of the building have this sort of built -out wooden structure that actually, I think at one point, had shades ... they hung shades from it, but it's actually a very strong element in the room, so we really ... we are saving that. This is the cafeteria serving line, the former cafeteria serving line. This is another thing that we felt needed to be saved as much as possible. These windows and that door opening on the left are all being saved. We are snaking one of the windows into a door. And we are removing the counter, frankly, because it doesn't snake any sense, but we are keeping the wall where it is and preserving the windows. One thing that's wrong with the National Register form is it says this building is a double -wall building. It is not a double -wall building. It is a ... it's actually a modified single -wall building. It has posts at certain intervals; usually at the doors or the windows. But it's a single -wall building and that's actually very important in terns of, you know, having to deal with damage and other things. We wanted to ... we are turning much of the building into a double -wall building to hide all of the electrical and services, but this area here is actually going to be the entry to the building, and in this one, we are not double -walling. We wanted to show the stricture and show what ... you know, what the building looked like. So when people walk in, they'll be able to see the structure the way it was. There is damage that's going on in the ... one of the flatter roofed sections, and that's caused a lot of deterioration; rafters are bad. Otherwise, the roof structure is in, in my mind, remarkably good shape. There's ... you know, we've got a few things we need to repair, but it's in actually pretty good shape. What isn't in good shape is a lot of the siding. This is one of the things about this building, which actually is really not that uncommon on Kauai, but I think is relatively uncommon on the other islands, is all of these buildings are sand -finish painted. But they have — like here — patched in pieces and then repainted them. You can see the rot damage. The problem with a November 17, 2016 KHPRC Meeting Minutes Page 31 single -wall building is that when the boards are bad at the bottom, you basically don't have anything connecting the top and the bottom together. So this, even though it wasn't that, this is behind the new ramp. You can see the bottoms of all the boards are just completely rotted through. You can just push in ... actually, I must say I probably did that on some of these. You can just push in the bottoms of the boards, so we are having to replace a lot of boards and that means custom milling boards for thickness and custom milling all the battens because the battens are kind of an unusual shape. There's other deterioration, but by and large, the posts are pretty good. I mean, this one ... this is an old water heater closet that was appended to the building and, you know, we have to do some repairs there. But by and large, except for a couple of places where the rim beam is bad, the building's in pretty good shape. So this is a demolition drawing, okay? And what it's showing ... that darker part to the right — this is the front of the building — all of that siding needs to be replaced as well as the siding underneath the bank of windows that you see immediately to the left of it. All of that is completely shot. So the idea ... and this is one of the things that's kind of jacked up the price of the project is that we have to replace in kind and then they have to sand -finish to match the original. Anyway, so we've studied that, we dictated where they need to change things. The one area that we are snaking a significant change to is the bottom elevation on the left. We are removing those two (2) doors that went from the toilet rooms and we're just ... we are putting in ... we're just putting in siding. Originally, we put ... frankly, I put windows in there and they just looked dumb. You know, we put in 6-over-6 light, double -hung windows and they just looked ... they looked fake, and so we actually just eliminated those doors, but that was a significant internal debate about what to do about that. Mr. Chaffin Jr.: How is the cost figured on this? Mr. Mason: Well, it was actually bid. The actual.. -.you mean how was the cost originally figured? Or...? How did they come up with the current number? Mr. Chaffin Jr.: Yes. Mr. Mason: They bid it. They went out to bid because that was the only way that they could determine what the actual cost was going to be given the bidding climate. Mr. Chaffin Jr.: It seems like you're changing as you go along. Mr. Mason: No. No, I mean ... what do you