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HomeMy WebLinkAbout2017_0525_KHPRC_Minutes_DraftDJR�A�FrT�T�JBSA., IlllrovW1 KAUA'I COUNTY HISTORIC PRESERVATION REVIEW COMMISSION Mo'ikeha Building, Meeting Room 2A/2B OPEN SESSION MINUTES A regular meeting of the Kauai County Kauai Historic Preservation Review Commission (KHPRC) was held on May 25, 2017 in the Mo'ikeha Building, Meeting Room 2A/2B. The following Commissioners were present: Vice -Chair Deatri Nakea; Larry Chaffin Jr.; James Guerber; Charlotte Hoomanawanui; Gerald Iida; Stephen Long; and Anne Schneider. The following Commissioner was absent: Chair Victoria Wichman — excused; and Althea Arinaga — excused. The following staff members were present: Planning Department — Myles Hironaka; Ka'aina Hull; Shanlee Jimenez; Office of the County Attorney — Deputy County Attorney Jodi Higuchi- Sayegusa; Office of Boards and Commissions — Commission Support Clerk Sandra Muragin. CALL TO ORDER Vice -Chair Nakea: I call this meeting to order. The meeting was called to order at 3:07 p.m. Deputy Planning Director Ka'aina Hull: Good afternoon Madame Chair and members of the Commission. The first agenda item is swearing in of the new Commissioner and we have Council Services here to perform that. SWEARING IN OF NEW COMMISSION MEMBER Mr. Eddie Topenio, Administrative Assistant to the County Clerk conducted the swearing in of the new Commission member Mr. Gerald K. Iida. ROLL CALL Mr. Hull: The next agenda item is roll call. Deputy Planning Director Ka'aina Hull: Commissioner Arinaga is excused. Commissioner Chaffin. Mr. Chaffin Jr.: Here. Mr. Hull: Commissioner Guerber. Mr. Guerber: Here. Mr. Hull: Commissioner Hoomanawanui. Ms. Hoomanawanui: Here Mr. Hull: Commissioner Long. Mr. Long: Present. Mr. Hull: Commissioner Nakea. Ms. Nakea: Here. Mr. Hull: Commissioner Schneider. Ms. Schneider: Here. Mr. Hull: Commissioner Iida. Mr. Iida: Here. Mr. Hull: Madame Chair, we have quorum. APPROVAL OF THE AGENDA Mr. Hull: The next item is approval of the agenda. Vice -Chair Nakea: May I please get a motion to approve the agenda. Ms. Schneider: I make a motion that we approve the agenda. Mr. Chaffin Jr.: Second. Vice -Chair Nakea: All those in favor? (Unanimous voice vote). Motion carried 7:0. Mr. Hull: Motion passes. APPROVAL OF THE APRIL 27, 2017 MINUTES Mr. Hull: Next on the agenda is approval of the April 27, 2017 minutes. Vice -Chair Nakea: Is there a motion to approve the minutes from the April 27 meeting? May 25, 2017 KHPRC Meeting Minutes Page 2 of 16 Mr. Chaffin Jr.: I have a question. On page 5 of the minutes fourth paragraph down I believe it's a miss -typo. It's not 30 feet above the roof line, it's either 30 inches or 3 feet. Mr. Hull: Commissioner Long with your architectural experience would it be 30 inches? Mr. Long: 30 inches or 2 feet 6 inches above the roof line. Mr. Hull: The Department would take that as a friendly amendment to incorporate into the minutes. Ms. Schneider: I make a motion that we approve the April 27, 2017 meeting minutes as corrected. Vice -Chair Nakea: Can I get a second. Mr. Chaffin Jr.: Second. Vice -Chair Nakea: Any discussion? Mr. Chaffin Jr: Yes, I have a suggestion. On the first page of the agenda at the bottom F. Hearing and Public Comment where it says, "The Commission is proposing rules that establish the following: "General Provisions", that should be a separate package and included in every agenda or given to each Commissioner to review before each meeting. Mr. Hull: We are on the minutes and you're discussing the manner in which the agenda is structured. Mr. Chaffin Jr.: Right. Mr. Hull: How would we do that Jodi? Deputy County Attorney Jodi Higuchi-Sa. eegusa: I don't understand. What are you requesting to be a part of the packet? Mr. Chaffin Jr.: The very first page on the agenda, F. Hearing and Public Comment where it says, "The Commission is proposing rules that establish the following: "General Provisions", I suggest those rules be bound separately and given to each Commissioner either before each meeting or when they're sworn in so they can review. Deputy County Attorney Jodi Higuchi-Sa. eegusa: That's part of this agenda and it won't be a repeat on every agenda. That matter is part of the public hearing for the creation of the rules. Mr. Hull: Commissioner, should you adopt these draft rules they would be transmitted to all of you. May 25, 2017 KHPRC Meeting Minutes Page 3 of 16 Deputy County Attorney Jodi Higuchi-Sayegusa: We can talk more about that when