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HomeMy WebLinkAboutApril 23, 2017 KHPRC Agenda PacketMEETING OF THE KAUA'I COUNTY HISTORIC PRESERVATION REVIEW COMMISSION THURSDAY, APRIL 27, 2017 3:00 p.m. (or soon thereafter) Libu'e Civic Center, Moikeha Building MEETING ROOM #3 4444 Rice Street, L lm'e, Kaua'i AGENDA n �.r o 4 A. CALL TO ORDER73 1'1 < B. SWEARING IN OF NEW COMMISSION MEMBER c ry o C. ROLL CALL E. APPROVAL OF THE MARCH 23, 2017 MINUTES F. PUBLIC COMMENT -Individuals may orally testify on items on this agenda during the Public Comment Period. Please call the Planning Department prior to the meeting or notify Commission Staff at the meeting site. Testimony shall also be accepted when the agenda item is taken up by the Commission. However if an individual has already testified during this period, additional testimony at the agenda item testimony may be allowed at the discretion of the Chair. Testifiers shall limit their testimony to three (3) minutes, but may be extended longer at the discretion of the Chair. Written testimony is also accepted. An original and twelve (12) copies of written testimony can be hand delivered to the Planning Department or submitted to Commission Staff at the meeting site. G. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS H. COMMUNICATIONS a. Letter (4/5/17) from Michael A. Dahilig, Director, County of Kauai Planning Department to the Honorable Suzanne Case, Chair, Board of Land and Natural Resources, State of Hawaii and the Honorable Ford Fuchiguami, Director of Transportation, State of Hawaii Regarding the Potential Lease Renewal and Assignment of DOT-A-09-0001; Smoky Mountain Helicopters, Inc., Port Allen Airport, Tax Map Key (4) 1-8-08: Portion of 4. April 27, 2017 K.H.P.R.C. Meeting Agenda Page 2 I. UNFINISHED BUSINESS 1. Discussion on the status of the Certified Local Government, J. NEW BUSINESS a. Duane A. Girard 3716 A Hanapepe Road TMK: 1-9-005:004 Hanapepe, Kauai Reconstruction of Existing Building and Storage Addition. K. COMMISSION EDUCATION COMMITTEE L. KAUAI HISTORIC RESOURCE INVENTORY UPDATE COMMITTEE M. HISTORIC PRESERVATION PUBLICITY COMMITTEE N. DATE AND AGENDA TOPICS (May 25, 2017) O. ADJOURNMENT EXECUTIVE SESSION: The Commission may go into an executive session on an agenda item for one of the permitted purposes listed in Section 92-5(a) Hawaii Revised Statutes , without noticing the executive session on the agenda where the executive session was not anticipated in advance. HRS Section 924(a). The executive session may only be held, however, upon an affirmative vote of two-thirds of the members present, which must also be the majority of the members to which the board is entitled. HRS Section 924. The reason for holding the executive session shall be publicly announced. Note: Special accommodations and sign language interpreters are available upon request five (5) days prior to the meeting date, to the County Planning Department, 4444 Rice Street, Suite 473, Lihue, Hawaii 96766. Telephone: 2414050. KAUA'I COUNTY HISTORIC PRESERVATION REVIEW COMMISSION Lihu'e Civic Center, Mo'ikeha Building, Meeting Room 2A/213 MINT TTFC A regular meeting of the Kauai County Historic Preservation Commission (KHPRC) was held on March 23, 2017 in the Lihu'e Civic Center, Mo'ikeha Building, Meeting Room 2A/2B. The following Commissioners were present: Chair Victoria Wichman, Vice -Chair Deatri Nakea, Althea Arinaga, Larry Chaffin Jr., Patricia Griffin, Stephen Long, and Anne Schneider. The following Commissioner was absent: Charlotte Hoomanawanui - excused. The following staff members were present: Planning Department — Myles Hironaka; Ka'aina Hull, Shanlee Jimenez; Office of the County Attorney — Deputy County Attorney Jodi Higuchi Sayegusa; Office of Boards and Commissions — Administrator Jay Furfaro and Commission Support Clerk Sandra Muragin. CALL TO ORDER The meeting was called to order at 3:03 p.m. ROLL CALL Chair Wichman: Aloha everyone welcome to the KHRPC meeting. I'll start with a call to order. Commissioner Arinaga? Ms. Arinaga: Here Chair Wichman: Commissioner Chaffin? Mr. Chaffin Jr.: Here Chair Wichman: Commissioner Griffin? Ms. Griffin: Here Chair Wichman: Commissioner Hoomanawanui? Absent. Commissioner Long? Mr. Long: Present. Chair Wichman: Commissioner Nakea? Ms. Nakea: Here. Chair Wichman: Commissioner Schneider? Ms. Schneider: Here. Chair Wichman: And myself, here. We have quorum Deputy Planning Director Ka'aina Hull: Chair for the record Commissioner Hoomanawanui did call in, so she's excused from this meeting. Chair Wichman: Thank you. SELECTION OF COMMISSION APPOINTED POSITION Mr. Hull: The next agenda item is selection of the commission appointed position. At the last commission meeting one nomination was made for Mr. Jim Gerber and the nominations were kept open to see the possibility of further nominations at this meeting. The nominations are still open. Chair Wichman: Since the nominations are still open do we have any nominations for this position? Ms. Arinaga: Just to clarify again, this is the Commission appointed position? Administrator Jay Furfaro: This is the Commission appointed position to replace Pat. Chair Wichman: We can never replace Pat. Mr. Long: So to date, have we nominated Jim Gerber for this position? Ms. Griffin: Has there been another correspondent who has expressed an interest? Mr. Hull: I know Pat you had a name, the department has not had any discussions with that particular individual. Ms. Griffin: Somebody wrote me, around February/March a year ago, saying that now that he had space in his life he would be interested, but I hesitate to nominate anybody who has not approached our boards & commission department. Mr. Lonw: Has Jim Gerber presented a physical nomination application to the Commissions Board? Mr. Hull: I believe so. Chair Wichman: Yes. March 23, 2017 KHPRC Meeting N inutes Page 2 of 22 Mr. Furfaro: I can confirm that. Mr. Hull: There's a little confusion here, I would like to clarify. The application that goes to the Boards and Commissions is for the Mayoral Appointee. There is one position for the Mayoral Appointee. The second position being discussed on the agenda today is for the KHPRC appointed at -large commissioner, which Jim Gerber's name is also on. He currently has his name on both lists. Ms. Schneider: If he is the Mayor's appointee would he have to go through council? Mr. Furfaro: Because this is a mixed group, four from the council and four from the Mayor, Jim applied through Boards and Commissions and he's also recognized as one of your nominees. Chair Wichman: Yes, thank you Jay. Steven? Mr. Long: Go ahead Ms. Griffin: Well I hate to be in competition with Mayor Bernard Carvalho, but if we only have one written application and I can attest to the fact that this is a worthy and dedicated person. I therefore nominate Jim Gerber to serve as our commission appointed member of this Historic Preservation Review Commission. Mr. Chaffin Jr.: Second. Chair Wichman: Was that an official motion? Ms. Griffin: It was. Mr. Hull: So he was actually already nominated at the last meeting. Are there any additional nominations beyond Jim's name? Now if Jim Gerber is going to be the only nomination then the department would recommend a motion to close the nomination and then another motion to appoint Mr. Gerber. Essentially it's going through the nomination process and the discussion of the nomination. If there's only one there will probably be a short discussion and then the