mean? I'm not sure I know what you mean. Mr. Chaffin Jr.: When you've said you had some windows there and they didn't look right, so you... Mr. Mason: Oh, no. This is all part of the design process and trying to decide, you know, how do you handle that? I mean, those doors that you're looking at, at one point faced, literally, 180 degrees in the opposite direction and they weren't very visible to almost anyone. Now, they're essentially facing Kolo Road. So the question is what to do about them and we could've put November 17, 2016 KHPRC Meeting Minutes Page 32 windows in there to signify them. It made no sense to put those ... that concrete walkway into a toilet room, you know, at any rate. And it was at the ... the doors were at the wrong height, so there was a lot of things that didn't make sense, so one of the things that was decided was to eliminate them. They could be ... you know, one of the things that we like to do is signal what was there before, but it's hard to do in this particular case, and so we haven't really come up with the perfect solution. But the windows ... it seemed fake. It looked like that's the way it always was when it never was, so ... at any rate, you know; that's the debate. This is a civil engineering drawing, and I'm including that to give you a little bit better feeling for how this sort of fits with the site. You kind of have to ignore that dashed line that ... that's just the soil silt protection fence, but there's a couple of things that are very...that this kind of points out. One is that the primary entrance to the building, from the Principal's point of view, is not the front of the building. They're always going to be going to Building A, which is immediately across the street. So they're going to be entering from the playground side. There always was a door there on that side, but it was the backside of the building and never was developed to be a particularly important entrance. But that's where all the traffic comes from. When outsiders come to the site, they're going to probably come in the original entrance, and so we've eliminated the sort of circuitous walkway getting to the front and made a straight shot and added the stairs to be able to come in through the front doors. But we also had to add a covered entry off the backside, which is another change to the building. Ms. Hoomanawanui: Changing everything. Mr. Mason: And we moved the ramp to the backside because, again, that's where most of the activity is going to be. The other thing is ... and you won't see this, but that set of rectangular shapes near the ramp are a leech field because this site has ... none of the buildings have any ... there's no sewer system, so this had to have its own septic system. Okay, let's see here. Ms. Hoomanawanui: (Inaudible) Mr. Mason: Anyway, this is the current iteration of the plan. It's very similar to the original. One of the things that we did was we ... if anyone's familiar with Building A, when you walk into Building A, there are concrete steps with stone bulkheads on either side, and there used to be one similar to that off the front-end of this building, which shows in the HABS photography. We actually reconstructed that so that the steps would be concrete with stone because we're trying to recall and connect it better with Building A, and we needed to ... we didn't want to build wood steps because as their ramps currently prove, they just fall apart in no time. The ramp that they constructed when they moved this in 2004 is rotted to the point where it's starting to get dangerous and that's, you know, not very much time. So those are going to be concrete steps with stone bulkheads on either side. Otherwise, the plan is very similar to what was originally proposed. Ms. Hoomanawanui: No, it's not even similar. Mr. Mason: The air conditioning equipment is actually put in the attic and the condensers are being put underneath the building so that we can't see them and ... because quite honestly, what the November 17, 2016 KHPRC Meeting Minutes Page 33 DOE would've preferred was them outside with a chain -link fence around them, and we didn't want to do that with the building. It's kind of interesting that that addition on the upper right is very, very similar. It looks like an addition, it may be an addition, but it is built with the same siding and the same battens as the rest of the original building. The addition on the left is completely different. It's a tongue and groove single -wall building that, originally, that whole left side of that appendage just opened up as a set of big doors. I don't think it's operated like that for a long time. But it was definitely built at another time, but there's