the item comes up. Vice -Chair Nakea: We have a motion to approve the minutes with corrections and it got seconded. Is there any discussion regarding the minutes? (None) All those in favor? (Unanimous voice vote) Thank you. Motion carried 7:0. HEARINGS AND PUBLIC COMMENT Mr. Hull: Next agenda item is Hearing and Public Comment. This agenda item is open to the members of the public. Are there any members of the public that want to testify on any agenda item before the agenda item comes up? Seeing none. 1. HEARING a. Proposed Rules of Practice and Procedure of the County of Kauai Historic Preservation Review Commission. This Commission proposing rules that will establish the following: "General Provisions"; "Organization & Parliamentary Rules"; "Public Records, Inspection, and Availability" Procedures; and "Rule Adoption, Amendment, or Repeal Procedures." Mr. Hull: The next agenda item is agenda F.1. A couple of months ago the Department transmitted draft rules to this Commission because this is the one functioning County Commission that does not have established rules and procedures. There were proposed amendments which the Department incorporated and these are a soft reading for you to take a look at. The official course of adopting these rules of practice and procedure is first it goes to the State Small Business Regulatory Review Board for their review. Jodi and I took the draft rules of practice and procedure to the Small Business Regulatory Review Board, they reviewed and there were comments and questions concerning this Commission's potential impact on small businesses. They allowed for a public hearing to proceed, however the Small Business Regulatory Review Board did ask to be updated on the proceedings of these hearings. Right now this is the official hearing for the rules of practice and procedures. Do you have any further input or possible amendments or discussion? Mr. Chaffin Jr.: Are we reviewing this paragraph on the bottom of page 1? Mr. Hull: The Rules are attached to the packet right after the minutes. It's item F. La. dated May 25, 2017. Mr. Long: I have a question. In previous meetings we've had comments, additions and recommendations and have those been incorporated? Mr. Hull: Those were incorporated. Mr. Long: Okay great. May 25, 2017 KHPRC Meeting Minutes Page 4 of 16 Mr. Hull: The rules are entirely parliamentarian in substance. Some Commissions like Open Space Commission or the Planning Commission have additional rules on how they review. The Planning Commission has zoning applications or use permits and Open Space Commission has specific rules on how they entertain property acquisitions and these rules are entirely parliamentarian. You don't have actual procedural rules and right now rely on a de facto nature of Robert's Rules of Order and it functions fine, but in prudence the Department felt it to be necessary to adopt official rules as these proceedings move forward. This has a lot to do with the somewhat new relationship the Department is forging with this body. This body for several years served as advisory to the applicants. The applicants would take your input and recommendations and determine whether or not they wanted to incorporate that into their construction or renovation. Now the Department is looking at your recommendations and actually incorporating them into conditions of approval on applications. If you require an original type of roofing material as opposed to one that an applicant is requesting, the Department has recently begun to adhere to KHPRC's recommendations and we can expect some challenges on that. If we get challenged we need the record to reflect clearly how that recommendation was established by this body. That is part of why you have the rules before you today. Vice -Chair Nakea: Are there any further discussions on the rules? Mr. Chaffin Jr.: Yes, on Chapter II. 1-2-1 Commission Members, who represents the various organizations on this Commission? Ms. Higuchi-Sayegusa: I think that section was taken verbatim from our Ordinance and it explains the underlying minimal requirements to the makeup of this body. If you want personal clarification the staff can follow-up with you. Mr. Chaffin Jr.: That was the question, who represents which of these organizations. Mr. Hull: You mean individually on the Committee today? Mr. Chaffin Jr.: Yes. Mr. Hull: We can provide a list for you. I would hesitate to incorporate that into the rules. Mr. Chaffin Jr.: No I don't think it should be because then it has to