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HomeMy WebLinkAboutFY 2020 Budget Presentation (Kauai Police Department)DEREK S. K. KAWAKAMI Mayor MICHAEL A. DAHILIG Managing Director POLICE DEPARTMENT COUNTY OF KAUAI 3990 KAANA STREET , SUITE 200 LIHUE, HAWAII 96766-1268 TELEPHONE (808) 241-1600 FAX (808) 241-1604 www.kauai .gov/police MICHAEL M. CONTRADES Acting Chief of Police mcontrades@kauai.gov FY 2020 BUDGET AND OPERATIONS SYNOPSIS 1. FY 2019 to FY 2020 BUDGET COMPARSION The Kaua'i Police Department (KPD) has three funding sources, the Operational General Fund, the Criminal Asset Fund and Grant Funds to operate day to day functions, meet departmental goals and continue to advance the department forward. KPD's General Fund proposed operating budget comparison to the prior year's budget is charted below . KPD's proposed operating budget is 90% Salaries, Overtime and Fringe Benefits, with the balance of 10% for all other expenditures resulting in a net increase of 6.4% or $2,285 ,674. KPD's second funding source is the Criminal Asset Fund which is obtained through the Department of Justice Asset Forfeiture Program. The program is a nationwide law enforcement initiative that removes tools of crime or recovers property that may be used to compensate victims or deter crime . The objective of the program is to foster cooperation among federal, state and local law enforcement agencies. The KPD's FY 2020 Criminal Asset Fund budget remains the same as compared to the FY 2019 budget and is for unforeseen training opportunities that come up during the fiscal year. It is very common for unscheduled training opportunities to arise during the fiscal year due to courtesy invites throughout the year from the other jurisdictions. It is a regular practice among Police Department's in the State of Hawaii when they host specialized trainers from across the country; they offer to other jurisdictions a few seats to also join in the training opportunity. KPD's third source and supplemental funding is obtained through a number of State and Federal grants as well as other sources such as the Wireless E-911 board. Current awards total $1,930,633 to supplement KPD's funding for specific initiatives. An Equ al Opportunity Employ er Most of KPD's grants are recurring and for very specific purposes, for example, KPD's Vice Section has approximately $1 DOK in grants specifically for the purpose of narcotics related investigations , therefore, the funds cannot be used for any other purpose . Similar is the Sexual Assault Nurse Examiners (SANE) who are contract hires with the County of Kaua'i but 100% funded by Federal Funds managed by the State of Hawaii, Department of the Attorney General. The Department of Transportation grants are recurring grants received each year that support specific traffic enforcement such as Speed Control , Seat Belt Enforcement, Distracted Driver Enforcement, Road Blocks , and Youth Deterrence . The Department of Transportation grant funds supplement KP D's budget to assist the enforcement on highways, therefore, the funds are restricted to enforcement as specified by the grant. In addition to the enforcement, the funds are also to ensure the officers are trained , recertified and equipped as required to be a part of the Traffic Safety Section in specialty training such as traffic accident investigations. KPD continues to receive funding from the Hawai 'i Enhanced 911 Board to supplement funding which supports the County of Kaua'i Public Safety Answering Point (PSAP) and ensures resources are available for the deployment of E911 services throughout the State . The deployment requires the development of new technologies, training and upgrades to local 911 PSAPs, as well as coordination among public safety agencies, wireless carriers, technology vendors , equipment manufacturers and local wireline carriers such as Hawaiian Telecom. Salary' and Wages Benefits Utilities Veh icle/Equip, lease Operations Fund: GENERAL FUND Department: POLICE FY 2019 FY 2020 20,11 9,441 20,326,565 12,292,951 13,697,852 229,921 267,925 828,438 630,174 2,059,759 2,893,668 35,530,510 37,816,184 $+I -O/o + / - 207,124 1.0% 1,404,901 11.4% 38,004 16.5% -198,264 -23 .9% 833,909 40.5% 2,285,674 6.4% FY 2019 Operati:n,e: Bude;et FY 202.0 Operat i ne; Bude;et •Salary and Wages •Be n ef its •Util iti es • Veh id e/Equ ip, Lea se • Operations FY 2019 and FY 202.0 Comparison •Sal ary and Wages •Benefits •Util ities • Vehide/Eq u ip, Lea se • Opera tions 25,000,000 -.------------------------------. 15,000,000 10,000,000 5,000,000 0 Sal'a ry a nd W age:S Benefits Utilities An Eq u al Opportunity Employer Vefl id ejl::q uip , l ease Operations FY2019 FY2020 Sa lary and Wages Be nefits Utilities Veh ide/Equip , lease Operations Fund: CRIMINAL ASSETS FUND Depa1tment: POLICE FY 2019 FY 2020 $+I - 0 0 0 0 0 0 2 2 80.006 80.006 80,00B 80,008 0 /o + / - 0 0.0% 0 0.0% 0 0.0% 0 0.0% Q 0.0% 0 0.0% FY 2019 Operatin~ Budeet iFY 2020 Operatine Budeet •Sa lary and W ages •Benefits •Uti lities • Vehlde/fquip, Lea i>e •Operations O'fllB. FY 2019 and FY 2020 Comparison • Sa!ary and Wage.s •Ben efits •Utilit ies • Veh id e/Eq u ip, Lease •Opera tions 90,000 ~---------------------------~ 80,000 +--------------------------,---.