no record of when that was done. This is just indicating ... this is the existing roof plan. The only change is the addition of that small roof that is partly where the alarm is on the wall. Ms. Hoomanawanui: No look right. Mr. Mason: And the shaded area on the right is where we're having to replace rafters because they're rotted. Ms. Arinaga left the meeting at 4:47 p.m. Mr. Mason: Otherwise, the amount of change is very limited. There will be a new metal roof that matches the existing metal roof put on it, but I will say that the original building was probably wood shingle. And these are just elevations of what the building will end up looking like. We're saving as many windows as we can and those that we can't save are going to be duplicated exactly. I think with the exception of this south elevation and the addition of this roof over the...what's now going to be a primary entrance, we are preserving the building exactly as it was, or is. Ms. Arinaga returned to the meeting at 4:48 p.m. Mr. Mason: The addition on the left had awning windows in it. It now has jalousies in it. We are going to put awnings back in those windows, and we know that from looking very closely at the design. The windows...and you can barely see them, but the windows at the end of the right-hand addition are jalousies and they are going to stay jalousies because we have no evidence that they were anything but jalousies ever. The windows in that north elevation... you see the set of three (3) windows there, those are now jalousies and those are going to be awning window ... I mean, actually, hopper windows which match the original design of what used to be there, and we can tell that by looking at the details of the frame and whatnot. So we are going to take jalousies out in a couple of locations. We are leaving theirs in that one location because we don't have any evidence that there was anything else there. I think that's it. Now, the way the permitting process goes here, we submit everything electronically, but I brought a half-size set of drawings that I'm willing to leave if anybody wants them so that you can look at things over time. November 17, 2016 KHPRC Meeting Minutes Page 34 Ms. Hoomanawanui: No make sense to me. (Inaudible) Mr. Mason: But I brought a full set, including mechanical and electrical... yeah, but you probably only have a partial set because it doesn't look nearly thick enough. Ms. Wichman: There's a lot of pages in here. (Laughter in background) Mr. Hull: The mechanical and electrical wasn't included in the ... yeah. Mr. Mason: So with that, fire away. Ms. Schneider: Commissioners, any questions? Ms. Wichman: Madam Chair, I have a question, please, to Mr. Mason. Ms. Schneider: Sure. Ms. Wichman: Aloha. Mr. Mason: Hi. Ms. Wichman: I'm just wondering if you're considering this a restoration or a rebuild because most of the original materials are going to be taken away and replaced, right? Mr. Mason: No, actually not. Ms. Wichman: Well, all the siding because it's all rotted away. You're changing... Mr. Mason: Well, no, probably about 20% of the siding, I think, is going to be replaced. The roof stricture is in remarkably good shape. The floor structure, except for a couple of beams, is in really good shape. The flooring is not bad. We are going to save the one (1) interior wall, and all of the windows that are ... well, except for the ones that were converted to jalousies, are going to be either saved or duplicated exactly. So, no, I )Wean, this building is going to be ... it's going to look as original as it can look with the exception of the things that I was specifically pointing out that were the changes on the exterior, and that's that new entry. Ms. Wichman: Right. Mr. Mason: And what we're doing at that south end. I mean, the building had a ramp even when it was connected to Building A because it ... I mean, it has to. It has to be accessible. So it was really a question of do you put it on the backside of the building or (do) you put it on the front side of the building, and we put it on the backside of the building. It's actually... we're saving a lot of the building, but it's ... it needs a lot of stuff replaced and repaired; there's no question about that. Ms. Hoomanawanui: Kilauea School? November 17, 2016 KHPRC Meeting Minutes Page 35 Mr. Mason: Yes. Ms. Wiclunan: I know you've been restorations for a long time, and I know your company has been doing restorations for a very, very long time and so you're familiar with what it takes to keep the integrity for the register as well. Mr. Mason: Right. Ms. Wiclunan: So do you see this in any kind of conflict with being on the register for all the different changes that are being