be updated. I just want to know who represents which member. Mr. Hull: Yes and we can get that for you, thank you. Ms. Hi c,�. e� Perhaps we can formally for the record open it up for public testimony because that's what we're doing today. Vice -Chair Nakea: Are there any members of the public who would like to testify on this item? May 25, 2017 KHPRC Meeting Minutes Page 5 of 16 Mr. Hull: Seeing none the Department would recommend closing the public hearing aspect of this proceeding. Vice -Chair Nakea: Can I get a motion and a second? Mr. Chaffin Jr.: I'll make a motion that we close the hearing on this subject. Ms. Schneider: I second. Vice -Chair Nakea: Any discussion? (None) All those in favor? (Unanimous voice vote) Nays? (None) Motion passes. Motion carried 7:0. Mr. Hull: Motion passes to close the public hearing. Now would be the discussion on what the body would like to do with the rules. Ms. Schneider: I make a motion that we adopt the Rules of Practice and Procedure of the Kauai Historical Preservation Review Commission. Mr. Long: I second it. Vice -Chair Nakea: Any discussion? Mr. Chaffin Jr.: Should this be a separate package for each member to have and review as needed? Mr. Hull: Yes, you received the package a couple of times. Are you saying you need additional time to review it? Mr. Chaffin Jr.: I thought it would be helpful to have because I don't save these notes or minutes. Mr. Guerber: I think Mr. Chaffin is asking for a Commission book that is given to every Commissioner for things that need to be saved, like a three ring binder. Ms. Hi c,�. e� We still have to vote on what to do. As a preview, should the Commission adopt the rules today then what happens next is it's subject to Mayor approval. Once that happens then a copy is given to the County Clerk and filed with the Lt. Governor and then it becomes effective I0-days after transmittal to the County Clerk. Vice -Chair Nakea: We have a motion and a second to adopt the rules and we need to vote on that. Do we also need to make a motion on the suggestion to create a Commission book? Mr. Hull: The Department has no problem with Mr. Chaffin's suggestion and takes it as a friendly recommendation. If these rules are adopted we will provide each Commissioner with a booklet that includes these newly adopted rules. So now it's just discussion on the motion for adoption. May 25, 2017 KHPRC Meeting Minutes Page 6 of 16 Vice -Chair Nakea: Any discussion on the motion to adopt these rules as ours? All those in favor (Unanimous voice vote) Nays? (None) The motion to adopt the rules passes. Motion carried 7:0. ANNOUNCEMENTS AND GENERAL BUSINESS MATTERS Mr. Hull: The next agenda item is G. Announcements and General Business Matters which we do not have any on this agenda. So moving on to agenda item H. COMMUNICATIONS 1. Letter (4/8/17) to Michael A. Dahilig, Planning Director from Ford N. Fuchigami, Director of Transportation, State of Hawaii, Department of Transportation regarding the Potential Lease Renewal and Assignment of DOT- A-09-0001; Smoky Mountain Helicopters, Inc., Port Allen Airport, Tax Map Key (4) 1-8-08: Portion of the lot 4. Mr. Hull: At the last Kauai Historic Preservation Review Committee meeting you received a letter from Planning Director Michael Dahilig to DOT that expressed concerns over the potential lease renewal of Smoky Mountain Helicopters lease at the Port Allen Airport because the lease renewal included expanding the helicopter service in that area. The Director of Planning cited his concerns that an increase usage of the airport could have further negative impacts on the Salt Pond production in the near vicinity. The Director also asked that DOT appear before this body to review the potential impacts of the expansion. You received that letter and were of the understanding that DOT would review it. DOT has reviewed Mr. Dahilig's letter and in your procession is DOT's response. Mr. Guerber: I move to receive the letter. Mr. Hull: You need a second. Mr. Chaffin Jr.: Second. Vice -Chair Nakea: Is there any discussion on the letter? Mr. Long: I was here at last month's meeting when we received the letter from DOT and Michael Dahilig. What are the specific improvements? Mr. Hull: There is no actual improvements being proposed by DOT, it's just to allow an additional expansion in the vicinity. Those additional helicopters may require more hangers to be placed out there but that's not specifically proposed at this time. May 25, 2017 KHPRC Meeting Minutes Page 7 of 16 