motion is made for the appointment. Ms. Schneider: I make the motion that we close the nominations. Ms. Arinaga: I second. Chair Wichman: Any discussion? Steven? Mr. Long: I believe we can vote on the commission nominee today and have that approved, but the Mayor we would have to wait. Chair Wichman: Yes, correct. So take a vote. March 23,261'7iCHPRC Meeting Minutes Page 3 of 22 Mr. Hull: Are there any discussions on the nomination? Deputy County Attorney Jodi Higuchi Sayegusa: We haven't voted yet on the pending motion on the floor. Once the nominations is closed then we can then go forward with discussing the nomination for Mr. Geber and then an eventual vote. Ms. Arinaga: So the nominations are closed? Ms. Higuchi Sayegusa: It was motioned and seconded. We have not done a vote yet. Chair Wichman: Is there any more discussion? Those who say aye (unanimous voice vote). Any nays? Motion carried 7:0. Thank you, welcome Mr. Gerber. Ms. Higuchi Sayegusa: Sorry that was just to close the nominations. Chair Wichman: Ok, sorry. Mr. Hull: And now there will be a possible motion to appoint. Ms. Arinaga: I motion that we appoint. Mr. Chaffin Jr.: I second. Chair Wichman: We have a motion to appoint by Commissioner Arinaga and a second by Commissioner Chaffin. Any discussion? No discussion. Vote. All those in favor (unanimous voice vote). Any opposed? None opposed. Motion carried 8:0. Now I can say welcome Mr. Gerber? Yes, welcome on board, thank you. APPROVAL OF THE AGENDA Mr. Hull: The next agenda item is approval of the agenda. Chair, we have a request from the Department of Transportation project, because of flights, to move agenda item J. between agenda items F. Public Comment and agenda item G. Announcements. Chair Wichman: I need a motion to move up item J.1. under New Business, the HDOT (Hawai`i Department of Transportation) Wailua River Repair Project, between items F. and G. Mr. Long: I make a motion to move item J. between items F. and G. Chair Wichman: A motion has been made to move the Department of Transportation presentation between F. and G. Do I have a second? Ms. Schneider: I second. March 23, 2017 KHPRC Meeting Minutes Page 4 of 22 Chair Wichman: Commissioner Schneider made a second. Any discussion? All those in favor (unanimous voice vote). Nays? Motion carried 7:0. Thank you. APPROVAL OF THE MINUTES 1. Meeting of January 26, 2017 2. Meeting of February 23, 2017 Mr. Hull: Next agenda item is E.1. Approval of meeting minutes of January 26, 2017. Chair Wichman: Has everyone had a chance to read the minutes? Ms. Schneider: I make a motion that we approve the meeting minutes of January 26, 2017 and February 23, 2017. Ms. Arinaga: Second. Chair Wichman: Commissioner Schneider moved that we approve the minutes of January 26 and February 23, 2017 and there's been a second by Kalei Arinaga. Any discussion? All in favor? (unanimous voice vote) Nays? Motion carried 7:0. Thank you. PUBLIC COMMENT Mr. Hull: Next agenda item is F. Public Comment. Individuals may orally testify on items on this agenda during the public comment. Essentially this is for the members of the public that would like to testify on any agenda item. At the Chair's discretion she generally does allow testimony during the agenda item as well. Is there anybody wanting to testify right now? Seeing none. The next agenda item is J.1. NEW BUSINESS Re: Wailua River Bridge Repair Project (State Department of Transportation) Project No. 56A-01-16M Kuhio Highway, Wailua, Kauai National Historic Preservation Act (NHPA) Section 106 Consultation for repairs needed to maintain the load -carrying capacity of Wailua River Bridge. The proposed project would remove the damaged rocker bearings under the bridge deck and construct extensions to the existing pier walls to support the existing girders directly and to upgrade the end posts on the mauka side of both ends of the bridge to bring up to current safety standard. March 23, 2017 KHPRC Meeting Minutes Page 5 of 22 a. Letter (3/13/17) from Lawrence J. Dill, P.E., District Engineer, State of Hawaii, Department of Transportation, Highways Division, Kauai District. Mr. Hull: The next agenda item would be New Business J.1. Wailua River Bridge Repair Project (State Department of Transportation) Project No. 56A-01-16M Kuhi6 Highway, Wailua, Kauai. National Historic Preservation Act (NHPA) Section 106 Consultation for repairs needed to maintain the load -carrying capacity of Wailua River Bridge. The proposed project would remove the damaged rocker bearings under the bridge deck and construct extensions to the existing pier walls to support the existing girders directly and to upgrade the end posts on the mauka side of both ends of the bridge to bring up to current safety standard. You also have a letter (3/13/17) from Lawrence J. Dill, P.E., District Engineer, State of Hawaii, Department of Transportation, Highways Division, Kauai District. Chair Wichman: Thank you Ka'aina. Welcome Mr. Ray McCormick and other personnel from the HDOT, I assume. Mr. Raymond J. McCormick: Thank you for letting us present today. This is a little different than you're used to with us. We are actually not going to tear anything down today, we're going to fix. First of all thank you for letting us appear today. I am Ray McCormick, with the Hawaii Department of Transportation. With me I have Fred Reyes, also with the Department of Transportation, Mathew Small and I do have Rachel. Rachel Adams is with Parsons Brinkerhoff...I couldn't pronounce the rest of that company name. They are Parsons today. Calvin Miyahara is with KSF, he's our structural consultant. We're going to talk today on a couple of things. The history of the bridge and a little bit about the purpose and need and why we're out working on the bridge with interim repairs versus pennanent repairs. Just let me make sure that you understand there's actually two projects that blend into this when you see the interim. Interim is temporary repairs we need to do to maintain the structural integrity of that bridge. So we'll talk a little bit about that and some permanent repairs that will happen in probably two to four years. We have an immediate interim project which will be in the next twelve months. We have another project just a little bit bigger that takes more time. And if I can get the money it will be two years if I can't get the money it will be three years. So it's just a matter of money to get those things done. The most important thing to us right now is to get us through the interim procedures, interim fixes on that bridge. We need to get through Section 106 process with the National Historic Preservation Act and work on our environmental side. Those are more for the permanent repairs, so the interim is basically a small state funded project where we put up a suspender system on the old suspender system that is under that bridge right now. Most folks don't know what's down there, but it's there and it's rusted. A lot of things in Hawaii have a little rust and toward the end we'll have a time for questions and answers. With that I'm going to turn this over to Mathew who will give a more detailed presentation on the topic. Mr. Mathew Small: Thank you very much. I'm working on some of the environmental planning of this project. Just want to walk through some of the historical context. I don't mean to lecture anybody who already is aware of the history, but this is of course as you can see is at the mouth March 23, 2017 KHPRC Meeting Nrinutes Page 