made? Mr. Mason: No, I mean, quite honestly, the biggest change — to me — is having to eliminate the stage, and that's an interior change, granted. And that's something that we discussed with SHPD because, you know, it needed to happen. We know that we can't snake the building accessible without doing that. And so the question is, then, how do we do ... can we do that and make it invisible on the exterior? And the answer is yeah, we can. So the siding, actually, comes down consistently all around the building, so we are essentially dropping that floor within the shell of the building. It means that we have to restructure that portion of the floor, which is about 20% of the building, but, I mean, it was the only way to accomplish that, and we are trying to accomplish that —well, we are accomplishing that without affecting the exterior appearance of the building. So I think that's really the key. I think it was moved kind of in an unfortunate way. It's a little too close to the road. I don't know why the orientation is the way it is. But, you know, it is what it is at this point, so the goal of our job is really to preserve it to the maximum extent possible and still make it a fiilly usable building. I mean, right now, the building is falling apart because it has no real use other than being a kind of a rough storage building, you know. Ms. Hoomanawanui: Not really. Mr. Mason: They just dump old furniture there that they no longer have any use for and, you know, there's stuff like that and it just ... it's not connected, it has no power, it has no water, no sewer, or anything, so it needs to be used. It needs to have a life. Ms. Wichman: Thank you. Ms. Schneider: Commissioners, anybody else? Mr. Long: I have two (2) questions. Are you keeping the arched opening over the stage? Mr. Mason: Nope. Mr. Long: I mean, you're moving the stage, but there's that nice arched opening there. Mr. Mason: Right. You know, one of our walls on the interior ... let me go back to the plan. Oh, no I can't. One of the ... one side we could do that because one of our walls is aligning almost perfectly with that and it would be possible to do that, but the other part goes right into the middle November 17, 2016 KHPRC Meeting Minutes Page 36 of the Principal's office, and so it would be really awkward to do that. And the floor would then be dropped and I would have to fake in, you know, a lower part of the wall where there wasn't a wall. So yeah, that's ... no, I mean, it just became really, really hard to do. Mr. Long: And my second question is could you tell us a little bit more about the unusual battens? Where the shape came from? A little bit of the history on that. Mr. Mason: I don't know the... I. actually have a piece in my office about that long that was ... it's mostly hollow actually because the tenninates have done a number on it, but the batten's about that wide and it is kind of a double -ogee shape. I don't know ... I mean, I have not ... you can't go to Home Depot and buy it; let's just put it that way. (Laughter in background) It might have been a very common shape at one point, but right now, it's ... you know, I don't think anybody makes something like that. In order to make it, they are going to have to strip the paint off and then get down to the wood and actually mill new wood, but I haven't seen it before. But there's a lot of them because this isn't a 1 by 12 T&G. It's a tongue and groove T&G with a V-Joint on the interior. Ms. Schneider: Do we have a motion? Ms. Griffin: I have a small question. I don't remember you mentioning the floors. It looked like, from one picture, that they're wood floors. Mr. Mason: They are currently wood tongue and groove floors, and we are going to save all of that, but we're not leaving it as a bare wood floor. It's going to get the sort of typical vinyl tile flooring that is in all of their administrative areas. It would be possible, actually, to refinish the floor in that lobby area. The lobby area is the one area where we're trying to kind of keep that older look, but I must say, at this point, I haven't done that. It )might be something to rethink; I'm not sure. One of the main things that we're trying to do is to maintain the volume of the space. We want people to be able to walk into the space ... into that room and feel like they could be walking into a large open area, which is what the cafeteria was. So we managed to accomplish that. We're not dropping the ceilings or anything like that. Ms. Griffin: And the interior where you said you're going to double -wall it for all of your wiring and so forth, what will that look like? Mr. Mason: It's going to be tongue and groove, and that's primarily limited