Mr. Long: Nowhere and at no time have we received any information about how they're going to expand. I have no idea how many helicopters, how many more hours and so we have no information to base this discussion on. What are the expansion of services? Mr. Hull: All we have is the lease renewal and we can transmit the lease renewal to you if you want to defer this agenda item. The lease renewal doesn't have any hours of operation or how many more helicopters will be there per say. Mr. Long: We are going to need that information. Mr. Hull: That information will not be provided in a lease renewal, it would only happen should the lease be renewed and then they enter into discussion. The Planning Director's position was to have DOT discuss the lease and expansion of more helicopters with this body. I think DOT hasn't specifically stated whether or not they are willing to come before this body but I think if you read the letter they have no intentions of coming before you. Mr. Long: Without any information I personally don't have any intention of supporting them in their proposal. No information, nothing to talk about. Mr. Chaffin Jr.: We could structure our response that we'll only give approval for continuing their operation without expansion or some legal wording. Mr. Guerber: I did not move for approval, I moved to receive the letter. We haven't approved anything yet, therefore that approval has yet to be voted on. Do we communicate back to them that we have not approved it and will require more information before we approve anything? We received the letter thank you very much but we need more information. Mr. Hull: There's no structure with this communication because it's not on the State or National Historic Registry so there's nothing officially for you to review and approve per say. However if you feel that indeed there are some concerns and would like to communicate a message of that nature, a motion would have to be made to that effect. Right now the motion on the floor is a motion to receive which ultimately you voted upon and seconded. You are just receiving this communication thank you very much and we're moving on. If you want to go above and beyond that and as a body express a particular concern or communication to DOT over the potential expansion of this lease then you'd have to retract that motion to receive and another motion would have to be made to express a particular communication. Mr. Guerber: I retract my motion to receive. Ms. Higuchi-Sayegusa: You can either retract and the second be retracted or you can call for the vote and see where that goes and if it you can have another motion on the floor. Vice -Chair Nakea: The motion on the floor right now is to receive the letter. Was there a second? Ms. Higuchi-Sayegusa: Yes May 25, 2017 KHPRC Meeting Minutes Page 8 of 16 Mr. Guerber: If we move to receive it's the end of this. I retract, I think we need an opportunity to make a motion. Vice -Chair Nakea: Can we get a motion to... Mr. Hull: No, whoever seconded will have to retract their second. Mr. Chaffin Jr.: I retract my second. Vice -Chair Nakea: May we get a motion to.... Mr. Long: I would like to make a motion that in recognition of the letter we received from the Department of Transportation that we have not been given any information or any detailed information about the expansion of services at the airport. In order for us to have any discussion we need to receive more details from the Department of Transportation as to precisely how they intend to expand their services at the Hanapepe Airport, whether it's just helicopters or additional improvements. And before we have any further discussion or decide on this matter we request DOT provide us with details on their lease enhancements. Mr. Guerber: I'll second that motion. Vice -Chair Nakea: Any discussion? Mr. Chaffin Jr.: Does that include all the perimeters that might come up? Mr. Long: Yes, absolutely. Mr. Chaffin Jr.: Number of flights, buildings, hangers, equipment all that? Vice -Chair Nakea: All those in favor? (Unanimous voice vote) Nays? (None) The motion passes. Motion carried 7:0 UNFINISHED BUSINESS 1. Discussion on the status of the Certified Local Government Mr. Hull: The next agenda item is Unfinished Business discussion on the status of the Certified Local Government. The position is held there for when SHPD or should SHPD re -continue attending our meetings and giving updates on the CLG program. Communications over the past 3 to 4 months with SHPD have been relatively