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HomeMy WebLinkAboutFY 2020 Budget Presentation (Department of Parks & Recreation), DE PAR TM ENT OF PARKS & RECREATION THE COUNTY OF KAUA'I DEREK S. K. KAWAKAMI, MAYOR MICHAEL A . DAHILIG, MANAGING DIRECTOR PATRICK T. PORTER DIRECTOR WALLACE G. REZENTES JR. DEPUTY DIRECTOR COUNTY OF KAUAI DEPARTMENT OF PARKS & RECREATION FY 2020 OPERA TING BUDGET SYNOPSIS GENERAL FUND & GOLF FUND www.kauai.gov 4444 Rice Street Suite 105 • Llhu'e, Hawai'i 96766 • (808) 241-4460 (b) • (808) 241-5126 (f) An Equal Opportunity Employer FY 2020 BUDGET AND OPERATIONS SYNOPSIS 1. FY 2019 to FY 2020 BUDGET COMPARSION Fund: GENERAL FUND Deoartment: PARKS AND RECREATION Sa~ry and Wages Benefls Uths Vehl::le/Equp, Lease Operatbns FY 2019 8,727,612 4,709,726 1,155,401 308,710 4,997,333 19,898,782 FY 2020 $ + [- 9,072,014 344,402 5,328,700 618,974 1,165,881 10,480 599,509 290,799 3,763,491 -1,233,842 19,929,595 30,813 O/o+/- 3.9% 13 .1% 0.9% 94.2% -24.7% 0 .2% FY 2019 Operating Budget FY 2020 Operating Budget • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operations FY 2019 and FY 2020 Comparison • Salary and Wages •Benefits •Utilities • Vehicle/Equip, Lease • Operations 10,000,000 ~-------------------------~ 9 ,000,000 +---,r-""2-------------------------1 8,000,000 7,000,000 6 ,000,000 5 ,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Salary and Wages Benefits Utilit ies Vehicle/Equi p, Lease Operations FY 2019 •FY 2020 r " I • Salary and Wages Benefis Utli:!s Vehi::~/Equ~, Lease Operatims Fund: GOLF FUND Deoartment: PARKS AND RECREATION FY 2019 FY 2020 ,_ + l - 1,026,504 1,044,939 18,435 627,283 687,854 60,571 133,000 133,000 0 47,434 98,234 50,800 569,495 575,807 6.312 2,403,716 2,539,834 136,118 O/o+[- 1.8% 9.7% 0.0% 107.1% 1.1% 5.7% FY 2019 Operating Budget FY 2020 Operating Budget 1,000,000 800,000 600,000 400,000 200,000 0 • Salary and Wages •Benefits •Utilities •Vehicle/Equip, Lease • Operati ons FY 2019 and FY 2020 Comparison Salary and Wages Benefits Utilit ies Vehicle/Equip, Lease •Salary and Wages •Benefits •Utilit ies •Vehicle/Equip, Lease • Opet"ations Operations 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET The significant changes from FY 19 to FY 20 in the Department of Recreation Budget are as follows: Administration: Our R&M Building Account was reduced from $1,987,400 to $602,400 which is in large part due to the Kapaa Armory Improvement Project that we are completing in FY 19 at $920,000 and Police Station Maintenance and Repairs at $500,000. These project costs are non-recurring. In FY 20, our R&M Building requests includes $150,000 for KPD 's electrical transfer switch and $150,000 for electrical upgrades and switches for our generator system. Planning & Development: Our Dues & Subscription budget was increased to $35,936 to reflect the annual costs -to maintain our MPET system. Our MPET system is our work order management system that tracks repairs and maintenance projects for all county facilities. Recreation: Our Recreation Division is requesting $15,989 for Other Services to fund anticipated costs for services for senior instructors, referees and umpires for sports activities such as senior softball, basketball, pickle ball, etc. We are also requesting an additional $10,000 in funding in our R&M Building account to pay for new signage and/or repair existing signs at neighborhood centers and county pools. Facilities Maintenance: Our Facilities Maintenance Division is requesting replacement of two % ton trucks. One for our Electrician crew and one for our Plumbing crew. The replacement schedules for these trucks are based on DPW's Highway Maintenance Shop recommendations. Annual lease costs are about $22,000 for 5 years. Parks Maintenance: We are requesting 5 part-time park caretakers to enhance our park maintenance coverage on the weekends. We intend to schedule these part-time workers on Saturdays and Sundays and focus on our higher use parks island-wide. We are also requesting a Beautification & Parks Maintenance Supervisor position to provide management oversight for park weekend operations from Kekaha to Haena. ., I • The Parks Department has never had supervisory coverage on weekends. This will be the first of what we hope will be a number of anticipated changes in parks management as we intend to place greater focus and attention on weekend park maintenance and services. The added employee costs for these requests are approximately $159,000. We are also requesting an outright purchase of a pickup truck and trailer for the supervisor position at $40,000. The outright purchase will allow us to buy