to the offices; the Principal offices. Ms. Schneider: Stephen. Mr. Long: What material was the wood floor? What kind of tree? Mr. Mason: It's all...the whole building is Douglas fir; every bit of it. November 17, 2016 KHPRC Meeting Minutes Page 37 - Mr. Long: So, personally, I would be in favor of exposing that clearer. It's probably VG Doug fir if it's that old, and that's got a nice rich, orange ish color to it, and I'd like the sort of definition of defining the entry with something that's maybe a little bit different if left over from the past. Mr. Mason: I can definitely look at that, and that's a relatively ... I don't remember exactly what kind of condition that part of the floor is in, but it wouldn't... there's one little corner near that back entry, which is now going to be the front entry, where they need to replace some flooring. But other than that, I think the flooring is in pretty good shape and could probably be sanded, you know, just lightly to get it to come back. Mr. Long: Right. Mr. Mason: That's a good ... I think that's a worthwhile suggestion. Ms. Schneider: Anything else, Commissioners? Mr. Mason: I hadn't thought about it until we were talking just now actually. Mr. Long: And lightly is really nice because then, you know, it's still bruised and has a little bit of the age left in it, and not sanded all the way down to the... Mr. Mason: Yeah. I wouldn't want to lose the strength actually. Mr. Long: Oh. Ms. Schneider: Do we need a motion? Mr. Hull: Yeah, you are going to have to take some sort of action on this agenda item. Ms. Schneider: Do we have a motion from anybody? Mr. Hull: Again, to reiterate, the potential is a motion to support, a motion to request alterations, a motion in opposition, or a motion to receive, essentially. Ms. Schneider: Commissioners? Ms. Griffin: I move to accept this project as presented with the inclusion of the recommendation that the entry area retain its original wood flooring and that the work ... that photos be taken of the work before, during, and after and archived with the Planning Department. Ms. Schneider: Do we have a second? Ms. Wichman: Second. Ms. Schneider: Any discussion? November 17, 2016 KHPRC Meeting Minutes Page 38 Mr. Mason: As one who's done a lot of this, it might be good to be clear about what kinds of photos you want taken. Ms. Griffin: We used to say HABS photos, but we have ... on this kind of project, we haven't been that rigorous. Can the Staff assist us on that? Mr. Hull: It has either been HABS or just detailed at the Department's discretion. Mr. Mason: Let me suggest that we submit photos that meet the Staff's approval at the onset so that you think that they are adequate, and then from then on, they can be a template for what we would be photographing as we go through. Ms. Schneider: We know that Mason Architects will do the right thing. Mr. Mason: Well, you know, not to get too far off, but the joke in my office is that I come back and nobody knows what the building looks like because I've taken photos of doorknobs and thresholds and ... you know, light fixtures, and ... not of the building. So we do need to be ... you know, I want to make sure that we get you what you want. Ms. Griffin: May I suggest that the motion can stand and that you all can discuss it and make a determination outside of this body? Mr. Hull: That's fine. Yeah. Ms. Scluzeider: So we had a second. Ms. Wichinan: Yes. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Anybody opposed? No? Motion passes 8:0. Mr. Hull: Thank you. Ms. Wichman: Thank you. Mr. Mason: And if anybody's got any thoughts or suggestions, don't be afraid of shooting them to me or, you know, getting them to the Planning Department. You know, I mean, I literally never thought about the floor until we had this meeting, so you know, good ideas can come up anywhere. Ms. Schneider: That's why we have the meeting. Ms. Arinaga: Thank you. Mr. Mason: Okay, thank you. November 17, 2016 KHPRC Meeting Minutes Page 39 Ms. Schneider: Thank you. COMMISSION EDUCATION COMMITTEE Mr. Hull: The next agenda item is ... well, there is no agenda item concerning Commission Education Committee. KAUAI HISTORIC RESOURCE INVENTORY UPDATE COMMITTEE Mr. Hull: The Kauai Historic Resource Inventory Update Committee has not met since the last meeting. HISTORIC PRESERVATION PUBLICITY COMMITTEE Re: Update on the permitted interaction group (PIG) for publicizing historic preservation efforts. Mr. Hull: So the next agenda item is Agenda Item K, Historic Preservation Publicity Committee. 