--! 70,000 +------------------------Ml1 60,000 +-------------------------11 50,000 -t------------------------- 40,000 -t------------------------- 30,000 -t------------------------- 20,000 -t------------------------- 10,000 -+------------------------1:1 0 -+------~-----~-----~----~- Salary a nd Wages Be nefits Utilities Vehid e/Eq uip, l ease O per.ations FY2019 FY2020 2. MAJOR CHANGES AND/OR VARIANCES IN OPERATIONS BUDGET The Kaua'i Police Department (KPD) FY 2020 Budget comparison reflects an overall 6.4% increase from FY 2019 . Salary and Wages increase $207, 124, 1 % SHOPO Bargaining Unit 12 Article 30.C 2% across the board increase One-time lump sum salary bonus based on their step -$ 691 ,318 Reduction by short-funding sixteen (16) positions Benefits increase $1,404,901, 11.4% $ 4 ,299 Social Security Contribution $ 138 ,066 Health Fund Contribution $1 ,014 ,666 Retirement Contribution, Increased contribution rate to ERS $ 247,870 Other Post-Employment Benefits Utilities increased 38,004, 16.5% Enhance capabilities of cellphone and Wi-Fi use. The capability of cellphones have advanced and become an important tool issued to officers, it has also replaced issued equipment that are becoming obsolete such as GPS equipment, digital recorders, and digital cameras. In addition , KPD officers use the smart phones as a body camera viewer, internet access to online resources such as drug identifier .com and are equipped with KPD 's General Orders. Vehicle/Equipment , Lease decreased $198 ,264 or -23.9% $126 ,948 Net increase for KPD's marked vehicles lease payments $ 12 ,700 Replace 3 unmanned aircraft systems at end of 4-year life $ 12,088 Gemini chemical identification equipment -$ 350 ,000 Reduction for a one-time equipment purchase for Bomb Squad equipment purchased along with Department of Defense/Homeland Security Grant occurring in this fiscal year Operations budget increased $833,909, 40.5% Training (Including Travel required for Training) increased $202 ,233 $ 27,566 Increase to bring instructors to KPD for topics the department is experiencing increased calls for service such as Mental Health Awareness/De-escalation training , enhanced use of Narcan Equipment and Advanced Tactical training Training requiring Travel $ 50,352 Training for the transition of a new Accreditation Manager, new unmanned aircraft system program requires An Equal O pportunity Em ployer $ 5,929 $112,995 $ 2,391 additional certified UAS pilots and transitional training for new Internal Affairs officers Simunition Certifications, Use of Force Training, Leadership in Police Organizations Advanced Forensic Training, Crisis Negotiator, ICCIU Conference (Kauai Conference Host), Hostage Negotiators, Basic Homicide, Latent Print Examiner Training Academy, Crime Stoppers, Economic Crimes Investigations , Tactical Ballistic Shield Instructor Training for domestic violence interdiction response and large scale critical incident management Other services increased $187,549. $10,000 Transcription Services, reclassified from Consultant Services $65,000 Add physicals mandated by Collective Bargaining Article $15 ,000 $88 ,000 $ 9 ,549 34.D (This requirement is every 2 years) Increase Autopsy Services for anticipated volume Increase to KPD tow services (Abandoned/Derelict, Evidence , Hazardous) due to increased prices and increase in annual volume Increases to other services such as Fit for Duty Medical Exams, and Body Removal Services to increase for increased volume needs Dues and Subscriptions increased $89, 145 $45,000 Annual license for document workflow software $ 4,500 Annual license for unmanned aircraft system software $ 2,000 Annual license for dual authentication required by National $30,800 $ 1,600 $ 5,245 Crime Information Center (NCIC) Annual license for digital forensic software Increase to annual license for ParaDNA software license Net increase for various membership dues and reclassified software licenses from R&M computers Consultant Services decreased $10 ,000 Reclassified Transcription Services to Other Services Special Projects increased $50 ,000 Digital forensic technology will expand investigative tools to obtain information and evidence. Rental increased $68,464 $60,000 KPAL/Training Facility annual lease $ 7,504 Added 3 units copier lease agreements R&M Maintenance increased $157,651 $129,772 $38,000 $-10, 121 Phase of security hardening project at KPD Headquarters (Includes the installation of the barrier arms in the front and rear entry/exit points. Increase in usage charges to access NCIC/NLET (National Crime Information Center). Total cost is allocated and proportionately charged among the State of Hawaii users based on percentage of use in the previous fiscal year. Reclassified software licenses previously charged to R&M computers to the appropriate account Dues & subscriptions. Advertising