6 of 22 of the Wailua River which we've acknowledged is an important area. It's an important Ahupua`a and it's an important area in general. We are aware of the historic Heiau and other structures in the area sites. Our project, as you can see on the map on the right , is just on the Wailua River Bridge. In 1895 the first bridge was put across, it's a steel girder, sorry wrought iron girder system. That bridge was in place until 1919, see the photo on the right, it was somewhat narrow with concrete arches. The spans from the wrought iron bridge were actually used further up in the Wailua Homestead area on the `Opaeka`a bridge. My understanding is there is still some of that original wrought iron on the bridge. In 1921 the cane haul bridge was built as a railroad bridge. Obviously to transport sugar cane and pineapple across the river. At that time it was decked for railway traffic. In 1945 the 1919 bridge was removed and in its place the current 1945 bridge was installed, was built. In the 1950's the cane haul bridge was converted for highway use as you're aware the traffic changed from largely train transport to truck and hauling transport so the decking was changed. The piers remained but the deck was changed. Then in the 1990's, not sure of exact date, DOT acquired and took ownership and responsibility for that cane haul bridge. In 2003 the deck had issues, so it was re -decked and re -paved. In 2011 the project that removed that deck and put on the pre -fabricated steel bridge system that's on it now including the side pedestrian and bike traffic section of the bridge was completed. At that time it was given the name the Bryan J. Baptiste Memorial Bridge Complex. This is a photo looking in the middle of the bridge towards Uhu`e. There seems to be some various naming systems in place for the various bridges, but this is what we'll use to refer to them. So we have the newly installed steel bridge on top of the original cane haul bridge on your left there which I'll refer to as the Bryan J. Baptiste Memorial Bridge. On the far right is the Wailua River Bridge, that's the bridge we're focused on. The middle portion is the remnants of the 1919 bridge and the abutment still remains on both sides. We're going to now look at the Wailua Bridge built in 1945 it's a concrete tee beam bridge. In assessments done in state inventory as well as assessments done by mason architects it was noted that this is a bridge that represent the post war construction style. It has representational elements and it was the first in the area in that style. The bridge is eligible for the National Historic Registry under criterion C primarily because of its representation of its post -world war II style. It is not currently listed on the State or National Registry but based on location and style it is eligible as criterion C. I will now turn it over to Calvin. He will talk about more engineering stuff. Mr. Calvin Miyahara: Good afternoon. My name is Calvin Miyahara and I'm the structural engineer for this project. This bridge is a reinforced concrete girder bridge, which is fairly typical, back when it was built. It is supported on rocker bearings which at that time was thought to be good solution to take care of the movement of the bridge the expansion and contraction. As it was found out later these were fairly ineffective and I think it led to a lot of the problems that are there now. This is a rocker bearing and it rotates along the length of the bridge and allows movement but often times it locks up and it doesn't allow the bridge to move. When the bridge locks up stresses develop in areas where it wasn't designed for. Like the far left picture, that girder over the pier has cracked and failed quite significantly. I don't know the timing of this, this happened fairly shortly after the bridge was built. The state maybe in the 60's or 70's March 23, 2017 KHPRC Meeting Minutes Page 7 of 22 came in and put in a steel structure, and you can see some of that there. They came in as a temporary support just so that the bridge wouldn't fail. This is like the suspenders that Ray was talking about. In the State of Hawaii the steel doesn't last very long, there's a second generation that was put in maybe in the 90's to replace the first generation steel. That's there now but it's very badly corroded and that's going to be the interim fix that everyone has talked about. This is the condition of the existing steel. As you can see its not in very good shape. We are going to supplement that with additional steel and this will be temporary. In 2-4 years or 3-4 years when the State comes back with the permanent fix this will all be removed. There will be no traces of steel there. That's the temporary fix we're adding steel members between the existing steel members. The long term repair will be all concrete, so we will not have problems with corrosion. What we want to do is simulate pier 4. So piers 1, 2, 3, 5 6, 7 all have these rocker bearings. We want to replace those and simulate what is on pier 4, which is the girders resting on the pier. So there's no rocker bearings. We are going to eliminate rocker bearings, bring the wall higher to fill up that gap, and then sit the girders directly on the piers, such as this. We will fill up concrete where the rocker bearings were and then sit the girders directly on the bridge. It will look like the picture on the right. The picture on the left you can see the rocker bearings the individual little bearings, there are four of them sitting on top of the pier. We will remove that, raise the wall, bring it all the way up to the bottom of the girder and sit the girders right on that. If you look on the left side the third pier down, that's pier 4 where the girders sit directly on the pier. It will look like that. This is the side view of what it will look like. As part of the project we'll also do safety improvements on the approaches of the bridge. This is actually not on the bridge but just off the bridge. It's just improving the guardrail system to meet current standards and improve safety as far as crash vehicles and stuff. Mr. Chaffin Jr.: I have question for you. Are you with the State or are you a structural engineer? Mr. Mi, a� Yes, I'm a consultant KSF, structural engineer. Mr. Chaffin Jr.: Ok and will you take responsibility for these improvements? Mr. Mi. ay hara: Yes, we will stamp it, sign the drawings and be fully responsible. Mr. Chaffin Jr.: Thank you. Ms. Griffin: I have a question. So you mentioned this is just an interim fix? Mr. Mi. aahara: The structural steel, is just an interim fix. I don't know if you can see but the existing structural steel is in very poor shape. The concern is it's not going to last the three years or whenever funding is received to replace that. Ms. Griffin: Thank you. March 23, 2017 KHPKC Meeting Minutes Page 8 of 22 - - Mr. Small: From the environmental stand point this project is receiving Federal funding in order to make it happen. There's some obligations that gives us in terms of the National Environmental Policy Act to meet the requirements. We are expecting based on the current information to file this as a categorical exclusion based on the kind of work that it is. That will involve Section 106 or historic properties consultation such as what we're doing right now. Also threatened and endangered species under Section 7, Coastal Zone Management, and then we'll work with the Corps and Coast Guard with their requirements as well and