the truck in the beginning of the fiscal year on or about the same time we hire for the position. We request approval for a $228,651 increase in our Lease line item for Parks Maintenance operations to fund the annual lease payments for 7 replacement trucks for work crews and 4 pieces of heavy equipment: an 8 yard dump truck, a case uniloader, a water truck and a flail mower. We believe that equipping our personnel with needed equipment is important. We also believe that to maximize the use of these pieces of equipment we must properly maintain it. We intend to develop internal procedures for equipment maintenance to insure that we will be able to extend their useful lives. Wailua Golf Course: We are requesting an increase of $50,800 in our Lease line item to fund the replacement of 7 pieces of equipment. On average, these pieces of equipment are 12 years old and nearing the end of useful life based on the demands placed on them. By the time we receive replacement equipment it will be an additional year in age. The age of the equipment has resulted in additional downtime and costs. So far this fiscal year the golf course's repair costs total $48,000. 3. OPERATIONAL CHALLENGES Performance Audit: Mayor Kawakami has proposed performance audits of the Parks Department. We fully support this initiative whether it is undertaken by the County Council or the Administration. We have begun to talk about this audit with the National Recreation and Parks Association (NRPA), which we are a member county, as well as other parks professionals. It is our hope that the performance audit procurement process will require the audit firms to have expertise and experience in Parks & Recreation operations and auditing. We believe that a professional audit will be a very important tool and roadmap to improve our park system. We look forward to working with the county council and the public on this initiative. Proper Tools & Equipment: We are in the process of providing more and needed equipment for our work crews. We anticipate receiving the remainder of the FY 19 equipment and trucks shortly. Our FY 20 requests will put us much closer to the level we need to be for trucks and equipment. Our goal is to provide every supervisor with a 4-door truck capable of transporting his/her work crew and equipment to job sites throughout the day. We will be able to accomplish this goal if we are able to fund the FY 20 requests. Fiscal Staff Depth: We are in the process of reviewing the need for additional support staff for our fiscal operations. Our present fiscal staff is comprised of a total of 3 positions: a Fiscal Officer II (currently vacant), Accountant II and Department Personnel Assistant II who support a multi-functional department of nearly 200 employees. We need to forward plan for normal attrition and retirements and we believe we lack depth in this division to do so. We are in the process of reviewing our internal needs and anticipate the possibility of a re-prioritization of positions or justifying the need for an additional position request. 4. TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2019 Fiscal Operations: We would like to highlight the work of our fiscal staff members who have performed well despite being short one employee for a number of months in FY 19. The staff worked well together and provided assistance to each other to get the job done. We appreciate their work and perseverance. Park Ranger Pay: It has been difficult to attract and retain Park Rangers. The level of work, work hours, work conditions and professionalism required to perform the duties of a park ranger should allow us to compensate them at a higher level. This is a statewide issue and Human Resources has looked into it. Unfortunately we do not have a short or long term solution at th is time. We have operated with 3 vacant positions out of 7 for some time and have had difficulty attracting sufficient number of interested applicants that pass the test. We hope to confer with our counterparts in other county jurisdictions soon to discuss this matter. Wailua Golf Course: We would like to acknowledge the work of our entire Golf Course crew. This year Wailua Golf Course will host 2 collegiate golf tournaments including University of Hawaii's annual John A. Burns Tournament and the Big West Championship scheduled for April. Top collegiate teams from all over the United States play at Wailua annually I < ' and coaches and players rave about the excellent condition of our golf course and the courteousness of our employees. It is a testament to the work of our golf course maintenance crews and office/starter staff.