reduced $2,400 Travel Account (Less Travel related to Training) increased $2 , 160 $ 2 , 160 Expanding recruitment travel within the state to attend more out-reach events and career fair opportunities. Office Supplies reduced $15 ,000 Implementation of electronic files and transmission results in decreased cost of office supplies such as paper , pens, and print cartridges. Small Equipment increased $65 ,298 $60,000 Computer replacement plan for 24 Uni ts $ 2,300 Implementation of Crime Stoppers program require the purchase of a new computer and software used by Crime Stoppers nationwide for anonymous reporting and tracking $ 2,998 Digital evidence hard drives used for archiving evidence Other Commodities increased $38 ,809 $18,500 KPAL, Jr. Police Academy, Citizens Police Academy and $11,500 $ 8,800 Neighborhood Watch Program supplies Special Response Team supplies Crime Stoppers Program 3. OPERATIONAL CHALLENGES The major changes and variances result from KPD 's evolving operations to keep up with the continuously evolving criminal activities in the community as well as , increase efficiencies in order to continue to serve and keep the community safe with the department's limited resources . Like other law enforcement agencies throughout the State and on a National level, KPD also experiences the struggle of operating short-staffed and therefore , forced to enhance tools and resources for the department to operate. KPD's Salary, Wages and Benefits increased $1,612 ,025or12.4% ($207 ,124 and $1,404,901 ), although SHOPO bargaining unit 12 increases averaged 4.5% for FY 2020 the Salary and Wage increase of 1 % was due to KP D's high vacancy rate. KPD short-funded 16 sworn officer positions for a reduction of An Equ al Op portu n ity Em ploy er $691 ,318 based on anticipated recruitment and hiring trends. The major contributing factor was the increase in Benefits due to the increased contribution rate to ERS. Although KPD short-funded 16 positions, KPD is on continuous recruitment for difficult to fill positions such as sworn Police Officers and Emergency Services Dispatchers. Unfortunately, we continue to experience a high vacancy rate , which is also being experienced by law enforcement agencies throughout the Nation to include Federal law enforcement agencies . The department continues to expand recruitment efforts where commercials were developed and broadcast, attending local career fairs throughout the State, providing preparation videos online for prospective applicants, and now visiting colleges with Criminal Justice programs to present in individual classrooms as well as offer a police prep exam course available to prospects to attend a 2-day course which includes an 8-hour presentation and Physical Readiness Standards Test (PRST) practical instructing what to expect and how to better prepare. In addition, the department developed the Citizen's Police Academy and Jr. Police Academy to continue its community outreach to provide information on po lice operations to generate an interest for future prospects. We are also close to launching a police apprentice program in an effort to "grow our own" police officers. The program is designed to given those who are not yet old enough to be a police officer an opportunity for a part time job with KPD, while attending criminal justice classes. The idea is to prepare young adults to become police officers and develop loyalty and interest in KPD so when they are old enough , they will join the ranks of the department. KPD 's staffing shortage required the department to improve efficiencies in order to operate on a daily basis. Improvements with the use of technology has provided KPD with the needed tools to improve efficiencies. A major contributing factor to KPD 's operating budget increase from FY 2019 is the department making needed operational changes to address staffing shortage , personnel turnover , training and technology costs to advance the department. Over the years, KPD evaluated and transitioned operational f unctions and duties where applicable. A successful example was the transition of the Identification Technician where officers were assigned to process crime scene evidence to developing and expanding to a crime scene and laboratory unit run by civilian staff. The transition allowed the department to successfully hire qualified applicants and efficiently add equipment and resources to the department that provides capabilities that were outsourced. The operational impact of personnel turnover, due to separation of employment , retirements , and promotions req uires the department to budget for training needs. KPD FY2020 Training needs increased $202,233 (Includes Travel related to Training). KPD 's training budget significantly increased due to a couple reasons , first being the implementation of new programs requiring training , such as KPD 's implementation of the Unmanned Aircraft System (UAS), Crime Stoppers, and the Bomb Squad which is a state-wide team coordinating through Department of Justice/Homeland Security . The second contributing factor to the increase in KPD 's training budget is the need to train new employees as well as current employees that move within the department in specialty techniques in their respective areas of investigat ion. Budgetary increases were evaluated and required to support the department's evolving operations. The volume and types of the crimes committed on Kaua'i intensifies , as the department continues to suffer with staffing shortage. Therefore implementing operational changes to improve efficiency becomes the immediate remedy until positions can be filled and the department expands to have sufficient manpower . 