allow them to have input on this project. There are of course other permits involved in construction, those are the ones that we're looking at. For Section 106 we have four basic steps. We're basically initiating a process of getting input from interested and expertise parties. It's why we're here today. We'll also identify and evaluate historical properties so we've done a bit of that through the consultation process. We'll continue to identify other possible affected sites and features that need to be included in our consultation. We'll assess those effects based on our current assessment. We don't feel like this project will have adverse effects. Of course that's an initial assessment and that's why we go to committees like this to see what other interested parties and knowledgeable parties have to say about that. Of course at the end once we understand all the effects then of course we'll resolve those adverse effects with an MOA (Memoranda of Agreement) or a Programmatic Agreement depending on what we uncover during the process. The goals for our consultation and the goals we put before you today from an environmental stand point would be we would like to identify historic and cultural resources that are likely to be or possibly be affected by this project. We would like input from this committee on that. We're looking to find linear descendants that may have interest or have association with this project. Also any other organizations, groups or parties that should be consulted as a part of this that may provide a historical knowledge, expertise, so forth. So in terms of our next steps we'll take all the input from this committee, and other parties including those Federal agencies that we consult with. We'll put this all together and do an impact analysis. Then we'll coordinate those findings with the State Historic Preservation Division to allow them to speak into that process as well. Of course they are involved in the consultation early on as well. Then we'll develop a mitigation plan to reduce mitigation, eliminate any negative impacts as much as we can and as appropriate depending on the input that we get. Mr. McCormick: I would like to open it up for questions. Sometimes when you're looking at drawings like this it's hard to understand. You'll get a better feel for what we're doing, pictures sometimes don't do justice. It's a bridge that needs some work on it. The immediate repairs, what they're calling the interim repairs we've already designed affects to put some steel onto there. That's going to be all State funded and we will advertise that project over the next couple of months because we need to get in there and get work done. This long term project is just now going into the environmental process and it's not going to be ready to go into construction for maybe 2-4 years. Unless you give me more money. We go to the CIP process, we put State money and we match it against the Federal. Right now this one actually I put it in for 2020, I hope to get it in 2019. Ms. Schneider: The repairs? When are you planning to do those? March 23, 2017 KHPRC Meeting Minutes Page 9 of 22 Mr. McCormick: The immediate repairs? Immediate repairs are going to be bid out within the next few weeks. They go to contract, we will start that work probably toward the end of the year or early into 2018. Ms. Arinaga: So my question would be, the bridge would then be closed? Mr. McCormick: No. The bridge would be open. The bridge will be open for most of the work we do. There's some work where we may have to close. We're going to have to bring a crane in and lift a steel girder around that area and I don't know if you have looked at the area. You see lots of wires overhead so there's a lot of maneuvering that has to happen to do the fix. We can do it, it's just a matter of how we do it and do it safely. There will probably be some closures for just a little while. We are not looking at a 24-hour closure. We're looking at enough time to get a crane in and swing some steel girders in place. We won't do it during rush hour either. Ms. Griffin: I have a couple simple questions. In your description you talk about erecting formwork and falsework. I don't know what falsework is? Mr. McCormick: Falsework is temporary supports for any concrete that we may place. It basically holds things up while we're working on it. Ms. Griffin: I see. Mr. McCormick: That's all it is. It's just like a way to hold things up while we're working on it safely. Ms. Griffin: Amongst you all I was confident I'd get the answer. So essentially you're Section 106 and you don't need the 4F from the Transportation Act? Ms. Rachel Adams: My name is Rachel Adams of Parsons Brinkerhoff. The 4F does apply because it's a historic property. But because we're looking at a no adverse effect we're looking at it as a de minimis and as long as the impact is within the no adverse effect we stay within the 4F de minimis realm. Ms. Griffin: Thanks. But all of that process is for the permanent changes not the temporary, where it's all exempt. Chair Wichman: Thank you, any other statements? Mr. Long: I have a question. The question is pier 4 was the mid span support. Why didn't that get rocker bearing? Unidentified Speaker: So the rocker ... (from the public audience) Chair Wichman: Please come forward. Unidentified Speaker: The rocker... March 23, 2017 KHPRC Meeting Minutes Page 10 of 22 Chair Wichman: Please state your name for the minutes. Mr. Miyahara: Calvin Miyahara. The rocker bearing serve the purpose of allowing movement. So the bridge is like anything else, when it's hot it expands when it's cold it contracts. Pier 1 is....pier 4 is directly in the middle. Mr. Long: It's the neutral axis.... Mr. Miyahara: Yes so everything shrinks toward it or expands away from it. Mr. Long: Thank you. I noticed that the guardrails covered up the date of the bridge. My comment is any new guardrail work that's done to the exterior it would be nice if those historical elements were visible to the public. Mr. Miyahara: There was one slide that showed one of the guardrails end post that was already redone with the Bryan Baptiste metal bridge plaque and the date. Mr. Long: Like that. Mr. Miyahara: Yes it will look similar to that. Chair Wichman: Thank you. Any other questions from the commissioners? Mr. McCormick: Thank you, we appreciate your time. Chair Wichman: Thank you very much. Ms. Griffin: What are we doing with this? Are we receiving this or offer to provide names and possible contacts as they ask? Ms. Higuchi Sayegusa: It's whatever the will of this commission. It's presented to you for comment. Chair Wichman: Are there any comments? The questions they are asking us for, the list of questions? Any discussion on that? Ms. Griffin: I recommend that it be on another agenda so that we can think about it and bring in contact names to assist the state department of transportation. Chair Wichman: Is that a motion? Ms. Griffin: That was a recommendation. Chair Wichman: Thank you Pat for the recommendation. Are there any motions from the Commission? March 23, 2017 KHPRC Meeting Minutes Page I I of 22 Ms. Nakea: I move that we receive this report regarding the interim and permanent repairs to the Wailua Bridge. Chair Wichman: Commissioner Nakea motioned that we receive the report for the permanent and temporary construction of the Wailua Bridge. Ms. Schneider: I second. Chair Wichman: There's a second by Commissioner Schneider. Any discussion? Mr. Chaffin? Mr. Chaffin: By approving this are we accepting it? Is it then our liability? Ms. Higuchi Sa eegusa: The current motion is to receive the report which is just on the presentation that was presented and the items contained in your packet. The purview of this commission is to review historic and any architectural suggestions you may have for the Department. Liability is not within our purview here that's something they can analyze by themselves. Thank you. Chair Wichman: Any other discussion, questions? Yes sir, please step forward and state your name. Mr. Fred Reyes: My name is Fred Reyes and I'm the Project Engineer with DOT Highways. Just letting the commissioners know that I've done other environmental work for the interim repairs. I checked in with the Coast Guard, Corps of Engineers the county's SMA coordinator and disability access board. The interim repairs is in a very inaccessible part of the bridge you have to get a boat to get to pier 1, you shouldn't impact any pedestrian or transportation. We just need to notify the Coast Guard about the projected start time. The Corps of Engineers said we did not need any special permits. Now for the bigger project they'll be additional coordination with the other agencies. Chair Wichman: Thank you. Any questions? Are there any other members of the public that want to testify on this? Ok seeing none, I call the commission for a vote for the receiving of this report. Those that approve (unanimous voice vote). Any oppose? This passes. Motion carried 7:0. Thank you Mr. McCormick and everyone. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Mr. Hull: The next agenda item is G. Announcements and General Business matters, we have none. The department will have an announcement in the CLG discussion. COMMUNICATIONS Mr. Hull: The next agenda item is communications, which there are none. March 23, 2017 KHPRC*Meeting Minutes Pagel of 22 UNFINISHED BUSINESS Re: Garden Island Service Station (Aloha Petroleum, Ltd.) TMK: 3-6-006:089 3-3178 Kuhio Highway, Lihu`e, Kauai Proposed demolition of Gas Station Built in 1930 Mr. Hull: We are on to agenda item I, Unfinished Business 1. Garden Island Service Station Aloha Petroleum Unlimited TMK 3-6-0006: 089, 3-3178 Kuhio Highway, Lihu`e, Kauai proposed demolition of the gas station built in 1930. Chair Wichman: Please step forward. Mr. Drake Kau: My name is Drake Kau and I'm the Construction Supervisor for Aloha Petroleum. Basically our concern with this structure is that we have significant dry rot, termite damage as well as the existing roofing material which is not the original material, but it's a cementitious material on a metal lath. The metal lath, as a result of all the water damage, is starting to rust and eventually as the metal lath rust away the cementitious material will begin to cave in on itself and fall apart. We've looked at many alternatives but it is a financial strain to come up with a way to fix it. It's very difficult the way it was constructed, the age of the building the lack of upkeep over time. Especially the water damage over the years as they didn't treat the roof top. We recoated it last year it was a very dangerous situation for our employees as well as our customers. There was always ponding water on the floor in that building. We minimally pressure washed it and the contractor was unable to set foot or anything on top of the structure. It would have caved in they would have put a hole in it. That's our main concern the structure is falling apart and there's some additional beam damage over the exterior below that shell imaging. The entire roofing system is very damaged. Chair Wichman: Thank you, are there any questions? Ms. Griffin: Do you have more? Mr. Kau: There's also other reasons for the demolition but that's the main portion. When this structure was built in 1930, this whole area was a dirt road, not a lot of cars. The station was level to the street. There were not trucks the size we have today. A truck cannot get under here to fill up gas because of the height of the structure. It's too close to the road and with the grade elevation change it makes it very difficult for vehicles to get in and out of the space. We were hoping to be able to possibly make it for getting cars off the road safely and make it easier to maneuver the parking area and fill up gas. That would be our hope to make a better space for the community and more usable space. The existing building does not lay out well to have a convenient store. As changes to the town happened the space never changed. This has created a lot of problems both with the structure but also with traffic, pedestrian, vehicular traffic. We would like to try and do a better job of resolving these issues. Chair Wichman: Thank you. Commissioners any questions or comments? March 23, 2017 KHPRC Meeting Minutes Page 13 of 22 - Mr. Chaffin Jr.: What is your principle desire for this situation? Mr. Kau: To relocate the fuel, ideally to a safer more friendly location in terms of getting cars safely off the road and in and out within the property. We're still going through a variety of plans but we do have some idea of what can happen. Being that this is situated dead center makes it very difficult. It's more the store location than the fuel, but the fuel is bad too. If we could move the fuel backwards that would get the cars off the road safer. Move the fueling away from the sidewalk, because it's practically on top of the sidewalk. We'd like to try and push that further back. Mr. Chaffin Jr.: Your desire is to keep it within that site area? Mr. Kau: Yes we would not leave the current property. Chair Wichman: Any other questions comments from the commissioners? Ms. Griffin: There was noise when you introduced yourself. Mr. Kau: Drake. Last name is Kau. Ms. Griffin: Thank you Mr. Kau. From what you're saying you want to demolish the front building and leave the rest. That's what it looks like to what we've been handed. Mr. Kau: That is currently the plan yes. Mr. Chaffin Jr.: Well that is what I don't understand. It's moving the gas station or is it eliminating it? Mr. Kau: Well the gas station would still be on the site, we would move the gas station within the site, yes. Ms. Griffin: But you'd destroy the historic building in the front? Mr. Kau: We would demolish the building in the front, yes. Ms. Schneider: And you don't see any value to the community to retain that historic building? Mr. Kau: It's changed so much since it was built. It's not the same building anymore. It's not so much that we don't want to, it's just to the point that it's a money pit for anybody that's trying to save it. It's not feasible to save the roof structure in its current state. For historical purposes it's you know.... Ms. Schneider: It might be more of a draw as a historic building rather than a new gas station you can see anywhere in the U.S.A.? March 23, 2017 KHPRC Meeting Minutes Page 14 of 22 Mr. Kau: That's what it is, it's a gas station. It has to be functional as a gas station for our purposes. Chair Wichman: Commissioner Griffin? Ms. Griffin: The fact is that in Uhu`e and even on Kauai and I would say all of Hawaii this is an iconic building and there isn't another one like it. I don't know how long Aloha Petroleum has had the lease but you talked about neglect, bad maintenance over time. In some areas demolition by neglect is not an acceptable reason. I did some work and have written a findings that I hope the commission agrees with and recommends