minimal and has to do with the fact that they are understaffed and overwhelmed. They recently lost Anna Broverman who was in attendance at every single meeting for the past two years. In Anna's absence it appears they have a lot going on with not much resource and I can't speak as to where they are right now. Kauai is without an archaeologist as well as the architectural branch and we have been working in the dark. I'm not May 25, 2017 KHPRC Meeting Minutes Page 9 of 16 faulting SHPD because I understand the overwhelming amount of work they have but we are in the dark when it comes to the Certified Local Government program. Mr. Chaffin Jr.: We should send them a letter stating that fact. Mr. Hull: The Department got a lot of help with managing the program and getting guidance on the preservation program when Anna attended. If this body wants to go on the record to request they re -attend these meetings it would be contingent upon resources and available funds. Mr. Chaffin Jr.: If we don't present a letter on our behalf they can come back and say we didn't know. Mr. Hull: Yes Vice -Chair Nakea: Would anyone care to make a motion that a letter be drafted on our behalf? Mr. Chaffin Jr.: I'll make that motion. Vice -Chair Nakea: Can I get a second. Mr. Guerber: I'll second that. Vice -Chair Nakea: Any discussion? (None) All those in favor? (Unanimous voice vote) The motion passes. Motion carried 7:0 NEW BUSINESS 1. Green Garden Hotel (Hanapepe Inn) TMK: 1-9-006;007, 4541 Hana Road, Hanapepe, Kauai Proposed renovations to the existing building to a suitable condition for transient accommodation once again. Mr. Hull: Next agenda item is new business J.1. I believe we have the applicant here. Vice -Chair Nakea: Will you please state your name. Aaor Jehn Architects LLC Sarah Jehn: Sarah Jehn of Agor Jehn Architects. We submitted an application for the renovation of the Hanapepe Inn which has been vacated for a number of years and propose to renovate and restore. Our floor plan is to basically keep it the same way. We plan to expand the bathrooms and replace the lanais that were once there but are not there anymore. We don't have any record of what those lanais looked like but I'm sure there are pictures buried deep somewhere or in somebodies records but we have not found them. Initial information says it was built in 1949, however old aerial photographs from 1950 indicate it wasn't there but then it showed up in 1965. I would say somewhere between 1950 and 1960 it was probably built. We plan to replace the original windows if we can find them and all the doors with replicas if we can May 25, 2017 KHPRC Meeting Minutes Page 10 of 16 get our hands on it and restore the floor. It's single wall so we will be restoring that also. We're keeping the same roof and roofing materials and repairing the foundation as needed. Vice -Chair Nakea: Are there any questions? Mr. Long: How high is the lanai off of grade? Ms. Jehn: We think its 30 inches but we need to confirm and it could be as high as 36 inches. Mr. Long: That would be nice. You can keep your "not to code" railings. Ms. Jehn: Yes but that will require a survey that we don't have at the moment. Vice -Chair Nakea: It looks good and I appreciate that you are trying to keep everything consistent with the original materials. Ms. Jehn: In case we're not able to replace the original windows and doors and decide to go with a modern wood frame would I need to come back and go through the process again? Mr. Long: Given your best efforts to find replicas of the existing fenestration and doors is commendable but if you can't find them and you want to replace with something similar such as a prime and painted wood framed door and certainly not a vinyl slider. I think that's fine architecturally. Ms. Schneider: You might try Mike Faye for the replacement windows and doors. He sometimes has extras. Ms. Jehn: What about exterior colors? Mr. Long: Typically we find plantation homes painted in an earthy colors which ranges from greens, blue greens, light browns and beiges, not pink or chartreuse but something a little more Hawaiiana. Ms. Jehn: I didn't know if you had a preference of what you would like to see. We did get SHPD approval today and they're working with HDR Engineering and consulting with the architectural historian. It took about 3days for us to get our letter of approval. Mr. Hull: Could you transmit that letter to us? Generally it's standard practice for SHPD to do that but just to be prudent to the