1, an update on the Permitted Interaction Group for publicizing historic preservation efforts. This is a PIG that was fonned about a year or two ago, but has not met since then. So it was essentially placed on the agenda to discuss whether or not there are members of this body that would be interested in being a member on that PIG. Ms. Griffin: I have a comment about that since I sat on the PIG. It wasn't simply historic preservation efforts, but enlarging on education and publicity to increase the breadth of understanding about preservation. Some months ago the PIG did give a report and talked about PR activities, and I did see in the paper the comment of the 30-year. Ms. Arinaga left the meeting at 5:05 p.m. Ms. Griffin: But there hasn't been anything on the fact that this is the 50t1i anniversary of the National Preservation Act and the PIG that ... that was within the concept of the PIG. So I just want to bring that back up because the year is very quickly drawing to an end. (Laughter) I know I gave you an article some months ago. Mr. Hull: Yeah, I didn't actually get to see the ... I know it was published in the Garden Island. Ms. Schneider: It was in the paper. Mr. Hull: But in the original one that we sent, it also discussed the 50 years. But did the Garden Island not pick up on the 50 years? November 17, 2016 KHPRC Meeting Minutes Page 40 Ms. Schneider: I think it did. But (inaudible). Ms. Griffin: There was not an article about it. There was a short mention of it, but, you know, especially because the Preservation Act ... bringing monies in are in jeopardy; they are about to expire. And it would not hurt to have those of us who have worked so hard on this Commission to give that nudge to make awareness of this tremendously important act. Mr. Hull: We'll work with the Mayor's Office on that again. Ms. Schneider: Also, we have that December 22nd meeting (inaudible). Mr. Hull: Yeah, we'll go into that on the next agenda item. Ms. Nakea: Who is presently on that PIG? Ms. Griffin: (Inaudible) Ms. Nakea: And so you're talking about maybe more ads in the paper? Ms. Schneider: More publicity. Ms. Nakea: Just more publicity. And monies for those types of things come from...? Mr. Hull: No, so the ... so this Commission doesn't really have much fielding; really, any fiinding. Ms. Nakea: Could CLG money be used for that? Mr. Hull: There's a potential for CLG applications for that. So the advertisement that was ... excuse me. The article that was written was drafted by the Mayor's Office as just a press release to recognize, so it wasn't specifically an advertisement. But yeah, to do actual advertisements, we'd have to expend monies, which we don't have, but it is a potential CLG application should the PIG and this body want to go down that path. Ms. Griffin: May I suggest that ... you know, we did come out ... and it's in the minutes. It was from, I think, early this year or maybe last year, but there were suggestions. There were several suggestions that were made and perhaps for next month with it on the agenda ongoing, those can be reviewed to see if that remains, in 2017, an important effort because it is part of our ordinance; education is part of our ordinance. Mr. Hull: Yeah, we can pull those minutes and see because I don't recall myself, quite frankly, but we can pull those minutes. Ms. Wichinan: I have a comment, please. I also know that it's very important to educate the public here on this 50 years of the National Preservation Act and especially with the new Administration that has come in in the United States. I've been getting a lot of emails... I'm on a November 17, 2016 KHPRC Meeting Minutes Page 41 lot of different (inaudible) and everybody is very... extremely worried about fiinding and there's a lot of petitions going around right now in order to save certain agencies from being chopped. So I really believe that the more we educate public, especially on Kauai because we're all ... Kaua`i is known as being very proactive. If they knew that this historic preservation act was in jeopardy, then I think people would be ... I think they would speak out. I think it would be important for people to know that. That's why I think more education about these different acts and what's out there with historic preservation is really important. I don't think the general population really understands all the different agencies that are involved with restoring or rehabilitating or preserving our history, and Kauai, Hawaii especially, we're just... everything is history. It would be a shame, you know, to lose some of this just because people don't know. So I agree with Pat that we really do need to do something further than just a mention, and just to go into some of the background of what and why that was created. Ms. Griffin: Right. Just in case not everybody has read our ordinance in the