it. I've asked Ka'aina to print copies for us because like I said there isn't another station like this. This was built in the era of the great gas stations, you had cherished teepee's in the west and chalets. This has the possibility of being cherished also and some creative opportunities. I don't know Madame Chair if you want a couple of minutes to read this or should I give an overview? What's your pleasure? Mr. Chaffin Jr.: I have a question? Ms. Hi chi Sayeg sa: Sorry, I think Ms. Griffin wanted to clarify with the Chair what the procedure is on her proposal. Chair Wichman: I think everybody should take a couple minutes to look over this. Ms. HiQuchi Sayegusa: For the sake of moving things orderly, can we address the questions to Chair and then Chair can recognize anyone with questions? Thank you. Chair Wichman: We will take a 5 minute recess and then we'll come back to this. Meeting recessed at 3:56 p.m. Meeting called back to order at 4:02 p.m. Chair Wichman: I call this Commission back to order. Now that all the Commissioners had a chance to read over Commissioner Griffin's supplement to the demolition of the Garden Isle Gas Station. Mr. Hull: I just want to clarify something that happened earlier today. The Commission was handed a packet that had a supplement which the document wasn't part of. That was my error in communication to the staff. Commissioner Griffin's supplement that was circulated earlier is not an official department supplement. We had to confiscate it and officially retract as a supplement. However Commissioner Griffin's findings is technically a proposed findings and recommendations. Chair Wichman: Thank you. Ms. Schneider: What other options can we.... March 23, 2017 KHPRC Meeting Minutes Page 15 of 22 Mr. Hull: So in reviewing Commissioner Griffin's proposed findings and recommendations you can entertain adopting it as a whole. You adopt the findings and recommendation. Or you can make amendments to it and adopt an amended version of findings and recommendations. Or you could entertain a completely different motion. Ms. Griffin: Madame Chair may I just explain? Chair Wichman: Yes Ms. Griffin: I felt that this building is so important it is one of four properties across the nation that was identified in the Society of Commercial Archaeologist most endangered last year. Books are being written about the great era of the gas station. I feel like it's not enough for us to say too bad, so sad. We have a duty to advise the Planning Commission, the Planning Department, the land lord, lease holders about historic preservation and ways to proceed. So all the reasons, the findings and recommendations don't do it. Structures like the United States Post Office on Rice Street should remain a post office, it's still a viable thing. The possibility for the Shell station to adapt reuse is very real. It is within a very historic block. There are a couple of nonconforming structures like the Number 1 and 7Eleven. It's right next to the Spanish Mission style and right down from the traditional false -front Western style that was part of the Hawaii commercial vernacular in the early first quarter and a little more of the 20th century. This is a really important contribution. I believe we should submit this before it comes to fruition and before Aloha Petroleum has set in stone a particular design that it really wants to do. We should present our recommendations to the rest of the County decision making process. Furthermore, if Aloha Petroleum is talking about keeping these back buildings the moss rock post are still there, behind T1-11. Did you know they used to call them automobile laundry, car washes? It's still back there and because they are also important historic buildings they should be restored with the sectarian interior standards for rehabilitation as its being done. That's why I did this. I hope you all will agree with the recommendations that they're in line with our ordinance. We will transmit to the Planning Department and the Planning Commission, the Mayor, the County Council and everybody else we can think of on this really invaluable building to our heritage. Thank you. Chair Wichman: Thank you Commissioner Griffin. Ms. Schneider: I make a motion that we accept Pats recommendations. Mr. Hull: Let me clarify the process to what happens. As this Commission has begun getting used to the parliamentary style we conduct ourselves in, often this body recommendations were primarily aimed at the applicant. The applicant would take these recommendations and determine whether or not to incorporate them in their construction or demolition. Over this past year the department is taking a step further. This body serves as an advisory council not just to the applicants but the planning department for class 1 to 3 zoning permits and if it's a used class IV zoning permit this body serves as advisory to the Planning Commission. So we have begun incorporating your recommendations as standard conditions of approval. The case in point would be the restaurant Tiano's across the street. There was a recommendation to alter the roof than what was being proposed for their repairs and renovations. When their building permit came with their original renovation the department denied the application until it was in -line with March 23,.20 P KHPRC Meeting Minutes Pagel 6 of 22 this bodies recommendations. When you look at this particular application if a demolition occurs essentially we are unable to deny a demolition. The department cannot deny a demolition application. They have the legal right to demolish this and even if this body recommends not to demolish the planning department has no legal authority to stop that. I want to be frank and clear. If the site is demolished the Uhu`e Town Corp Plan requires a use permit for gas stations in the town core area. It means it goes to the Planning Commission. It's not an outright demolition and reconstruction, it has to go to the Planning Commission for their review. Your recommendations would ultimately go to the Planning Commission for them to determine whether or not to incorporate in their review of the use permit, should a demolition happen. That's essentially how the recommendation as proposed by Commissioner Griffin would work. Does that make sense? Was it a little too muddy. Ms. Schneider: So they still have to come for a class IV zoning permit, the new gas station? Mr. Hull: Correct. The reason.... Ms. Schneider: That would be a public hearing? Mr. Hull: It's a public hearing. The reason being non -conforming structures can exist and this is a technically a non -conforming use. If a storm hits or natural disaster a non -conforming structure can be rebuild and operation can occur. However when a structure is voluntarily raised or demolished and its non -conforming it does not have that outright ability to go back into operation. It requires a use permit that would and voluntarily demolish it that would require them to go back to the Planning Commission and ask for their review. The principle issues that would arise on this the design of the feature and its compatibility with its surrounding area. Ms. Schneider: They should maybe consider not demolishing it. Mr. Hull: They would have to take that into their business decision and how to proceed forward. Chair Wichman: Commissioner Long. Ms. Long: I understand and honor the decision and the need to demolish the building if it's structurally unsound. When you take a look at this historic