Department. Vice -Chair Nakea: Can I get a motion to approve? Mr. Long: I move to approve. Ms. Schneider: I second. May 25, 2017 KHPRC Meeting Minutes Page 11 of 16 Mr. Hull: The Department requests the motion be made to approve as presented. The reason is as we discussed earlier the Department is in the stages of holding applicants to your conditions of approvals or recommendations for conditions of approval. While it doesn't appear the need to recommend conditions of approval for this applicant, I'd also state that it may be contingent on the fact that the applicant has presented an intent to keep the renovations with the original fenestration and doors. In the event we get a building permit that is not in keeping with what was discussed the Department would either deny or refer back to you. Mr. Long: I revise my original motion to say I move that we approve as presented. Ms. Schneider: I second. Vice -Chair Nakea: Any discussion? Mr. Chaffin Jr.: I have a question on the exiting of these various rooms. It looks like it goes into a central corridor and the corridor only has one legal access. Ms. Jelin: If occupancy is over 50 in the building we would be required to have an additional two exits or additional one exit. I can review again but a window is also considered an exit in a lot of these old historic homes and these windows are certainly big enough to be considered a legal exit. I will double check but I do think it should be sufficient. Mr. Chaffin Jr.: Well it seems misleading when it says at the bottom of the floor plan as presented entry lanai and at the top upper right it says entry lanai. Ms. Jelin: In the back is a one bedroom suite and the owners wanted it to have its own exit and entry. The four rooms up front have their own entry and exit. Mr. Chaffin Jr.: That's not clearly defined in my opinion. Mr. Long: I have a comment. I believe that exiting code is not the responsibility of this Commission of Historic Preservation. Vice Chair Nakea: Any further discussion? Mr. Iida: I have a question. What does this "relocated on lot" mean? Mr. Hull: Commissioner what page are you on? Mr. Iida: First page. Mr. Hull: Myles? Ms. Jelin: We're not planning on relocating. May 25, 2017 KHPRC Meeting Minutes Page 12 of 16 Mr Hull: Sarah the Commissioner is referring to a historic profile that is in the County of Kauai Historic inventory. Back in the 1980's we did inventory of historic structures and Spencer Mason Architects did a profile for certain historic properties. In this research it appears that this structure relocated to the plot at some point and time. Ms. Jelin: That would make sense because in our initial research the aerial photograph shows in 1955 the house in a different location on the lot and after that, sometime in the 1980's, it ended up in the location it is in now. Mr. Iida: It moved on the lot, on the same lot, or moved from someplace else to the lot. Ms. Jelin: It was right in the middle of the lot and angled, parallel to the length of the lot and then it moved up towards the highway. Vice Chair Nakea: All those in favor of the motion to approve the plan as presented. (Unanimous voice vote) Motion passes. Motion carried 7:0. COMMISSION EDUCATION COMMITTEE 1. Grant Application for Certified Local Government Funds for National Preservation Institute on Oahu. Mr. Hull: The last agenda item is K.1. Commission Education Committee. The Commission Education Committee hasn't met but asked the Department to provide available historic preservation education opportunities. An email was sent to SHPD requesting a list which was something Anna Broverman used to provide on an annual basis. We haven't received an updated list and if we don't get a response by the next meeting we will attempt again. We're aware of some of the conferences and educational seminars out there so we can provide that to you. What you have attached to this agenda item is the Certified Local Government application that the County of Kauai, Maui County, and Hawaii County put together as a group with the Hawaii County taking the lead. We are requesting CLG funds to provide an educational opportunity to attend a two day historic landscape preservation seminar which the Hawaii Island attended before and recommended it be done statewide. The focus is not only on archaeological sites but a lot of times there are archaeological sites in which the landscape in and around the area plays a role in the historic integrity just as much as the archaeological site itself. That seminar will