last couple of months, part of the preservation funds we're talking about include CLG funds; that preservation ordinance. And we exist ... if you look at the very last part of our only 3-page ordinance, it says that this Commission... that there's the option of having it disbanded if we lose those funds. So I'm not suggesting that the County would do that at this point, but at the same time, that is what our law says at the moment. And State Historic Preservation Offices, you know, those funds are expiring and they have to be re -upped either for another 7 years or potentially — please, God — indefinitely, but there is pushback on a lot of that. And because it's this 50"' anniversary, we have an opportunity to use that as a hook. Ms. Schneider: Thanks, Pat. Anything else? Mr. Hull: So given that, the Department would request that K.1. be deferred, in particular, not only to look at the 50-year NPA publication going to the newspapers, but more particularly to look at the previous minutes to see specific priorities and strategies that were addressed at a previous meeting. So we would request a deferral on it. Ms. Schneider: Do we need a motion? Mr. Hull: Yeah, you need a motion. Ms. Schneider: So we need a motion to defer. Mr. Hull: We're fine with a deferral to the next available meeting if that's the prerogative of this body. Ms. Griffin: I move that we retain that particular PIG on the agenda and use it to discuss previous recommendations and the potential publicity on the 50t" anniversary. Ms. Schneider: At the next meeting. Ms. Griffin: At the next meeting. (Laughter in background) November 17, 2016 KHPRC Meeting Minutes Page 42 Ms. Schneider: Is there a... Ms. Nakea: I second. Ms. Schneider: Any discussion? All in favor? (Unanimous voice vote) Anybody opposed? (None) Motion carried 8:0. DATE AND AGENDA TOPICS (December 22, 2016) Mr. Hull: And then the next and last agenda item is Date and Agenda Topics. So concerning... the next meeting is scheduled for December 22nd. Now, a lot of times commissions that are scheduled that close to Christmas often... Mr. Long: Did we miss J? Mr. Hull: Did I miss J? Mr. Long: And K? Mr. Hull: No, well, I went through those, but being that the Commission Education Committee didn't have a report that was placed on the agenda and because the Kauai Historic Resource Inventory Update Committee hasn't met since the previous meeting. So a report was given at the previous meeting. Mr. Long: Okay. Mr. Hull: Yeah. Mr. Chaffin Jr.: I had original questions. Who's on the Commission Education Committee and who's on the Resource Inventory? Mr. Hull: The Education Committee is Commissioner Nakea, Commissioner Griffin, and Commissioner Wichman. The... Ms. Wichman: And Kalei. Mr. Hull: And Commissioner Arinaga. And on the Inventory Update Committee is Commissioner Griffin, Commissioner Long, and Chair Schneider, and Commissioner Wichman. Ms. Schneider: And the question is December 22nd. Everybody (inaudible). Mr. Hull: Wait, so I think Stephen had one more (inaudible). Mr. Chaffin Jr.: I will not be here for that. November 17, 2016 KHPPC Meeting Minutes Page 43 Ms. Scluleider: And Stephen? Mr. Long: Yeah, just as a housekeeping matter, the Resoufce Inventory Update Committee would like to schedule another session ASAP before our next meeting. Ms. Schneider: When is good for you guys? Myles? Mr. Long: Can we get ... you know... (Inaudible). Mr. Hull: I think you guys can work with email. It doesn't have to be discussed on the... Ms. Schneider: Yeah. Mr. Hull: Yeah. So they'll discuss (inaudible). So returning back to Agenda Item L, Date and Agenda Topics. Like I was saying, often ... not always, but often when commissions meet that close to the holidays, often those commissions elect to not meet at all. So it's really the prerogative of this Commission if it wants to meet on December 22nd, or we can see if there are dates available before the 22"d. I'll be quite frank, there aren't many concerning getting this room; the Department has looked. But if you want to hold the December 22"d, if you want to hold off. There are no applications at this point for the 22"d meeting. It would just be deferred items off of this agenda. I can say that for agenda topics, our friends at the Shell Gas Station have re -upped their demolition pennit, so it will be coming before this body. The representative is, I believe, not able to attend the December 22" d meeting though, so that is a future agenda topic and one that I'm sure we'll have robust discussion, but that's the only... Ms. Schneider: So can we poll the Commission to see who's going to be here on December ... who could be here on December 22"d. Ms. Nakea: I can be