4 . TOP 3 OPERATIONAL HIGHLIGHTS FROM FY 2019 1) Online Reporting-KPD recently launched an on line reporting system On March 18, 2019 , KPD launched an online reporting system. Online reporting gives the community easy access to filing certain types of police reports. Online reporting will increase efficiency and reduce cost for KPD by reducing the number of cases an officer will have to physically respond to. This will save in the cost of gasoline, and maintenance of police vehicles . It will also reduce reporting writing time and in turn free up officers time to focus on higher priority cases and enforcement. The community will benefit by not having to wait for an officer to respond to their call. The community has easy access to file police reports 24 hours a day, 7 days a week. At the initial introduction, only certain types of cases are allowed to be reported online. They include : -Lost Property, Criminal Property Damage (Graffiti), Criminal Property Damage 3rd, Criminal Property Damage 4th, Theft of Property 4th , Theft -Shoplifting (suspect not in custody), Miscellaneous Public -Civil Matter . An analysis of the system will be conducted after a period of time . Part of the analysis will be to determine if more types of cases could be added to the online reporting system in t he future. The system was built by a KPD Sergeant who holds a Master's Degree in Computer Science. No cost, other than the Sergeant's time, was incurred in the development of the system. 2) Citizen's Police Academy and Jr. Police Academy Community Outreach is critical to the development and maintenance of community trust in the police department. This fiscal year we will graduate one Citizen's Police Academy Class and two Junior Police Academy classes. Citizen's Po l ice Academy (CPA) An Equal Op p ortu n ity Em pl oy er The CPA is an interactive program designed to educate the public about KPD policies and the criminal justice system. The CPA allows the police department and interested citizens of Kaua'i to share information and ideas in an interactive and positive setting, with the goal of building relationships, increasing community involvement and reducing crime on our island. Classroom and field instruction covers a variety of subjects to give participants a brief overview of what it takes to be a police officer. Topics include firearms, crime scene investigation, communications, operation of police vehicles, report writing, domestic violence intervention, and community policing. CPA participants meet for three to four hours once a week, on a week night or a Saturday, for 13 weeks. Most sessions are held at Ka Hale Makai 0 Kauai, Lihu'e Headquarters. Participants also visit the Kipu-Maluhia Pistol Range and other locations as needed. A police vehicle ride-along is also part of the program. Junior Police Academy KPD's Junior Police Academy is an interactive program designed to introduce high school youth to a career in law enforcement through various trainings, along with an introduction to the police department's policies and procedures. Training includes, but is not limited to the following topics: physical fitness; evidence collection; firearms; Segway training; first-aid/CPR; and active shooter/threat response. Through the Junior Police Academy, participants have an opportunity to meet and work with their community's police officers. Our hope is that through the training and positive interactions, the participants are inspired to become police officers in the future with the Kauai Police Department. 3) Drug Seizures The distribution and use of illicit drugs on Kauai has grown exponentially. KPD has worked diligently to curb the influx of illegal drugs to the island and apprehend those responsible for their distribution. KPD works closely with Federal, State and Local law enforcement partners. In 2018, KPD's Vice Section dismantled 14 Drug Trafficking Organizations and seized 25 pounds of methamphetamine, 7 pounds of processed marijuana and 1.5 pounds of black tar heroin along with numerous opioid pills. Based on estimated street values, Vice Section seized $345,000 worth of illicit drugs from our community. 166 drug related arrests were made by the section. Drug Trafficking Organizations continue to threaten the way of life on Kauai and requires a constant vigilance and dedicated effort to stem the flow of illicit drugs to the island.