go through that process of identifying those landscaped areas and help to preserve them and how to nominate them for the State or National registry. The application has been put forward and is given for your information. We haven't heard back as to whether this application can be submitted, for now this is just preliminary. Mr. Long: I noted there is a restriction on the number of people going and it's limited to one Commissioner and one staff. Mr. Hull: The overall intention is to apply for six Commissioners and one staff to attend which comes out to two Commissioners per Commission with one staff. I would have no problem May 25, 2017 KHPRC Meeting Minutes Page 13 of 16 allowing another Commissioner to take the third position if anybody is interested. It's submitted as a draft to SHPD to see if there are enough funds or if there are more funds to send additional Commissioners. Mr. Long: Is this for one landscape seminar and are there two applications or just one? Mr. Hull: Just one. Mr. Long: In the past we've had a number of Commissioners go and it was extremely helpful and educational. The cost is $38,000.00 and I think there's around $58,000.00 in their budget so there might be room for a couple more Commissioners. Mr. Hull: The CLG grant can be problematic because they are very strict with deadlines in expending grant money. The application is submitted to SHPD but approved by the National Park Service which sometimes wait until the eleventh hour to make the award. The award is given a strict 2-3 months to execute and complete the project. This is not a drop in the bucket. The past 2-3 years SHPD was able to steer those grant monies and refund the Commissioners. There was one training where we had to buy our own tickets which helped to get the applications for the training a lot quicker and then everybody was refunded. When Anna Broverman was there she had additional time to work those kinks out but now that she's not we are trying to see if we can get these applications processed. As of this date we haven't heard back from them yet. This is for your information and consideration that we may have an opportunity and if anybody is interested. Vice Chair Nakea: Can we get a motion to receive the draft of the Certified Local Government FYI Grant Application? Mr. Chaffin Jr.: I make the motion that we receive the grant application. Vice Chair Nakea: Can I get a second? Ms. Schneider: I'll second. Vice Chair Nakea: Any discussion? (None) All those in favor? (Unanimous voice vote) Motion passes. Motion Carried 7:0 KAUA'I HISTORICAL RESOURCE INVENTORY UPDATE COMMITTEE Re: Update on the Permitted Interaction Group (PIG) for updating the Kauai Historical Inventory. Mr. Hull: Madame Chair there are no other agenda items and that would complete today's agenda. Mr. Long: What about all of our PIG's? The Historic Survey PIG? May 25, 2017 KHPRC Meeting Minutes Page 14 of 16 Ms. Schneider: Myles has to get us together. Mr. Hull: Until the Committee meets then they will have something to discuss and share with this body. Vice Chair Nakea: Would it be possible to tag along if I'm available on a day that they go to do the inventory? Ms. Hi cu hi-Sa. e� The PIG is under quorum and we already formed the group. Vice Chair Nakea: Okay. Mr. Long: One of our members is no longer a Commissioner. Can we replace them? Ms. Hi cu hi-Sa. e� How many members do we have now? It's four, okay. Ms Schneider: The members are Pat, Stephen, myself and Victoria. Mr. Long: Pat Griffin is no longer with us so it would be appropriate for our Vice Chair to attend. Ms. Higuchi-Sayegusa: I don't see a problem if it's two or more, but less than a quorum. Mr. Long: Do you need a motion? Ms. Higuchi-Sayegusa: You could just to memorialize. Ms. Schneider: I make a motion that Commissioner Nakea joins us as a member on the Kauai Historical Resource Inventory Update Permitted Interaction Group Committee. Vice Chair Nakea: Is there a second. Mr. Long: Second. Vice Chair Nakea: Any further discussion? (None) All in favor? (Unanimous voice vote) Motion passes. Motion carried 7:0 HISTORIC PRESERVATION PUBLICITY COMMITTEE DATE AND AGENDA TOPICS (June 22, 2017) ADJOURNMENT May 25, 2017 KHPRC Meeting Minutes Page 15 of 16 Vice Chair Nakea: Meeting adjourned. Thank you. The meeting adjourned at 3:46 p.m. Respectfully Submitted, Sandra M. Muragin Commission Support Clerk Date: () Approved as circulated. () Approved with amendments. See minutes of meeting. May 25, 2017 KHPRC Meeting Minutes Page 16 of 16