here. Ms. Schneider: You can? Ms. Nakea: I can. Ms. Wichman: I can be here. Mr. Chaffin Jr.: Negative. Mr. Long: No. Ms. Schneider: It's going to be hard for me, too, so maybe we'll hold off if we have nothing, if that works for everybody. (Inaudible) January meeting. November 17, 2016 KHPRC Meeting Minutes Page 44 Mr. Hull: So as far as now, there will not be a December 22nd meeting, so the upcoming January meeting, which is where...as previously discussed by Mr. Furfaro, one of the agenda items would have to be Commissioner Griffin's... the issue of whether or not she would be extended another 90 days. So the way that generally works is when a commissioner's teen expires, the Mayor or the appointing authority may request that member if they are willing to hold on with their position for an additional 90 days. Because Commissioner Griffin is appointed — not by the Mayor, not by Council, but by this body as a Commissioner of the whole — the only authority that can look at entertaining that extension is this body, so we'll place that on the upcoming agenda. Ms. Schneider: If that's okay with Commissioner Griffin. (Laughter in background) Ms. Griffin: No, I'm telling Historic Hawaii Foundation that the Shell has resubmitted its demolition pen -nit. This is important. (Laughter in background) I will think about it. Although I do encourage the search for a replacement and somebody who will fiilfill all of the duties that a commission like this deserves. Ms. Schneider: Nobody will be you, Pat. (Laughter) Ms. Wichman: Can we refer to you for bridges? (Laughter in background) Ms. Schneider: Yes. We need to have you (inaudible). Mr. Hull: And then also with that, Shan will be circulating an email to you as we move into the new year as far as potential meeting dates in the discussions with the Chair because 1 know Commissioner Arinaga is having a lot of problems with this last Thursday. Ms. Schneider: Yeah because we changed when we were meeting in order for the SHPD guys to come and they haven't been coming. Mr. Hull: So tentatively, you guys all have ... if we still keep it at the 4t1i meeting in December. Oh, excuse me. 4t1i Thursday of the month, or the final Thursday of the month, so that's where these tentative dates are; that's what has been set as we move into the new year. If there are ... because other Commission members have expressed that that Thursday in particular is hard to meet, so having quorum is the only way we can conduct business so we'll be submitting an email to see if there are any specific dates that just cannot be done for individual Commissioners, so look on the horizon for that. Ms. Schneider: At this point... Stephen. Mr. Long: I have a follow-up question. At our last meeting, the Planning Department made a presentation about seeking a position for historic preservation, and we discussed and suggested that the Planning Department communicate with the architecture and planning schools on the west coast. I'd like to just have a little follow-up data on your efforts to do that. November 17, 2016 KHPRC Meeting Minutes Page 45 Mr. Hull: Yeah. Actually, we came into discussions with HR and there actually may be viable candidates out there that we're having Human Resource issues with, so we're having discussions with that agency right now. I can say, officially, we have not received — the Planning Department side — applications, but there may have been numerous applications that were submitted; it just didn't ultimately meet the MQ's. So we're having the discussion with the Human Resources folks right now on that. Mr. Long: And my question is what efforts have gone forward in communicating with architecture and plamling schools and departments on the west coast? Mr. Hull: At this point... Mr. Long: (Inaudible) part of it. Can that be part of the efforts of the HR group? Mr. Hull: It can, and can also be part of the efforts by the Planning Department. And just to that point, Commissioner Long, I think your point was well -taken at the last meeting, and since that time, in particular, the Director met with SHPD and infonned them that we are coming close (inaudible) can fill this position, and it was SHPD that made us aware that there had actually been applicants; we just hadn't necessarily received them. So it's at discussion with the Human Resources because there are certain standards that applications have to meet before they even forward to the Planning Department, so we're kind of vetting it through that process right now. Mr. Long: Thank you. Ms. Schneider: Thank you. At this point, we are adjourned. ADJOURNMENT The meeting was adjourned at 5:20 p.m. Respectfully Submitted, earcie Agaran Commission Support Clerk Date: i f oa iw