building, besides from its use, its history, there are some iconic architectural elements such as the roofing, the treatment of the roofing the lava rock columns. Pat has pointed out here the moss rock post. I understand at times buildings do get demolished. Because it's a historic building and there is public attention you'll hear from the public should you demolish this building. I understand your working with Palmer a highly renowned and very creative professional architect on the island of Kauai, he's known by everybody. I believe that you could incorporate some of the iconic architectural features of the historic building in the new building that you may design for that site. I'd like the Commission to get involved in the design process. I'd actually like to see you come and present the new building designs to us and have us involved in that.... Mr. Hull: I'll be honest Commissioner, should they go before the Planning Commission and say this motion were adopted or something similar to that nature that it be designed to be March 23, 2017 KHPRC Meeting Minutes Page 17 of 22 sympathetic or incorporate previously existing features and elements. The department would recommend that the Planning Commission refer the design review to this body. It would ultimately be up to the Planning Commission whether or not to take that motion and send it to you. The department would have no hesitation recommending and would plan on recommending the review happen here. Mr. Long: Well we could also recommend that the Planning Commission that we recommend that they recommend it to us. Ms. Griffin: Madame Chair the second to the last recommendation is that we participate and review all proposed designs for the property, new buildings and ones projected to remain in place. So I thank you Mr. Long. Mr. Long: I didn't get down there. Chair Wichman: Any other comments? Questions? Do we have a motion? We do have a motion. Ms. Griffin: Second. Chair Wichman: Seconded by Commissioner Griffin. Does the applicant have any further comments? Mr. Kau: The only thing I'm unclear on are these recommendations by accepting them what does that mean in terns of the demolition pen -nit which is what I'm here for? Mr. Hull: The first part of the recommendation is to not proceed in the demolition. Ultimately there is no legal grounds for the County to stop you from demolishing the structure. It would be solely advisable for you to take into consideration. What's in the rest of the proposed recommendation is should it be demolished these design criteria's will be imposed on the application for a use permit. So the Commission has put you on notice that should you demolish and the use permit comes up, these recommendations would be transmitted to the Planning Commission for them to discuss and determine whether or not they would condition your use permit to incorporate these recommendations. Chair Wichman: Everyone clear on that? Is there any more discussion? Any further questions? Are there any members of the public that would want to testify? Seeing none. Ms. Griffin: I have another question. Is it possible to make another motion about the standards, demanding standards, photos for the process of demolition or should it be incorporated into this document? Ms. Nakea: The other action you are considering to entertain is to transmit photos? Ms. Griffin: Typically historic structures that are substantially altered or demolished there is often a demand or condition to take photos that are of a certain standards of quality throughout March 23, 2017 KHPRC Meeting Minutes Page 18 of 22 so that historians and other interested parties in the future will know the construction techniques. This provides a true architectural building survey record of what this structure was. This document is giving our recommendations to other bodies who will move forward. Can there be a second motion that deals with the great possibility that the permit for demolition will continue? Ms. Higuchi Sayegusa: I think the default Robert's Rules of Procedure requires the Commission to take the motion in two parts to vote whether we want to entertain a motion in several parts. Do we motion to vote on that and then go forward with the first motion then the second motion? Mr. Kau: I have a comment. The State, because the building is over 40-50 years old, already has requirements in place for documenting a demolished structure or renovation of a structure over that age and it's required by law. Ms. Griffin: I believe in this case the State Historic Preservation Division said they would wait for us to give comments and it is required for, we call it shifting. The State Historic Preservation Division if they will look at it, will make comments on things to be done but they won't necessarily demand photos. They're called mitigation efforts. When something is going to get lost then the property owner must make things a little better considering the lost to the community. So one of the common responses is you take great pictures so we know what's going on for the future and it's not necessarily required. That's what I'm asking about. Can we require it ask in addendum to the current motion or as a separate motion. Mr. Hull: Another recommendation Commissioner Griffin, if you're looking at that type of motion is you could amend the proposed recommendation to State if Aloha Petroleum chooses to proceed against the advice the case per se recommends and then insert in there. If you wanted to do it in one single motion. Chair Wichman: Mr. Long Mr. Long: I have a quick question. Are there existing drawings for this building? Mr. Hull: Just for the record the statement response was essentially no. There are no drawings. Chair Wichman: We do have a motion on the floor and we have a second. Mr. Long: In response to Pat's concerns about documenting the building, this is really an iconic one of a kind building and I believe there should be plans and elevations as well as photographs. Chair Wichman: Thank you. Ms. Higuchi Sayegusa: At this point you have the option to amend the motion the underlining motion or retract it and reiterate another motion if you want to do that or go for the vote. Ms. Schneider: I amend the original motion to add a photograph and drawings elevations sections of the existing building before you demolish it. March 23, 2017 KHPRC Meeting Minutes Page 19 of 22 Ms. Griffin: Does that have standards? Ms. Schneider: Absolutely. Chair Wichman: There's been a motion, any second? Ms. Griffin: I second the amendment. Chair Wichman: Thank you. Any discussion, more discussion? Mr. Hull: Because this is going to function, if the motion passes, it's going to function as a full throttle recommendation to the Planning Commission. So for clarification and the record if this body wants to entertain that motion of amendment that Commissioner Schneider stated I would recommend that the motion be made a motion to amend the recommendations to state the fourth paragraph down as follows: "If Aloha Petroleum chooses to proceed against the advice, of the Kauai Historical Preservation Review Commission it is recommended that photo documentation of the site to have standards be done prior to demolition..." Ms. Griffin: And elevations... Mr. Hull: And elevations. So again if Aloha Petroleum chooses to proceed against the advice, the case per se Commission recommends photo documentation to have standards and elevation of the site be provided to the planning department and the State Historic Preservation division. Any new structure proposed should be of sympathetic design to the original, same footprint and roof profile, moss rock post and overall comparable scale and mass. And I know it's not good practice but the Commissioner cannot say so moved. Chair Wichman: Thank you very much. Ms. Higuchi Sayegusa: So we need to vote on the amendment, this is a subsidiary motion. Chair Wichman: We have a motion. We need to vote. All those in favor (6 Ayes). Any opposed? One opposed, Commissioner Chaffin. Motion carried 6:1. Ms. Higuchi Sayegusa: We still need to vote on the underlining motion, which is to adopt the findings and recommendations proposed by Ms. Griffin as amended. Chair Wichman: The motion is on the floor. Is there any discussion on this motion? I call for a vote. All those in favor (6 Ayes). Any opposed? One opposed, Commissioner Chaffin. Motion carried 6:1. Thank you very much. Re: Discussion on the status of the Certified Local Government Mr. Hull: The next agenda item is Discussion on the status of the CLG (Certified Local Government). The department has no further update on the CLG status. We have one March 23, 2017 KHPRC Meeting Minutes Page 20 of 22 announcement and that is the SHPD staff member Anna Broverman who oversaw the CLG process, attended our meetings regularly, and was a wonderful resource, is no longer with the State Historic Preservation Division. We'll be in contact with SHPD to see what further input or updated resources they have, if any, for us. At this time we have no further information. Chair Wichman: Thank you Ka'aina. COMMISSION EDUCATION COMMITTEE Mr. Hull: The next agenda item is Commission Education Committee which there is no report. KAUA'I HISTORICAL RESOURCE INVENTORY UPDATE COMMITTEE Re: Update on the Permitted Interaction Group (PIG) for updating the Kauai Historical Inventory. Mr. Hull: The Kauai Historical Resource Inventory Update Committee, there is no report HISTORIC PRESERVATION PUBLICITY COMMITTEE Mr. Hull: The Historic Preservation Publicity Committee, there is no report. DATE AND AGENDA TOPICS Mr. Hull: The date and agenda is April 27, 2017. I would like to take personal privilege Madame Chair? Chair Wichman: Yes Mr. Hull: I just wanted to note that this is Commissioner Griffin's last KHPRC meeting. Her mana`o and commitment to this body has been unparalleled to none. I think many of you are aware the department has been openly recruiting a historic preservation planner to staff this body and provide the valuable expertise and input that is necessary for you to deliberate. And I got to be quite honest, in the past few years the department has shamelessly exploited and abused Commissioner Griffin's knowledge and commitment to the preservation purposes. She is a treasure of research that we will unlikely ever see again. So I just wanted to say to Pat on behalf of the department thank you for all that you've done and committed to this body to the department to the county as a whole. You will be sorely missed but we will appreciate if you stay by your phone. Thank you Pat. March 23, 2017 KHPRC Meeting Minutes Page 21 of 22 - . 0. - - Ms. Griffin: Thank you it's been a real privilege for me and a privilege to get to know each of you not as much as I'd like to. Hopefully going forward we will continue to be friends and see each other. Chair Wichman: Thank you Pat. Mr. Hull: We have no further items ADJOURNMENT Chair Wichman: With no further items. Thank you. The meeting adjourned at 4:28 p.m. Respectfully Submit2 ted la Sandra M. Muragin Commission Sup/port Clerk Date: — � —! /-7 March 23, 2017 KHPRC Meeting Minutes Page 22 of 22 Bernard P. Carvalho, Jr. Mayor Wallace G. Rezentes, Jr. Managing Director PLANNING DEPARTMENT County of Kauai, State of Hawaii 4444 Rice Street, Suite A-473, L-ihu`e, Hawaii 96766 TEL (808) 2414050 FAX (808) 241-6699 Honorable Suzanne Case Chair, Board of Land and Natural Resources State of Hawaii 1151 Punchbowl Street Honolulu, Hawaii 96813 Honorable Ford Fuchigami Director of Transportation State of Hawaii 869 Punchbowl Street Honolulu, Hawaii 96813 Ka`aina S. Hull Deputy Director of Planning RE: Potential Lease Renewal and Assiglmient of DOT-A-09-0001; Smoky Mountain Helicopters, Inc., Port Allen Airport, Tax Map Key: (4) 1-8-08: Portion of 4. Dear Chair Case and Director Fuchigami, The Kauai Planning Department has been made aware of negotiations and transfer of the above referenced lease at Port Allen Airport from Smoky Mountain Helicopters, Inc. to another entity, along with a corresponding extension of that lease. In general, our Department maintains ongoing concerns with operations at the Port Allen Airport negatively impacting Hawaiian cultural practitioners conducting pa`akai (salt) making activtities. The people of Kauai rely on the traditional gathering of pa`akai at this site for their sustenance. As our Department is charged by county ordinance with the administrative support of the Kauai Historic Preservation Review Commission, we are obligated to raise historic preservation concerns related to this lease approval. Changes to any airport operation at Port Allen, including an operator's intensification of flight schedule and/or additional aircraft, we assert, must be reviewed by the Kauai Historic Preservation Review Commission to insure this historic cultural practice and area are not impacted adversely. As of recent, the pa`akai farmers at Hanapepe have documented to our Department significant detrimental impacts to their ability to successfully produce pa`akai. As a consequence, our An Equal Opportunity Employer r APR 2 7 2017 Honorable Suzanne Case Honorable Ford Fuchigami Page 2 of 2 Department has attempted to aid the situation by commissioning scientific studies inquiring why unfavorable conditions for pa`akai fanning are persisting. At this time, we still are unclear as to what are the anthropological and/or environmental causes related to this decrease in favorable pa`akai farming conditions. Any increase in adjacent activity at the Port Allen airport as a consequence of a lease transfer and/or extension could exacerbate the degrading conditions, particularly if the new operator brings in more aircraft (helicopters) and intensifies usage on the existing airport footprint. We believe these community concerns should be adequately studied and addressed as there are perceived negative impacts to this actively used historic area by present-day practicioners. The result of this research must be integrated into a new comprehensive plan for the airport and adjacent area— the current comprehensive airport plan is antiquated and stale, having been conducted in 1988, almost 30 years ago. Within that span of time, much change has occurred around the airport, and that change should be evaluated and addressed in the context of whether Port Allen operations remain necessary for public transport, and to what degree. We rage your respective Deparhnents delay airy further action on this lease until proper consultation and due diligence pursuant to Chapter 6E, Hawai`i Revised Statutes has been conducted. Further, should the lease transfer and extension move forward, we ask you consult with the practitioners concerning particular potential mitigative conditions that would be attached to the permit insuring no further historic site degradation occurs. Should you have any questions, please do not hesitate to contact me at the information above. 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